RFQ FA5000-22-Q-0013 - Change of Occupancy Maintenance.pdf

RFQ: FA5000-22-Q-0013 Change of Occupancy Maintenance Service

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA5000-22-Q-0013 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04; Effective 30 January 2022.

This is a set-aside for 100% Small Business.

The North American Industry Classification System (NAICS) code for this project is 561210 – Facilities Support Services with a size standard of $41.5M.

The purpose of this combined synopsis and solicitation is to establish an indefinite-delivery indefinite-quantity (IDIQ) contract for the purchase and delivery of Change of Occupancy Maintenance Services IAW Attachment 2 – Change of Occupancy Maintenance Performance Work Statement (PWS) dated 22 March 2022. The quote schedule and contract CLIN schedule for the IDIQ are located in Attachment 1.

Attachments:

Attachment 1 – Change of Occupancy Maintenance Quote Schedule and Contract CLIN

Schedule Attachment 2 – Change of Occupancy Maintenance Performance Work Statement (PWS) dated

22 March 2022 Attachment 3 – PWS Appendix B: Floor Plans Attachment 4 – Provisions and Clauses Attachment 5 – Section 01500 Environmental Protection on JBER Attachment 6 – Service Contract Act Wage Determination – 2015-5681, Revision 14 Attachment 7 – Davis-Bacon Act Wage Determination – AK20220004 Attachment 8 – Price Schedule: Change of Occupancy Maintenance – IDIQ Attachment 9 – Past Performance Questionnaire

Place of performance: Joint Base Elmendorf-Richardson, Alaska

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Nov 2021) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

Vendors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation . Each offer submitted will be evaluated separately.

RFQ due date: 11 May 2022 RFQ due time: 12:00 P.M. Alaska Standard Time (AKST) Email to stephen.hulsey@us.af.mil and kenneth.gunn@us.af.mil.

THIS MUST BE SENT TO stephen.hulsey@us.af.mil & kenneth.gunn@us.af.mil. ANY

SUBMISSIONS RECEIVED BY MEANS OTHERS THAN EMAIL TO THE

IDENTIFIED CONTACTS LISTED WILL NOT BE ACCEPTED. YOU MAY WISH TO

PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

Site Visit: A site visit is scheduled for 19 April 2022. Vendors are encouraged to attend. The meeting point will be at the Fort Richardson Visitor Center at JBER, AK 99506. The site visit will cover various locations as depicted in Attachment 2 – PWS Appendix B: Floor Plans.

Attendees are urged to arrive at the gate no later than (NLT) 8:15 A.M. AKST, with a departure to the sites of NLT 8:45 A.M. AKST. If planning to attend, Vendors shall e-mail the following information to Stephen Hulsey at stephen.hulsey@us.af.mil and Kenneth Gunn at kenneth.gunn@us.af.mil, NLT 15 April 2022 by 3:00 P.M. AKST.

1. The first and last name and middle initial of the individual(s) attending

2. Date of birth, and license (or other state-issued ID) number for each attendee.

3. The make, model, and license plate of the vehicle.

Important Notes:

A government representative will be available to sponsor interested firms on base at a set time (this information will be provided upon site visit confirmation)

Contractors must use the Fort Richardson Visitor Center to access the installation.

On the date of the site visit, attendees shall present a valid driver’s license (or other state-issued identification), vehicle registration, and vehicle insurance.

All questions regarding this RFQ must be emailed to stephen.hulsey@us.af.mil and kenneth.gunn@us.af.mil by: 26 April 2022, 1:00 P.M. AKST.

Provide the following information with your quote:

Company Name: ____________ DUNS Number: ____________

Cage Code: _______________ Number of Employees_____________ Total Yearly Revenue_______________ Information required for determining size of business for the NAICS referenced above

Payment Terms: _________________________

All companies must be registered in the System for Award Management at https://sam.gov/content/home to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Pursuant to FAR 12.602, contract award will be made using Simplified Acquisition Procedures IAW FAR 13.106. The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. Vendor’s submissions will be evaluated based upon the following:

(1) Price:

a. Pricing for the Change of Occupancy Maintenance IDIQ must be submitted using Attachment 8. Vendors shall insert unit prices in Attachment 8, rounded to the nearest cent (for example tiny_mce_marker.02 not tiny_mce_marker.0231), and sign acknowledging the terms and conditions of the RFQ. Vendors rejecting the terms and conditions may be excluded from consideration. Note: Department of Labor (DOL) Service Contract Act Wage Determination – 2015-5681 Rev. 14, dated 12/27/2021, at Attachment 6, and Davis-Bacon Act Wage Determination – AK20220004 dated 02/25/2022, at Attachment 7, applies.

(2) Past Performance:

a. The Government will evaluate performance information IAW FAR 13.106-

2(b)(3) on all vendors based on (i) the references provided by the vendor, (ii) responses received from past performance questionnaires (Attachment 9), and (iii) the Government-wide Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov/, if available.

b. Vendor shall submit at least three (3), but not more than five (5), contracts toward services for Change of Occupancy Maintenance. References should be for services similar in scope to this requirement that have occurred in the last five (5) years prior to the closing date of the solicitation. The Government will accept teaming agreements or joint ventures for this requirement. Vendors that propose teaming agreements or joint ventures will need to ensure the three (3) to five (5) contracts provided IAW this section includes contracts from the vendor they are proposing a teaming agreement or joint venture with. References for past performance shall include:

i. Point of contact

ii. Phone number

iii. Email address

iv. Name of the company

v. Contract number (if applicable)

vi. Initial contract cost

vii. Period of performance.

viii. Scope of work

c. Vendors shall provide past performance questionnaires (Attachment 9) from the references provided above. The responsibility to send out the past performance questionnaire rests solely with the vendor. Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the Government. The POCs shall forward their completed questionnaires directly to the Government; not back to the vendor. If a reference identified by the vendor does not submit a questionnaire, the government will follow up with the reference POC, but it is not responsible for the failure of a reference POC to provide a questionnaire.

d. Past performance will be rated based on an acceptable/unacceptable rating method outlined below.

Performance Rating Description Acceptable Based on the vendor’s performance record, the Government has a reasonable expectation that the vendor will successfully perform the required effort.

Unacceptable Based on the vendor’s performance record, the Government does not have a reasonable expectation that the vendor will be able to successfully perform the required effort.

Evaluation Factors and steps:

Step 1: All quotations will be evaluated for meeting the requirements of the solicitation.

If a quote does not meet the requirements of the solicitation, the quote will be considered unacceptable and may not be considered for award.

Step 2: All quotations deemed responsive in step one (1) will be ranked based upon Vendor’s Total Evaluated Price (TEP). The TEP will be based on the Vendor’s total quoted price for CLINs 0001 – 0005 listed in Attachment 8 – Price Schedule: Change of Occupancy Maintenance - IDIQ.

Step 3: Evaluate the lowest priced Vendor’s past performance IAW the past performance requirements listed on pages three (3) and four (4) to determine if the vendor’s past performance is acceptable or unacceptable. The “Yes” and “No” questions associated with the chart titled “Scope of Work” in Section 4 of the past performance questionnaire (Attachment 9) will be utilized to determine if the vendor’s past performance is similar in scope to Change of Occupancy Maintenance. Vendors are required to receive a “Yes” for all questions listed in the Scope of Work chart in order for their past performance to be considered similar in scope. The requirement to receive a “Yes” on all questions will be applied to the collective review of all the past performance questionnaires provided on behalf of the vendor and will not be based on any one (1) individual questionnaire. If past performance is determined to be similar in scope move to step four (4), if not similar in scope, the next lowest priced Vendor’s past performance will be evaluated. Evaluation will continue until a Vendor’s past performance is determined to be similar in scope.

Step 4: Evaluate the questions associated with the chart titled “Contractor Performance” in Section 4 of the past performance questionnaire (Attachment 9) to determine the acceptability of the vendor’s past performance. Acceptability will be based on the performance rating received the most for each question when collectively reviewing all of the past performance questionnaires provided on behalf of the vendor and will not be based on any one (1) individual questionnaire. If past performance is determined to be acceptable move to step four (5), if not acceptable, return to step three (3). Evaluation will continue until a Vendor’s past performance is determined to be acceptable.

Step 5: Make a Best-Value decision based on lowest price, past performance evaluation, and a determination that the price is fair and reasonable.

A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability.

Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

Interchanges: The government intends to award a Firm-Fixed-Price, Single Award Indefinite- Delivery Indefinite-Quantity contract vehicle without interchanges with respective vendors. The government however, reserves the right to conduct interchanges if deemed in its best interest.