RFQ-FA489724QC0056- Aircraft Static Displays.pdf

Mountain Home Air Force Base, Idaho

In accordance with FAR PART 12.603(c)(2): This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation, FA489724QC056, is being issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05.

RFQ Issued By: 366 CONS/PKA Quotes/Offers are Due: Date Issued:

26 August 2024 26 July 2024 by 10:00 AM Local time (MST)

Contracting Officer: Jaclyn Fish

Email: jaclyn.fish@us.af.mil

Contracting Specialist: Natasha Lizama

Email: natasha.lizama.1@us.af.mil

NAICS: 488190 - Other Support Activities for Air Transportation

PSC: J015 – Maint/Repair/Rebuild of Equipment-Aircraft and Airframe Structural Components

SB Size Standard: 40 million dollars

Type of Set- Aside:

None

Small Business

Small Disadvantage Business

Veteran-Owned Small Business

Woman Owned Small Business

HUBZone

Section 8(a)

Service-Disabled Veteran-Owned Small Business

This is a 100% Total Small Business Set-aside. The government shall award a Firm Fixed-Price Contract

ATTACHMENT(s):

1. PWS- Aircraft Static Displays, dated 24 July 2024

2. Pictures- Aircraft Static Displays

3. Bid Schedule- Aircraft Static Displays

4. WD 2015-5513, dated 2 May 2024

5. Appendix B- AF Form 3581

6. Appendix C- AF Form 3000

7. SFS 30- Site Visit Base Access

Quote Submission Information

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES. (SEP 2023)

Offeror’s quotation shall conform to the required CLIN structure as referenced below. Any offer not conforming to the PWS, or solicitation may be deemed unacceptable and therefore ineligible for award. It is emphasized that this solicitation is issued in accordance with the procedures of FAR Parts 13 and 13.106-2(b)(3), which are intended to streamline source selection and be minimally burdensome for both the US Government and the quoters interested in competing for this requirement. The procedures of FAR part 15.3 do not apply to this request for quote. A firm fixed price contract is anticipated. The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) The NAICS code and small business size standard for this acquisition appear above.

Paragraph (b)(4) is revised as follows. The provided literature shall be used to evaluate compliance with the requirement in this solicitation as requested. Any literature lacking in sufficient detail or does not demonstrate compliance with this requirement will not be considered for award. Contractor shall provide the following deliverable with quotation. Failure to do so will result in the quote being non-responsive.

Factor I Technical Capabilities: Submit Factor I electronically no later than 10:00 am Mountain Standard Time (MST) on 26 August 2024. This Part shall contain documentation demonstrating the Contractor’s technical qualifications: offeror must submit

a) Capability Statement.

b) Clearly state if there will be a subcontractor. If there is a subcontractor, contractor at minimum shall state who the subcontractor is and provide relevant/similar experience demonstrating the subcontractor’s capabilities either by capability statements and/or before and after pictures, and

c) Quality Control Plan

Factor II Price: Submit one (1) copy electronically Microsoft Excel. Submit Factor II no later than 10:00 am Mountain Standard Time (MST) on 26 August 2024.

a) Bid Schedule- Aircraft Static Displays – Insert proposed unit for each category and ordering period. The total price will be the sum of total price for each Aircraft Static Display for each ordering period to arrive at a total evaluated price (TEP).

Paragraph (c) Quoter agrees to hold their pricing firm for 60 days from the date specified for receipt of the quotes.

Paragraph (d) Alternative line items will not be accepted.

(End of Provision Addendum)

Instructions to Offerors-Commercial Items, quotes shall also consist of the following:

SUBMISSION INFORMATION: The contractor shall submit a signed copy of this Combined Synopsis/Request for Quote. All solicitation amendments must be acknowledged or signed and returned with the quote. Quotes must be e-mailed to the addresses found on page one (1). Please submit all documents to both emails listed by the closing date stated on page one (1). Clearly identify RFQ# FA489724QC056 in the subject line. Submissions, including technical proposals, shall not exceed 10 pages.

All quoters are responsible for verifying if their quote was received by the contracting office. You may wish to place a read/delivery receipt. Offerors are advised that delays can be experienced with the Government’s e-mail system.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

PAST PERFORMANCE: If available, the contractor may submit past performance data on similar contracts as this requirement. Past performance will be evaluated based on 3 years from date of solicitation.

System for Award Management (SAM): The Contractor shall be registered in the SAM database and be registered under the chosen NAICS, found on page 1, prior to the award of this contract. Further information and guidance regarding SAM can be found at the SAM website: www.sam.gov.

Site Visit Date and Time: This is a Highly Encouraged site visit to give the opportunity to show the magnitude of damage to the Aircraft Static Displays. Pictures are provided; however, this will assist vendor to price more accurate. The Site Visit will commence at the exact date/time listed. Interested Parties not on location at the stated date/time inherently assume the risk of missing all or part of the Site Visit to their own detriment. Offeror shall fill out the attached SFS 30 for base access and submit it to natasha.lizama.1@ us.af.mil and jaclyn.fish@us.af.mil no later than 1:00 PM MST on 8 August 2024. Additional information of location will be provided via email.

Site visit scheduled for 12 August 2024 at 10:00 AM MST.

Questions Response Date & Time:

All questions regarding this RFQ must be emailed to the Contracting Officer and Contracting specialist, found on page one (1). All questions are due by 10:00 A.M. MST on 13 August 2024. Other methods of submitting questions are not authorized and will not be acknowledged or addressed.

Each quote should contain the contractor's best terms from a price and technical standpoint. It is the contractor’s responsibility to ensure that there are no discrepancies presented within the information contained in its quote.

Potential quoters are hereby notified that in the event there are discrepancies within information in a quote will be rejected.

Evaluation Information

FAR Provision *52.212-2, Evaluation -- Commercial Items (Nov 2021), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The Technical Capability and Price trade off will be used. The following factors shall be used to evaluate offers:

Factor I-Technical Capability

Factor II- Price Factor III- Past Performance

Factor I- Technical: Technical capability will be evaluated in accordance with the Addenda to FAR 52.212-1 and will be evaluated on the below rating scale.

Rating Definition

Technically Superior

Quotation provides an adequate approach and understanding of the requirements stated in the RFQ and contains one or more beneficial aspects (above minimum attributes, performance levels, or capability).

Technically Compliant Quotation provides an adequate approach and understanding of the requirements stated in the RFQ.

Not Technically compliant

Quotation does not provide an adequate approach and understanding of the requirements stated in the RFQ.

Factor II- Total Evaluated Price (TEP): The Government will evaluate quoted prices by adding the total price for all ordering periods per aircraft, to arrive at a total evaluated price (TEP). In determining whether a price is fair and reasonable, the government may use historical data, independent Government estimates in its price analysis, or any other technique permissible by FAR 12 and FAR 13.

The TEP will be calculated as follows:

a) The sum of the extended prices (add the total price for each Aircraft Static Display) for each ordering period to arrive at a total evaluated price (TEP) of all ten (10) Aircraft Static Displays of the five (5) year ordering period.

Factor III- Past Performance: Past performance submitted by the offeror will be evaluated using the rating scheme below. In the case of an offeror who does not submit past performance data with the quote, the past performance will be evaluated by considering data available in the Contractor Performance Assessment Reporting System (CPARS) and Federal Awardee Performance and Integrity Information System (FAPIIS). Only quotes receiving a rating of “Acceptable” will be further evaluated for the award.

Rating Description

Acceptable Based on the Quoter’s performance record, the Government has a reasonable Expectation that the Quoter will successfully perform the required effort, or the Quoter’s performance record is unknown (see note below).

Unacceptable Based on the Quoter’s performance record, the Government has no reasonable expectation that the Quoter will be able to successfully perform

* In the case of a supplier without a record of relevant past performance history in CPARS and FAPIIS for the FSC or PSC of the supplies/services being purchased, the vendor will not be evaluated favorably or unfavorably for its past performance history.

Award will be made to the offeror that represents the best value to the Government considering technical capability, price, and past performance. This may result in the Government awarding to an offeror other than the lowest priced. For example, if an offeror with Technically Superior rating has a higher price than an offeror with a Technically Compliant rating, the Government may elect to award to the offeror with higher technical ratings if determined to be the best value to the Government. The awarded contract shall be contingent upon determination of fair and reasonable price.

Note: A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Offeror’s Information Name & Address:

POC:

CAGE: Phone:

UEI:

(Unique Entity Identifier)

Fax:

(Not Required)

Tax ID:

(Not required w/ active SAM registration)

E-Mail:

By signing below Offeror is agreeing to the Provisions and Clauses as indicated within this solicitation as well as acknowledging they have submitted all the required submission requirements listed in addendum 52.212-1 located on page two (2) and three (3).

POC

Signature:

Date:

* The offeror is not mandated to use this page of this RFQ; however, if you chose not to use it, all of the information under Offerors information above shall be included in your submitted offer.

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated below. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated below.

Minimum Amount: $500.00

Maximum Amount: $368,000.00

The following is the proposed Bid Schedule / Contract Line item(s) (CLIN) which will be used in the contract award:

***CLIN Structure for award. ALL pricing shall reflect on the Bid Schedule. ***

Item #: Description: QTY: Unit:

Unit

Price:

Amount:

Static Display Maintenance. Work shall be IAW Task Order (TO) SOW. 1 Job _ $ 0.00

PERFORMANCE ORDERING PERIOD:

The ordering period is as follows:

16 September 2024 – 15 September 2029

PAYMENT TERMS & DELIVERY:

The Government shall consider your “DISCOUNT TERMS” to be NET 30 FOB Destination

DAFFARS CLAUSES INCORPORATED BY REFERENCE

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)

5352.223-9001 Health and Safety on Government Installations

5352.242-9000 Contractor Access to Air Force Installations

DAFFARS CLAUSES INCORPORATED BY FULL TEXT

5352.201-9101 Ombudsman- ACC

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Deputy Director of Contracting, AFICC/KC (OL-ACC), 114 Thompson Street, Bldg 586, Room 129, Langley AFB, VA 23665, telephone (757) 764-5372 (DSN 574-5372) email: acc.a7k1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330- 1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)