RFQ FA301623U0081 Army Travel Float.pdf

502d Contracting Squadron Combined Synopsis/Solicitation

RFQ FA301623U0081 U.S. Army Travel Parade Float 16 March 2023

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and in conjunction with FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Government intends to award a Firm-Fixed Price purchase order for one (1) U.S. Army Travel Parade Float (including incidental services Storage, Maintenance and Transportation (Delivery/Pick-up)) in support of Joint Base San Antonio (JBSA) - Fort Sam Houston, TX in accordance with (IAW) the provided Statement of Work (SOW) (Attachment 1). All responsible and capable sources are encouraged to participate.

2. Solicitation Number: FA301623U0081 is issued as a Request for Quote (RFQ).

3. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular

(FAC), No. 2023-01 Effective December 30, 2022.

4. NAICS: The North American Industrial Classification Systems (NAICS) Code for this requirement is

336214 - Travel Trailer and Camper Manufacturing with a Size Standard of 1,000 Employes.

MANDATORY SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: To be eligible for award, registration with the System for Award Management (SAM) must be current. There are no exceptions. To register or apply please visit the SAM website at http://www.sam.gov. If you are not registered, you may request an application at (866) 606-8220 between the hours of 6 am – 8 pm (Eastern Time). SAM registration must be completed prior to award. NOTE: In addition, please ensure you provide company information as requested in Attachment 2.

5. Bid Schedule. Contractors must complete the Bid Schedule and Contractor Information (Attachment

2) and include the unit, extended and total prices for each CLIN in the schedule. If a CLIN item is not separately priced (NSP), please annotate unit price as zero (0) and place "NSP" in the total price column.

Note: Quotes should include the quoter's best pricing, inclusive of all discounts, as there may not be another opportunity to offer further discounts.

6. Date and place of delivery and acceptance and FOB point:

a. FOB: Destination

b. Inspection & Acceptance: By the Government

c. Place of Delivery: See attachment 1 Statement of Work (SOW)

d. Delivery/Period of Performance (PoP): See attachment 1 Statement of Work (SOW)

7. Notice to the Quoters. In the event issues pertaining to this RFQ package cannot be resolved to the satisfaction of the Contracting Officer (CO), the CO reserves the right to withdraw or cancel this RFQ requirement at no additional cost to the Government. In the event the Government cancels this solicitation, the Government has no obligation to reimburse the quoter for any costs.

To assure the timely and equitable evaluation of quotations, all quoters must follow the instructions contained herein. Documents submitted in response to this RFQ must be fully responsive to and consistent with the requirements of this solicitation.

8. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition, in addition to the following Addenda:

This addendum changes terminology in FAR Provision 52.212-1 from "offerors" to "quoters" and from "offers" to "quotes".

Addendum, FAR 52.212-1, Instructions to Offerors - Commercial Items, is hereby tailored as follows:

b. Submission of Quotations. This RFQ includes fillable provisions (See Clauses and Provisions

RFQ FA301623U0081 - Attachment 3) requiring contractor completion and submission with your quote.

Quoters shall provide one (1) electronic quote consisting of:

1. Travel Float Design/Fabrication Plan - Volume 1;

2. Bid Schedule and Contractor Information (Attachment 2);

3. Completed Clauses and Provisions Document (Attachment 3).

It is the quoter's responsibility to check SAM.gov for amendments issued against this RFQ and respond accordingly.

Quoters are strongly advised to submit their quotes well in advance of the closing date and time to mitigate the risk of technical difficulty and ensure that the complete quote is timely received.

Late submissions, modifications, revisions, and withdrawals of quoters will be handled in accordance with FAR 52.212-1(f). Hard copies of the quote are not required and will not be accepted.

All items are for U.S. Government use and shall be marked accordingly IAW DFARS 252.211- 7003.

c. Period for acceptance of quotations. The quoter agrees to hold the quoted prices firm through 30 June 2023.

d. Multiple quotes. Vendors are strongly encouraged to submit multiple quotations presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(End of Addendum)

9. The provision at FAR 52.212-2, Evaluation - Commercial Items, does apply to this acquisition.

Best Value/Tradeoff Evaluation - Commercial Items:

Pursuant to FAR 12.602, contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Vendor's submissions will be evaluated as outlined below:

a) The Government will award a firm-fixed price purchase order resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation represents the Best Value to the government, price and other factors considered.

b) The Government is not assigning a relative importance to each evaluation factor and intends to conduct a comparative evaluation of quotes in accordance with FAR 13.106-2(b)(3). All timely quotes received will be evaluated. Award decision will be based on an overall subjective evaluation of the quotes. The quoter that provides the best technical solution to the design, fabrication, maintenance, and storage, that demonstrates high quality, and that is found to be fair and reasonably priced and is found responsible, will be awarded the purchase order.

The following three (3) factors shall be used to evaluate quotations:

I. Volume 1 - Technical capability of the item offered to meet the Government requirement:

i. Design. Quoters shall propose a Travel Float Design to meet the Government’s requirement, IAW the provided Statement of Work (Attachment No. 1).

Design requires Government acceptance prior to float fabrication. (Submit one copy). The Contractor shall provide applicable drawing(s), a listing of the product specifications, to include picture(s) and descriptions of their submission to facilitate technical evaluation for meeting the requirements outlined in the Statement of Work with their quote.

No additional “credit” can be given for exceeding established standards. No reconditioned or used parts are acceptable. Trailer and all proposed equipment must be brand new.

The Government evaluation team shall evaluate the Travel Float Design on a pass/fail basis, based upon meeting the salient characteristics provided, assigning ratings of Acceptable or Unacceptable.

Rating Description

Acceptable Design clearly meets the requirements of this factor.

Unacceptable Design does not clearly meet the requirements of this factor.

ii. Delivery and Period of Performance (PoP) - Quoters shall fill out the Delivery

Schedule under the Bid Schedule and Vendor Information (Attachment No. 2). The response shall confirm the contractor’s ability to design, fabricate/manufacture, and deliver the float within the timeframe specified. The Government requires FOB Destination.

Note: Initial delivery/pick-up for the Fiesta parade events shall be 28/29 April 2023 (CLIN 0001) with a beginning Period of Performance (PoP) 28 April 2023 – 27 April 2024 (CLINs 0002 & 0003).

The Government evaluation team shall evaluate delivery on a pass/fail basis, based upon meeting the salient characteristics provided, assigning ratings of Acceptable or Unacceptable.

Rating Description Acceptable Delivery meets the requirements of this factor.

Unacceptable Delivery does not meet the requirements of this factor.

II. Volume 2

i. Price. The total evaluated price must be found to be fair and reasonable. Quoters shall submit a completed copy of their Bid Schedule and Vendor Information (Attachment 2).

All unit and extended prices provided shall be rounded to the nearest dollar. Extended prices must be divisible by the number of units proposed.

ii. Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the government to exercise the options.

c. Failure by the quoter to provide an acceptable design/fabrication may result in that vendor not being considered for award by the Government. Only those quotations determined to be acceptable will be evaluated for price. If the quotation received is determined to be unacceptable, the vendor will be excluded from competition and will not be considered for award.

Only those quotes determined to be acceptable, either initially or as a result of interchanges, will be considered for award. However, Quoters are reminded that the Government reserves the right to award this effort based on the initial quote, as received, without interchanges.

d. The Government intends to make one (1) purchase order award based on the initial quote submissions without conducting interchanges. Therefore, each quote should contain ALL required documents and the Quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the contractors that may address any aspect of the quote and may or may not be documented in real time. Interchanges, if necessary, will be conducted using Interchange Notices (IN). Quoter responses to INs will be considered in making the order selection decision. Interchanges may be conducted with one, some or all quoters as the Government is not required to conduct interchanges with any or all contractors responding to this solicitation.

10. The provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, Alternate I, applies to this acquisition. See Clauses and Provisions RFQ FA301623U0081 (Attachment 3).

11. The provisions in FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.

12. In addition to the applicable clauses in FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applicable clauses and provisions are identified in Attachment 3 “Clauses and Provisions RFQ FA301623U0081”.

13. There are NO contract financing arrangements requirements for this acquisition.

14. The Defense Priorities and Allocations System (DPAS) and assigned rating, are not applicable to this acquisition.

15. Quotes Due. Vendor quoted documents in response to this RFQ shall be provided via email to the POCs listed below NLT 2:00 PM (CDT), 30 March 2023.

Contract Specialist: José A. Olmo-Rivera, jose.olmo_rivera@us.af.mil Contracting Officer: Charles D. Rhea, charles.rhea.1@us.af.mil

Note: POCs are currently teleworking until further notice and best way to contact them is via email.

16. Solicitation Questions. Vendor questions in relation to this RFQ shall be provided via email to the POCs listed above NLT 12:00 PM (CDT), 21 March 2023. Questions submitted after the question due date may not be accepted. Responses to questions will be made accessible to all potential quoters.

Independent consultation with Government Officials concerning the project requirements is strictly prohibited since evaluation of quotations will be based on the requirements stated in this RFQ.

Industry generated questions regarding the technical requirements, design, coordination, and/or the interpretation of RFQ requirements during the solicitation phase shall be submitted in writing and directed to the Contract Specialist and Contracting Officer as noted above.

Attachments:

1. Statement of Work (SOW) U.S. Army Travel Parade Float

2. Bid Schedule and Vendor Information RFQ FA301623U0081

3. Clauses and Provisions RFQ FA301623U0081

4. WD 2015-5253 Rev 20 (27 Dec 22)

(End of Solicitation)