RFQ FA251723Q0068 PSFB Fire Alarm Services.pdf

Request for Quote (RFQ)

Peterson SFB Fire Alarm Services

COMBINED SOLICITATION/SYNOPSIS

Action Code: Combined Synopsis/Solicitation Notice

Solicitation Number: FA251723Q0068

Date: 1 August 2023

Description of Service: Peterson Space Force Base (PSFB) Fire Alarm Services

NAICS Code: 561621 - Security Systems Services (except Locksmiths)

Contracting Office Address: 21 CONS/PKAB, 135 Dover Street, Suite 2225 Colorado Springs, CO

80914

Is this a Recovery and Reinvestment Act Action? __ Yes X No

Response Date: 1 September 2023, (11:00 A.M. MST)

Primary POC

SSgt Brandon Biggerstaff

Contract Specialist brandon.biggerstaff@spaceforce.mil

Phone: 719-556-7996

Secondary POC

Tracie Winfree

Contracting Officer tracie.winfree@spaceforce.mil

Phone: 719-556-4192

FAR 52.232-18 -Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of clause)

In accordance with (IAW) FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial

Services, the following is submitted for this Request for Quote (RFQ).

(i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR; Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii)This solicitation FA251723Q0068 is being issued as a Request for Quote (RFQ) for fire alarm services at Peterson SFB, in accordance with (IAW) Attachment 1 – PWS PSFB Fire Alarm Services.

mailto:brandon.biggerstaff@spaceforce.mil mailto:tracie.winfree@spaceforce.mil

(iii)The solicitation document and incorporated provisions and clauses (See Attachment 4 – Clauses and

Provisions) are those in effect through Federal Acquisition Circular (FAC) 2023-04 effective 2 June

2023. These will be incorporated into the resultant contract.

(iv)This acquisition is being procured as a Small Business Set-Aside. The North American Industrial

Classification System (NAICS) code is 561621 - Security Systems Services (except Locksmiths), and the size standard is $25M. A single award will be made as a result of evaluation of quotes received.

(v)Quotes shall be submitted using Attachment 2 – Contractor Submittal Form which includes the

Contract Line Item Number (CLIN) structure as well as be compliant with the instructions and evaluation criteria in FAR 52.212-1 and addenda and FAR 52.212-2 and addenda.

(vi)The following commercial service is requested in this solicitation:

The Contractor shall furnish labor and material necessary to perform technical support, testing, repairs, troubleshooting, upgrades, and training in support of Edwards Fireworks fire alarm systems platform and EST building control panels including system hardware, firmware, and software in accordance with the Performance Work Statement (PWS) at Peterson Space Force

Base. Contractor must perform in accordance with (IAW) all applicable industry/ commercial standards, federal, state and local regulations. Work must be performed IAW Colorado

Department of Public Health and Environment (CDPH&E) Hazardous Waste Regulation and other regulations that are listed in Appendix A-Applicable publications, codes, and standards and forms IAW the PWS. For Period of Performance (PoP) for this requirement, the Government contemplates soliciting and awarding a base year plus two (2) option year periods (for the possibility of 3 years total), as a Time and Materials (T&M) contract.

(vii)Provision FAR 52.212-1 -- INSTRUCTIONS TO OFFERORS -- COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (Nov 2021), and the Addenda to FAR 52.212-1 applies to this acquisition.

Addendum to FAR 52.212-1

INSTRUCTIONS TO OFFERORS

(a) To ensure timely and equitable evaluation of quotations, offerors must follow the instructions and meet all solicitation requirements, including terms and conditions, and representations and certifications. This section provides general guidance for preparing quotations as well as specific instructions on the format and content of quotation submission. The offeror’s quotation must be submitted in accordance with (IAW) the instructions. Any offeror who submits an incomplete quotation or does not conform to the instructions may be considered non- compliant and may not be evaluated.

(b) Offerors are advised to submit adequate information to enable evaluators to fully determine the offeror’s capability to perform the requirements of the solicitation. The quotation shall be clear and include sufficient detail for effective evaluation and for substantiating the validity of the technical approach. The data submitted in the quote shall be accurate, complete, and concise.

(c) Please provide a Firm Fixed-Price Quotation, which specifies the associated CLIN for each item included in the quotation.

(d) Please provide a 90-calendar day acceptance period for your quotation. Paragraph (c) in provision

52.212-1 is changed from 30 calendar days to 90 calendar days.

(e) Responsibility Determination: Information obtained from sources such as System for Award

Management (SAM), and Contractor Performance Assessment Reporting System (CPARS) may be used as part of the responsibility determination made IAW FAR 9.104-1.

(f) Offeror shall submit a quotation that addresses the required items from Factors 1 and 2, detailed in FAR 52.212-2 below. Quotations shall be submitted via email to both points of contact listed in paragraph xvi. Hard copies of quotations will not be accepted. Soft Copy file formats are limited to Microsoft Excel, PDF, or Microsoft Word. The Government reserves the right to obtain information relative to present and past performance on its own.

(g) All communications with the requiring activity concerning this solicitation shall cease until the award is announced. During this period, interaction is only allowed with the Contracting Officer.

Please submit all questions in writing via e-mail to the Contracting Officer and courtesy copy the

Contract Specialist. Ensure the RFQ number and title are referenced in the subject line.

(h) Amendment(s) to the Solicitation (if applicable): The Government reserves the right to revise or amend the solicitation documents prior to the date of receipt of quotations. Amendments to the solicitation will be posted to SAM.gov. It is the offeror’s responsibility to check the website periodically for any amendments to the solicitation. Changes to the solicitation can only be made by the issuance of an amendment. If this RFQ is amended, all terms and conditions not revised will remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment(s) in conjunction with the offeror’s quote. Any unacknowledged amendment(s) in the offeror’s quote may render the offeror’s quote non-compliant and perhaps ineligible for award.

Acknowledgement of any amendments shall be documented on Attachment 2 - Contractor

Submittal Form.

(i) The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

(j) To assure timely and equitable evaluation of the quote, the offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts: Volume I price –and Volume II – Technical Capability.

(k) The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offerors, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional price information will be necessary. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information other than certified cost or pricing data to support a determination of price reasonableness.

(l) FACTOR I – PRICE

(1) The Contractor shall provide the following:

1. Pricing for the effort shall be accomplished by completing page 2 of Attachment 2 -

Contractor Submittal Form. The offeror shall fill in the Job price each CLIN as well as the total annual price column. Additionally, the offeror shall complete the last block which will be the sum of all annual costs.

a. Government will provide a not to exceed value for all X002 CLINs.

b. Offeror shall complete the table provided for all labor categories that may be used in performance of this contract. For repairs, only these labor categories can be used.

(m) FACTOR II – TECHNICAL CAPABILITY

1. Format

• The quote will be on 8 ½ x 11 paper

• A page is defined as one single sided, single or double-spaced page containing relevant information.

• Typing shall be Times New Roman Font, minimum size 10.

• Electronic files must be in Adobe (.pdf), Microsoft Word, or Excel format.

• Technical proposal shall not include “fluff” or information not relevant to the to this solicitation or meeting the technical capability.

• 5-page limit for technical subfactor 1, no page limit on technical sub-factor 2 or

3.

Addendum to FAR 52.212-2

EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Nov 2021)

The following additions are included:

(a) Basis for Contract Award: Lowest Price Technically Acceptable (LPTA). Quotes will be evaluated for technical acceptability and price will be evaluated to determine price is fair and reasonable IAW FAR 13.106-2. All quotes will be ranked according to price. The lowest priced quote that is determined technically acceptable will receive award. The resulting award will be a Firm Fixed Price with Time and Material CLIN

Purchase Order to a single contractor. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certification and requirements, in addition to those identified as evaluation factors or sub factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

(b) Initially offerors shall be ranked according to price. Quotes will be evaluated based on lowest price technically acceptable. Prices will be determined to be fair and reasonable by adequate price competition among offers unless the contracting officer has requested other that pricing data per addenda to 52.212-1 above.

(c) Next, the Government technical evaluation team shall evaluate the technical information submitted by the lowest price ranked offeror on an

Acceptable/Unacceptable basis:

These are the definitions for the Evaluation Rating:

Acceptable – Meets all solicitation requirements.

Unacceptable – Does not meet all solicitation requirements.

(d) Technical Acceptability – using the format described above, contractor shall provide sufficient explanation/documentation to demonstrate their ability to meet or exceed the standards for each technical factors listed below, and the requirements listed in the

PWS:

• Technical Sub-Factor 1: Work Coordination - Contractor shall clearly and comprehensively describe their process to perform fire alarm services and the ability to follow, at a minimum, the requirements identified in all PWS sections I and II as well PWS paragraphs 4.3 and 4.7. This section should not simply reiterate the PWS requirements but provide an approach to accomplishing or meeting these requirements.

• Technical Sub-Factor 2: Qualified Technicians- The Offeror shall provide certificate or documentation that shows all work will be performed by qualified technicians. The offeror shall provide employees with five (5) years of experience installing and maintaining EST/Fireworks systems IAW PWS. The specific qualification being asked is in accordance with the PWS section 4.2.

• Technical Sub-Factor 3: Experience- Each offeror shall provide at least one, but no more than three, efforts (e.g., task order, purchase order, contract, etc.) on the experience Form (Attachment 3) performed or managed by the offeror as either a prime contractor or subcontractor. Offeror may submit information for a single effort or overlapping combined efforts. Offeror shall include relevant information in regard to work required under this effort.

(e) If the lowest price evaluated offerors is judged to be “acceptable” on all factors and the offeror is determined to be responsible, that offer will be deemed most advantageous to the Government and the evaluation process stops at this point.

Award shall be made to that offeror without further consideration to any other offer.

If the lowest priced offeror is not technically acceptable, then the next lowest priced offeror will be evaluated, and the process will continue until a technically acceptable proposal is evaluated.

(f) Offerors are cautioned to submit sufficient information and, in the format, specified in the quote preparation instructions to permit a meaningful assessment of technical capability. Offerors may be asked to clarify certain aspects of their quote.

Communication conducted to resolve minor or clerical errors will not constitute discussion and the contracting officer reserves the right to award a contract without the opportunity for quote revision(s).

(g) The Government intends to award a contract without discussions with respective offerors.

(h) The Government, however, reserves the right to conduct discussions if deemed in its best interest.

End Provision

(viii)Offerors shall indicate on Addendum B, Contractor Submittal Form, if representations and certifications IAW FAR 52.212-3 (Oct 2022), Offeror

Representations and Certifications -- Commercial Items, are current in SAM.gov.

(ix)Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (Nov 2021), applies to this acquisition.

(x)Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Orders (Oct 2022) -- Commercial Items, applies to this acquisition (See

Addendum D).

(xi)Provisions and Clauses. The following provisions and clauses also apply to this acquisition. Please reference the Federal Acquisitions Regulations at https://www.acquisition.gov.

a. AFFARS 5352.201-9101 OMBUDSMAN (Oct 2019)

i. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition.

When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of quotations, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

ii. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

iii. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/OL-SPC Director or Deputy Director of

Contracting https://www.acquisition.gov/

250 S Peterson Blvd, Peterson AFB, CO 80914

(P) 719-554-5300, (F) 719-554-5299

Workflow e-mail: afica.ks.wf@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

iv. The ombudsman has no authority to render a decision that binds the agency.

b. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the

Contracting Officer.

c. Additional applicable clauses and provisions can be found at Attachment 4, Clauses and Provisions.

(xii)Submit any questions regarding this RFQ no later than 11:00 A.M. MST, Friday, 11 Aug 2023 to

SSgt Biggerstaff at brandon.biggerstaff@spaceforce.mil and Tracie Winfree at tracie.winfree@spaceforce.mil. Individual response will not be provided; responses to all questions will be posted on Sam.gov.

(xiii)Quotes are due via email no later than 11:00 A.M., MDT Monday, 4 Sep 2023. Please submit your quote to SSgt Brandon Biggerstaff at brandon.biggerstaff@spaceforce.mil and Tracie Winfree at tracie.winfree@spaceforce.mil.

Tracie Winfree

Contracting Officer

Attachments

1. Attachment 1 - Performance Work Statement (PWS)

2. Attachment 2 - Contractor Submittal Form

3. Attachment 3 – Experience Form

4. Attachment 4 – Clauses and Provisions mailto:afica.ks.wf@us.af.mil mailto:tracie.winfree@spaceforce.mil mailto:brandon.biggerstaff@spaceforce.mil mailto:tracie.winfree@spaceforce.mil