RFQ-Combo-ADMS.pdf

35th Contracting Squadron USAF Misawa Air Base, Japan

FA5205-20-Q-B024, ADMS Incident Command Training System

REQUEST FOR QUOTATION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is FA5205-20-Q-B024; this solicitation is a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through FAC 2020-05, DPN 20200114, and AFAC 2019-1001.

RESPONSE TIME:

Please send any responses NO LATER THAN 1500 on 01 May 2020 (JST) or 0200 on 30 Apr 2020

(EST).

Point of contact is, Tyler A. Spiess, Contracting Specialist, Telephone 011-81-176-77-0080, tyler.spiess@us.af.mil

Alternate POC is Mutsuo Shibasaki, Contracting Officer, Telephone 011-81-176-77-4895, mutsuo.shibasaki.jp@us.af.mil

Please provide the following information:

Company Name:

CAGE Code: DUNS No.: TIN No.:

Prompt payment discount terms: Delivery Time:

Shipping Method:

Quote Expiration:

Name of Offeror:

Offeror Email: Offeror Phone:

Signature: Date:

Item No. Description Qty Unit Unit Price Extended Price

Non-personal Service - The contractor shall provide all equipment, tools, parts, transportation, personnel, labor; supervision and management to install Advance Disaster Management Simulator (ADMS)-AIRBASE from Environmental Tectonics Corporation (ETC) Simulation Training System at Bldg.

3003 Fire Station Misawa Air Base, Japan.

The contractor shall install the ADMS and provide training on maintenance and use of

1 EA $ $

mailto:tyler.spiess@us.af.mil mailto:mutsuo.shibasaki.jp@us.af.mil the installed system at Misawa Air Base, Japan IAW attached Statement of Work

(SOW).

See attached Determination & Findings for Soliciting form a Single Source

Total Amount: $

- Award will be made on an all-or-none basis to a fully qualified source that represents the best value to the government.

- Shipping & Travel cost must be included in the item price. Separate pricing for shipping & Travel will not be accepted.

SHIPPING ADDRESS/CONSOLIDATION POINT: SHIPPING METHOD (Solicitation)

a. Shipping Address/Consolidation Point: Check applicable block below. All items shall be packed for export shipment IAW commercial standard practice to avoid damage.

F.O.B Destination to physical address (Misawa Air Base, Japan)

F.O.B Destination to APO Address by parcel post (APO AP 96319-xxxx)

F.O.B Destination to *Point of Embarkation (POE)

F.O.B Origin – Free of expense to the Government delivered to a U.S. Postal Service facility:

Postage fee $

F.O.B Origin Ship to *POE. Shipping Cost $: F.O.B. Origin point:

F.O.B Origin – Government Integrated Booking System (IBS)

*POE: DDJC, Tracy Depot. Prior to shipping, consult paragraph b. below, if your shipment falls within that criteria you must contact SDDC for booking and shipping instructions.

Defense Logistics Agency

Defense Distribution Depot San Joaquin (DDJC), Tracy Depot

Address: Bldg. 30, CCP, 25600 Chrisman Road, Tracy, CA 95376

(Delivery Hours 07:00 - 15:30, M-F). ALL DELIVERY APPOINTMENTS WILL BE MADE AT

LEAST 24 HOURS IN ADVANCE THROUGH THE CARRIER APPT SYSTEM (CAS). FOR

REGISTRATION/SYSTEM INFO, CALL l-800-462-2176, OPTION 3. For questions regarding your appt., call 24 hrs advance.

ALL DTCI AND SDCC APPROVED CARRIERS DELIVERY APPOINTMENTS WILL BE

MADE AT LEAST 72 HOURS IN ADVANCE ARE REQUIRED THROUGH THE CARRIER

APPT SYSTEM (CAS). FOR REGISTRATION/SYSTEM INFO, CALL 1-800-462-2176, OPTION

3. For questions regarding your appt., call 24 hrs advance: Ctrl Receiving hrs 07:00 am to 3:30 pm

(209) 839-4307, or CCP (OVERSEAS) - (209) 839-5028 CCP Bulk Receiving whse 29.

b. CARGO EXCLUDED FROM DLA CONSOLIDATION AND CONTAINERIZATION ACTIVITIES

The following material and/or shipment types should not be routed to a DLA consolidation and containerization activity. The vendor must contact the military Surface Deployment and Distribution Command (SDDC) Movement Support Teams to book and document items:

a. Release unit (RU) shipment or combination of LRU’s which economically (by cube or weight) fill a seavan for a single consignee or overseas breakbulk activity.

b. Single items oversize to a forty-foot seavan (maximum item dimensions L= 228” x W = 85” x H = 85”, or occupying 50 percent or more of the floor space in a 40-foot seavan).

c. Air – eligible item(s) outsized to a single 463L pallet (L = 84” x W = 104” x H = 96”); or over 9645 lbs.; or containing hazardous material (Contact Aerial Port of Embarkation for these shipments).

d. Navy CASREPS and Air Force and Marine Corps high-priority (TP1 or TP2 designated 999, 777, 555, N__, and E__, or RDD under 21 days (60 days USMC) which have not been downgraded to surface.

e. Foreign Military Sales (FMS) shipments (except authorized special projects identified in the MAPAD).

f. Shipments consisting of material categorized as follows (WATER COMMODITY CODE):

1) Aircraft, unboxed, (990)

2) Arms, ammunition, explosives and radioactive waste, (40X-499;680-686) Exception: (DDJC accepts 1.4 explosives)

3) Baggage/household goods, (360-399) Exception: (DDJC Accepts HHG/Baggage)

4) Boats, (640-642) Exception: (DDJC & DDSP can accept boats within the limits of paragraph 1b).

5) Bulk cargo, unpacked, dry or liquid, (200-280)

6) Classified or intelligence material or material requiring Transportation Protective Services, (NA)

7) Controlled substances, (532, 533, 537, 540, 542)

8) Mail, (610-619)

9) Privately Owned Vehicles (POV), (300-359)

10) Radioactive material, (Type Cargo Code A, 4)

11) Radioactive material, (Water Commodity Code 451-496)

12) Refrigerated cargo, (100-189)

13) Special cargo/oversized

a) Antisubmarine equipment, (800-809)

b) Boats and boxed vehicles, (810-829)

c) Lumber and logs, (832-840, 842-843, 845-846, 848-849, 851-859)

d) Special cargo (860-894) Exception: DDJC & DDSP accept vehicles (except POVs) that can be loaded in a seavan or on a flatrack and meet the dimensional limitations.

14) Subsistence, perishable, (500-529)

15) Water Type Cargo Code A, C, D, I, J, P & S

16) Water Special Handling codes – Single Handling Condition, 2, 3, 4, 5, 6, 7 & 8

g. Parcel Post material addressed to an Army Post Office (APO)/Fleet Post Office shall be shipped via parcel post to the customer.

Total weight lbs. & Total cubic size ft.³

The weight and cubic information is used to obtain the internal government shipping authorization such as Transportation Control Number (TCN), and Transportation Account Code (TAC) etc, for shipment from POE to Misawa Air Base.

Prompt payment discount terms:

Lack of registration in the SAM database will make an offeror ineligible for award. The Contractor is required to confirm on an annual basis that its information in the SAM database is accurate and complete at https://www.sam.gov/. (IAW FAR 52.232-33 Payment by Electronic Funds Transfer- System Award Management, Jul 13)

EVALUATION CRITERIA:

Evaluation of quotations will be completed in accordance with FAR 13.106-2. The Government will award the contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and represents the best value to the Government.

Evaluation Factors: (1) Price

Contractors must be actively registered with the System Award Management (SAM). Lack of registration in the SAM database will make an offeror ineligible for award. The Contractor is required to confirm on an annual basis that its information in the SAM database is accurate and complete at https://www.sam.gov/. (IAW FAR 52.232-33 Payment by Electronic Funds Transfer- System Award Management, Jul 13)

Contractors must be registered in Wide Area Work Flow (WAWF). The WAWF system is the method to electronically process vendor payment requests and receiving reports, at http://wawf.eb.mil/. (Authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports)

PROVISIONS/CLAUSES:

https://www.sam.gov/ http://wawf.eb.mil/

The following provisions and/or clauses apply to this acquisition. Offerors must comply with all instructions contained in. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil.

52.212-2 Evaluation of Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price

The following Defense Federal Acquisition Regulation Supplement (DFARS) clauses are incorporated by reference:

DFARS 252.203-7000

DFARS 252.203-7005

DFARS 252.204-7008

DFARS 252.204-7012

DFARS 252.204-7015

DFARS 252.211-7003

DFARS 252.225-7976

Requirements Relating to Compensation of Former DoD Officials Representation Relating to Compensation of Former DoD Officials Compliance with Safeguarding Covered Defense Information Controls Safeguarding Covered Defense Information and Cyber Incident Reporting Notice of Authorized Disclosure of Information for Litigation Support Item Unique Identification and Valuation Contractor Personnel Performing in Japan

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DFARS 252.232-7010

DFARS 252.244-7000

Levies on Contract Payments Subcontracts for Commercial Items

The following DFARS and Air Force Federal Acquisition Regulation Supplements (AFFARS) clause are incorporated by full text:

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area Work Flow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall— http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self- registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice: Combo

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA5205

Admin DoDAAC FA5205

Inspect By DoDAAC FA5205 Extension F3D1E1

Ship To Code N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) FA5205 Extension F3D1E1

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of

DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

35th Contracting Squadron Unit 5201, Bldg. 656 Misawa Air Base, Japan Attn: 35 CONS/PKB Commercial Phone No.: (81) 176-77-3895

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

AFFARS 5352.201-9101 OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Attention: Air Force Installation Contracting Center (AFICC)/KH (Chief Enlisted Manager) 25 E Street, Suite B-100, Joint Base Pearl Harbor-Hickam (JBPH-H), HI 96853-5427 Phone: (808) 449-8569

FAX: (808) 449- 8571

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

Attachment:

1. Sole Source Determination and Findings (D&F)

2. Statement of Work (SOW)

REQUEST FOR QUOTATION: