RFQ AP 59-25 Final.pdf

REQUEST FOR QUALIFICATIONS (RFQ) & RESPONDENT’S ACKNOWLEDGEMENT

RFQ TITLE: RFQ NUMBER:

Design through Construction Phase Services to Expand Gate B4 Hold Room at the Destin-Fort Walton Beach Airport (VPS)

RFQ AP 59-25

ISSUE DATE: August 4, 2025 8:00 A.M. CST

LAST DAY FOR QUESTIONS: August 20, 2025 3:00 P.M. CST

RFQ OPENING DATE & TIME: September 3, 2025 3:00 P.M. CST

NOTE: RESPONSES RECEIVED AFTER THE DEADLINE WILL NOT BE CONSIDERED.

Okaloosa County, Florida solicits your company to submit a response on the above referenced goods or services. All terms, specifications and conditions set forth in this RFQ are incorporated into your response. A response will not be accepted unless all conditions have been met. All responses must have an authorized signature in the space provided below. All responses must be sealed and received by the Okaloosa County Purchasing Department by the “RFQ Opening Date & Time” referenced above. The address to submit packages is 5479A Old Bethel Rd., Crestview, FL 32536. All envelopes containing sealed bids must reference the “RFQ Title”, “RFQ Number” and the “RFQ Opening Date & Time”. Okaloosa County is not responsible for lost or late delivery of responses by the U.S. Postal Service or other delivery services used by the respondent.

Neither faxed nor electronically submitted bids will be accepted. Responses may not be withdrawn for a period of ninety (90) days after the bid opening unless otherwise specified.

RESPONDENT ACKNOWLEDGEMENT FORM BELOW MUST BE COMPLETED, SIGNED, AND

RETURNED AS PART OF YOUR RFQ. BIDS WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY

AN AUTHORIZED AGENT OF THE RESPONDENT.

COMPANY NAME: _________________________________________________________________________

MAILING ADDRESS: ________________________________________________________________________

CITY, STATE, ZIP: __________________________________________________________________________

FEDERAL EMPLOYER’S IDENTIFICATION NUMBER (FEIN): ____________________________________

TELEPHONE: ______________________________________________________________________________

EMAIL: ___________________________________________________________________________________ I CERTIFY THAT THIS RFQ IS MADE WITHOUT PRIOR UNDERSTANDING, AGREEMENT, OR CONNECTION WITH ANY OTHER RESPONDENT SUBMITTING AN RFQ FOR THE SAME MATERIALS, SUPPLIES, EQUIPMENT OR SERVICES, AND IS IN ALL RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD. I AGREE TO ABIDE BY ALL TERMS AND CONDITIONS OF THIS RFQ AND CERTIFY THAT I AM

AUTHORIZED TO SIGN THIS RFQ FOR THE RESPONDENT.

AUTORIZED SIGNATURE: ________________________________ PRINTED NAME: ___________________________

TITLE: __________________________________________________ DATE: ____________________________________

Rev: September 22, 2015

NOTICE TO RESPONDENTS

Design through Construction Phase Services to Expand Gate B4 Hold Room at the Destin-

Fort Walton Beach Airport (VPS)

The Okaloosa County Board of County Commissioners request proposals from interested respondents detailing their qualifications and experience to provide Design through Construction Phase Services to Expand Gate B4 Hold Room at the Destin-Fort Walton Beach Airport (VPS).

Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept proposals until 3:00 p.m. (CST) September 3, 2025, for Design through Construction Phase Services to Expand Gate B4 Hold Room at the Destin-Fort Walton Beach Airport (VPS). Interested respondents desiring consideration shall submit their response online at BidNet through the link provided below:

https://www.bidnetdirect.com/florida/okaloosa-county

Unless otherwise stipulated in the bid/proposal description, all responses must be submitted using BidNet only.

No other means of submission of responses will be accepted. Responses will be accepted by BidNet until 3:00 p.m. (CST September 3, 2025, at which time all bids that are timely submitted will be opened and reviewed.

The County reserves the right to award the proposal to the most qualified respondent(s). Okaloosa County shall be the sole judge of the proposals and the resulting Agreement(s) in its best interest and its decision shall be final.

For solicitation information, please contact:

Erin Poole, Contracts and Leases Coordinator epoole@myokaloosa.com , 850-689-5960

DeRita Mason

Purchasing Manager Date

OKALOOSA COUNTY

BOARD OF COUNTY COMMISSIONERS

PAUL MIXON, CHAIRMAN

https://www.bidnetdirect.com/florida/okaloosa-county mailto:epoole@myokaloosa.com

QUALIFICATION REQUIREMENTS

PROPOSAL #: RFQ AP 59-25

PROPOSAL ITEM: Design through Construction Phase Services to Expand Gate B4 Hold Room at the Destin-Fort Walton Beach Airport (VPS)

BACKGROUND

The Okaloosa County Board of County Commissioners is re-soliciting Statements of Qualifications from interested firms detailing past performance, technical and resource qualifications to represent the County and provide various services during design, bid, and construction phases to expand the capacity of the terminal, specifically Gate B4 Hold Room at the Destin – Ft Walton Beach Airport (VPS).

The scope of this project consists of design, grant, bid phase services, and construction phase services for the expansion of the terminal at the Destin—Fort Walton Beach Airport. The B-concourse pier addition consists of a roughly 17,000 square foot multi-story expansion (8,500 SF each upper and lower level) to the Phase 2 addition (constructed in 2011) to the existing concourse pier. The new addition will expand the hold room area to the east with the addition of one passenger boarding bridge dedicated for Gate B-4, male and female restrooms, a potential shell space for future concessions, a first floor airport or airlines operations space, an additional stair tower, new hydraulic elevator, and permanent ground control tower on the roof (third level) for future ramp control operations.

The facility will include several aspects of typical terminal systems including expansion of security system features such as cameras and access controls, airline gate check-in counters, passenger seating, and all building envelope infrastructure to support passengers and aircraft operations. Environmental actions such as an Environmental Analysis (EA) and storm water have already been accounted for and will not be large components of the scope, although an updated CATEX may be required along with airspace analysis coordination for permanent and temporary structures along with the CSPP.

A design of the space was completed in 2010 with a full set of bid documents and plans including AutoCAD format.

This previous design provides the following details and the concept of the addition is similar in nature with a few needed modifications to meet current needs such as the ground control tower. The selected consultant will work with the airport to refine the design, take into account recent master plan information, as well as airport and tenant specific needs in the particular area. The first floor addition adds approximately 6,300 square feet of new airport, airline, or other tenant operations space or offices. The lower level may also incorporate a restroom, mechanical room, storage and an equipment room for the new elevator. Typical finishes in this area will consist of sealed concrete floors, painted concrete masonry unit walls and an acoustic tile ceiling. The exterior materials are decorative burnished concrete masonry units and aluminum-framed curtain wall to match the existing terminal. The civil/site work for the hold room expansion will include approximately 3,000 square yards of airfield PCC pavement removal and approximately 400 square yards of airfield asphalt pavement removal to accommodate the full expansion of the concourse pier addition. The proposed PCC pavement reconstruction area based on the requirements is approximately 2,000 square yards. Utility work including high-mast lighting modifications/additions and sewer tie-in will be required to accommodate the pier addition. This work will be shown within the architectural drawings.

SCOPE OF WORK

The following items will be requested by the Architectural and Engineering design firm or team.

1. Provide design services to include development of plans, specifications, permitting, and any other required documentation to ready the project for bid.

2. Provide grant phase services to include supporting exhibits, quarterly reports for any design grants, and assistance with preparation of grant applications or other documents as needed.

3. Coordinate design with internal and external agencies including particularly County Growth Management for a building modification permit and the FAA among others during the project design phase.

4. Provide bid phase services including pre-bid meeting preparation and execution, clarifications to designs or specifications, bid evaluation, recommendation of award, production of a conformed plan set, and any other services requested during project bidding.

5. Provide construction phase services including contract administration, RFI and submittal review and responses, resident project representative (RPR) inspection services, site visits and project closeout.

Statements of Qualifications shall be limited to 10-single sided pages (not including mandatory forms) and MUST be submitted in the format described below:

a. Letter of Interest. Provide a letter with a brief company synopsis and ability to assign resources to meet the County’s needs related to the concourse expansion design. The project is a high priority for the airport and will require a competent team that can meet aggressive schedules. The letter should clearly list the available resources to meet design requirements within seven (7) months.

b. Organizational Chart and Description of key personnel. Include assigned roles as well as past experience with airport projects, specifically terminal concourse facilities, concourse expansions, hold rooms, airport restrooms, special systems, and boarding bridges.

c. Area of Expertise. Provide a list of your company’s area of expertise. Include a listing of projects representative of this expertise. Firms are not required to have expertise in all areas of the project scope to be considered but note that services may be required and if the company does not have in-house staff to accomplish all design through construction phase services, they should clearly identify the sub-consultants that will collaborate on the project.

d. Past Performance on airport terminal projects. Consultant shall possess experience with designing all aspects of the project including architectural, civil, mechanical, electrical, plumbing, fire suppression, boarding bridges, and building systems. Ground control or air traffic control tower design experience is also a unique aspect required of the project. Provide a listing of completed airport terminal or concourse designs at commercial Part 139 airport facilities in the last five (5) years. Include a brief description of the work performed by the consultant representative of the type of work and services proposed under this Request for Qualifications. The list should include only projects that had significant input from individuals who will be assigned to work specifically on this design.

e. References. Within the last five (5) years, list three (3) current references representative of related past experience to include, as a minimum, a contact person, company name, phone number and a brief description of the airfield pavement project.

SELECTION CRITERIA:

The selection of a firm to provide professional services will be based on the following criteria:

- Level of previous experience of proposed team personnel with design of commercial terminal expansion and development. Include qualified construction inspection staff in this section. (35 pts)

- Accomplishments: How well did the submittal demonstrate a past record of professional accomplishments related to the specific scope of airport terminal / concourse design? (30 pts)

- Firm’s resource capability for required services (ability to execute immediately) and proven history of on-time contract and construction execution. (10 pts)

- Performance Assurance: Firm demonstrates a history to meet schedule and budget requirements; cites past airports examples. (10 pts)

- Level of previous experience working with airports regulatory and funding agencies to design all aspects of major construction projects within the airfield and commercial airport environment as well as permitting requirements with local authorities having jurisdiction. (10 pts)

Note: Proposal should clearly describe the location of supporting personnel and ability to respond to project concerns immediately.

- References. (5 pts)

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Design through Construction Phase Services to Expand Gate B4 Hold Room at the Destin-Fort Walton Beach Airport (VPS)

RANKING SHEET

RANKING CRITERIA

Level of previous experience of proposed team personnel with commercial terminal expansion and development. (35 points)

Accomplishments: How well did the submittal demonstrate a past record of professional accomplishments related to the specific scope of airport terminal / concourse design? (30 pts)

Firm’s resource capability for required services (ability to execute immediately) and proven history of on-time contract and construction execution. (10 pts)

Performance Assurance: Firm demonstrates a history to meet schedule and budget requirements; cites past airports projects examples. (10 pts)

Level of previous experience working with airports regulatory and funding agencies to design all aspects of major construction projects within the airfield and commercial airport environment as well as permitting requirements with local authorities having jurisdiction. Note: Proposal should clearly describe the location of supporting personnel and ability to respond to project concerns immediately. (10 pts)

References. (5 points)

TOTAL POSSIBLE – 100 PTS

COMMITTEE MEMBER:

DATE:

SIGNATURE:

TERM OF CONTRACT:

The term of the resulting contract will commence upon full execution. The consultant must submit 90% design plans for the B4 Hold Room Expansion within 180 days of a notice to proceed. Fully complete 100% design plans and specifications must be submitted and approved within 210 days. The remaining term of this contract will coincide with the term of the construction contract, to include any change orders that may be necessary, and a 120-day close-out period to provide final documentation to the Airport and funding agencies.

PROCUREMENT SCHEDULE (ANTICIPATED):

RFQ Advertised & Posted on Website August 4, 2025 Deadline for Questions August 20, 2025 Qualifications Proposal Due Date September 3, 2025 Procurement Review - Committee’s Review September 9, 2025 Intent To Award Schedule September 12, 2025 Contract Negotiations October 1, 2025 – October 31, 2025 Finalize/Execute Agreement November 1, 2025 – December 31, 2025 OCBCC Meeting for Contract Signature January 6 2026 Issue Notice to Proceed TBD

GENERAL SERVICES INSURANCE REQUIREMENTS

CONTRACTORS INSURANCE

1. The Contractor shall not commence any work in connection with this Agreement until obtaining all required insurance and the certificate of insurance has been approved by the Okaloosa County Risk Manager or designee.

2. All insurance policies shall be with insurers authorized to do business in the State of Florida and having a minimum rating of A, Class X in the Best Key Rating Guide published by A.M. Best & Co. Inc.

3. All insurance shall include the interest of all entities named and their respective officials, employees

& volunteers of each and all other interests as may be reasonably required by Okaloosa County. The coverage afforded the Additional Insured under this policy shall be primary insurance. If the Additional Insured have other insurance that is applicable to the loss, such other insurance shall be on an excess or contingent basis. The amount of the company’s liability under this policy shall not be reduced by the existence of such other insurance.

4. Where applicable the County shall be shown as an Additional Insured with a waiver of subrogation on the Certificate of Insurance.

5. The County shall retain the right to reject all insurance policies that do not meet the requirement of this Agreement. Further, the County reserves the right to change these insurance requirements with 60-day prior written notice to the Contractor.

6. The County reserves the right at any time to require the Contractor to provide copies of any insurance policies to document the insurance coverage specified in this Agreement.

7. Any subsidiaries used shall also be required to obtain and maintain the same insurance requirements as are being required herein of the Contractor.

8. Any exclusions or provisions in the insurance maintained by the Contractor that excludes coverage for work contemplated in this agreement shall be deemed unacceptable and shall be considered a breach of contract.

WORKERS’ COMPENSATION INSURANCE

1. The Contractor shall secure and maintain during the life of this Agreement Workers’ Compensation insurance for all of his employees employed for the project or any site connected with the work, including supervision, administration or management of this project and in case any work is sublet, with the approval of the County, the Contractor shall require the Subcontractor similarly to provide Workers’ Compensation insurance for all employees employed at the site of the project, and such evidence of insurance shall be furnished to the County not less than ten (10) days prior to the commencement of any and all sub-contractual Agreements which have been approved by the County.

2. Contractor must be in compliance with all applicable State and Federal workers’ compensation laws, including the U.S. Longshore Harbor Workers’ Act or Jones Act, if applicable.

3. No class of employee, including the Contractor himself, shall be excluded from the Workers’ Compensation insurance coverage. The Workers’ Compensation insurance shall also include Employer’s Liability coverage.

4. A Waiver of Subrogation is required to be shown on all Workers Compensation Certificates of Insurance.

BUSINESS AUTOMOBILE LIABILITY

Coverage must be afforded for all Owned, Hired, Scheduled, and Non-Owned vehicles for Bodily Injury and Property Damage in an amount not less than $1,000,000 (One Million Dollars) combined single limit each accident.

If the contractor does not own vehicles, the contractor shall maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Policy. Contractor must maintain this insurance coverage throughout the life of this Agreement.

COMMERCIAL GENERAL LIABILITY INSURANCE

1. The Contractor shall carry Commercial General Liability insurance against all claims for Bodily Injury, Property Damage and Personal and Advertising Injury caused by the Contractor.

2. Commercial General Liability coverage shall include the following:

1.) Premises & Operations Liability 2.) Bodily Injury and Property Damage Liability 3.) Independent Contractors Liability 4.) Contractual Liability 5.) Products and Completed Operations Liability

3. Contractor shall agree to keep in continuous force Commercial General Liability coverage for the length of the contract.

INSURANCE LIMITS OF LIABILITY

The insurance required shall be written for not less than the following, or greater if required by law and shall include Employer’s liability with limits as prescribed in this contract:

LIMIT

1. Workers’ Compensation

1.) State Statutory 2.) Employer’s Liability $500,000 each accident

2. Business Automobile $1,000,000 each accident

(A combined single limit)

3. Commercial General Liability $1,000,000 each occurrence

Bodily Injury & Property Damage $1,000,000 each occurrence Products and completed operations

4. Personal and Advertising Injury $1,000,000 each occurrence

NOTICE OF CLAIMS OR LITIGATION

The Contractor agrees to report any incident or claim that results from performance of this Agreement. The County representative shall receive written notice in the form of a detailed written report describing the incident or claim within ten (10) days of the Contractor’s knowledge. In the event such incident or claim involves injury and/or property damage to a third party, verbal notification shall be given the same day the Contractor becomes aware of the incident or claim followed by a written detailed report within ten (10) days of verbal notification.

INDEMNIFICATION & HOLD HARMLESS

Contractor shall indemnify and hold harmless the County, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or wrongful conduct of the Contractor and other persons employed or utilized by the Contractor in the performance of this contract.

Note: For Contractor’s convenience, this certification form is enclosed and is made a part of the bid package.

CERTIFICATE OF INSURANCE

1. Certificates of insurance indicating the job site and evidencing all required coverage must be submitted not less than 10 days prior to the commencement of any of the work. The certificate holder(s) shall be as follows: Okaloosa County, 5479A Old Bethel Road, Crestview, Florida, 32536.

2. The contractor shall provide a Certificate of Insurance to the County with a thirty (30) day notice of cancellation; ten (10 days’ notice if cancellation is for nonpayment of premium)

3. In the event that the insurer is unable to accommodate the cancellation notice requirement, it shall be the responsibility of the contractor to provide the proper notice. Such notification shall be in writing by registered mail, return receipt requested, and addressed to the Okaloosa County Purchasing Department at 5479-A Old Bethel Road, Crestview, FL 32536.

4. In the event the contract term goes beyond the expiration date of the insurance policy, the contractor shall provide the County with an updated Certificate of insurance no later than ten (10) days prior to the expiration of the insurance currently in effect. The County reserves the right to suspend the contract until this requirement is met.

5. The certificate shall indicate if coverage is provided under a claims-made or occurrence form. If any coverage is provided on a claims-made form, the certificate will show a retroactive date, which should be the same date of the initial contract or prior.

6. All certificates shall be subject to Okaloosa County’s approval of adequacy of protection and the satisfactory character of the Insurer.

7. All deductibles or SIRs, whether approved by Okaloosa County or not, shall be the Contractor’s full responsibility. In particular, the Contractor shall afford full coverage as specified herein to entities listed as Additional Insured.

8. In no way will the entities listed as Additional Insured be responsible for, pay for, be damaged by, or imited to coverage required by this schedule due to the existence of a deductible or SIR.

GENERAL TERMS

Any type of insurance or increase of limits of liability not described above which, the Contractor required for its own protection or on account of statute shall be its own responsibility and at its own expense.

Any exclusions or provisions in the insurance maintained by the contractor that excludes coverage for work contemplated in this contract shall be deemed unacceptable and shall be considered breach of contract.

The carrying of the insurance described shall in no way be interpreted as relieving the Contractor of any responsibility under this contract.

Should the Contractor engage a subcontractor or sub-subcontractor, the same conditions will apply under this Agreement to each subcontractor and sub-subcontractor.

The Contractor hereby waives all rights of subrogation against Okaloosa County and its consultants and other indemnities of the Contractor under all the foregoing policies of insurance.

UMBRELLA INSURANCE

The Contractor shall have the right to meet the liability insurance requirements with the purchase of an umbrella insurance policy. In all instances, the combination of primary and umbrella liability coverage must equal or exceed the minimum liability insurance limits stated in this Agreement.

GENERAL CONDITIONS

1. PRE-QUALIFICATION ACTIVITY -

Addendum - Respondents are prohibited from contacting or lobbying the County, County Administrator, Commissioners, County staff, and Review Committee members, or any other person authorized on behalf of the County related or involved with the solicitation. All inquiries on the scope of work, specifications, additional requirements, attachments, terms and general conditions or instructions, or any issue shall be addressed at BidNet through the link provided below:

All questions or inquiries must be received no later than the last day for questions (reference RFQ & Respondent’s Acknowledgement form). Any addenda or other modification to the proposal documents will be issued by the County five (5) days prior to the date and time of proposal closing, as a written addendum distributed to all prospective respondents by posting to the BidNet.

Such written addenda or modification shall be part of the RFQ documents and shall be binding upon each respondent. Each respondent is required to acknowledge receipt of any and all addenda in writing and submit with their documents. No respondent may rely upon any verbal modification or interpretation.

2. PREPARATION OF QUALIFICATIONS – Qualifications which contain any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of public notice requesting qualifications may be rejected.

A. Qualifications submitted by a corporation shall be executed in the corporate name by the president or a vice president or other corporate officer who has legal authority to sign.

B. Qualifications submitted by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature). The official address of the partnership shall be shown below the signature.

C. Qualifications submitted by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

D. Qualifications submitted by an individual shall show the respondent’s name and official address.

E. Qualifications submitted by a joint venture shall be executed by each joint venture in the manner indicated in the Request for Qualification. The official address of the joint venture must be shown below the signature.

F. All signatures shall be in blue ink. All names should be typed or printed below the signature.

G. The submittal shall contain an acknowledgement of receipt of all Addenda, the numbers of which shall be filled in on the form. The address and telephone # for communications regarding the submittal shall be shown.

H. If the respondent is an out-of-state corporation, the submittal shall contain evidence of respondent’s authority and qualification to do business as an out-of-state corporation in the State of Florida.

3. INTEGRITY OF QUALIFICATIONS DOCUMENTS – Respondents shall use the original qualification documents provided by the Purchasing Department and enter information only in the spaces where a response is requested. Respondents may use an attachment as an addendum to the qualification documents if sufficient space is not available. Any modifications or alterations to the original solicitation documents by the respondent, whether intentional or otherwise, will constitute grounds for rejection of submittal. Any such modifications or alterations that a respondent wishes to propose must be clearly stated in the respondent’s response and the form of an addendum to the original documents.

4. SUBMITTAL OF QUALIFICATIONS – Qualifications shall be submitted online at BidNet through the link provided below:

Unless otherwise stipulated in the bid/proposal description, all responses must be submitted using BidNet only. No other means of submission of responses will be accepted. Responses will be accepted by BidNet until 3:00 p.m. CST September 3, 2025, at which time all Qualifications that are timely submitted will be opened and reviewed. The responses submitted should be one (1) completed document, unless otherwise specified within the document.

5. MODIFICATION & WITHDRAWAL OF SUBMITTAL – Qualifications may be modified or withdrawn by an appropriate document duly executed in the manner that a submittal must be executed and delivered to the place where documents are to be submitted prior to the date and time for the opening of the solicitation.

If within 24 hours after qualifications are opened any respondent files a duly signed written notice with the County and promptly thereafter demonstrates to the reasonable satisfaction of the County that there was a material substantial mistake in the preparation of its submittal, that respondent may withdraw its submittal, and the respondent’s security will be returned, if any.

6. QUALIFICATIONS DOCUMENTS TO REMAIN SUBJECT TO ACCEPTANCE – All qualifications documents will remain subject to acceptance or rejection for ninety (90) calendar days after the day of the opening, but the County may, in its sole discretion, release any submittal and return the respondent’s security prior to the end of this period.

7. CONDITIONAL & INCOMPLETE QUALIFICATIONS - Okaloosa County specifically reserves the right to reject any conditional submittal and qualifications which make it impossible to determine the true quality of services to be provided by respondent.

8. CONTRACT FOR SERVICES – A copy of the County’s standard agreement for professional services such as the ones being procured herein is attached to this procurement. The selected respondent will be required to enter into the County’s standard agreement. It is the responsibility of the Respondent to raise any objections to the terms and conditions of the standard agreement at the time of submitting its response to this RFP. Failure to do so will be considered a waiver of respondent’s right to raise it later in the process or during negotiations. In the evaluation and negotiation processes the County has the right in its sole discretion to consider any objections raised by Respondent as part of the determination of most responsible and responsive proposer.

9. ADDITION/DELETION OF ITEM – The County reserves the right to add or delete any item from this qualification or resulting contract when deemed to be in the County’s best interest.

10. APPLICABLE LAWS & REGULATIONS – All applicable Federal and State laws, County and municipal ordinances, orders, rules and regulations of all authorities having jurisdiction over the project shall apply to the qualifications throughout, and they will be deemed to be included in the contract the same as though they were written in full therein.

11. DISQUALIFICATION OF RESPONDENTS - Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its qualifications:

a. Submission of more than one qualification for the same work from an individual, firm or corporation under the same or different name.

b. Evidence that the respondent has a financial interest in the firm of another proposer for the same work.

c. Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the County until such participant has been reinstated as a qualified respondent.

d. Uncompleted work which in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded.

e. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of qualifications.

f. Default under previous contract.

g. Listing of the respondent by any Local, State or Federal Government on its barred/suspended vendor list.

12. AWARD OF CONTRACT

Okaloosa County Review - Okaloosa County designated selection committee will review all qualifications and will participate in the Recommendation to Award.

The County will award the contract to the most qualified respondent, and the County reserves the right to award the contract to the respondent submitting the most responsive submittal with a resulting negotiated agreement which is most advantageous and in the best interest of the County, and to reject any and all qualifications or to waive any irregularity or technicality in qualifications received. Okaloosa County shall be the sole judge of the qualifications and the resulting negotiated agreement that is in its best interest and its decision shall be final.

Okaloosa County reserves the right to waive any informalities or reject any and all qualifications, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this RFQ and to accept the submittal that in its judgment will best serve the interest of the County.

Okaloosa County specifically reserves the right to reject any conditional qualifications and bids which make it impossible to determine the true quality of services to be provided by respondent.

13. PAYMENTS – The respondent shall be paid upon submission of invoices and approval of acceptance by Okaloosa County Board of County Commissioners, Finance Office, 302 N. Wilson St., #203, Crestview FL 32536, for the prices stipulated herein for articles delivered and accepted. Invoices must show Contract

14. DISCRIMINATION - An entity or affiliate who has been placed on the discriminatory vendor list may not submit qualifications for a contract to provide goods or services to a public entity, may not submit qualifications on a contract with a public entity for the construction or repair of a public building or public work, may not submit qualifications on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

15. PUBLIC ENTITY CRIME INFORMATION - Pursuant to Florida Statute 287.133, a respondent may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

16. CONFLICT OF INTEREST - The award hereunder is subject to the provisions of Chapter 112, Florida

Statutes. All respondents must disclose with their qualifications the name of any officer, director, or agent who is also a public officer or an employee of the Okaloosa Board of County Commissioners, or any of its agencies. Furthermore, all respondents must disclose the name of any County officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the firm or any of its branches.

Note: For respondent’s convenience, this certification form is enclosed and is made a part of this qualifications package.

17. REORGANIZATION OR BANKRUPTCY PROCEEDINGS – Qualifications will not be considered from respondents who are currently involved in official financial reorganization or bankruptcy proceedings.

18. INVESTIGATION OF RESPONDENT – The County may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest as it relates to the project. The respondent shall furnish any additional information and financial data for this purpose as the County may request.

19. CONE OF SILENCE CLAUSE - The Okaloosa County Board of County Commissioners has established a solicitation silence policy (Cone of Silence Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department.

The period commences from the date of advertisement until award of contract.

All communications shall be directed to the Purchasing Department.

Note: For respondent’s convenience, this certification form is enclosed and is made a part of the bid package.

20. REVIEW OF PROCUREMENT DOCUMENTS - Per Florida Statute 119.071 (2) 2 sealed bids, proposals, or replies received by the County pursuant to a competitive solicitation are exempt from public disclosure until such time as the agency provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier.

http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0287/Sections/0287.017.html

21. COMPLIANCE WITH FLORIDA STATUTE 119.0701 - The Respondent shall comply with all the provisions of section 119.0701, Florida Statutes relating to the public records which requires, among other things, that the Respondent: (a) Keep and maintain public records; (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the respondent upon termination of the contract.

22. PROTECTION OF RESIDENT WORKERS – The Okaloosa County Board of County Commissioners actively supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verifications, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verifications. The respondent shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. Okaloosa County reserves the right to request documentation showing compliance with the requirements.

Respondents doing construction business with Okaloosa County are required to use the Federal Government Department of Homeland Security’s website and use the E-Verify Employment Eligibility Verifications System to confirm eligibility of all employees to work in the United States.

23. SUSPENSION OR TERMINATION FOR CONVENIENCE - The County may, at any time, without cause, order Respondent in writing to suspend, delay or interrupt the work in whole or in part for such period of time as the County may determine, or to terminate all or a portion of the Contract for the County’s convenience. Upon such termination, the Contract Price earned to the date of termination shall be paid to Respondent, but Respondent waives any claim for damages, including loss of profits arising out of or related to the early termination. Those Contract provisions which by their nature survive final acceptance shall remain in full force and effect. If the County orders a suspension, the Contract price and Contract time may be adjusted for increases in the cost and time caused by suspension, delay or interruption. No adjustment shall be made to the extent that performance is, was or would have been so suspended, delayed or interrupted by reason for which Respondent is responsible; or that an equitable adjustment is made or denied under another provision of this Contract.

24. FAILURE OF PERFORMANCE/DELIVERY - In case of default by the respondent, the County after due notice (oral or written) may procure the necessary supplies or services from other sources and hold the respondent responsible for difference in cost incurred. Continuous instances of default shall result in cancellation of the contract and removal of the respondent from the vendor list for duration of one (1) year, at the option of County.

25. AUDIT - If requested, respondent shall permit the County or an authorized, independent audit agency to inspect all data and records of respondent relating to its performance and its subcontracts under this contract from the date of the contract through three (3) years after the expiration of contract.

26. EQUAL EMPLOYMENT OPPORTUNITY; NON-DISCRIMINATION – Respondent will not discriminate against any employee or an applicant for employment because of race, color, religion, gender, sexual orientation, national origin, age, familial status or handicap.

27. NON-COLLUSION – Respondent certifies that it has entered into no agreement to commit a fraudulent, deceitful, unlawful or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute 838.22.

28. UNAUTHORIZED ALIENS/PATRIOT’S ACT – The knowing employment by respondent or its subcontractors of any alien not authorized to work by the immigration laws is prohibited and shall be a default of the contract. In the event that the respondent is notified or becomes aware of such default, the respondent shall take steps as are necessary to terminate said employment with 24 hours of notification or actual knowledge that an alien is being employed. Respondent’s failure to take such steps as are necessary to terminate the employment of any said alien within 24 hours of notification or actual knowledge that an alien is being employed shall be grounds for immediate termination of the contract.

Respondent shall take all commercially reasonable precautions to ensure that it and its subcontractors do not employ persons who are not authorized to work by the immigration laws.

29. FINANCIAL STABILITY - In the case of Federal and/or Florida State funded procurements, prior to awarding this contract, the top respondents will be required to submit to a soft credit pull for purposes of the County's Risk Assessment consideration; objections by any respondent will disqualify them from consideration. Bad credit indicating you are a high risk may impact your application. Responses will not be considered from respondents who are currently involved in official financial reorganization or bankruptcy proceedings.

30. CERTIFICATE OF GOOD STANDING FOR STATE OF FLORIDA - Florida Statute 607.1501 requires that all vendors who wish to do business in the State of Florida be licensed to do business through the Department of State of Florida and be in good standing with the State of Florida. As such, to do business with Okaloosa County a vendor must provide a Certificate of Good Standing with their bid/proposal package to the County. For more information on doing business in the State of Florida, please refer to the Florida Department of State. The website to register is https://dos.myflorida.com/sunbiz.

31. SYSTEM OF AWARD MANAGEMENT (SAM.GOV) - If grant funded, all vendors must be registered in SAM in order to do business with the County. In order to be considered for the project, the vendor must be registered prior to submitting a bid/proposal with the County. Failure to show proof of SAM.gov registration at time of submitting a bid/proposal may deem the vendors bid/proposal unresponsive. You can register for SAM at the below link: https://sam.gov/content/home. Note it can take some time for a vendor to get registered for the System of Award Management and as such it is important to start the process as soon as possible to qualify as a responsive vendor.

32. SUBCONTRACTING - The Contractor shall comply with this requirement and ensure its subcontracts issued under this Agreement, if any, impose this requirement, in writing, on their subcontractors. For fixed-price (vendor) subcontracts, the following provisions shall apply: The Contractor may award, on a competitive basis, fixed-price subcontracts to consultants/contractors in performing the work described in the SCOPE OF SERVICES. Invoices submitted to County for fixed price subcontracted activities shall be supported with a copy of the subcontractor’s invoice and a copy of the tabulation form for the competitive procurement process (e.g., Invitation to Bid, Request for Proposals, or other similar competitive procurement document) resulting in the fixed-price subcontract. The Contractor may request approval from the County to award a fixed-price subcontract resulting from procurement methods other than those identified above. In this instance, the Contractor shall request the advance written approval from County of the fixed price negotiated by Contractor. The letter of request shall be supported by a detailed budget and Scope of Services to be performed by the subcontractor. Upon receipt of the County’s approval of the fixed-price amount, the Contractor may proceed in finalizing the fixed-price subcontract.

If the procurement is subject to the Consultant’s Competitive Negotiation Act under section 287.055, F.S. or the Brooks Act, the Contractor must provide documentation clearly evidencing it has complied with the statutory or federal requirements.

33. UNITED STATES-PRODUCED IRON AND STEEL - (s. 255.0993, Fla. Stat.). Any iron or steel product permanently incorporated into the project must be produced in the United States.

34. TITLE VI SOLICITATION NOTICE - The Okaloosa County Board of County Commissioners, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

35. The following documents are to be submitted with the qualifications packet:

RESPONSE DOCUMENT #1: DRUG-FREE WORKPLACE CERTIFICATION

RESPONSE DOCUMENT #2: CONFLICT OF INTEREST DISCLOSURE FORM

RESPONSE DOCUMENT #3: FEDERAL E-VERIFY COMPLIANCE CERTIFICATION

RESPONSE DOCUMENT #4: CONE OF SILENCE FORM

RESPONSE DOCUMENT #5: INDEMNIFICATION AND HOLD HARMLESS

RESPONSE DOCUMENT #6: ADDENDUM ACKNOWLEDGEMENT

RESPONSE DOCUMENT #7: COMPANY DATA

RESPONSE DOCUMENT #8: SYSTEM AWARD MANAGEMENT FORM

RESPONSE DOCUMENT #9: LIST OF REFERENCES

RESPONSE DOCUMENT #10: CERTIFICATION REGARDING LOBBYING

RESPONSE DOCUMENT #11: SWORN STATEMENT – PUBLIC ENTITY CRIMES

RESPONSE DOCUMENT #12: GOVERNMENTAL DEBARMENT & SUSPENSION

RESPONSE DOCUMENT #13: VENDORS ON SCRUTINIZED COMPANIES LIST

RESPONSE DOCUMENT #14: GRANT FUNDED CLAUSES

RESPONSE DOCUMENT #15: ANTI HUMAN TRAFFICKING AFIDAVIT

RESPONSE DOCUMENT #16: CERTIFICATE OF GOOD STANDING FOR THE STATE OF

FLORIDA-PROVIDED BY CONTRACTOR – see above*

RESPONSE DOCUMENT #1

DRUG-FREE WORKPLACE CERTIFICATION

THE BELOW SIGNED PROPOSER CERTIFIES that it has implemented a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified in subsection 1.

4. In the statement specified in subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in, drug abuse assistance or rehabilitation program if such is available in employee’s community, by any employee who is convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

DATE: _______________________ SIGNATURE: ____________________

COMPANY: _______________________ NAME: _________________________

(Typed or Printed)

ADDRESS: _______________________

TITLE: _________________________

E-MAIL: ________________________

PHONE NO.: _______________________

RESPONSE DOCUMENT #2

CONFLICT OF INTEREST DISCLOSURE FORM

For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), of if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business.

Indicate either “yes” (a county employee, elected official, or agency is also associated with your business), or “no”.

If yes, give person(s) name(s) and position(s) with your business.

YES_…