RFQ-25-045_final.pdf

REQUEST FOR QUALIFICATIONS #25-045

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REQUEST FOR QUALIFICATIONS

CITY OF ENGLEWOOD

ON-CALL ENGINEERING

FOR

THE CITY OF ENGLEWOOD, COLORADO

RFQ NO: 25-045

RFQ ISSUANCE DATE: October 7, 2025

PROPOSAL DUE DATE: November 4, 2025

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Statement of Purpose The City of Englewood is soliciting firms who wish to be considered for On-Call Engineering work on an as-needed basis. All existing On-Call Consultant Agreements will not be renewed. This request for qualifications includes technical competency in multiple disciplines as defined in statement of work.

Considerations

The City of Englewood is seeking long-term agreements for General Consultant Services to provide professional services and assistance on an as-needed basis to support a variety of discipline areas. Contract(s) will be awarded for an initial one-year base period, with an option to extend for four (4) additional one-year periods. The City has not set a maximum number of Task Orders to be awarded to any single firm but intends to distribute discipline-specific assignments among the selected firms.

This is not a Request for Proposal or Invitation to Bid for a specific project and does not guarantee the issuance of any work. Work will be primarily located within the City of Englewood.

Consultant may be prequalified to work under one or more discipline areas, but may not be contracted until projects are defined, budgeted and preliminarily scheduled.

Proposals will be reviewed and evaluated using a competitive, best-value selection process described below. Proposals shall be considered from Consultant who are firmly established in the appropriate business. Consultants shall be financially sound and have the resources and ability to perform the required services in a professional and safe manner in accordance with industry standards.

Proposals in response to this Solicitation must be submitted prior to 2:00 PM MDT, November 4, 2025. Sealed proposals (electronic submissions only) will be received and accepted online via the City of Englewood’s Online Procurement System (https://www.englewoodco.gov/government/city-departments/finance/solicitation-opportunities-awards).

Some contracts and/or task orders may require compliance with WIFIA requirements.

These requirements are included in the RFQ documentation.

Solicitation Process Proposals will be evaluated and scored based on the criteria provided in this RFQ. The City will consider the consultant qualifications per discipline and project team, experience in similar work, and value of the proposed fee to complete the work. The City may conduct interviews with short-listed firms.

https://www.englewoodco.gov/government/city-departments/finance/solicitation-opportunities-awards

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Negotiations may be held with the Consultant ranked the highest by the evaluation committee based on proposal, fee, and interview (if needed). The City and the top-ranked Consultant may negotiate the details of the final contract, and City Council approval of the award may be requested. Upon Council approval, the contract will be signed, a PO set up, Notice to Proceed issued and work may begin. Should the City be unable to reach an agreement with the top-ranked Consultant, negotiations may commence with the next-ranked Consultant. This process will continue until a satisfactory contract is negotiated, or the City exercises its right to reject all proposals.

City Communications

No oral communications from the Project Manager or any other individual representing or purporting to represent the City are binding. Consultants are restricted from any and all contact with City staff and any public official of these organizations, other than the Procurement Division, regarding the project during the procurement process. A violation of this provision may result in disqualification of Consultant.

Questions Questions will be accepted until October 22, 2025 @ 2:00pm. Once the question period expires, the addendum will be posted on the City’s online Strategic Sourcing platform.

Verbal questions during the recommended pre-proposal meeting and site visit will be screened for applicability and, as applicable, responded to in an addendum. All questions during the procurement period must be directed in writing to:

Trudi Peepgrass, NIGP-CPP, CPPB Procurement & Contracts Manager Finance Department City of Englewood 1000 Englewood Parkway, Englewood, CO 80110 303-762-2419 tpeepgrass@englewoodco.gov

RFQ Organization This RFQ consists of the following:

• Section 1 – Project Overview, Background, and Goals

• Section 2 – Project Schedule and Milestones

• Section 3 – Scope of Work

• Section 4 – Proposal Submittal Requirements

• Section 5 – Proposal Evaluation and Selection

• Section 6 – Conditions for Consultants

• Attachment A – Sample Professional Services Agreement

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Section 1 – Project Overview, Background, and Goals

1.1 Project Background

The City of Englewood (City) operates and maintains comprehensive water, sewer, and stormwater utility systems that provide essential services to its approximately 57,000 permanent and non-transient customers. Raw water is delivered through the City Ditch conveyance system or diverted from the South Platte River at Union Avenue for treatment at the Allen Water Treatment Plant (AWTP). The City’s raw water pumping facilities include the Union Avenue Pump Station and the McLellan Pump Station. The Union Avenue Pump Station is used to deliver water from the South Platte River to the AWTP for treatment. The McLellan Pump Station conveys water from Chatfield Reservoir to McLellan Reservoir, Englewood’s water storage facility in the south metro area. Water from McLellan Reservoir can be conveyed by City Ditch to an 80-million-gallon (MG) capacity source water storage reservoir located north of the AWTP (North Reservoir) or directly to the AWTP.

The City’s drinking water is treated at the AWTP using conventional processes of coagulation, flocculation, sedimentation, filtration, and chemical and ultraviolet light disinfection processes before entering the distribution system. A 14 MG residuals pond (South Reservoir) is located east of the treatment facility to provide storage for residuals generated during the treatment process. The distribution system includes a network of pressurized pipes, two remote pump stations, and two elevated storage tanks and one underground storage tank.

The Utilities Department also manages stormwater for the City of Englewood which is a Phase II Municipal Separate Storm Sewer System (MS4) community. Stormwater is conveyed through a drainage system of pipes, manholes, inlets, and detention basins.

Stormwater is not treated and discharged directly into downstream waterways such as the South Platte River. The drainage system is made up of over 12 miles of pipes, 1,500 inlets, and 1,100 manholes. The City of Englewood has been divided into 19 drainage basins, each ranging in size and geographical traits.

1.2 Project Overview

The City of Englewood Utilities Department (City) seeks qualified engineering firms to provide comprehensive on-call engineering services across multiple disciplines to support municipal infrastructure projects, maintenance operations, and capital improvements.

These services will address the diverse engineering needs of the City’s water, wastewater, stormwater, and facilities systems while ensuring compliance with federal, state, and local regulations.

The selected consultant teams will provide rapid response capabilities for emergency situations, planned project support, and specialized technical expertise to supplement the

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City's internal engineering capabilities. Services shall be delivered on an as-needed basis with individual task orders issued throughout the contract period.

Respondents can limit the number of technical disciplines for which they would like to be considered based on company and/or local office strength. Respondents will not be penalized for restricting submittals to true areas of technical strength. Proposals made in a superfluous manner where any or all technical sections submitted do not demonstrate discernable strength or potential value to City may be disregarded altogether. The City will not consider teaming arrangements or subcontracting strategies. As an example, a firm that must routinely subcontract for structural discipline design services should not submit on that technical discipline area under the assumption that a subcontractor will provide the service.

1.3 Project Goals

The City’s objectives for delivery of the Project are as follows:

o Timely and Flexible Access – Provide quick access to qualified engineering firms to support a wide range of projects without repeated procurement cycles.

o Quality and Compliance – Ensure all services meet professional standards, applicable codes, and regulatory requirements to deliver safe and reliable infrastructure solutions.

o Cost-Effective Solutions – Secure competitive, value-driven services that promote fiscal responsibility and maximize public resources.

o Collaboration and Support – Build strong partnerships with engineering firms to deliver innovative, responsive, and effective solutions for capital improvement and maintenance needs.

1.4 Pre-Proposal Meeting

A recommended pre-proposal meeting will be held on Thursday, October 16, 2025 @ 9:00am (MST) via Microsoft Teams.

It is recommended a Consultant representative attend to understand the scope of services.

In order to attend the recommended Pre-Proposal meeting via Microsoft Teams, send the following information via email to Trudi Peepgrass, tpeepgrass@englewoodco.gov, by close of business, Monday, October 13, 2025:

• Contact name

• Company Name

• Address

• Phone Number

• Email Address mailto:tpeepgrass@englewoodco.gov

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Any pre-proposal information as well as Microsoft Teams invitation will be provided to the contact’s name by close of business on Tuesday, October 14, 2025.

Questions raised and information provided during the pre-proposal meeting will be screened for applicability and responded to as necessary in an addendum. Oral statements may not be relied upon and will not be binding or legally effective.

Section 2 – Project Schedule and Milestones

2.1 Schedule

These milestones represent the anticipated schedule for resource planning purposes and are subject to change.

Request for Proposals posted October 7, 2025 Recommended Pre-Proposal Meeting October 16, 2025 @ 9:00 am Deadline for written questions October 22, 2025 @ 2:00 pm Proposal and fee submission due date November 4, 2025 @ 2:00 pm Anticipated Intent to Award January 2026

Section 3 – Technical Disciplines and Services Distribution Pipeline Design The consultant shall provide comprehensive water distribution system design services including:

• Hydraulic modeling and analysis of existing and proposed distribution networks

• Pipe sizing calculations and material specifications for various pipe materials including ductile iron, PVC, and HDPE

• Pressure zone analysis and system optimization studies

• Fire flow analysis and hydrant placement design

• Water main replacement and rehabilitation design

• Cross-connection control system design

• Integration with existing SCADA systems and telemetry requirements

• Development of construction documents, technical specifications, and bid packages

• Coordination with utility locating services and traffic control requirements

Geotechnical Engineering Geotechnical services shall encompass site investigation and analysis for City infrastructure projects including:

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• Subsurface exploration planning and oversight

• Soil and groundwater analysis for foundation design

• Geotechnical recommendations for pipeline installations and utility corridors

• Slope stability analysis for municipal facilities and infrastructure

• Pavement design recommendations for city streets and facilities

• Liquefaction analysis and seismic design considerations

• Construction materials testing and quality assurance

• Geotechnical instrumentation and monitoring programs

Structural Engineering Structural engineering services shall include design and analysis for City facilities and infrastructure:

• Design of water and wastewater treatment facility structures

• Pump station and lift station structural design

• Municipal building structural systems including offices, maintenance facilities, and public works buildings

• Culvert design

• Retaining wall design for utility installation

• Seismic evaluation and retrofit design for existing municipal facilities

• Foundation design for heavy equipment and mechanical systems

• Structural condition assessments and rehabilitation recommendations

Sewer Collection Piping Comprehensive wastewater collection system services including:

• Gravity sewer main design and hydraulic analysis

• Force main design and pump station integration

• Sewer rehabilitation methods including pipe lining, pipe bursting, and open-cut replacement

• Infiltration and inflow analysis and mitigation strategies

• Manhole design and rehabilitation specifications

• Combined sewer overflow mitigation design

• Collection system capacity analysis and modeling

• Integration with City's existing collection infrastructure

Pump Stations and Hydraulics Design and analysis services for municipal pumping systems, including:

• Water booster station design and optimization

• Wastewater lift station design and upgrades

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• Stormwater pump station design for flood control

• Hydraulic analysis and pump selection for various applications

• Variable frequency drive integration and energy optimization

• Redundancy and reliability analysis for critical pumping systems

• Wet well and dry well design configurations

• Pipeline hydraulics and surge analysis

Electrical Instrumentation and Controls Design Electrical and control system design services for City infrastructure:

• Motor control center design and power distribution systems

• SCADA system integration and programming

• Instrumentation selection and installation design for water and wastewater facilities

• Emergency power systems, including generators and uninterruptible power supplies

• Electrical system upgrades for municipal facilities

• Communication system design, including fiber optic and wireless networks

• Lighting design for municipal facilities and infrastructure

• Electrical code compliance and safety system design

Controls Program Management Comprehensive management of control system projects including:

• Development of control system standards and specifications for City

• Coordination between multiple disciplines for integrated control solutions

• Vendor selection and procurement support for control system components

• Testing and commissioning oversight for new control installations

• Training program development for City operations staff

• System documentation and as-built drawing preparation

• Ongoing maintenance and support planning

Water Treatment Water treatment facility design and optimization services:

• Conventional and advanced water treatment process design

• Water quality analysis and treatment technology selection

• Chemical feed system design and optimization

• Filtration system design, including multimedia, membrane, and advanced treatment technologies

• Disinfection system design and compliance with regulatory requirements

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• Treatment facility capacity analysis and expansion planning

• Process control and automation system integration

• Residuals handling and disposal system design

Regulatory Support Regulatory compliance and permitting assistance including:

• Environmental permit applications and regulatory submittals

• Compliance monitoring and reporting for water and wastewater facilities

• Coordination with Colorado Department of Public Health and Environment

• National Pollutant Discharge Elimination System permit support

• Safe Drinking Water Act compliance assistance

• Environmental impact assessments and mitigation planning

• Regulatory negotiation and variance request support

• Policy development and regulatory interpretation

• MS4 permitting and compliance

• Floodplain permit applications and regulatory submittals.

• National Flood Insurance Program (NFIP) and Community Rating System (CRS) compliance assistance.

Environmental Planning Environmental analysis and planning services for City projects:

• Environmental site assessments and contamination evaluation

• Wetland delineation and mitigation planning

• Cultural resource assessments and historical preservation compliance

• Air quality analysis and emissions permitting

• Noise impact assessments for municipal projects

• Wildlife habitat assessments and protection planning

• Stormwater management and water quality protection planning

• Environmental monitoring program development

Construction Management Comprehensive construction oversight and management services:

• Construction contract administration and documentation

• Progress monitoring and schedule management for City projects

• Quality control and inspection services during construction

• Change order evaluation and cost impact analysis

• Contractor coordination and communication management

• Safety program oversight and compliance monitoring

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• Materials testing coordination and acceptance

• Final inspection and project closeout documentation

Owner's Advisor Services Independent advisory services for City including:

• Project delivery method selection and procurement strategy development

• Design review and constructability analysis

• Cost and schedule validation for major infrastructure projects

• Risk assessment and mitigation planning

• Value engineering facilitation and implementation

• Contract negotiation support and dispute resolution assistance

• Project management oversight and performance monitoring

• Strategic planning for long-term infrastructure needs

Cost Estimating Services Detailed cost analysis and estimating services including:

• Conceptual cost estimates for preliminary project planning

• Detailed construction cost estimates with quantity takeoffs

• Life cycle cost analysis for alternative design solutions

• Cost escalation analysis and budget planning support

• Bid analysis and contractor proposal evaluation

• Change order cost validation and negotiation support

• Cost benchmarking against similar municipal projects

• Budget development for City capital improvement programs

Dam Engineering Specialized dam engineering services for City water supply infrastructure:

• Dam safety inspections and condition assessments

• Structural analysis and stability evaluations

• Seepage analysis and remediation design

• Spillway adequacy analysis and upgrade design

• Emergency action plan development and updates

• Regulatory compliance with Colorado dam safety requirements

• Instrumentation and monitoring system design

• Rehabilitation and improvement design for existing dam structures

Surveying and Subsurface Utility Engineering Comprehensive surveying and utility investigation services:

• Topographic and boundary surveys for City projects

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• Construction staking and grade control services

• As-built surveying and record drawing preparation

• Subsurface utility location using electromagnetic and ground-penetrating radar methods

• Utility conflict identification and resolution planning

• Right-of-way surveys and easement documentation

• Geographic information system data collection and mapping

• Photogrammetric mapping and aerial survey services

• Subsurface Utility Engineering plans

HVAC Design Heating, ventilation, and air conditioning system design for municipal facilities:

• Energy-efficient HVAC system design for City buildings

• Indoor air quality analysis and ventilation system optimization

• Building automation system integration and control strategies

• Equipment selection and sizing for various municipal facility types

• Energy modeling and utility cost analysis

• Retrofit design for existing municipal buildings

• Maintenance and operational optimization planning

• Code compliance and accessibility requirements integration

Advanced Data Analytics Data analysis and management services for City operations:

• Asset management system development and optimization

• Performance monitoring and key performance indicator development

• Predictive maintenance program development using data analytics

• Water loss analysis and non-revenue water reduction strategies

• Energy usage optimization and utility cost reduction analysis

• Geographic information system analysis and spatial data management

• Customer usage pattern analysis and demand forecasting

• Operational efficiency analysis and process improvement recommendations

Specialty Inspections Structural Inspections Specialized structural inspection services including:

• Periodic safety inspections of City buildings and infrastructure

• Post-earthquake damage assessments and structural evaluations

• Water tank and elevated storage structure inspections

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• Foundation and underground structure inspections

• Construction quality assurance inspections for structural elements

• Non-destructive testing coordination and interpretation

Geotechnical Inspections Specialized geotechnical inspection and testing services:

• Soil compaction testing and verification during construction

• Pipeline bedding and backfill inspection services

• Concrete and asphalt testing for City construction projects

• Foundation excavation inspection and bearing capacity verification

• Slope stability monitoring and instrumentation reading

• Groundwater monitoring well inspection and sampling coordination

• Construction materials quality control testing and documentation

Welding Inspections Certified welding inspection services for municipal infrastructure:

• Structural welding inspection for City facilities and equipment

• Pipeline welding inspection and non-destructive testing coordination

• Pressure vessel and tank welding inspection services

• Welding procedure specification development and qualification

• Welder certification and qualification testing oversight

• Post-weld heat treatment verification and documentation

• Welding quality control program development and implementation

Stormwater Engineering Consultant responsibilities:

• Planning and analysis

• Design services

• Regulatory and Compliance Support

• Construction and Maintenance Support

• Emergency and On-Call Support

• Collaboration and Public Engagement

• Floodplain and Floodway analyses

SERVICE DELIVERY REQUIREMENTS

Work may be routing project requests or emergency response services. Within each discipline area, detail your 24-hour emergency response capabilities and organizational

Page | 13 structure for immediate support to City infrastructure systems. A consultant may still be prequalified for work even if they are unable to perform emergency response services.

All work shall be performed in accordance with applicable federal, state, and local codes, standards, and regulations. Professional engineers licensed in Colorado shall seal all engineering deliverables as required by state law. The consultant shall coordinate with City staff throughout project execution and provide regular progress reporting and communication.

Supplemental Services

The City has, to the best of its knowledge, defined the scope and tasks to complete the work. The Consultant may propose, at its discretion, additional services beyond those listed in this RFQ which it feels are necessary to complete the work or add value to the project. Those additional services shall be included in the scope and fee as a stand-alone task under “Supplemental Services.” The City Project Manager must approve Supplemental Services before performing the work.

Contract Renewal The initial contract term will be for one year from the date of execution. The City reserves the option to renew the contract for up to four (4) additional one-year periods, subject to satisfactory performance, availability of funds, and mutual written agreement by both parties. Renewal shall be exercised at the sole discretion of the City.

Section 4 – Proposal Submittal Requirements

4.1 Submittal Place and Deadline

The response must be received before the due date and time as specified in this RFQ. It is the responsibility of the Consultant to ensure that electronic submittals are received prior to the closing time specified. Bids received after the date and time set for the Bid opening shall be considered non-responsive and returned un-opened to the Bidder.

Electronic submissions will only be accepted online the City of Englewood’s Online Procurement System, https://www.englewoodco.gov/government/city-departments/finance/solicitation-opportunities-awards Questions or technical difficulties should be directed to the websites’ Supplier Support Team support.ionwave@eunasolutions.com.

Submittals will be accepted until 2:00 PM on November 4, 2025.

The City of Englewood utilizes an Online Procurement System for all electronic solicitation submittals. It is the Consultant’s responsibility to ensure the submittal process is started with enough time to meet the 2:00pm deadline; for example: do not start the upload and submittal process at 1:50 pm with the expectation that your submittal will be received by the City prior to the 2:00pm deadline. If the Consultant experiences any

Page | 14 problems, has questions or technical difficulties, PLEASE contact the Supplier Support Team, support.ionwave@eunasolutions.com. If the Supplier Support Team is unable to resolve the problem, contact the procurement agent (contact information in Introduction) by 1:45pm for a submittal resolution.

Proposals may be amended or withdrawn only by written notice prior to the Proposal opening. Amendments or withdrawals received after the Proposal opening will not be effective, and the original Proposal submitted will be considered. The Consultant agrees that its Proposal will not be withdrawn within ninety (90) calendar days following opening of the Proposals, and that during such time its Proposal will remain Consultant and irrevocable. The City reserves the right to reject any or all Proposals and to waive any technical defects in Proposals.

The City reserves the right to request clarification of information submitted and to request additional information of one or more Consultant after the Proposal Submission Due Date.

4.2 Submittal Format

Proposal submittals shall be clear, accurate, comprehensive, and provide specific and succinct answers to all questions and requests for information. Indirect, imprecise, or incomplete responses can serve only to the disadvantage of the proposer. Generic marketing material is discouraged. Excessive or irrelevant material will not be favorably received.

The Proposal format shall be as follows:

A font similar in size to or larger than Calibri eleven-point (11-pt) shall be used.

Cover Letter. The cover letter must be two (2) pages at maximum. Page size must be 8 1/2” x 11”. Indicate clearly on the first page which technical discipline area(s) your firm is proposing on. For example:

Engineering Disciplines:

Geotechnical Engineering Structural Engineering Services Construction Management Disciplines

Proposal Presentation. Proposals must be in one (1) document and utilize PDF bookmarks. Individual section bookmarks must be clearly labeled and correspond to the Proposal’s Table of Contents to facilitate efficient review.

Detailed Company Background and Demonstrated Abilities. The document must be two (2) pages at maximum. Page size must be 8 ½ x 11. At a minimum, this document must provide information relative to the Respondent’s firm, including firm name(s), business address, telephone number, state in which the firm was organized or incorporated, type of ownership, name and location of parent company and subsidiaries, if any, and indication of whether the firm is licensed to do business in the State of

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Colorado. Also, information shall be provided on demonstrated abilities to respond rapidly to project requests and to meet project staffing needs, schedules, and budgets.

Technical Discipline Sections. All subsequent sections for each technical discipline area for which the Respondent would like to be considered must be two (2) pages maximum. Page size must be 8 ½ x 11. Submittal detail for Technical Discipline Sections is provided in Section 3.

Firm and Project Experience. Relevant project experience in the technical discipline area shall be specified, including, but not limited to, a list of at least five

(5) relevant projects that have been completed by the firm during the past five (5) years. The suggested format for listing the relevant experience is to include an 11” x 17” page containing a table with the following headings across the top:

Project/Client/Location, Reference, Key Team Members, Completion, Size/Capacity, General Work Performed. Projects are to be listed down the page with the appropriate details listed under each heading. These relevant projects are to be tied to the Respondent’s proposed team rather than projects completed by the firm in general. The city intends to contact some or all client references.

Staff Location. Location(s) of the office(s) where the project services will be performed shall be listed, including the main project office location where the project team (potential Project Manager as well as technical and support staff) will be based.

Proposed Team Qualifications. Qualifications and experience of key staff in the planning and design of relevant projects, as applicable, shall be described, including the following:

o Proposed Project Manager(s) for a particular discipline (the City understands availability and assignments may change due to project assignment timing and consultant workload) o Proposed Construction Project Manager(s) and Construction Project Inspector(s) for a particular discipline (the City understands availability and assignments may change due to project assignment timing and consultant workload) o Discipline-specific technical staff o Quality Assurance and Quality Control (structure and summary approach described for each) o Other technical staff that may be in a support role o CAD, GIS, and/or Mapping capabilities, as applicable (all design-related work products will be required to meet City standards)

Draft Agreement Review

The Consultant understands that neither this RFQ nor the Proposal shall constitute a contract with the City. No contract is binding or official until Proposals are reviewed and

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Attachment A (Draft Agreement) of this RFQ contains the proposed Professional Services Agreement for the Project. Proposers shall review this draft document and provide comments regarding any aspect of such document about which it has any concern, including terms that it considers ambiguous or which it believes should be modified. Such comments shall be submitted with the Proposal. The City will review all comments received and, if it deems appropriate, in its sole discretion, may modify such document. The Draft Agreement included in the RFQ is the form upon which Consultants shall base their Proposal. The comments submitted on the draft agreement will not be counted in the total page count specified above.

Price Proposal

A font similar in size to or larger than Calibri eleven-point (11-pt) must be used for the Price Proposal.

In a separate PDF file from the technical discipline proposal, provide Respondent firm’s billing structure, including labor rate structures by labor categories and other non-labor rates.

The rate table must provide information on all proposed fees, and will be incorporated into the selected firm’s Agreement. Note the City will only allow other direct costs to be billed at cost and will not allow a markup on subconsultants. No project development costs, or similar hourly cost recovery charges will be allowed, as all of these costs are to be included in the hourly billing rates.

Appendix A – Key Personnel Resumes

Provide key personnel resumes for project team. Appendix A does not count toward overall page count but is limited to resumes only.

Section 5 – Proposal Evaluation and Selection

5.1 General

The Proposals will be reviewed and evaluated by the City’s Selection Committee according to the requirements and criteria outlined herein. During the Proposal evaluation process, written questions or requests for clarification may be submitted to one or more Consultants regarding its Proposal or related matters.

In addition, the City may require all or a limited number of Consultants to participate in virtual or in-person interviews.

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5.2 Selection Process Overview

For the purpose of selecting the most qualified Consultant, the City will use a competitive selection process as set forth in pertinent City and State procurement requirements. The procedure will involve the following steps:

a. The City will advertise the RFQ Invitations on the City’s strategic sourcing platform.

b. Responsiveness and minimum qualifications will be checked.

c. The City’s Selection Committee will review, rank, and may short-list Proposals which meet responsiveness and minimum qualification requirements.

d. Interviews with each of the shortlisted Consultants to clarify their Proposals may be conducted. This decision is at the sole discretion of the City. Interviews will provide short-listed Consultants the opportunity to present their project team and approach to City staff and will include a question-and-answer session.

e. The City’s Selection Committee will then rank each Proposal, Price Proposal, and Interview (if applicable) to prepare a recommendation for approval. Upon authorization, the Project Manager shall negotiate a contract with the selected Consultant. Should the Project Manager be unable to negotiate a satisfactory contract with the Consultant considered to be most qualified, the Project Manager, or designee, shall terminate such negotiations with that Consultant and begin negotiations with the next most qualified Consultant and so on until negotiations are successful.

f. The City reserves the right to modify or reject any contract for the acquisition of goods and/or services submitted to it for consideration.

5.3 Responsiveness

Each Proposal will be reviewed to determine whether it is responsive to the RFQ. Failure to comply with the requirements of this RFQ may result in a Proposal being rejected as non-responsive. At its sole discretion, however, the City may waive any such failure to meet a requirement of this RFQ and may request clarification or additional information to remedy a deficiency.

5.4 Evaluation Criteria

The Selection Committee will evaluate and rank the Proposals that satisfy the minimum qualification requirements identified in this section by applying scores to each Proposal part, as set forth in the table below.

Table 2: Proposal Evaluation Scoring

Proposal Part Scoring

Firm’s experience record on similar projects, the consultant’s ability to develop meaningful cost-loaded schedules and adhere to schedules and budgets

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Qualifications and relevant project experience of key personnel in the technical discipline area 40

Capability of local staff to complete assignments 20 Total possible points 100

Section 6 – Conditions for Consultants

6.1 Standard Contract

Consultants shall identify any issues they have with the Professional Services Agreement standard contract within this RFQ. Consultants shall note that from time to time the City will be updating and changing the contracts, and the standard contract attached to a future solicitation will be the basis for that project, not the one contained within this RFQ.

The identification of willingness to enter into the standard contract is for general purposes at this time but is part of the evaluation process and must be included. There may be negotiations on a project-by-project basis which provides further clarification. Please note the RFQ asks the Consultants to provide comments on the standard contract and indicate their willingness to use the standard contract. The City is not suggesting entering into an agreement with any Consultant using this contract at the time of RFQ submittal, and the City will not provide a response to the Consultants comments provided.

All changes to the contract must be submitted at this time. Any changes after the City award of the contract are grounds for rescinding said award. The Consultant shall identify any issues they have with the standard contract within the RFQ. Consultant shall note that from time to time the County will be updating and changing the contracts.

The following are some general clarifications that may be applied when negotiations with a selected Consultant occurs on a future project:

A. Definition of Terms: There may be further clarification as needed on a specific project, for specific contract terms.

B. Time of Completion: Each project will have a specific completion date, and some projects may be more flexible than others. The completion date will be identified by the City and will be negotiated on a project-by-project basis and included in the exhibit portion of the contract.

C. Use of sub-Contractors: The City fully expects that many project categories will require a prime Consultant and sub-Contractors as members of the project team.

The City may consider a modification to contract language that affects sub- Contractor use.

D. Public property: All project information and materials are public information and may be used at public meetings, or by the public when and if requested.

E. Insurance: Minimum values listed are statutory. The City requires being listed on the general liability policy as an additional insured. Copies of insurance certificates are not needed as part of the RFQ.

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F. Purchase of other items not listed on this solicitation based on percentage discounts: While the City has listed all major items on the solicitation which are utilized by the City and/or departments in conjunction with their operations, there may be ancillary items that must be purchased by the City during the term of this contract. For this reason, Consultants are requested to quote a percentage discount from the Consultant's price list that will be offered to the City for items which do not appear in this solicitation. The City reserves the right to award these ancillary items to the successful Consultant or another Consultant based on the lowest actual price offered.

6.2 Conflict of Interest

The Consultant must disclose with the Proposal, the name of any officer, director, partner, associate, or agent, who is also an officer or employee of the City.

6.3 Rights of the City

In connection with this procurement process, including the receipt and evaluation of Proposals and award of the Agreement, City reserves to itself (at its sole discretion) all rights available to it under applicable law, including without limitation, with or without cause and with or without notice, the right to:

• Cancel, withdraw, postpone, or extend this RFQ, in whole or in part, at any time prior to the execution of the Agreement, without incurring any obligations or liabilities.

• Modify the procurement schedule.

• Waive deficiencies, informalities and irregularities in a Proposal and accept and review a non-conforming Proposal.

• Suspend and terminate the procurement process or terminate evaluations of

Proposals received.

• Permit corrections to data submitted with any Proposal.

• Hold meetings and interviews, and conduct discussions and correspondence, with one or more of the Consultants to seek an improved understanding of any information contained in a submitted Proposal.

• Seek or obtain, from any source, data that has the potential to improve the understanding and evaluation of the Proposals.

• Seek clarification from any Consultant to fully understand information provided in the Proposal and to help evaluate and rank the Consultants.

• Accept or reject any or all Proposals that it may in its sole discretion deem non-responsive, to waive technicalities, or to accept the Proposal that, in its sole judgment, is most advantageous and best serves the over-all interest of the City.

• Reject a Proposal containing exceptions, additions, qualifications, or conditions not called for in the RFQ or otherwise not acceptable to the City.

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• Conduct an independent investigation of any information, including prior experience, included in a Proposal by contacting project references, accessing public information, contacting independent parties, or any other means.

• Request additional information from a Consultant during the evaluation of its Proposal.

6.4 Obligation to Keep Project Team Intact

Consultants are advised that all key personnel identified in their Proposals remain on the team for the duration of the procurement process and execution of the Project. If extraordinary circumstances require a change, it must be submitted in writing to the City, who shall have sole discretion to determine whether to authorize a change, recognizing that certain circumstances may occur that are beyond the Consultant’s control.

Unauthorized changes to the Project team at any time during the procurement process may result in penalties or termination.

6.5 Additional Conditions

Non-Collusion By submitting a Proposal in response to the RFQ, the Consultant represents that, should the Proposal be accepted, the resulting contract(s) would not violate any provisions of federal law or regulations, or any ordinances or regulations established by the City.

Anti-Discrimination During the performance of the Contract, the Consultant agrees as follows:

• Comply with federal anti-discrimination laws.

• Notices, advertisements, and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirement of this section.

Proposal Preparation Costs By submittal of a Proposal, the Consultant agrees that all costs associated with the preparation of his/her Proposal and interview preparation/materials (if applicable) will be the sole responsibility of the Consultant. The Consultant also agrees that the City bears no responsibility for any costs associated with the preparation of the Proposal and/or any administrative or judicial proceedings resulting from the solicitation process.

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Drug Free Workplace The selected Consultant must provide a Drug Free Workplace in accordance with Colorado State law.

Occupational Safety and Health Act (OSHA) In instances where such is applicable due to the nature of the matter with which this Proposal is concerned, all material, equipment, etc., as proposed and offered by Consultants must meet and conform to all OSHA requirements; the Consultant's signature upon the Proposal being by this reference considered a certification of such fact.

Patent Infringement, Etc.:

By submission of a Proposal the Consultant certifies that the services to be furnished will not infringe any valid patent, copyright, or trademark and the successful Consultant shall, at his/her own expense, defend any and all actions or suits charging such infringement and hold the City harmless in case of any such infringements.

6.6 Addenda

If any revisions or clarifications to the RFQ or procurement process become necessary or desirable (at the City’s sole discretion), the City may issue written addenda.

6.6 Addenda