RFQ 20-Q-71648.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) THIS RFQ IS X IS NOT A SMALL BUSINESS SET-ASIDE.

PAGE OF PAGES

1 26

1. REQUEST NO.

75D301-20-Q-71648

2. DATE ISSUED

04/16/2020

3. REQUISITION/PURCHASE REQUEST NO.

000HCCRE-2020-43329

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY Centers for Disease Control and Prevention (CDC)

Office of Acquisition Services (OAS)

626 Cochrans Mill Rd

Pittsburgh PA 152360070

6. DELIVERY BY (Date)

5b. FOR INFORMATION CALL (No collect calls) X

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Abbie Jemmott ygf3@cdc.gov (412) 386-6433 x

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE

c. STREET ADDRESS b. STREET ADDRESS

c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

May 4, 2020 no later than

11:00AM EST

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

0001 SEE SECTION B LINE ITEMS SEE SECTION B FIRM FIXED

PRICE

FIRM FIXED

PRICE

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

Previous edition not usable Prescribed by GSA

FAR (48 CFR) 53.215-1(a)

7. DELIVERY

FOB

DESTINATION

OTHER

(See Schedule)

75D301-20-Q-71648

SECTION B - LINE ITEM

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 Human Centred Lighting Development

In accordance with the attached Statement of Work and RFQ provisions.

1 Each

SECTION C - CLAUSES /PROVISIONS

FAR SOURCE, TITLE AND DATE

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2016)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016)

52.212-4 CONTRACT TERMS AND CONDITIONS- COMMERCIAL ITEMS (JAN 2017)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS CONTRACTORS (DEC 2013)

HHSAR SOURCE, TITLE AND DATE

352.222-70 CONTRACTOR COOPERATION IN EQUAL EMPLOYMENT OPPORTUNITY INVESTIGATIONS (DEC 2015)

FAR 52.252-2 -- CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/far1toc.htm http://www.hhs.gov/policies/hhsar/subpart301-1.html

(End of Clause)

FAR 52.212-5 -- CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

(section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and 108-78 (19

U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct

1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009

(June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and

Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016)

(Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div.

C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016)

(Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41

U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT

2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved]

_X_ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

_X_ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Nov 2016) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15

U.S.C. 657 f).

_X_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-

Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business

Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

__ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

_X_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

__ (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496).

_X_ (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May

2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

(JUN 2016) (E.O. 13693).

__ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air

Conditioners (JUN 2016) (E.O. 13693).

__ (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and

13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

__ (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s

13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_X_ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

(E.O. 13513).

__ (43) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

__ (44) 52.223-21, Foams (JUN 2016) (E.O. 13693).

__ (45)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

__ (ii) Alternate I (JAN 2017) of 52.224-3.

__ (46) 52.225-1, Buy American—Supplies (May 2014) (41 U.S.C. chapter 83).

_x_ (47)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (May 2014) (41 U.S.C.

chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) Alternate II (May 2014) of 52.225-3.

_x_ (iv) Alternate III (May 2014) of 52.225-3.

__ (48) 52.225-5, Trade Agreements (OCT 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X_ (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016)

(Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C.

5150).

__ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10

U.S.C. 2307(f)).

__ (54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C.

2307(f)).

_X_ (55) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013)

(31 U.S.C. 3332).

__ (56) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul

2013) (31 U.S.C. 3332).

__ (57) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (59) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(12)).

__ (60)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495).

__ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

__ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

__ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple

Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (May

2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment—Requirements (May 2014) (41 U.S.C. chapter 67).

__ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for

Certain Services—Requirements (May 2014) (41 U.S.C. chapter 67).

__ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

__ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

__ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792).

__ (11) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the

Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan

2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015

(Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include

52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iv) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(v) 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

(vi) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

(vii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(viii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212)

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

(xii)

52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O 13627). Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for

Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xv) 52.222-54, Employment Eligibility Verification (OCT 2015) (E.O. 12989).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xvii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xviii)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016)

(Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792).

Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-

64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

PAYMENT BY ELECTRONIC FUNDS TRANSFER (DEC 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404)-718-8100.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 30333 Or – Fax copy to: 404-638-5342

(End of Clause)

CDCA_G001 – INVOICE SUBMISSION (JUL 2017)

(a) The Contractor shall submit the original contract invoice/voucher to the address shown below:

The Centers for Disease Control and Prevention Office of Financial Resources (OFR) P.O. Box 15580 Atlanta, GA 3033

Or – The Contractor may submit the original invoice via facsimile or email:

Fax: 404-638-5324

Email: FMOAPINV@CDC.GOV

NOTE: Submit to only one (1) of the above locations.

(b) The contractor shall submit 2 copies of the invoice to the cognizant contracting office previously identified in this contract. These invoice copies shall be addressed to the attention of the Contracting Officer.

(c) The Contractor is , is not required to submit a copy of each invoice directly to the Contracting Officer’s Representative (COR) concurrently with submission to the Contracting Officer.

(d) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Office of Financial Resources is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(e) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (c)(1).

(13) DUNS + 4 Number

(14) Electronic funds transfer (EFT) banking information

(End of Clause)

CDC37.0001 – NON-PERSONAL SERVICES (APRIL 2013)

(a) Personal services shall not be performed under this contract. Although the Government may provide sporadic or occasional instructions within the scope of the contract, the Contractor is responsible for control and supervision of its employees. If the Contractor (including its employees) believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, the Contractor shall promptly notify the Contracting Officer of this communication or action.

(b) The contractor shall comply with, and ensure their employees and subcontractors comply with, CDC Policy titled “Identification of Contractors' Employees and Safeguarding Government Information.” No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work. . The contractor is limited to performing the services identified in the contract statement of work and shall not interpret any communication with anyone as a permissible change in contract scope or as authorization to perform work not described in the contract.

All contract changes will be incorporated by a modification signed by the Contracting Officer.

(c) The Contractor shall ensure that all of its employees and subcontractor employees working on this contract are informed of the substance of this clause. The Contractor agrees that this is a non-personal services contract; and that for all the purposes of the contract, the Contractor is not, nor shall it hold itself out to be an agent or partner of, or joint venture with, the Government. The Contractor shall notify its employees that they shall neither supervise nor accept supervision from Government employees. The substance of this clause shall be included in all subcontracts at any tier.

(d) Nothing in this clause shall limit the Government's rights in any way under any other provision of the contract, including those related to the Government's right to inspect and accept or reject the services performed under this contract.

(End of Clause)

CDC0_G008 CONTRACTING OFFICER’S REPRESENTATIVE (COR) (JUL 2017)

Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof.

In the event that the Contractor believes full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer, immediately or as soon as possible, in a letter or e-mail separate of any required report(s). No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Contract changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the COR delegation memorandum upon request.

(End of Clause)

CDC0_G009 CONTRACTING OFFICER (JUL 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

(End of Clause)

HHSAR 352.270-4B PROTECTION OF HUMAN SUBJECTS (DEC 2015)

(a) The Contractor agrees that the rights and welfare of human subjects involved in research under this contract shall be protected in accordance with 45 CFR part 46 and with the Contractor’s current Federal-wide Assurance (FWA) on file with the Office for Human Research Protections (OHRP), Department of Health and Human Services. The Contractor further agrees to provide certification at least annually that the Institutional Review Board has reviewed and approved the procedures, which involve human subjects in accordance with 45 CFR part 46 and the Assurance of Compliance.

(b) The Contractor shall bear full responsibility for the performance of all work and services involving the use of human subjects under this contract and shall ensure that work is conducted in a proper manner and as safely as is feasible. The parties hereto agree that the Contractor retains the right to control and direct the performance of all work under this contract. Nothing in this contract shall create an agency or employee relationship between the Government and the Contractor, or any subcontractor, agent or employee of the Contractor, or any other person, organization, institution, or group of any kind whatsoever. The Contractor agrees that it has entered into this contract and will discharge its obligations, duties, and undertakings and the work pursuant thereto, whether requiring professional judgment or otherwise, as an independent Contractor without creating liability on the part of the Government for the acts of the Contractor or its employees.

(c) Contractors involving other agencies or institutions in activities considered to be engaged in research involving human subjects must ensure that such other agencies or institutions obtain their own FWA if they are routinely engaged in research involving human subjects or ensure that such agencies or institutions are covered by the Contractors’ FWA via designation as agents of the institution or via individual investigator agreements (see OHRP website at: http://www.hhs.gov/ohrp/policy/ guidanceonalternativetofwa.pdf).

(d) If at any time during the performance of this contract the Contractor is not in compliance with any of the requirements and or standards stated in paragraphs (a) and (b) above, the Contracting Officer may immediately suspend, in whole or in part, work and further payments under this contract until the Contractor corrects the noncompliance. The Contracting Officer may communicate the notice of suspension by telephone with confirmation in writing. If the Contractor fails to complete corrective action within the period of time designated in the Contracting Officer’s written notice of suspension, the Contracting Officer may, after consultation with OHRP, terminate this contract in whole or in part.

(End of clause)

HHSAR 352.270-6 RESTRICTION ON USE OF HUMAN SUBJECTS (DEC 2015)

Pursuant to 45 CFR part 46, Protection of Human Research Subjects, the Contractor shall not expend funds under this award for research involving human subjects or engage in any human subjects research activity prior to the Contracting Officer’s receipt of a certification that the research has been reviewed and approved by the Institutional Review Board (IRB) registered with OHRP.

This restriction applies to all collaborating sites, whether domestic or foreign, and subcontractors. The Contractor must ensure compliance by collaborators and subcontractors.

(End of clause)

SECTION D - Statement of Work

Title: Lighting interventions for improving the health, safety, and well-being of underground mineworkers

Background and Need

Underground miners have significant reductions in daylight exposure—especially those miners working night shifts. This daylight exposure reduction can lead to fatigue and circadian disruption (CD) that can result in:

a) short term sleep loss and reduced attention and alertness, that can increase risk of accidents (at work and accidents which happen on one's way to or from work;

b) it can lead to long term health problems such as obesity, diabetes, cardiovascular disease, and cancer.

However, no one is known to be conducting research for underground mine workers that studies lighting interventions for reducing fatigue and for addressing the safety and potential CD-related health issues.

Objective

The purpose of this work is to support the NIOSH project “ Human-centric lighting for improving the health, safety, and well-being of underground mineworkers”. The research objective is to “Investigate the feasibility and efficacy of human-centric lighting (HCL) / integrative lighting (IL) interventions to reduce mineworker circadian disruption (CD) and improve well-being (i.e., increase attention and alertness, reduce workload perception, and reduce fatigue) for underground metal and coal miners.” The purpose does not relate to a public health emergency, vaccines or immunization activities.

Tasks and Technical Requirements

Specifically, the tasks and deliverables defined by this scope of work are to help NIOSH address the project’s specific aim (SA1) and associated research questions (RQ).

Specific Aim 1 (SA1): Reduce CD by using HCL interventions during certain times of the working “day” (pre-shift and post-shift) (fig 1.) for miners taking part in this study that work fixed shifts.

Research Question 1 (RQ1): Are there observable significant CD reductions and, if so, will the reductions differ among the 1st, 2nd, and 3rd shifts for miners taking part in this study?

Research Question 2 (RQ2): Are there observable CD reductions and, if so, will the reductions differ among the 1st, 2nd, and 3rd shifts of metal mines as compared to underground coal mines?

Research Question 3 (RQ3): Will the HCL interventions be acceptable to participating miners?

Population: Underground coal and metal miners are the target population for SA1. These miners will be working fixed shifts. No miners in the study will be working rotating shifts. Age will not be included as a factor given the expected difficulty in recruiting participants. Thirty miners per shift are desired.

Figure 1. Pre-shift and post-shift area of a mine.

Image source: Robert Galbraith (Reuters).

The services of this contract shall consist of four tasks, with associated constraints and assumptions.

There are constraints and assumptions that must be considered for each task.

Constraint 1: An estimated 30 to 45 minutes will be available during pre shift for exposure to a lighting intervention. For example, 1st shift miners arrive between 7:15 AM and 7:30 AM and start work 8:00 AM so pre shift time is 30 to 45 minutes.

Constraint 2: It is highly unlikely that a lighting intervention or data collection can occur during the underground miners’ lunch break. The miners will be found throughout the mining and logistically, it will be difficult to locate them. In metal mines, the miners might be miles apart.

Constraint 3: It is highly unlikely that a lighting intervention can occur post shift. About 10 minutes might be available for some data collection such as from the Karolinska Sleepiness Scale (KSS) and/or a psychomotor vigilance task (PVT).

Assumption 1: The approximate shift start and stop work time of day for each shift follow.

a) for western mines that are predominately metal mines.

• 1st shift start 6:00 AM; shift stop 2:00 PM

• 2nd shift start 2:00 PM; shift stop 10:00 PM

• 3rd shift start 10:00 PM; shift stop 6:00 AM

b) for eastern mines that are predominately coal mines.

• 1st shift start 8:00 AM; shift stop 4:00 PM

• 2nd shift start 4:00 PM; shift stop 12:00 AM

• 3rd shift start 12:00 AM; shift stop 8:00 AM

The four tasks are:

Task 1 (T1): Conduct a technical review of our research proposal section “Research Strategy” (Appendix A). The technical review must, at a minimum, address the following:

1. Is the research method clearly defined and appropriate?

2. Are the data sources, collection methods, and analysis procedures clearly defined and appropriate?

3. What are the limitations, challenges and risks of the proposed research strategy?

4. Are the specific aims and research questions clearly defined and appropriate?

5. Provide comments on the strengths and weaknesses of the Research Strategy and provide suggestions for improvements.

Task 2 (T2): Provide a research strategy document that includes an experimental design, data sources and a human subject protocol that would enable NIOSH to conduct human subject testing needed to address Specific Aim 1. The research strategy document will pertain to the lighted eyewear (LE) intervention of Task 3. The research strategy must consider the practical limitations of collecting data at a mine. Specifically, collecting blood samples or urine samples would not be practical because it is extremely unlikely that miners would volunteer because this would be too invasive, and they will likely worry that this will be used for drug testing. Also, it would be very unlikely that a sleep log diary would be consistently completed by the miners taking part in study.

Task 3 (T3): Develop a design for lighted eyewear (LE) that NIOSH would use for human subject testing to address Specific Aim 1 and the associated research questions. The LE must include the following minimal requirements:

1. The LE shall provide a melanopic equivalent daylight illuminance (CIE S026/E:2018) that would be effective given a 30-minute light exposure that is afforded during pre shift.

2. The LE shall provide control of the light intensity.

3. The LE shall be wearable by people using corrective glasses.

4. The LE shall be powered by a USB rechargeable lithium ion battery.

5. The LE shall operate for a minimum of 5 hours on a single charge.

Task 4 (T4): Construct three prototype LE’s and provide a report that includes the user manual and documentation that verifies compliance with Task 3 requirements. The report shall include a technical comparison between the prototype LE and the following commercial products:

• Luminette 3 https://www.myluminette.com/en-us

• AYO Light Therapy Glasses https://goayo.com/ayo-glasses

• PEGASI smart sleep glasses 1S https://www.pegasiglasses.com/Product

Note - if NIOSH determines that the prototype LE’s from task 4 are desirable for field testing, then NIOSH will initiate a separate procurement for approximately 35 LE’s.

Progress Reporting Requirements: The Contractor shall provide monthly progress reports. The progress reports shall include problems encountered or anticipated that would affect the outcome of the research, the schedule, or the budget.

Period of Performance: Up to 12 months after receipt of order. See Table 1 below for specific deadlines.

Place of Performance: All work will be performed at the Contractor’s location, with phone and email contact with the researchers at NIOSH. No travel is expected. If NIOSH determines that travel is necessary, NIOSH will cover the cost.

Government Furnished Property: None

Deliverables: The Contractor shall provide the requested deliverables to the Government.

Table 1. Task delivery dates

Task No. Description Delivery Date Deliver To Task 1 Technical review report 1 month after award CDC Project Officer Task 2 Research strategy document 2 months after award CDC Project Officer Task 3 Lighted eyewear design 5 months after award CDC Project Officer Task 4 Three lighted eyewear prototypes 7 months after award CDC Project Officer

75D301-20-Q-71648 https://www.myluminette.com/en-us https://goayo.com/ayo-glasses https://www.pegasiglasses.com/Product

Proposal Technical Evaluation Factors

1) Demonstrated understanding of the contract objectives, underlying issues, scope of work, and the detailed requirements as evidenced by the completeness and soundness of the approach presented in the proposal. (20 points)

2) Qualifications, skills, and experience of project personnel in the areas of (40 points):

• human-centric lighting (integrative lighting) design;

• conducting human subject research that uses lighting as an intervention;

• the human factors of lighting;

• non-visual effects of lighting;

• circadian rhythm disruption and entrainment.

3) Demonstrated capability in completing government contracts of this size and scope in a timely and successful manner. (20 points)

Appendix A

Section C: Research Rationale

Research Objectives

Investigate the feasibility and efficacy of Human-centric lighting (HCL) interventions to reduce mineworker circadian disruption (CD) and improve well-being (i.e., increase attention and alertness, reduce workload perception, and reduce fatigue) for underground metal and coal miners.

Specific Aim 1 (SA1):

Reduce CD by using HCL interventions during pre-shift and post-shift times of day for miners participating in this study that work fixed shifts.

Research Question 1 (RQ1.1):

Are there observable significant CD reductions and, if so, will the reductions differ among the 1st, 2nd, and 3rd shifts for miners participating in this study?

Research Question 2 (RQ1.2)

Are there observable CD reductions and, if so, will the reductions differ among the 1st, 2nd, and 3rd shifts of metal mines as compared to underground coal mines?

Research Question 3 (RQ1.3)

Will the HCL interventions be acceptable to miners participating in this study?

Specific Aim 2 (SA2):

Improve mineworker alertness, reduce workload perception, and reduce fatigue through HCL intervention exposure during working hours.

Research Question 1 (RQ2.1)

Is mineworker alertness, workload perception and fatigue improved and, if so, do these factors differ among 1st, 2nd, and 3rd shifts for mine workers participating in this study?

Research Question 2 (RQ2.2)

Is mineworker alertness, workload perception and fatigue improved and, if so, do these factors differ among the 1st, 2nd, and 3rd shifts of metal mines as compared to underground coal mines for mine workers participating in this study?

Research Question 3 (RQ2.3)

Will the HCL interventions increase discomfort and disability glare for participating miners (roof bolter and ore haulage machine operators)?

Research Question 4 (RQ2.4)

Will the HCL interventions be acceptable to participating miners (roof bolter and ore haulage machine operators)?

Section D: Research Strategy The overall approach is to use field case studies to conduct “proof of concept” experimental research that uses two lighting conditions: the existing lighting that serves as the control and the HCL interventions that are experimental. The experimental lighting conditions may change between the different studies (i.e., the lighting intervention for CD reduction might be different from the lighting intervention to improve well-being). This approach enables a realistic, focused research scope given that there are numerous mining subsectors of surface and underground mines for coal, metal, stone, and non-metal commodities where each type of mining has numerous types of mining equipment and lighting.

The case studies will target underground metal and coal miners because national survey results indicate a predominance of shift work in the coal and metal sectors, where 68.3% of coal and 64.7% of metal mines have multiple shifts [1]. Shift workers are targeted because they typically have poor sleep that causes decreased alertness and increased fatigue; thus, shift workers in general are 69% more likely to be involved in accidents than well-rested, alert workers [1]. Mining equipment operators will be the target population at these mines because machine-related incidents accounted for 41% of all serious incidents in the mining industry [2, 3]. NIOSH Institutional Review Board (IRB) and Office of Management and Budget (OMB) approval is required.

Specific Aim 1 (SA1)

Methodological Approach

A within-subject design will be used because it can control factors that result in variability between subjects and because fewer subjects are needed to detect an effect. The existing lighting serves as the baseline condition where data will be collected during a two-week period and data will be collected during a two-week period for the HCL condition. The HCL approach to reduce CD will be to subject miners to blue-enriched, polychromatic lighting during the nonworking periods of pre-shift and post-shift (Fig. 3). The intent is to provide circadian-effective light exposure during these nonworking periods. For example, the light would have a minimum CS of greater than 0.30 because that level can potentially reduce sleepiness and increase alertness[4]. Note that circadian-effective light exposure would likely be effective for underground miners because this pertains to a physiological response to light.

Figure 1. Pre-shift and post-shift area of a mine.

Image source: Robert Galbraith (Reuters).

Sampling Methods

The sample population will depend upon the underground coal and metal mine companies that are willing to cooperate with our researchers by making their mines and miners available for the research study. The nonprobability sampling method of convenience sampling will be used. In general, participants will be selected based on availability and willingness to take part studies. The subjects needed for specific aim 1 will not need any mining-specific ability or experiences; therefore, convenience sampling will be used to obtain participants from the cooperating mine population.

A minimum sample size of 20 people /shift (N=60) for specific aim 1 was determined by NIOSH using PASS 14.0.13 software. The desired power = 80%, alpha = 0.05, medium effect (Cohen’s f =0.3), and strong (r = 0.7) within-subjects correlation.

Data Analysis

Project team members will conduct the descriptive statistics that will include the characterizing the population (data sources 1 through 4 for Tables 1).

Pittsburgh Mining Research Division (PMRD) statistical support personnel will conduct within-subject ANOVA’s. This type of analysis is well suited to detect differences between related means given multiple conditions. The Bonferroni method will be used to reduce the probability of a type 1 error.

The primary analysis will use data aggregated over the two-week period.

Data will be obtained for the following variables associated with Specific Aim 1.

Specific Aim 1

Independent variables:

• Ambient lighting at pre-shift and post-shift areas:

o Existing ambient lighting (control) o HCL

• Shift:

o first o second o third

• Mine type:

o underground metal o underground coal

Dependent variables:

• Karolinska Sleepiness Scale (KSS)

• Psychomotor vigilance task (PVT)

• Melatonin levels and/or tempatic temerature

• Actighraphy data

Specific Aim 2 (SA2):

Methodological Approach A within-subject design will be used.

Control Condition. The existing roof bolter and or haulage machine lighting serves as the control condition.

Experimental condition. The approach to improve fatigue and alertness will be to subject miners to high-intensity and high-correlated color temperature (CCT) polychromatic lighting [6] only during work hours. The HCL intervention will be installed inside the cab of an ore haulage machine (Fig. 4) and on a roof bolter machine (Fig. 5). No experimental lighting will be used for ambient lighting at the pre-shift, lunch, and post-shift areas.

Data will be collected during a two-week period for the control conditions and for the HCL conditions.

Figure 2. Ore haulage machine for underground metal mines. Image source: Sandvik

Figure 3. A roof bolting machine for underground coal mines. This machine is used to secure the mine roof by inserting bolts. Image source: JHFletcher.com.

These machines were selected based on the following criteria:

• metal mine ore haulage machine operators because this machine has the highest number of fatalities for underground metal miners [5].

• coal mine roof bolter operators, given that this machine type was determined to have the second highest number of nonfatal lost-time and no days lost injuries [5], and because amber-colored lighting is used that likely negatively affects fatigue and alertness (Fig. 6).

Figure 4. The amber-colored lighting for a roof bolter. The miner stands at location A to operate the left side of the roof bolter.

Sampling Methods

The sample population will depend upon the underground coal and metal mine companies that are willing to cooperate with our researchers by making their mines and miners available for the research study.

The nonprobability sampling method will be used that will be a combination of convenience sampling and purposive sampling.

In general, participants will be selected based on availability and willingness to take part in the studies:

a) The underground coal mining participants needed for Specific Aim 2 will need to be operating a roof bolting machine and have at least one year of roof bolting experience.

b) The underground metal mining participants will need to be operating and or haulage machine and have at least one year of experience with this type of machine.

A minimum sample size of 20 people/shift (N=60) was determined by NIOSH using PASS 14.0.13 software. The desired power = 80%, alpha = 0.05, medium effect (Cohen’s f = 0.3), and strong (r = 0.7) within-subjects correlation.

Data Analysis

Project team members will conduct the descriptive statistics that will include the characterizing the population (data sources 1 through 4 for Table 2). Pittsburgh Mining Research Division (PMRD) statistical support personnel will conduct within-subject ANOVA’s. This type of analysis is well suited to detect differences between related means given multiple conditions. The Bonferroni method will be used to reduce the probability of a type 1 error.

The primary analysis will use data aggregated over the two-week period.

Data will be obtained for the following variables associated with Specific Aim 2 (SA2).

SA2 Independent variables:

• Lighting:

o existing machine lighting (control) o HCL

• Shifts:

o first o second o third

• Mine machine type:

o underground metal ore haulage o underground coal roof bolter

SA2 Dependent variables:

• Karolinska Sleepiness Scale (KSS)

• Samn-Perelli Fatigue (SPF) scale

• Workload (NASA TLX)

• Psychomotor vigilance task (PVT)

Data Management Plan

This project is expected to generate subjective and objective data in hardcopy and electronic formats.

As required, a data management plan will be created when the project is initiated, per the Centers for Disease Control and Prevention/Agency for Toxic Substances and Disease Registry (CDC/ATSDR) Policy on Public Health Research and Non-research Data Management and Access, and NIOSH’s implementation of that policy, NIOSH Associate Director for Science Office Data Management Plan.

Data management plans will be updated as needed throughout the project. All data will be maintained by NIOSH in accordance with the Privacy Act and applicable federal, Health and Human Services (HHS), CDC, and NIOSH Information Technology security policies and procedures.

NIOSH will make the final decisions about whether to release or share the data with researchers outside of NIOSH.

Data Sources

The primary data sources are from:

- the human subjects and,

- the lighting parameters at the…