RFQ 15F06723Q0000157.pdf

PEM RFQ 15F06723Q0000157

U.S. Department of Justice Federal Bureau of Investigation Professional Services Acquisition Unit

Personal Effects Management (PEM)

Blanket Purchase Agreement (BPA)

Request for Quotations (RFQ) 15F06723Q0000157

2 May 2023

Amendment Number Amendment Date

Title: Personal Effects Management (PEM)

Date: 2 May 2023

Solicitation Number: 15F06723Q0000157

Issuance Date: 2 May 2023

Questions Due: 9 May 2023, 4:00pm CST

Closing Date: 23 May 2023, 4:00pm CST

NAICS Code: 624230, Emergency and Other Relief Services

Order Type: Firm Fixed Price (FFP), Labor Hours (LH), and Time and Materials

(T&M)

This acquisition is being issued as a Request for Quotations (RFQ or solicitation) for the purpose of entering a Blanket Purchase Agreement (BPA) under 15F06723Q0000157. This is not a Federal

Acquisition Regulation (FAR) Part 15 negotiated competition. Accordingly, the Government does not expect to and is not obligated to determine a competitive range, conduct discussions with vendors, solicit final revised quotes, or use other techniques associated with FAR Part 15. This acquisition is being conducted in accordance with FAR 13.303 procedures.

Vendors shall submit a response in accordance with the instructions set forth in this document.

Vendors shall submit exceptions to any of the terms and conditions of this RFQ along with their quotation to the Federal Bureau of Investigation (FBI) Contracting Officer (CO) and Contract

Specialist (CS) identified below. The Government reserves the right to reject any quotation including assumptions, exceptions, or conditions impacting or adversely affecting the

Government’s requirement.

FBI Issuing Office Points of Contact (POC)

Name Title Email

Steve McMan Contracting Officer (CO) smcman@fbi.gov

Tasha Hill Contract Specialist (CS) - Contractor tdhill2@fbi.gov

Failure to submit any exceptions, or assumptions will be considered concurrence to the terms and conditions of this solicitation.

Issuing Office

This RFQ is being issued by the FBI, Finance and Facilities Division (FFD), Procurement Section

(PS), Professional Services Acquisition Unit (PSAU).

Any contractual and/or technical questions shall be emailed to the CO and CS identified above no later than the above specified date and time, which is 9 May 2023 at 4:00pm CST, utilizing the

Government provided questions and answers template (Attachment D). Vendors shall cite the relevant RFQ document, section, and page number for each question submitted. Questions shall be written in a manner enabling a clear understanding of the Vendor’s question(s) or concern(s).

Questions must also be written in a manner that allows the Government to share the question and response will all Vendors. Statements expressing opinions, sentiments, or conjectures are not considered valid inquiries and will not receive a response. Further, Vendors are reminded the

Government will not address hypothetical questions aimed at receiving a potential “evaluation decision.”

Answers will be provided back via email to all prospective Vendors. If the answers to the questions result in a necessary change to the RFQ, or any of the RFQ attachments, the Government will issue a formal amendment to the RFQ to incorporate those changes.

The only method by which any term of this RFQ may be modified is by a formal amendment to the

RFQ generated by the issuing office. No other communications, whether oral or in writing, will modify or supersede the terms of this RFQ.

Quote Submission Procedures

All quotations shall be submitted no later than the above specified date and time, which is 23 May

2023 at 4:00pm CST, via email to the FBI Issuing Office POCs identified in the table above. The

Vendor shall ensure “RFQ 15F06723Q0000157” appears in the subject line of ALL emails regarding this solicitation, to include quote submission. Quotations shall be valid for a minimum of one hundred eighty (180) calendar days after submission.

Quotations shall set forth full, accurate, and complete information as required by this RFQ package (including attachments). The penalty for making false statements in a Vendor’s quotation is prescribed in 18 U.S.C 1001.

Prior to submitting a quotation, the Vendor shall be actively registered in System for Award

Management (SAM) per FAR 52.204-7 System for Award Management. Registration instructions may be obtained, and online registration may be accomplished at http://www.sam.gov. By submitting a quotation, the Vendor acknowledges the requirement to be registered in SAM prior to award, during performance, and throughout final payment of any BPA or call order resulting from the solicitation. The Vendor shall ensure their SAM registration includes NAICS code

624230, to include a self-certification of their size status under this NAICS code.

1.0 Background

The mission of the Federal Bureau of Investigation (FBI or Government), Victim Services

Division (VSD), is to inform, support, and assist victims in navigating the aftermath of a crime and the criminal justice process with dignity and resilience. Recovering Personal Effects (PE) of victims is a critical and meaningful act for victims and/or their next of kin (NOK). Some examples of PE include articles of clothing, cell phones, wallets, purses, keys, and jewelry.

Historically, FBI Victim Specialists (VS) or members of the Victim Services Response Team

(VSRT) have collected, cleaned, advertised, and returned PE. In limited cases, the FBI has utilized a contract vendor, typically awarded on a sole-source basis, in the immediate aftermath of large-scale incidents such as the Boston Marathon Bombing and the Las Vegas music festival shooting, for the cleaning, cataloging and storage of PE.

1.1 Scope

The scope of this Blanket Purchase Agreement (BPA) is to provide PE management services. PE are items which are attributable and/or valuable, or items that are likely to contain Personally

Identifying Information (PII). PE are categorized as either associated or unassociated and may or http://www.sam.gov/ may not be retained as evidence. This BPA will only cover PE that are non-evidentiary or have been cleared from the evidentiary process.

The management of PE begins when PE is collected from a crime scene and covers the entire span of time until they are returned, or until it is decided that they will not be returned and is subsequently destroyed. PE management must be conducted in a manner that is consistent with industry standards and FBI policy. Contractor personnel will be required to coordinate with FBI personnel regarding access to the scene and collection of PE.

VSD is seeking a scalable services contract vehicle tailored to address the broad scope of incident size/type for the handling of PE. Requested services could include, but may not be limited to, collection (in conjunction with FBI PE Teams), rendering safe (i.e., decontaminating), cataloguing, and photographing PE as well as storing and providing for secure publication of PE (i.e., password protected site for victims/NOK to view photographs of unassociated PE, which the Contractor would create and maintain). Unassociated PE are items that are not linked to a victim at the time of recovery. All PE would be professionally decontaminated to a “safe for return” standard by a professional contract vendor. Once “safe for return,” vendor would return PE to the FBI for delivery to the victim or NOK. The goal of VSD is to establish a standardized enterprise approach to PE, wherein all PE is handled and processed in the same manner by a qualified service provider.

The length of time for the vendor to return the items varies (e.g., for cultural reasons, the

Government may need an item back within 24-hours). The condition of the PE will vary and may include exposure to bodily fluids or other biohazardous materials.

1.2 Contract Type

This is a BPA in accordance with FAR 13.303. All call orders issued under this BPA will be Firm

Fixed Price (FFP), Labor Hour (LH), or Time and Materials (TM). Fully defined and detailed

Other Direct Costs (ODCs) to support the execution of the services are permitted at the call order level on a case-by-case basis with CO approval. This requirement is being solicited as full and open competition.

2.0 Requirements

This is a BPA to provide PE management to VSD and any FBI Division receiving support from

VSD. This is a non-personal services BPA. As such, the Government will not exercise any supervision or control over contractor employees performing the services herein. Contractor personnel shall be accountable solely to the contractor who, in turn, is responsible to the

Government.

The Statement of Objectives (SOO) (Attachment B) outlines the objectives and requirements of this BPA.

3.0 Packaging and Marking

No physical deliveries are anticipated for the BPA.

Specific packaging and marking requirements will be identified at the call order level, if applicable.

4.0 Inspection and Acceptance - FAR 52.246-4 and 52.246-6

This section outlines the deliverables the contractor shall be expected to provide against the BPA.

Deliverables required for individual call orders will be addressed at the call order level.

Inspection and acceptance of services shall be performed by the Contracting Officer’s

Representative (COR) or designated VSD representative in accordance with any applicable BPA or call order clauses/provisions. The Government reserves the right to conduct any inspection and test it deems reasonably necessary to assure the services and supplies provided conform in all respects to the specified requirements. Services and supplies, which upon inspection, are found not to be in conformance with contractual requirements, will be promptly rejected and notice of rejection, together with appropriate instructions, will be provided to the contractor by the CO and/or COR.

The following clauses are hereby incorporated by reference:

52.212-4 Contract Terms and Conditions – Commercial Items (Oct 2018)

52.246-4 Inspection of Services-Fixed Price (Aug 1996)

52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001)

4.1 Deliverables

The contractor shall provide all deliverables stated in the SOO. Deliverables specific to the call orders will identified in the call order solicitation and/or requirements documents.

4.2 Notice to the Government of Delays

In the event the contractor encounters difficulty in meeting performance requirements, or anticipates difficulty in complying with the BPA / call order delivery schedule or completion date, or whenever the contractor has knowledge of any actual or potential situation, or is delaying or threatening to delay timely performance of this BPA / call order, the contractor shall immediately notify the CO and the COR, in writing, giving pertinent details; provided, however, this data shall be informational only in character and this provision shall not be construed as a waiver by the

Government of any delivery schedule or date, or any rights or remedies provided by law or under this BPA / call order.

4.3 Mandatory Financial Reporting of Services Provided but not Reimbursed As a result of the Federal Financial Management Act of 1996, the FBI is required to account, on a fiscal year basis, for the cost of services performed by a contractor for which reimbursement has not been made.

For the FBI to meet this financial reporting obligation, the contractor shall notify the FBI of their estimate of costs incurred for services rendered, under the terms of this contractual agreement, for which reimbursement has not been received. This notification shall be provided to the CO for the period ending March 31; the due date for providing this notification is March 5.

This notification is for informational purposes only and does not preclude the contractor from submitting proper invoices, for work performed, in accordance with the terms and conditions of the contractual agreement.

4.4 Period of Performance

The Government anticipates a one-year base period of performance (PoP) with four (4) one-year option periods, starting the day following the date of BPA award. All options may be exercised by the Government unilaterally, in accordance with FAR 52.217-9, and are contingent on the continuation of need and satisfactory performance. Each call order awarded under this BPA will have its own period of performance, not to exceed five (5) years. Call orders may be awarded off this BPA up to and including the last day of the last option period.

The following clause has been incorporated by reference:

52.217-8 Option to Extend Services (Nov 1999)

4.5 Hours of Operation

The hours of operation are contingent upon the incident and mission. If there are specific hours of operations for a call order, those will be provided in the call order solicitation and/or requirements documents.

4.6 Place of Performance

The primary place of performance for this BPA will be at the contractor’s facility(s). The BPA will provide coverage to PE received by the contractor from both within the Continental United

States (CONUS) and outside the continental United States (OCONUS). This BPA will provide coverage to only the CONUS for responding to mass casualty events.

Each call order under this BPA will have a designated place(s) of performance.

5.0 Agreement Administration

The contractor shall receive direction and guidance from the CO and COR, specific to their positions, as described below.

5.1 Contracting Officer

The CO is the appointed authority to bind the Government to the extent of the authority delegated.

Direction modifying the scope, schedule, terms and conditions, funding, or any other action modifying the BPA as originally entered with the Government must be given only by the BPA

CO. Each call order will have a specific Administrative Contracting Officer (ACO) assigned.

Contact information for the BPA CO is provided below.

Steve McMan, Contracting Officer

Professional Services Acquisition Unit (PSAU)

Redstone Arsenal, AL

Email: smcman@fbi.gov

5.2 Contracting Officer’s Representative

The CO has appointed a COR to help provide administration and management support of the work to be performed under the BPA. The contractor shall coordinate the award of new call orders and the delivery of BPA deliverables with the COR. Contact information for the BPA COR will be provided after BPA award.

The COR is not authorized to change any of the terms and conditions of the BPA or call orders.

The contractor is advised only the CO can change or modify the BPA terms or take any other action which obligates the Government. Then, such action must be set forth in a formal modification to the BPA or individual call order. The authority of the COR is strictly limited to him/her, without re-delegation, for the specific duties set forth in their letter of appointment.

Contractors who rely on direction from personnel other than the CO or COR do so at their own risk and expense. Such actions do not bind the Government contractually. All contractual questions shall be directed to the CO. Contact information for the BPA COR will be provided via COR

Delegation Letter at the time of BPA award.

6.0 Special BPA Requirements

6.1 FBI Security Regulations

All contractor staff with access to PE or associated with the Government’s requirement shall sign a non-disclosure agreement.

6.2 Ordering Procedures

Any services to be furnished under this BPA shall be ordered by issuance of a call order RFQ by a CO. All call order RFQs and resulting call orders are subject to the same terms and conditions of the BPA. In the event of conflict between a call order and this BPA, the BPA will take precedence. The awardee will receive a copy of the ordering guide at the BPA kick-off meeting.

Call orders may be issued at any time during the ordering period of the BPA. The PoP will be specified at the call order level. If a disparity arises between the BPA or any modifications and a call order, the BPA and its modifications will take precedence. Any order issued during the effective period of this contract and not completed within that period shall be completed by the contractor within the time specified in the call order. The BPA shall govern the contractor’s and

Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the effective period; provided, that the contractor shall not be required to mail any deliveries under this BPA after the end of the final call order’s period of performance.

The Government will rotate between the awarded contractors for work to be performed. All work to be performed (i.e., any of the four situations spelled out in Section 2.3 of the SOO) will awarded on the rotational basis, regardless of size, complexity, or location. Pursuant to FAR Part 13.303-

3(a)(4), after the BPA(s) have been bilaterally signed, the CO will provide to the vendor(s) a list of individuals authorized to purchase orders under the BPA.

6.3 Travel

Contractor personnel may be required to travel to support work performed under individual call orders. All approvals shall be gained, in advance, from the call order COR and/or CO in writing.

Any requests not approved in writing are conducted at the contractor’s own risk. Unless otherwise allowed by the Government, the contractor shall conduct all travel required in accordance with

General Service Administration’s (GSA) Federal Travel Regulation (FTR). Travel details and receipts shall accompany the invoice in which travel is concluded.

Contractor personnel who travel in support of a call order under this BPA will be held to the same standard and requirements as Government personnel are required to adhere to. Examples include, but are not limited to renting economy cars, staying at hotels only at the Government per diem rate

(if the Government per diem rate is not offered, a cost comparison needs to be completed and approved by the CO and/or COR in advance of the travel occurring), utilizing the cheapest form of parking at airport locations (i.e., long term or extended parking), and purchasing airline tickets at the lowest possible rate (if the lowest rate is not selected, reasons for a higher rate will need to be documented and approved prior to travel occurring).

6.4 Government Furnished Property

The Government does not anticipate issuing any Government Furnished Property (GFP). If GFP is issued for a particular call order, it will be incorporated by way of a modification with a GFP attachment list to identify property. All GFP issued will be in accordance with FAR 52.245-1.

6.5 Registration and Tax Requirements for Vendors and Subcontractors

For any work performed on-site at any FBI facility, the Vendor shall be responsible for obtaining a City Business License as applicable, to meet Business and Occupation Tax obligations.

6.6 Continuing Contract Performance During a Pandemic Influenza or Other

National Emergency During a pandemic or other emergency, the Government understands the contractor workforce will experience the same high levels of absenteeism as the Federal employees. Although the Excusable

Delays and Termination for Default clauses used in Government contracts list epidemics and quarantine restrictions among the reasons to excuse delays in contract performance, the

Government expects contractors to make a reasonable effort to keep performance at an acceptable level during emergency periods.

The Office of Personnel Management (OPM) has provided guidance to Federal managers and employees on the kinds of actions to be taken to ensure continuity of operations during emergency periods. This guidance is also applicable to the Government’s current workforce. Contractors are expected to have reasonable policies in place for continuing work performance, particularly those performing mission critical services, during a pandemic influenza or other emergency situations.

The types of actions a federal contractor should reasonably take to help ensure performance are:

• Encourage employees to get inoculations or follow other preventive measures as advised by the public health service.

• Contractors should cross-train workers as backup for all positions performing critical services. This is particularly important for work such as guard services where telework is not an option.

• Implement telework to the greatest extent possible in the workgroup so systems are in place to support successful remote work in an emergency.

• Communicate expectations to all employees regarding their roles and responsibilities in relation to remote work in the event of a pandemic health crisis or other emergency.

• Establish communication processes to notify employees of activation of this plan.

• Integrate pandemic health crisis response expectations into telework agreements.

• With the employee, assess requirements for working at home (supplies and equipment needed for an extended telework period). Security concerns should be considered in making equipment choices; agencies or contractors may wish to avoid use of employees’ personal computers and provide them with PCs or laptops as appropriate.

• Determine how all employees who may telework will communicate with one another and with management to accomplish work.

• Practice telework regularly to ensure effectiveness.

• Make it clear in emergency situations, employees must perform all duties assigned by management, even if they are outside usual or customary duties.

• Identify how time and attendance will be maintained.

The contractor shall advise the Government CO if they anticipate not being able to perform and to work with the Government to fill gaps as necessary. This means direct communication with the

CO, or in their absence, another responsible CO in the contracting office via telephone or email acknowledging the contractor’s notification. The incumbent contractor is responsible for assisting the Government in estimating the adverse impacts of nonperformance and to work diligently with the Government to develop a strategy for maintaining the continuity of operations.

The Government does reserve the right in such emergency situations to use Federal employees, employees of other agencies, contract support from other existing contractors, or to enter new contracts for critical support services. Any new contracting efforts would be acquired following the guidance in the Office of Federal Procurement Policy issuance “Emergency Acquisitions,”

May 2007 and Subpart 18.2 Emergency Acquisition Flexibilities, of the FAR.

6.7 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

(OCT 2021) (Deviation)

(a) Definition. As used in this clause -

United States or its outlying areas means—

(1) The fifty States.

(2) The District of Columbia.

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands.

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston

Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety

Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on

September 14, 2021, 86 FR 50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task

Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas.

7.0 BPA Clauses

The Vendor shall comply with the terms and conditions as cited in the BPA. Additional clauses may be included at the call order level, if applicable.

Reference Attachment A – SF-1449 for additional FAR clauses.

8.0 List of Attachments

Attachment Description

Attachment A Standard Form (SF) 1449

Attachment B Statement of Objectives

Attachment C Pricing Template

Attachment D Questions and Answers Template

Attachment E Past Performance Questionnaire

9.0 Quote Format and Instructions

All information shall be submitted in English. Each Vendor must submit a quotation consisting of the requested information in strict accordance with these instructions. Failure to comply with these requirements may result in a Vendor’s submission being rejected as being materially non-conforming to RFQ requirements.

Vendors are advised to read the entire RFQ document, including any attachments, prior to submitting questions and/or preparing their quote. Omission of any information from the quote submission requirements may result in rejection of the quote.

Only UNCLASSIFIED information shall be submitted. Any Vendor submitting proprietary information shall mark information accordingly. If the quote is not received by the due date and time, it will be considered late and will not be opened, nor evaluated.

The quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quote shall not simply rephrase or restate the

Government’s requirements but rather shall provide convincing rationale to address how the

Vendor intends to meet these requirements. A Vendor’s failure to provide adequate details may result in exclusion from further award consideration, or the Government assigning levels of weakness, thus increased risk to the Government. Vendors shall assume the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in their quote.

Quotes shall be submitted in programs compatible with Microsoft Office 2013 or newer (Word, Excel, and/or PowerPoint) or searchable PDF format, unless the file is a Microsoft Excel

Spreadsheet or PDF Attachment provided by the Government. All portions of the non-price quote shall be single line spaced, 12-point Times New Roman font for the body, 9-point Times New

Roman font for the graphics and tables and have one-inch margins. The pre-populated fonts and sizes for Attachment C – Pricing Template, shall remain unchanged. Physical or hard copies will not be accepted.

In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful quotes.

The Government is not responsible for any costs incurred or associated with preparation and submission of a quote in response to this solicitation. The FBI reserves the right to make a single, multiple, or no award.

A quote submission shall consist of five (5) Documents / Volumes, which are as follows:

Cover Letter

Volume 1 – Technical Approach

Volume 2 – Past Performance

Volume 3 – Price

Volume 4 – Organizational Conflict of Interest (OCI) Mitigation Plan

There shall be no price data contained in any volume other than Volume 3.

The volumes are designed to ease evaluation for the Government. Failure to comply with the

Government’s instructions may lead to the Vendor’s quote being rejected and ineligible for award consideration.

Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. The table of contents does not count towards page counts for any volume. Each volume page shall have its own unique number.

The table below specifies the page limits the Government has set for each volume. The page limits are maximums, not recommended lengths. If page limitations are exceeded, the excess pages will not be read or considered in the evaluation of the quote. Vendors are strongly encouraged to keep their responses succinct. Information outside what is required by the RFQ is not encouraged.

Document / Volume Number and Title Page Limits

Cover Letter None

Volume 1 – Technical Approach 25

Performance Work Statement (PWS) 20

Quality Assurance Surveillance Plan (QASP) 5

Volume 2 – Past Performance 16

Past Performance Questionnaires 5 pages each

Past Performance Letter 1

Volume 3 – Price 5

Price Narrative 5

Attachment A – SF-1449 -

Attachment D – Pricing Template -

Volume 4 – OCI Mitigation Plan None

Cover pages, executive summaries, table of contents, and compliance matrices are not included in the page limitations and will not be utilized for evaluation purposes.

9.1 Quote Contents

9.1.1 Cover Letter

The Vendor shall provide a cover letter with the following information.

Vendor Name and Address

Vendor CAGE code and SAM Unique Entity ID (UEID)

Tax ID

Date of Submission

Solicitation Name and Number

Indication that quote is valid for at least 180 days from the date of submission

Primary POC who can legally bind the company (name, title, telephone number, and email address)

Certification of size status under NAICS code 624230.

9.1.2 Volume 1 – Technical Approach

The Vendor shall provide a Technical Approach that includes the following two (2) subfactors.

9.1.2.1 Performance Work Statement

The Vendor shall provide a PWS that details their approach to fulfill the Governments requirement outlined in Attachment B – Statement of Objectives.

9.1.2.2 Quality Assurance Surveillance Plan

The Vendor shall provide a detailed QASP for the Government to consider in the development of the Government’s plan.

9.1.3 Volume 2 – Past Performance

If the Vendor wants the Government to consider past performance for work performed as a first-tier subcontractor, the prime contractor for that work must complete a Past Performance

Questionnaire (PPQ) using the provided PPQ template (Attachment E) and submit it directly to the CO and CS. The Government will consider no more than three (3) PPQs for recent and relevant contracts for work performed as a first-tier subcontractor. Recency and Relevancy are defined in

Section 10 of this RFQ. All PPQ information is considered source selection sensitive and shall not be released or shared with the Vendor. It is ultimately the Vendors responsibility to ensure the

Government has received completed PPQs by the quote due date. The Government will not consider any past performance submissions that do not comply with these instructions or that are for work performed as other than a first-tier subcontractor.

If the Vendor wants the Government to consider past performance for work performed as a first-tier subcontractor, the Vendor shall submit the contact information for the individual who will be submitting the PPQ to the Government, which shall not exceed one (1) page OR If the Vendor does not have past performance for work performed as a first-tier subcontractor they want the

Government to consider, the Vendor shall submit a letter/statement indicating they do not have first-tier subcontractor past performance they want the Government to consider, which shall not exceed one (1) page. Neither of these letters are considered past performance evaluation, therefore they are not subject to evaluation.

9.1.4 Volume 3 – Price

The Vendor shall submit a completed price quote using the provided pricing template

(Attachment C), to include both tabs. The Vendor shall not alter the format or formulas in the pricing template. The Vendor shall complete both tabs in the spreadsheet in accordance with the instructions below. The completed price quote shall be submitted as an unlocked version in

Microsoft Excel. Failure to provide a complete price quote utilizing the provided Pricing Template

(Attachment C), to include both tabs, may eliminate the Vendor from consideration for award.

The Vendor shall submit a signed SF-1449 (Attachment A). The Vendor may submit a price narrative, not to exceed the page limit listed above.

9.1.4.1 BPA Rates

The Vendor shall enter their proposed fully loaded hourly rates into the tab entitled “BPA Rates” of the provided Pricing Template (Attachment C). The Government is hereby requesting maximum discounts to the quoted hourly rates. By submission of a quoted discounted rate for this

BPA, the Vendor is consenting to be bound by the BPA rate as part of all subsequently issued call orders under the BPA. The BPA awardees may further discount the BPA rates for call order RFQs issued under the BPA but may not exceed the BPA rates.

9.1.4.2 Mock Order Pricing

The Vendor shall enter fully loaded hourly rates into the tab entitled “Mock Order Pricing”. The rates entered in the “Mock Order Pricing” tab shall be the same or less than the quoted rates in the

“BPA Rates” tab (i.e., discounted rates for a call order).

9.1.5 Volume 4 – OCI Mitigation Plan

If the Vendor is currently providing support or anticipates providing support to the Government presenting an actual or potential OCI with the requirements for this acquisition, or, if the Vendor is currently performing or anticipates performing any other work for the Government under any quote for any solicitation relating to the requirements for this BPA, the Vendor shall include in its quote submission: (1) a statement identifying and describing the actual or potential OCI, and (2) a proposed OCI mitigation plan detailing the Vendor's recommendation for how the potential OCI may be avoided, neutralized and/or mitigated. If the Government determines an OCI cannot be avoided, neutralized, or mitigated, the Vendor may be excluded from consideration for award. If the Vendor does not believe there is an actual or potential OCI, they shall submit a statement on company letterhead that is signed by their legally binding entity certifying no actual or potential

OCI exists.

Organizational Conflict of Interest (OCI)” means because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage. “Person” as used herein includes Corporations, Partnerships, Joint Ventures, and other business enterprises. All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5. Vendor, as used in this solicitation section addressing OCI, shall include all vendors the company submitting this quote has entered into a contractor teaming agreement or prime subcontractor relationship within connection with its quote submission for this acquisition.

If the Vendor is currently providing support or anticipates providing support to the Government that presents an actual or potential OCI with the requirements for this acquisition, the Vendor warrants to the best of its knowledge and belief, and except as otherwise set forth in the contract, the Contractor does not have any organizational conflict of interest(s) as defined above.

It is recognized the effort to be performed by the contractor under this contract may create a potential organizational conflict of interest on the instant contract or on a future acquisition. To avoid this potential conflict of interest, and at the same time to avoid prejudicing the best interest of the Government, the right of the Contractor to participate in future procurement of equipment and/or services are the subject of any work under this contract shall be limited as described below in accordance with the requirements of FAR 9.5.

The Contractor agrees that it shall not release, disclose, or use in any way information that would permit or result in disclosure to any party outside the Government any proprietary information provided to the Contractor by the Government during or as a result of performance of this contract.

Such information includes, but is not limited to, information submitted to the Government on a confidential basis by other persons. Further, the prohibition against release of Government provided information extends to cover such information whether or not in its original form, e.g., where the information has been included in Contractor generated work or where it is discernible from materials incorporating or based upon such information. This prohibition shall not expire after a given period.

The Contractor agrees that it shall not release, disclose, or use in any way that would permit or result in disclosure to any party outside the Government any information generated or derived during or as a result of performance of this contract. This prohibition shall expire after a period of one year after completion of performance on this contract.

The Contractor further agrees that, during the performance of this contract and for a period of one

(1) year after completion of performance of this contract, the Contractor, any affiliate of the

Contractor, any subcontractor, officers of the company participating in the contract, any joint venture involving the Contractor, any entity into or with which it may subsequently merge or affiliate, or any other successor or assign of the Contractor, shall not furnish to the United States

Government, either as a prime Contractor or as a subcontractor, or as a consultant to a prime

Contractor or subcontractor, any system, component or services which is the subject of the work to be performed under this contract. This exclusion does not apply to any competition for the same services furnished pursuant to this contract. As provided in FAR 9.505-2, if the Government procures the system, component, or services on the basis of work statements growing out of the effort performed under this contract, from a source other than the Contractor, subcontractor, affiliate, or assign of either, during the course of performance of this contract or before the one year period following completion of this contract has lapsed, the Contractor may, with the authorization of the cognizant CO, participate in a subsequent procurement for the same system, component, or service. In other words, the Contractor may be authorized to compete for procurement(s) for systems, components or services subsequent to an intervening procurement.

The Contractor agrees that, if after award, it discovers an actual or potential organizational conflict of interest; it shall make immediate and full disclosure in writing to the CO. The notification shall include a description of the actual or potential organizational conflict of interest, a description of the action, which the Contractor has taken or proposes to take to avoid, mitigate, or neutralize the conflict, and any other relevant information that would assist the Contracting Officer in making a determination on this matter. Notwithstanding this notification, the Government may terminate the contract for the convenience of the Government if determined to be in the best interest of the

Government.

Notwithstanding paragraph above, if the Contractor was aware, or should have been aware, of an organizational conflict of interest prior to the award of this contract or becomes, or should become, aware of an organizational conflict of interest after award of this contract and does not make an immediate and full disclosure in writing to the CO, the Government may terminate this contract for default.

If the Contractor takes any action prohibited by this requirement or fails to take action required by this requirement, the Government may terminate this contract for default.

The CO’s decision as to the existence or nonexistence of an actual or potential organizational conflict of interest shall be final and is not subject to the clause of this contract entitled

“DISPUTES” (FAR 52.233-1).

Nothing in this requirement is intended to prohibit or preclude the Contractor from marketing or selling to the United States Government its product lines in existence on the effective date of this contract; nor, shall this requirement preclude the Contractor from participating in research and development or delivering any design development model or prototype of any such equipment.

Additionally, sale of catalog or standard commercial items are exempt from this requirement.

The Contractor shall promptly notify the CO, in writing, if it has been tasked to evaluate or advise the Government concerning its own products or activities or those of a competitor in order to ensure proper safeguards exist to guarantee objectivity and to protect the Government’s interest.

The Contractor shall include this requirement in subcontracts of any tier, which involve access to information, or situations/conditions covered by the preceding paragraphs, substituting

“subcontractor” for “contractor” where appropriate.

The rights and remedies described herein shall not be exclusive and are in addition to other rights and remedies provided by law or elsewhere included in this contract. Compliance with this requirement is a material requirement of this contract.

10.0 Basis for Award / Evaluation Methodology

The Government will evaluate the submitted quotes against the criteria set forth below and then utilize tradeoffs to make award to the Vendor(s) providing the best value to the Government. The

Government will award a BPA resulting from this RFQ to the responsible Vendor(s) whose quote conforms to the RFQ and represent the best value to the Government, price and the other criteria specified below considered. Best value is defined in FAR Part 2 as the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. The best value will be determined by comparing differences in the value of non-price features with differences in price to the Government. In making this comparison, the

Government is more concerned with obtaining superior non-price features than with making an award at the lowest overall price to the Government. However, the Government will not make an award(s) at a significantly higher overall price to achieve slightly superior non-price features. As the difference in non-price factors becomes smaller, then price becomes more important. In other words, price is not expected to be the controlling factor in the selection of Contractor(s) for award resulting from this RFQ. The degree of importance of price as a factor could become greater depending upon the equality of the quotations’ non-price evaluations. Where competing quotations are determined to be substantially equal after evaluation of all non-price factors, the total evaluated price could become the controlling factor.

The Government reserves the right to confer with Vendors if determined necessary. If the

Government, in its sole discretion, elects to confer with Vendors and allow Vendors to submit revised quotes, the Government reserves the discretion to require the Vendor to submit revised quotes in accordance with Government instructions at such time. The Government intends to and reserves the right to make an award based upon initial submissions; therefore, the Vendor shall submit their best terms in the initial quote. The Government reserves the right to exclude a Vendor from award consideration if a Vendor’s quote includes one (1) or more deficiency. Vendors shall furnish adequate details to allow the Government to evaluate their quote. A Vendor’s failure to submit adequate details may result in an unfavorable evaluation. Contingent quotes are not allowed, nor will they be accepted, considered, or evaluated by the Government. Contingent quotes are defined herein as quotes that include terms or conditions, and/or alternate solutions that imply that performance is contingent upon any sort of provisioning from the Government that is not set forth in the RFQ.

The Government will conduct a compliance review of each quote prior to quote evaluations to ensure the quote complies with all terms and conditions of this solicitation, to include all solicitation attachments. If the Government identifies any missing information, documents, or volumes, the Government will find the quote to be non-compliant and it may not be evaluated or considered for award.

Any Vendor deemed non-responsible or non-responsive will be deemed ineligible for award and their quote will not be evaluated. The non-price evaluation factors, when combined, are significantly more important than price. Price will become more important the more the non-price evaluation factors are assessed as equal.

10.1 Evaluation Factors and Order of Relevance

The Government will evaluate all responsive quotes in accordance with the two (2) non-price factors, to include applicable subfactors, and price as stated in this RFQ. All non-price evaluation factors are of equal importance. All subfactors within the non-price evaluation factors are of equal importance.

Factor 1: Technical Approach

Subfactor 1: Performance Work Statement

Subfactor 2: Quality Assurance Surveillance Plan

Factor 2: Past Performance

Factor 3: Price

The OCI Mitigation Plan will be reviewed for the apparent awardee(s) as part of the CO’s determination of responsibility.

10.2 Evaluation Criteria

10.2.1 Factor 1: Technical Approach

Technical Approach will be evaluated on the following two (2) subfactors: Performance Work

Statement and Quality Assurance Surveillance Plan.

10.2.1.1 Subfactor 1: Performance Work Statement

The Government will evaluate the degree / extent the Vendor’s PWS addresses the Governments requirement outlined in Attachment B – Statement of Objectives. The Government will evaluate the Vendor’s approach to decontaminating Personal Effects to and industry acceptable / safe to return level.

10.2.1.2 Subfactor 2: Quality Assurance Surveillance Plan

The Government will evaluate the degree / extent the Vendor’s QASP provides a sufficient approach to surveilling Vendor performance.

10.2.2 Factor 2: Past Performance

The Vendor is not required to submit any past performance information. The Government reserves the right to consider any past performance in its possession including but not limited to the

Contractor Performance Assessment Reporting System (CPARS). The Government may consider past performance of a proposed subcontractor/teaming partner. The Government will evaluate this factor based on the quality of recent and relevant past performance.

10.2.2.1 Recency

To be recent, the previous contracts must be ongoing, or must have been performed during the last five (5) years from the date of issuance of this RFQ.

10.2.2.2 Relevancy

To be relevant, the previous contracts must include Personal Effects Management services for similar requirements to those identified in the SOO and be similar in size, scope, and complexity.

10.2.3 Factor 3: Price

The Government will evaluate the Vendor’s fully loaded hourly rates (“BPA Rates” tab of

Attachment C) for fair and reasonableness. The Government will evaluate the Vendor’s total contract price (“Mock Order Pricing” tab of Attachment D) for fair and reasonableness.

10.3 Award

BPA award will be made to the Vendor(s) which represents the “Best Value” to the Government when considering the criteria identified in this RFQ, and all accompanying documentation. The

Government may award to a higher priced Vendor if their quote represents the overall “Best

Value” to the Government.