4_-_J_Attachments.pdf

RFP-PCC-0026

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER

ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

Attachment

Number

Title Page

Number

J-1 Wage Determinations (PCC) 1

J-2 Evaluation Techniques for Quality Assurance of Contractor Performance

J-3 Performance Requirements Summary Table

(PRST)

J-4 Contractor Quality Control 2

J-5 Pricing Schedule 5

J-6 Standards of Conduct 4

J-7 Investigative Files/Reports 4

J-8 NOT USED X

J-9 NOT USED X

J-10 Business Management Questionnaire (PCC) 5

J-11 Federal Bureau of Prisons Subcontracting

(PCC)

J-12 Question Submittal Form (PCC) 1

J-13 Offeror’s Intent to Propose (PCC) 1

J-14 Required Government Space 2

J-15 Procedural Guidance Complying with National

Environmental Policy Act Requirements (PCC)

J-16 SENTRY Rules of Behavior 1

J-17 Federal Bureau of Investigation Criminal

Justice Information Services Security

Addendum

J-18 Qualifying Federal Offenses for Purposes of

DNA Sample Collection

J-19 Information Systems Equipment 9

J-20 Procedures for Implementation of Walsh Act

Civil Commitment of Sexually Dangerous

Persons

J-21 Less Lethal/Chemical Munitions and Defensive

Equipment

J-22 Classification of Employee Misconduct 2

Attachment J-1

WAGE DETERMINATIONS

The wage determinations shall be incorporated via an amendment.

Attachment J-2

EVALUATION TECHNIQUES FOR

QUALITY ASSURANCE OF CONTRACTOR

PERFORMANCE

General: In accordance with the Inspection of Services--Fixed- Price clause, the Federal Bureau of Prisons (BOP) may choose to apply a program review inspection process to either assess the contractor’s performance or determine the amount of payment or both. The following is a description of the program review process.

Program review is a system for inspecting performance, testing the adequacy of the internal quality controls and assessing risks for all program and administrative areas of contract performance.

The review guidelines will be based on the contractor’s Quality Control Program (QCP), Performance Work Statement (PWS), professional guidelines referenced by the PWS, applicable BOP policy and any other appropriate measure within the contract’s scope of work.

Contract requirements will be divided into various disciplines, each of which has a number of vital functions. Successful performance in a vital function is essential to successful performance of the related discipline. Each discipline comprises a specific percentage of the overall contract requirement.

Deductions will be based on these percentages and applied to the overall monthly invoice.

The BOP may, consistent with the scope of contract performance requirements, unilaterally change the vital functions identified in the Performance Requirements Summary Table (PRST). A minimum of 30 calendar days before the beginning of each evaluation period, the Contracting Officer (CO) will notify the contractor of any changes. If the contractor is not provided with the notification, the existing vital functions will continue in effect for the next evaluation period unless the contractor agrees to accept the proposed changes.

The BOP reserves the right to develop and implement new inspection techniques and instructions at any time during contract performance without notice to the contractor.

Management Assessment: Subsequent to award, the CO will convene a meeting in which the BOP and the contractor will cooperatively assess the contractor’s QCP and the BOP’s Quality Assurance Plan (QAP). The assessment process is intended to facilitate the identification of strategic issues important to the QAP and QCP and a mutual understanding of both by the BOP and contractor staff.

Program Review Steps: Review steps will utilize the findings of the contractor’s QCP reports submitted to the BOP and direct observations, interviews and analytical determinations.

Generally, program reviews will be of two types:

1. Systematic - These reviews will be scheduled inspections focusing on a specific discipline. Inspections may be performed by onsite BOP monitors or by other parties designated by the CO as representatives of the BOP.

2. Ad-Hoc - These reviews will be conducted as a result of special interests arising from routine monitoring of the contractor’s QCP, an unusual occurrence pertaining to the contract or other BOP concerns. These reviews could utilize established program review steps or an entirely different inspection approach.

Program Review Findings: At the conclusion of each review, a report (Contract Facility Monitoring Report) will be written documenting any findings identified during the monitoring.

Contractor Progress Report: The contractor shall receive a Contractor Progress Report within 60 days of the end of the evaluation period.

Page 1, Performance Requirements

Attachment J-3

PERFORMANCE REQUIREMENTS SUMMARY TABLE

The purpose of this attachment is to list each contract requirement and the vital functions essential to successful performance of each contract requirement, summarize the vital functions and specify the percentage of total contract value attributable to each contract requirement.

PERFORMANCE REQUIREMENTS SUMMARY TABLE

CONTRACT REQUIREMENT: ADMINISTRATION (QUALITY CONTROL) 9%

Vital Function #1

The contractor’s Quality Control Program serves to identify deficiencies in the quality of services throughout the entire scope of the contract and implements corrective action before the level of performance becomes deficient.

CONTRACT REQUIREMENT: CORRECTIONAL PROGRAMS (Unit/Case 9%

Management, Grievance Procedures)

Function #2

Inmates are appropriately classified and managed commensurate with security and custody requirements to promote institution and public safety.

Vital Function #3

Staff evaluate the needs of inmates and manage their program participation.

Vital Function #4

Staff are accessible and communicate effectively with inmates to promote positive institutional adjustment.

Vital Function #5

A program for inmate grievances exists which provides for the expression and resolution of inmate problems.

CONTRACT REQUIREMENT: CORRECTIONAL SERVICES 20%

Page 2, Performance Requirements

(Security/Control/Inmate Accountability/ Computer Security and Information Security)

Function #6

A safe and secure environment is provided for staff and inmates through effective communication of operational concerns and inmate accountability. This includes verbal and written instructions, post orders, institution supplements, information dissemination, training and crisis prevention.

Vital Function #7

Intelligence information related to security concerns is gathered for dissemination to appropriate contract and Federal Bureau of Prisons (BOP) staff.

Vital Function #8

An adequate security inspection system is provided to meet the needs of the institution.

Vital Function #9

An adequate level of emergency readiness is maintained to respond to institution emergencies.

Vital Function #10

Appropriate operational and security requirements applicable to all computer and information systems are maintained.

CONTRACT REQUIREMENT: FOOD SERVICE 14%

Function #11

Policy, procedures, and practices are in place for a safe, secure, and sanitary environment.

Vital Function #12

Meals are nutritionally adequate, properly prepared and attractively served.

Vital Function #13

Policy, procedures, and essential resources are identified, developed, and managed to meet the operational needs of the Food Service Program.

CONTRACT REQUIREMENT: HEALTH SERVICES 15%

Page 3, Performance Requirements

Function #14

Open access to health care is provided for all inmates in an environment that is safe and secure.

Vital Function #15

Quality health care is provided utilizing qualified personnel and resources in accordance with applicable standards.

Vital Function #16

Health information data is recorded accurately, legibly, timely, and maintained in accordance with BOP policy.

Vital Function #17

All inmates are screened for mental health, substance abuse, and other behavioral problems and receive appropriate intervention, treatment and programs to promote a healthy, safe, and secure environment.

CONTRACT REQUIREMENT: HUMAN RESOURCES 9%

Function #18

Adequate staffing levels are maintained.

Vital Function #19

Staff resources are properly administered and managed.

Vital Function #20

All resources are managed to ensure training requirements and needs are provided.

CONTRACT REQUIREMENT: INMATE SERVICES 14%

(Commissary/Laundry/Telephone/Trust Fund)

Function #21

Inmates are provided the privilege of an inmate telephone system and obtaining merchandise through the operation of a commissary.

Effective security measures are in place to prevent misuse of the telephone system.

Vital Function #22

Inmate funds and property are properly maintained and accounted for during incarceration.

Page 4, Performance Requirements

Function #23

Clothing, linens, toiletries, and laundry services are provided to inmates.

(Education and Recreation Program)

Function #24

The needs of the inmate population are evaluated and a wide range of programs are provided that encourage purposeful participation and promote opportunities for self-improvement. Programs are accessible for the inmate population, program availability is communicated, and perpetual evaluation of program formulation, attendance and productivity occur.

(Mail/Receiving and Discharge/Records)

Function #25

The institution provides inmate mail services, which include timely processing and accountability of funds, special mail, and general correspondence. Special care is given to the detection of contraband and prohibited acts.

Vital Function #26

Inmates are lawfully committed, processed, and discharged, in a safe secure environment, with emphasis on the detection and elimination of contraband from their persons and property.

Vital Function #27

The appropriate execution, processing and verification of documents are performed to ensure the accurate and timely release of inmates.

(Religious Services)

Function #28

Impartial religious leadership is provided through resources and programs to accommodate the free exercise of religion and diverse needs of inmates.

CONTRACT REQUIREMENT: SAFETY AND ENVIRONMENTAL 10%

Page 5, Performance Requirements

HEALTH/FACILITIES

Function #29

All facilities are safely operated and maintained in accordance with applicable laws codes and regulations.

Function #30

Design, construction and maintenance resources are maintained at government-owned facilities through efficient use of the BOP approved maintenance system to ensure a completion rate of no less that 80% at all times. Government Furnish Property is properly accounted for and maintained.

Attachment J-4

CONTRACTOR QUALITY CONTROL

Quality performance and quality control are the responsibility of the contractor. In accordance with Federal Acquisition Regulation 52.246-4, Inspection of Services--Fixed-Price, the contractor shall establish and maintain a complete Quality Control Program (QCP). This program shall:

1. be implemented upon receipt of the Notice to Proceed (NTP); and

2. identify deficiencies in the quality of services throughout the entire scope of the contract and implement corrective action before the level of performance becomes unsatisfactory.

A complete QCP addressing all areas of contract performance shall be submitted to the Contracting Officer/Contracting Officer’s Representative (CO/COR) a minimum of 30 days prior to the anticipated NTP date and no later than 30 days prior to the start of each option period. If the QCP is changed during the life of the contract, the contractor must immediately provide an updated copy to the CO/COR.

The QCP shall include, at a minimum:

1. specific areas to be inspected on either a scheduled or unscheduled basis and the method and frequency of inspection;

2. position(s) or individual(s) responsible for the inspections;

3. compliance with the requirements of the Government’s Quality Assurance Plan (QAP);

4. procedures for written and verbal communication with the Government regarding QCP findings; and

5. procedures for investigation of complaints by contractor and Government staff and feedback to the Government on the actions taken to resolve such complaints.

A file of all inspections, inspection results and any corrective action required shall be maintained by the contractor throughout the life of this contract. This file shall be the property of the Government and be made available to the Government upon request. The file shall be turned over to the CO within ten calendar days after completion or termination of the contract.

The parties to this contract agree the contractor shall be conclusively presumed to have actual knowledge of work not performed. Therefore, written notice by the Government shall not be a prerequisite for reducing payment or assessing liquidated damages for service(s) not performed.

Failure by the contractor to maintain quality control to ensure acceptable performance can result in adverse contract action to include termination for default.

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

SERVICES AND PRICES/COSTS

The contract resulting from this solicitation will be a Firm Fixed-Priced contract for services.

The period of performance for any contract which the Government may award under the terms and conditions of this RFP will be for a three-year base period with seven one-year option periods.

PRICING INSTRUCTIONS

Offerors must submit pricing for each year of the base period and each option period.

In the event funds are not available after the first, second, third, fourth or fifth year of the base period the Government reserves the right to cancel the contract in accordance with FAR 52.217-2, Cancellation Under Multiyear Contracts.

In the event the contract is cancelled after the first year of the base period because funds are not available, the contractor will be compensated in accordance with FAR 52.217-2, Cancellation Under Multiyear Contracts, up to the cancellation ceilings set forth below. Ceilings exclude amounts for requirements included in prior years:

Base Year 2 – 5% of the non-recurring allowable costs for the remaining Base Period.

Base Year 3 – 5% of the non-recurring allowable costs for the remaining Base Period.

Non-recurring allowable cost is defined in the Federal Acquisition Regulations, part 17.106-1(c)(2).

PRICING SCHEDULES

For purposes of price evaluation and according to the above instructions, offerors must submit their proposed prices on the attached Pricing Schedule.

The contractor will be required to house a daily population up to 100% of the accepted contract beds.

The contract requirement found in Section C, regarding a minimum 100 bed Special Housing Unit, shall not be included in the 100% capacity and shall be additional beds used only for Special Housing Unit.

The offerors must submit:

SCHEDULE A

1) Monthly Ramp Up Price (MRP)

2) Monthly Operating Price (MOP) for each contract year;

3) Annual Operating Price (AOP) (AOP = MOP* 12) for each contract year;

4) Monthly Ramp Down Price (MRDP)

5) 6-Month Extension Price (In Accordance with FAR

52.217-8)

SCHEDULE B

1) Monthly Operating Price (MOP) for each contract year;

2) Annual Operating Price (AOP) (AOP = MOP* 12) for each contract year;

3) 6-Month Extension Price (In Accordance with FAR 52.217-8)

Monthly Ramp Up Price (MRP) - The MRP applies when the average number of inmates housed in a monthly payment period does not exceed 50% of 100% contract beds. Once the population reaches 50% plus 1 inmate during a monthly payment period, the MRP shall be considered expired for the remainder of the contract. The MOP becomes effective after the expiration of the MRP. During the ramp up period, the Government is required to order and the contractor required to furnish at least a guaranteed minimum quantity of 50% of the accepted number of contract beds.

Monthly Operating Price (MOP) - The MOP will apply after the Ramp Up Period when the average number of inmates housed in a monthly payment period exceeds 50% of 100% accepted contract beds.

Monthly Ramp Down Price (MRDP)- Monthly ramp down refers to a period of time when inmates are transferred from the facility due to the expiration of the contract. This period may become effective approximately three (3) months prior to the expiration of the contract. The MRDP applies when the average number of inmates housed in a monthly payment period reaches 50% of the 100% accepted contract beds. When ramp down becomes effective, the Government is required to order and the contractor required to furnish at least a guaranteed minimum quantity of 50% of the accepted number of contract beds.

6-Month Extension Price (FAR 52.217-8 Option to Extend Service (NOV 1999) – This will be used in the event that the Government exercises its unilateral right to extend the term of the contract (up to six months).

Payment - Monthly payments will begin after Notice to Proceed is issued and inmates begin entering the institution. Notice to Proceed will take effect on the first day of a calendar month.

SCHEDULE A

Offeror:

Location:

Number of contract beds:

BASE YEAR #1 Ramp-Up Period (estimated 3 months)

Monthly Ramp Up Price (inmates up to 50%) $ _____________________ Per month

Performance Period - 12 Months MOP AOP Base Year #1 $ $ Base Year #2 $ $ Base Year #3 $ $ Option Period #1 $ $ Option Period #2 $ $ Option Period #3 $ $ Option Period #4 $ $ Option Period #5 $ $ Option Period #6 $ $ Option Period #7 $ $ 6-Month Extension $

Ramp-Down Pricing

Monthly Ramp Down Price (inmates below 50%) $ ____________________ Per month

SCHEDULE B

Offeror:

Location:

Number of contract beds:

Performance Period - 12 Months MOP AOP Base Year #1 $ $ Base Year #2 $ $ Base Year #3 $ $ Option Period #1 $ $ Option Period #2 $ $ Option Period #3 $ $ Option Period #4 $ $ Option Period #5 $ $ Option Period #6 $ $ Option Period #7 $ $

Explanation for Calculation

AOP: Formula: AOP = MOP*12

[End of Section]

Attachment J-6

STANDARDS OF CONDUCT

The contractor’s written policy, procedures and practice (hereinafter referred to as “Standards of Conduct”) on employee conduct, ethics and responsibility shall include each of the standards listed in this section.

At a minimum, the contractor shall include in the Standards of Conduct the following:

• The contractor shall notify employees, subcontractors and volunteers of the Standards of Conduct and document this notification in their personnel files.

• Employees shall be required to sign an acknowledgment that they have received and understand the Standards of Conduct and shall cooperate fully by providing all pertinent information which they may have with any investigative authority. Full cooperation means and requires truthfully responding to all questions and providing a signed sworn affidavit if requested.

• Any employee who fails to cooperate fully or who hinders an investigation is subject to prohibition from working with federal offenders. The contractor shall also document this acknowledgment of the duty to cooperate in each employee’s personnel file.

• Employees shall conduct themselves professionally and in a manner that creates and maintains respect for the contract facility, Federal Bureau of Prisons (BOP), Department of Justice (DOJ) and the United States Government (Government). This standard applies to on duty and off duty activities.

• Employees shall avoid any action that might result in or create the appearance of adversely affecting the confidence of the public in the integrity of the Government.

• Employees shall uphold the ethical rules governing their professions, including complying with applicable licensing authority rules, unless they conflict with federal law.

• Employees shall not access official information unless there is both a clearly defined need to know and a right to know such information in the performance of their official duties consistent with the scope of their employment.

• Employees shall not use or possess illegal drugs or narcotics and shall not abuse any drug or narcotics. Use of alcoholic beverages or being under the influence of alcohol while on duty, present in the facility or immediately before reporting for duty is prohibited. An employee while on duty or in the facility is considered to be under the influence of alcohol if their blood alcohol content is 0.02 percent or greater.

• Employees shall not engage in or allow another person to engage in sexual behavior with an offender. Regardless of whether force is used or threatened, there can be no consensual sex between employees and offenders.

• Employees shall not use profane, obscene or otherwise abusive language when communicating with offenders.

• Employees shall honor all just debts while employed on the contract.

• Employees shall not show favoritism or give preferential treatment to one offender or a group of offenders over another.

• Employees shall not use brutality, physical violence or intimidation toward inmates or use any force beyond which is reasonably necessary to subdue an inmate.

• Employees shall not have any outside contact with an offender, ex-offender, offender’s family or close associates for a period of one year from the last day of the offender’s sentence or supervision, whichever is later, except those activities that are an approved integral part of a facility program and a part of the employee’s job description. Employees will immediately report any such contact in writing to the Warden.

• Employees shall not offer or give to an offender or a former offender or any member of his/her family or to any person known to be associated with an offender or former offender any article, favor or service which is not authorized in the performance of the employee’s duties. Employees shall not accept any gift, personal service or favor from an offender or former offender or from anyone known to be associated with or related to an offender or former offender. This prohibition includes becoming involved with families or associates of any offender.

• Employees shall not engage in any conduct criminal in nature or which could bring discredit upon the facility, BOP, DOJ, or Government. Employees’ conduct must be above reproach. It is expected employees shall obey not only the letter of the law but also the spirit of the law while engaged in personal or official activities.

• Employees shall not use physical violence, threats or intimidation toward fellow employees, family members of employees or visitors to the facility.

• To prevent conflicts of interest, the contractor shall have a written policy specifically stating no employee may use his/her official position working with federal offenders to secure privileges or advantages in the facility or community.

• Employees shall immediately report to the Warden or other appropriate authorities any violation or apparent violation of these standards. Violations may also be reported to the Office of Inspector General via a toll-free hotline (1-800-869-4499).

This hotline is available to anyone wishing to report a DOJ employee’s misconduct as well as fraud, waste or abuse in Government operations and programs.

• Employees shall immediately report to the Warden or other appropriate authorities any violation or attempted violation of any law or regulation and any act or omission by any person which could result in a breach of institution security. Violations may also be reported to the Office of Inspector General via a toll-free hotline (1-800-869-4499). This hotline is available to anyone wishing to report a DOJ employee’s misconduct as well as fraud, waste or abuse in Government operations and programs.

• Employees shall be informed that the introduction of contraband into or upon the grounds of the facility or taking or attempting to take therefrom anything whatsoever without the Warden’s knowledge and consent is prohibited.

• Employees shall not use their prison credentials, identification cards or badges to coerce, intimidate or deceive others to obtain any privilege not otherwise authorized in the performance of their duties.

• Supervisors are expected to provide fair and equitable oversight for subordinate staff and avoid relationships that may give the appearance of being partial or inappropriate. Examples of inappropriate supervisor/subordinate relationships include but are not limited to:

Ø financial transactions Ø romantic/intimate relationships or contacts Ø requesting or providing personal favors (running errands, etc.)

Attachment J7

Investigative Files/Reports

Investigative files shall be maintained in secure fire proof filing cabinets. Access to SIS files is ordinarily limited to the SIS Staff and the Chief of Security.

It is essential the SIS Office maintain accurate and complete Inmate Investigative Files. The following information is provided for reference when preparing these files:

1. A separate file folder shall be established for each investigation.

2. The file shall be labeled with date, type of incident, and location. Case numbering systems may also be added to the file label. Files shall not be labeled with inmate names and register numbers.

3. Files shall be maintained in chronological and/or case number order, depending on the labeling system in place.

4. Generally speaking, any item of documentation used to support an investigation shall be present in the file folder. If over-sized items cannot be included, it shall be indicated where the item is located and how it is labeled. Photocopies of records, such as log books, rosters, etc., shall be dated and initialed by the person making the copy.

5. Any documents recording action in the case shall be in the file. Examples include 583/586, evidence receipts, subpoenas, telephone search reports, signed staff memos regarding processing of the crime scene, etc.

6. Any working notes created during the investigation shall be maintained with the investigative files.

Investigative Report The final record of an investigation is the investigative report. As such, the report must include all actions taken, all evidence recovered, all witness statements, all supporting documentation, and the statements of the accused. Accordingly, the report must be complete to the point that the DHO or prosecuting attorney (or both) can take action on the contents of the report without supporting explanations.

The SIS is responsible for the preparation of the report and for the accuracy and sufficiency of its contents. As an example, if a staff member submits a signed memorandum regarding an incident which is clearly incomplete, or not prepared in a professional manner, the SIS shall require the memorandum be resubmitted.

It should also be noted that in certain cases an SIS report may ultimately be released to Defense Counsel or others acting in the interest of the accused parties. Accordingly, great care shall be exercised when discussing institution security features or procedures.

SUPPORTING DOCUMENTS SUBMITTED BY STAFF

It is mandatory all staff members submit statements regarding misconduct and/or criminal acts that they observed or of which they have direct knowledge. An exception may occur when an extremely large number of staff witnesses the same incident.

1. Statements must be submitted within 24 hours of the incident.

2. At the discretion of the SIS, statements may be required in affidavit form, depending on the nature of the case.

3. Statements must be accurate as to date and time, and be complete in terms of detail. Where possible, clear and concise language should be used.

4. Statements should be stamped by the SIS as "FOI Exempt" and "Limited Official Use Only", if appropriate.

5. The original copy of each statement must be maintained in the SIS investigative file.

THE FINAL SIS REPORT

The SIS report shall include the investigative report written by the SIS, as well as copies of all documentary evidence and statements used to support the investigation.

The format of the report will vary to some degree based on the nature of the incident or investigation. The following format is recommended:

1. Cover sheet (memorandum)

Incident:

Date of Incident:

Time of Incident:

Victim(s):

Perpetrator(s):

Staff Involved:

2. Inmate Data

Example: "Inmate John Smith, Reg. No. 12345-678, is a 32 year old White male serving a 15 year sentence for Bank Robbery out of the Western District of Utah). Smith is a Low Level, In Custody inmate who is not assigned CMC status, and has an STG assignment of Sureno Member. Smith was designated to FCI, Newgate on October 2, 2016, with a projected release date of November 1, 2021.

(Similar entry for each victim and perpetrator.)

3. Incident Summary:

(Brief narrative of incident.)

4. Medical Data: (if appropriate)

(Record of injuries, etc.)

5. Autopsy Field Notes: (if appropriate)

(Cause of death, nature of weapon, prior state of health, etc.)

6. Physical Evidence:

(Narrative listing of nature of evidence recovered and subsequent processing.)

7. Witness Statements:

(Narrative summary of interviews and written statements.)

8. Other Information: (as applicable) (e.g. telephone list, commissary, visiting list, etc.)

9. Statements by the Accused:

(Include documentation of the Miranda warning.)

10. Summary, Conclusions, and Recommendations:

(Make conclusions as to whether the act was committed by the accused and provide the reasons for arriving at the conclusions. Provide recommendations and reasons for the recommendations e.g. transfer, release back to GP, etc.)

11. Attachments:

(Listing, followed by actual attachments.)

DISTRIBUTION

The original copy of the report shall be maintained in the SIS investigative file. The original may be released to a prosecuting attorney if required. Copies of the SIS report shall be routed to the Chief of Security, COR, BOP-CPD/PMB Intel, BOP-CPD/Privatization, and investigative agencies as appropriate.

Attachment J-10

BUSINESS MANAGEMENT QUESTIONNAIRE

Purpose:

The policy of the Federal Bureau of Prisons in acquiring services is to encourage firms lawfully engaged in the practice of performing Government required services to submit a statement of qualifications and performance data.

This questionnaire should only be submitted by a related services organization when requested to do so by the specific provisions of a solicitation, requested by the Contracting Officer, or public announcement.

This questionnaire may be used as a basis for selecting firms for discussions, or screening organizations preliminary to inviting submission of additional information.

Definitions:

(a) "Principals" are those individuals in a firm who possess legal responsibility for its management. They may be officers, directors, owners, partners, and persons having primary management or supervisory responsibilities within a business entity (e.g., general manager, plant manager, head of a subsidiary, division or business segment, and similar positions).

(b) "Parent Company" is that firm, company, corporation, association, or conglomerate which is the major stockholder or highest tier owner of the firm completing the questionnaire; (i.e. Firm A is owned by Firm B which is, in turn, a subsidiary of Corporation C. The "parent company" is Corporation C).

(c) "Joint Venture" is a collaborative undertaking by two or more firms or individuals for which the participants are both jointly and individually responsible.

(d) "Consultant" as used in this questionnaire, is a highly specialized individual or firm having significant input and responsibility for certain aspects of a project and possessing unusual or unique capabilities for assuring success of the finished work.

(e) "Specialists and Individual Consultants" as used in this questionnaire, refer to individuals who have major project responsibility, or will provide unusual or unique capabilities for the services under consideration.

FEDERAL BUREAU OF PRISONS SERVICE

CONTRACT BUSINESS MANAGEMENT

QUESTIONNAIRE

1. Organization Name:

2. Under what other or former names has your organization operated?

3. If your organization is a corporation, provide the following:

(i) Date of incorporation:

(ii) State of incorporation:

(iii) Identify President (CEO), Vice President, Treasurer and Secretary (include Date of Birth, Place of Birth, Social Security Number, Race and Gender):

4. If your organization is a partnership, provide the following:

(i) Date of organization:

(ii) Type of partnership (if applicable):

(iii) Name(s) of general partner(s) (include Date of Birth, Place of Birth, Social Security Number, Race and Gender):

5. If your organization is individually owned, provide the following:

(i) Date of organization:

(ii) Name of owner (include Date of Birth, Place of Birth, Social Security Number, Race and Gender):(iii) If the form of your organization is other than that listed above, describe it and the name of the principals (include Date of Birth, Place of Birth, Social Security Number, Race and Gender):

6. LICENSING. (Attach additional pages as necessary.)

a. List jurisdiction and trade categories in which your organization is legally qualified to do business, and indicate registration or license numbers, if applicable.

b. List jurisdictions in which your organization's or trade name is filed.

7. FINANCIAL DATA. (Attach additional pages as necessary.)

a. Trade References.

b. Bank References.

8. PROOF OF FINANCING

a. Attach a financial statement, preferably audited, including your organization's latest balance sheet, cash flow statement, and income statement providing at a minimum the following items:

- Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materials inventory, and prepaid expenses);

- Net fixed Assets;

- Other Assets;

- Current liabilities (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, advances, accrued salaries and accrued payroll taxes);

- Other liabilities (e.g., capital, capital stock, authorized and outstanding shares per values, earned surplus and retained earnings).

b. Name and address of firm preparing attached financial statement, and date:

c. Is the attached financial statement for the identical organization named on page one? If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g., parent-subsidiary).

9. SIGNATURE

18 U.S.C. 1001, False Statements Act provides: Whoever, in any matter within the jurisdiction of any department of agency of the United States knowingly and willingly falsifies, conceals or covers up by any trick, scheme, or device a material fact, or makes any false, fictitious or fraudulent statements or representation, or makes or uses any false, fictitious or fraudulent statement or entry, shall be fined not more than $10,000 or imprisoned not more than five years, or both.

Dated this day of 20

Name of Organization

By:

Title:

I being duly sworn deposes and Say that the information herein is true and sufficiently complete so as not to be misleading.

Subscribed and sworn before me this

Notary Public:

My Commission Expires:

Revised 11/14/2016

FEDERAL BUREAU OF PRISONS

SUBCONTRACTING PLAN

for small, small disadvantaged, women-owned, HUBZone, and service-disabled veteran-owned small businesses

The Federal Acquisition Regulation (FAR) Subpart 19.7, the Small Business Subcontracting Program, requires Other Than Small Business concerns, who are the apparent successful offerors, to submit an acceptable subcontracting plan that identifies the total planned dollars and percentage of the acquisition to be subcontracted to small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns. This subcontracting plan complies with Public Law 95-507, and the Department of Justice Procurement Guidance Document (PGD) 09-02 dated September 29, 2009.

The Bureau of Prisons (BOP) subcontracting goals are:

40%.....Small Business 5%.....Small Disadvantaged Business 5%.....Women-Owned Small Business 3%….HUBZone Small Business 3%.....Service-Disabled Veteran-Owned Small Business

(NOTE: The current BOP goals do not include subcontracting goals for Veteran-Owned Small Businesses (VOSB) however, offerors/contractors are encouraged to submit plans inclusive of VOSB, when applicable.)

If assistance is needed to locate small business sources, contact the Bureau of Prisons (BOP) Small Business Program, Procurement Policy and Resolution Section, at (202)307-0985.

Date Prepared:

Solicitation Number:

Incumbent: 9 No 9Yes (Note: Affirmative answers subject to FAR Part 19.705 and FAR 15.3. In addition, if your proposed subcontracting goals for this contract are lower in any of the categories listed above than the goals of your incumbent contract, please provide a detailed explanation of changes.)

Offeror/Contractor Identification Data

Duns Number:

Corporate Name:

Address:

Place of Performance (City/State/County):

Item/Service (Use this space to provide a general description and ‘Table A’ for specific details):

Aggregate Contract Value: $_________________________

1. TYPE OF PLAN: (Check only one)

9 INDIVIDUAL CONTRACT PLAN: This type of plan covers the entire contract period (including option periods), applies to a specific contract, and has goals that are based on the offeror’s planned subcontracting in support of the specific contract, except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract.

9 MASTER PLAN: This plan contains all the required elements of an individual plan, except goals, and may be incorporated into individual contract plans, provided the master plan has been approved.

9 COMMERCIAL PLAN: This type of plan (including goals) covers the offeror’s fiscal year and applies to the entire production of commercial items sold by either the entire company or a portion of the company (e.g. division, plant or product line).

2. GOALS:

FAR 19.704 (a) (1) and (2) requires percentage goals and total dollars planned to be subcontracted to small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran-owned small business, and service-disabled veteran-owned small business concerns, as subcontractors for the base period and (if applicable) each option period.

A. Based on the overall aggregate value of this acquisition, indicate the total estimated value of all planned subcontracting for each performance period. Value should be stated in both dollars and percentages and for small business and other than small business concerns:

Total estimated value: $ %

Note: The total estimated value of Section A includes Sections B, C, D, E, F and G (as applicable).

Total Small Business + Other Than Small Business = 100%

Base Performance Period $ % $ %

(Option Period or Award Term)

No. of years 91 9 2 9 3 1st Performance Period $ % $ % 2nd Performance Period $ % $ % 3rd Performance Period $ % $ % 4th Performance Period $ % $ % 5th Performance Period $ % $ % 6th Performance Period $ % $ % 7th Performance Period $ % $ % 8th Performance Period $ % $ % 9th Performance Period $ % $ % 10th Performance Period $ % $ %

Note: If the performance period exceeds ten years, please attach additional sheets in the format indicated above.

B. Estimated value of planned subcontracting to small business concerns for each performance period, both in dollars and percentages is:

Base Performance Period $ % 1st Performance Period $ % 2nd Performance Period $ % 3rd Performance Period $ % 4th Performance Period $ % 5th Performance Period $ % 6th Performance Period $ % 7th Performance Period $ % 8th Performance Period $ % 9th Performance Period $ %

10th Performance Period $ %

Note: The sum of Section B includes Sections C, D, E, F and G (as applicable), may not equal 100%.

C. Estimated value of planned subcontracting to small disadvantaged business concerns for each performance period, both in dollars and percentages is:

Base Performance Period $ % 1st Performance Period $ % 2nd Performance Period $ % 3rd Performance Period $ % 4th Performance Period $ % 5th Performance Period $ % 6th Performance Period $ %

7th Performance Period $ % 8th Performance Period $ % 9th Performance Period $ %

10th Performance Period $ %

D. Estimated value of planned subcontracting to women-owned small business concerns for each performance period, both in dollars and percentages is:

Base Performance Period $ % 1st Performance Period $ % 2nd Performance Period $ % 3rd Performance Period $ % 4th Performance Period $ % 5th Performance Period $ % 6th Performance Period $ % 7th Performance Period $ % 8th Performance Period $ % 9th Performance Period $ %

10th Performance Period $ %

E. Estimated value of planned subcontracting to qualified HUBZone small business concerns for each performance period, both in dollars and percentages is:

Base Performance Period $ % 1st Performance Period $ % 2nd Performance Period $ % 3rd Performance Period $ % 4th Performance Period $ % 5th Performance Period $ % 6th Performance Period $ % 7th Performance Period $ % 8th Performance Period $ % 9th Performance Period $ %

10th Performance Period $ %

F. Estimated value of planned subcontracting to qualified service-disabled veteran-owned small business concerns for each performance period, both in dollars and percentages is:

Base Performance Period $ % 1st Performance Period $ % 2nd Performance Period $ % 3rd Performance Period $ % 4th Performance Period $ % 5th Performance Period $ % 6th Performance Period $ % 7th Performance Period $ %

8th Performance Period $ % 9th Performance Period $ %

10th Performance Period $ %

G. Estimated value of planned subcontracting to qualified veteran-owned small business concerns for each performance period, both in dollars and percentages is: (Optional)

Base Performance Period $ % 1st Performance Period $ % 2nd Performance Period $ % 3rd Performance Period $ % 4th Performance Period $ % 5th Performance Period $ % 6th Performance Period $ % 7th Performance Period $ % 8th Performance Period $ % 9th Performance Period $ %

10th Performance Period $ %

H. List the products and/or services to be subcontracted under this contract and the Contract Line Item Number (CLIN) in Table A (see page 6). Then indicate with a checkmark the type(s) of Business Size or Category supplying those products and/or services.

Table A Business Size or Category

Subcontracted Product/Service

CLIN Other Than Small Business

Small Business

Small Disadvantaged Business

Women Owned Small Business

HUBZone Small Business

Service- Disabled Veteran-Owned Small Business

Veteran-Owned Small Business (Optional)

I. Explain the methods used to develop the subcontracting goals. Explain how the product and service CLINS to be subcontracted were established; how the areas to be subcontracted were determined; and how the capabilities were determined for small, small disadvantaged, women-owned, HUBZone, service-disabled veteran-owned small business concerns and veteran-owned small business (optional).

J. Indirect and overhead costs 9 HAVE BEEN 9 HAVE NOT BEEN included in the dollar and percentage subcontracting goals stated above. (Check one)

K. If indirect and overhead costs HAVE BEEN included, explain the method used to determine the proportionate share of such costs to be allocated as subcontracts to small, small disadvantaged, women-owned, HUBZone, veteran-owned, service-disabled veteran-owned small business concerns and veteran-owned small business (optional).

3. PROGRAM ADMINISTRATOR:

FAR 19.704 (a) (7) requires information about the company employee who will administer the subcontracting program. Please provide the name, title, address, phone number, position within the corporate structure, and a description of the duties of that employee.

Name:

Title:

Address:

Telephone:

Position:

Duties:

Attach a copy of individuals job description and/or specific duties related to the company’s subcontracting program. Individual job description and/or specific duties to include:

A. Developing and promoting company/division policy statements that demonstrate the company’s/division’s support for awarding contracts and subcontracts to small, small disadvantaged, women-owned, HUBZone, veteran-owned (optional), and service-disabled veteran-owned small business concerns.

B. Developing and maintaining a bidders list of small, small disadvantaged, women-owned, HUBZone, veteran-owned (optional), and service -disabled veteran-owned small business concerns from all possible sources.

C. Ensuring periodic rotation of potential subcontractors on bidders lists.

D. Ensuring that small, small disadvantaged, women-owned, HUBZone, veteran-owned (optional), and service-disabled veteran-owned small business concerns are included on the bidders list for every subcontract solicitation for products and services they are capable of providing.

E. Ensuring that subcontract procurement “packages” are designed to permit the maximum possible participation of small, small disadvantaged, women-owned, HUBZone, veteran-owned (optional), and service-disabled veteran-owned small business concerns.

F. Reviewing subcontract solicitations to remove statements, clauses, etc., which might tend to restrict or prohibit small, small disadvantaged, women-owned, HUBZone, veteran-owned (optional), and service-disabled veteran-owned small business participation.

G. Ensuring that the subcontract bid proposal review board documents its reasons for not selecting any low bids submitted by small, small disadvantaged, women-owned, HUBZone, veteran-owned (optional), and service-disabled veteran-owned small business concerns.

H. Overseeing the establishment and maintenance of contract and subcontract award records.

I. Attending or arranging for the attendance of company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, etc.

J. Directly or indirectly counseling small, small disadvantaged, women-owned, HUBZone, veteran-owned (optional), and service-disabled veteran-owned small business concerns on subcontracting opportunities and how to prepare responsive bids to the company.

K. Providing notice to subcontractors concerning penalties for misrepresentations of business status as small, small disadvantaged, women-owned, HUBZone, veteran-owned (optional), and service-disabled veteran-owned small business concerns for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the contractor’s subcontracting plan.

L. Conducting or arranging training for purchasing personnel regarding the intent and impact of Public Law 95-507 on purchasing procedures.

M. Developing and maintaining an incentive program for buyers which supports the subcontracting program.

N. Monitoring the company’s performance and making any adjustments necessary to achieve the subcontract plan goals.

O. Preparing and submitting timely reports in accordance with FAR 52.219-9.

P. Coordinating the company’s activities during compliance reviews by Federal agencies.

4. EQUITABLE OPPORTUNITY

FAR 19.704 (a) (8) requires a description of the efforts your company will make to ensure that small, small disadvantaged, women-owned, HUBZone, veteran-owned (optional), and service-disabled and veteran-owned small business concerns will have an equitable opportunity to compete for subcontracts. The following efforts must be considered:

A. Outreach efforts to obtain sources:

• Contacting minority and small business trade associations;

• Contacting business development organizations;

• Attending small and minority business procurement conferences and trade fairs; and

• Requesting sources from the Central Contractor Registration - Dynamic Small

Business Search.

B. Internal efforts to guide and encourage purchasing personnel:

• Presenting workshops, seminars and training programs;

• Establishing, maintaining and using small, small disadvantaged, women-owned, HUBZone, veteran-owned (optional), and service-disabled veteran-owned small business source lists, guides and other data for soliciting subcontracts; and

• Monitoring activities to evaluate compliance with the subcontracting plan.

C. Additional efforts: (Please describe)

5. CLAUSE INCLUSION AND FLOW DOWN

FAR 19.704 (a) (9) requires that your company include FAR 52.219-8, “Utilization of Small Business Concerns” in all subcontracts that offer further subcontracting opportunities. Your company must require all subcontractors, except small business concerns, that receive subcontracts in excess of $650,000 ($1,500,000 for construction) to adopt and comply with a plan similar to the plan required by FAR 52.219- 9, “Small Business Subcontracting Plan.”

Your company agrees that the clause will be included and that the plans will be reviewed against the minimum requirements for such plans. The acceptability of percentage goals for small, small disadvantaged, women-owned, HUBZone, veteran-owned, and service-disabled veteran-owned small business concerns must be determined on a case-by-case basis depending on the supplies and services involved; the availability of potential small, small disadvantaged, women-owned, HUBZone, veteran-owned (optional), and service-disabled veteran-owned small business subcontractors; and prior experience.

Once the plans are negotiated, approved, and implemented, the plans must be monitored through the submission of periodic, Individual Subcontract Report (ISR) and Summary Subcontract Report (SSR) entered into the Electronic Subcontracting Reporting System (eSRS) website at www.esrs.gov.

6. REPORTING AND COOPERATION

FAR 19.704 (a) (10) requires that your company (1) cooperate in any studies or surveys as may be required, and (2) submit periodic reports which show compliance with the subcontracting plan. This reporting is defined in the memo dated December 1, 2005, from the BOP Procurement Executive:

http://www.esrs.gov “eSRS requires contractors to electronically submit their Subcontract Reports for Individual Contracts (formerly the SF-294) and the Summary Subcontract Reports (formerly the SF-295) information directly to the government-wide database.” Below are the required dates for reporting this information to the government-wide database, http://www.esrs.gov/ .

Individual Subcontract Reports (ISR) shall be submitted semi-annually, 30 days after the close…