RFP2025-012_NSP_-_Design-Build_Contractor_Services.pdf

* REQUEST FOR PROPOSALS *

I. The CITY OF KISSIMMEE is seeking SEALED PROPOSALS on the following:

Request for Proposals Number: RFP2025-012 Neighborhood Stabilization Program Design-Build Contractor Services

II. All proposals must be submitted in a SEALED envelope and plainly marked with the bid number on the exterior of the bid envelope, one (1) original, two (2) copies and one (1) electronic copy on CD or Flash Drive.

III. To be considered qualifications MUST be delivered OR mailed to:

City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division 101 Church Street Kissimmee, FL 34741

And time stamped on or before 2:00 pm, August 26, 2025.

IV. All proposals shall be opened and read publicly in the City of Kissimmee Finance Department 4th Floor, Allendale Conference Room, 101 Church Street, Kissimmee, Florida 34741 at 3:00 pm, August 26, 2025.

V. All proposals must be according to specifications and conditions, and on the forms provided herein.

VI. The Bidder's name and address shall be clearly shown on the exterior of the Sealed Envelope.

VII. The City of Kissimmee reserves the right to accept and/or reject any or all proposals, with or without cause, to waive technicalities or to accept the proposal which, in its judgment, best serves the interest of the City of Kissimmee. Persons are advised that, if they decide to appeal any decision made concerning the award of this proposal, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be made. Proposal results other than the apparent low offer will not be provided in response to telephone inquiries. Bidders desiring a copy of the Abstract of Offers should include such request with a self-addressed stamped envelope in their proposal.

Brandon Durango Purchasing Manager

GENERAL REQUIREMENTS

1.1 PROPOSAL PREPARATION

Submission of a proposal in response to this solicitation shall evidence the proposer’s acknowledgement that they are cognizant of all the conditions and specifications contained herein and that any offer made is in accordance with the contained specifications and conditions unless, specifically identified and explained as exceptions on the proposer’s schedule. Each proposer is responsible for the completeness and accuracy of their proposal.

Proposals must show manual signatures by an individual authorized to offer such obligations and shall contain evidence of that person’s authority to make such offers. Unsigned proposals will be rejected. Stamped or otherwise reproduced signatures are not acceptable. Erasures or other changes must be initialed by the person signing the proposal. Proposers should include all descriptive literature specifications, or catalogs or cuts necessary to specifically identify and describe the item(s) being offered. Failure to do so may result in the proposal being declared non-responsive.

1.2 SUBMISSION OF PROPOSALS

All bids shall be submitted in a sealed envelope on the forms included with this solicitation with the bidder’s name and address and bid number plainly marked on the exterior of the envelope.

Timely submission of a bid is important. Official receipt is acknowledged using an atomic date/time stamp interfaced with the U.S. Government’s National Institute of Standards and Technology (NIST) which is the official time keeper for the U.S. Facsimile or telegraphed bids will not be accepted.

1.3 PRICING

The unit price for each item being proposed will be shown on the Proposal Schedule and will include all costs for or associated with the item. A total for each line item will be entered on the Proposal Schedule. In case of a discrepancy between unit price and extended price, the unit price shown shall prevail.

1.4 DELIVERY

Exact delivery times frames or dates must be shown on the proposal, such as, “(x) days after receipt of order”. Number of days for delivery shall be presumed to include all weekends or holidays in the period. All offers shall be FOB Destination and shall include inside delivery to the delivery point specified.

1.5 DEFAULT

Should the successful proposer for any award made as a result of this solicitation fail to deliver a product in accordance with the specifications contained herein and within the time frame promised, the City of Kissimmee reserves the right to cancel the contract for default and to award this contract to the next most qualified offer. The proposer in default may be held liable for any added cost to the City of Kissimmee incurred as a result of such action.

1.6 LATE PROPOSALS AND WITHDRAWL OF OFFERS

No proposal will be accepted after the published deadline for accepting proposals in response to this solicitation. Proposals may be withdrawn at any time prior to the official time set for the proposal opening. No modification or withdrawal of any offer received will be allowed after the time and date set for the official proposal opening.

1.7 DISCOUNTS

Proposers may offer cash discounts for prompt payment, however, any such discount offered will not be considered as a factor in determining the lowest proposals offered. Any other discounts should be reflected in the unit price proposal.

1.8 PROPOSAL EVALUATION AND AWARD

All proposals received will be evaluated based on one or more of the following factors: price;

quality of product offered; compliance with specifications; delivery; reputation of the proposal;

previous contract’ proximity of parts and service; compatibility with similar, existing products;

and any other factors detailed in the specifications. Award will be made to the lowest responsive and responsible proposer complying with the provisions of the invitation to Proposal, provided that such award is in the best interests of the City of Kissimmee.

The City of Kissimmee reserves the right to accept and /or reject any or all proposals in whole or in part with or without cause; to waive technicalities; to make multiple awards on a line item basis; and accept the proposal which in its judgment, best services the interest of the City of Kissimmee. Proposers are cautioned that no communication with any City of Kissimmee employee involved in the evaluation process is authorized during the proposal evaluation process unless such communication is originated by the City of Kissimmee for the purpose of clarifying the proposal. Questions regarding the status of any proposal should be directed to the Purchasing Agent. Proposal awards will be posted in the Purchasing Office after Commission Approval. Vendors are responsible for following up on the status of any proposal.

The City of Kissimmee will only notify successful vendor(s).

1.9 BILLING AND PAYMENT

The City of Kissimmee will pay all proper invoices submitted for supplies and/or services within 30 calendar days. To be considered a proper invoice it must be submitted in 2 copies to the City of Kissimmee Development Services Department, 101 Church Street Kissimmee, FL 34741, show the Vendor FEID Number, the purchase order number and be based on proper delivery installation or provision of goods or services to and accepted by The City of Kissimmee. The payment cycle will not start until all the above requirements are met.

1.10 SAMPLES

The City of Kissimmee may, at its discretion, require submission of samples for inspection and testing. When specifications require such submissions, all costs for such samples, including postage, will be the responsibility of the proposer. Samples that are not consumed in the evaluation process or determined necessary for comparison with future deliveries may be returned at the proposers request and at the proposers’ expense. The City of Kissimmee will not be held liable for any sample provided.

1.11 SILENCE OF SPECIFICATIONS

The silence of these specifications regarding exact details of any product or service required shall be regarded as meaning that only the best commercial practices will prevail and that only materials of first quality and correct type, size, or design are to be used. All workmanship will be first quality. Unless otherwise specified all products provided as a result of this solicitation will be new, unused, the latest model in production, and in compliance with the enclosed specifications.

1.12 USE OF BRAND NAMES

Unless otherwise stated, the use of brand names in specifications is not intended to restrict any offer. Brand names are only used to illustrate the type and quality of product acceptable for this solicitation and to provide a simplified specification. Vendors should feel free to propose any equal item provided that all exceptions to these specifications are clearly identified and explained and definitive specifications for the item being proposed including product literature, cuts or samples are included with the proposal. The City of Kissimmee reserves the sole right of final determination of product equivalency.

1.13 WARRANTY

All warranties for products or services provided under any contract resulting from this solicitation will meet or exceed that warranty offered the providers most favored customer and in no instance will be less than unlimited twelve-month non-prorated warranty. If individual specifications contained herein require a warranty in conflict with this provision, the warranty provisions of the individual specification shall prevail.

1.14 ADDENDUMS

In the event modifying addenda to the basic solicitation are issued the City of Kissimmee will attempt to provide such addenda to all vendors who have been furnished proposal packages.

However, it shall be the proposer’s responsibility to verify with the Purchasing Office before the proposal is submitted whether or not addenda have been issued and to obtain such addenda for submission with the proposal. Receipt of any addenda issued must be acknowledged on the proposal schedule.

1.15 PROPOSERS CERTIFICATION

By signature on this proposal, proposer certifies or in the case of a joint proposal each party certifies that:

A. He has not given, offered nor intends to give at any time economic opportunity, future employment, favor or gratuity in any kind to any employee of the City of Kissimmee in connection with this proposal.

B. That the proposer has not divulged or discussed his offer with other proposers.

C. Prices offered have been determined independently without collusion with other proposers for the purpose of restricting competition.

D. No attempt has been made to induce any potential proposer to submit or decline to submit an offer in response to this solicitation.

1.16 “NO PROPOSAL” RESPONSE

Vendors electing to not submit proposals in response to this solicitation should complete the attached “Notice to Proposers” form. Failure to return the form may result in your omission from future proposal lists.

1.17 COMPLIANCE WITH THE JESSICA LUNSFORD ACT

If applicable, compliance with the Jessica Lunsford Act will be required by Contractor.

1.18 CONE OF SILENCE

The Cone of Silence is designed to protect the integrity of the procurement process by shielding it from undue influences prior to the execution of the award. The Cone of Silence is defined as the period beginning with the issuance of the solicitation document and continues through the execution of the award document. During this time vendors, service providers and the like are prohibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel, City Agents, or elected officials. Any vendor who attempts to influence a member or members of the aforementioned shall be disqualified from continued participation in the procurement process with regard to that particular solicitation.

Exceptions to the Cone of Silence –

• Written communications directed to the Procurement Officer;

• All communications occurring at pre-bid meetings;

• Oral presentations before publicly noticed committee meetings;

• Procurement of goods and services for Emergency situations; and

• Contractors already on contract with the City to perform services for the City are allowed discussions necessary for the completion of an existing contract.

1.19 PROTEST

Any protest must be made within three (3) days following posting of the proposal award.

Protest procedures are available from the City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division, 101 Church Street, Kissimmee, FL 34741.

Notice of decision or intended decision concerning a bid solicitation or award may be given by posting the bid tabulation or recommended award at the location where the bids were opened or posted electronically on the City’s website www.kissimmee.gov. Failure to file a protest within the deadlines prescribed shall constitute a waiver of protest proceedings.

2.0 SPECIAL PROVISIONS:

2.1 PUBLIC ENTITY CRIMES

"A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.0l7, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list".

2.2 INDEMNITY

The Contractor will indemnify and hold harmless the City of Kissimmee from and against all claims, damage loss, and expenses arising out of, or resulting from, the performance of their operations under this contract.

The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the service.

The Contractor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to:

• All employees on the job and all other persons who may be affected thereby.

• All the work, materials, and equipment, whether in storage on or off the site, under the care, custody, or control of the Contractor; and

• Other property at the site including trees, shrubs, lawns, walks, pavements, and roadways.

http://www.kissimmee.gov/

The Contractor shall comply with all applicable laws, ordinances, rules, regulations, and lawful order of any public authority bearing on the safety of persons or property or their protection from damage, injury, or loss.

In any emergency affecting the safety of persons or property, the Contractor shall act, at his discretion, to prevent threatened damage, injury or loss.

2.3 CLARIFICATION OF REQUIREMENTS: Questions regarding clarification or interpretation of the technical specifications and/or non-technical nature regarding this solicitation must be addressed IN WRITING to Debbie Luke, Purchasing Coordinator at 101 Church Street 4th Floor, Kissimmee, Florida 34741 OR BY EMAIL to procurement@kissimmee.gov not less than ten (10) days prior to the RFP opening date. Deadline for questions will be August 8, 2025 at 4:00 PM. This proposal contains pages 1- 83.

Phone inquiries will not be responded to.

However, unless modified by a written addendum issued by the Purchasing Coordinator, the specifications and conditions contained herein stand as stated. Verbal communications are neither authoritative nor binding. Any verbal interpretation in conflict with these specifications as written should immediately be directed in writing to the Purchasing Coordinator for the City of Kissimmee. Any interpretation provided to any vendor in response to inquiries regarding this solicitation which may affect the outcome of this bid will be furnished in writing to all vendors who have received bid packages.

2.4 No minor children are permitted to accompany bidders during pre-bid conferences, bid opening or site tour.

2.5 The purpose of this Solicitation is to establish a Contract for the City, for the Services as specified herein, from an entity that will provide prompt and professional service. Specifically, the purpose is to select a Provider to furnish NSP3 (Neighborhood Stabilization Program 3) Design-Build Contractor Services according to the Scope of Work, for the City. The City is herein requesting Proposals from experienced individual(s), group(s), or company(ies), hereinafter referred to as the “Proposer”, to provide the Services described herein for the City.

Selection criteria will include:

a) Rejection of Proposal.

1) The City may reject any Proposer's Proposal and award to the next highest scoring evaluated, responsive, responsible Proposer; or The City may reject and re-advertise for all or any part of this Solicitation, whenever it is deemed in the best interest of the City. The City shall be the sole judge of what is in its "best interest."

2) The City may reject any Proposal if the Proposer does not accept or attempts to modify the terms and conditions of this Solicitation.

b) Elimination from Consideration.

No Contract shall be awarded to any person or firm that is in default to the City as a result of any debt, tax, or any other obligation whatsoever.

mailto:procurement@kissimmee.gov

c) Waiver of Informalities.

The City reserves the right to waive any informalities or irregularities in this Solicitation.

d) Demonstration of Competency.

1) A Proposal will only be considered from a firm that is regularly engaged in the business of providing the goods and/or services required by this Solicitation. The Proposer must be able to demonstrate a good record of performance and have sufficient financial resources, equipment and organization to ensure that they can satisfactorily provide the goods and/or services if awarded the Contract as a result of this Solicitation.

2) The City may conduct a pre-award qualification interview to determine if the Proposer possesses the requirement(s) as outlined in the above paragraph and is capable of performing the requirements of this Solicitation. The City may consider any evidence available regarding the financial, technical or other qualifications and abilities of the Proposer, including past performance (experience) with the City or any other governmental entity in making the award of any Contract.

3) The City reserves the right to audit all records pertaining to and resulting from any award as a result of this Solicitation, financial or otherwise.

Qualified responses will be reviewed and ranked by an evaluation committee. Those firms short-listed may be selected for interviews and shall be prepared to make scheduled presentation to a pre-appointed evaluation committee, if required. The committee will recommend to the City Manager and City Commission its ranking firm and their recommendation for award of the bid for the Commission’s approval.

2.6 The City of Kissimmee has a Local Vendor Preference Policy: When written bids, responses to request for proposals or quotations are received by the City as part of the competitive sealed bid process, and the lowest responsible price is offered by an individual or entity that is not an Osceola County person, firm and/or corporation and the next lowest responsible bidder is an Osceola County person, firm and/or corporation, the Osceola County individual or entity will be given an opportunity to match the lowest price offered.

If an offer is made to match the lowest price and the Osceola County individual or entity is otherwise fully qualified and meets all City requirements, the bid shall be awarded to the Osceola County individual or entity at the lowest price.

In order to receive the local vendor preference provided herein, the Osceola County individual or entity that qualifies as the next lowest price bidder hereunder, must unconditionally agree in writing to match the lowest price bid and deliver to the City designated representative by 8:30 a.m. on the third regular business day after notification of opportunity to match bid.

2.7 NON-MANADATORY WORKSHOP:

Applicants are invited to attend a non-mandatory pre-bid workshop. Partnerships with other construction-related entities will be essential to providing a comprehensive bid packet. The opportunity to network and ask questions will be given at the workshop. The workshop will be as follows:

August 5, 2025 2:00 PM City of Kissimmee, City Hall – New Edition Development Services Conference Room 101 Church Street Kissimmee, FL 34741

3.0 SCOPE OF WORK:

Introduction The City of Kissimmee is soliciting Requests for Proposals for Design-Build Contractor services for new construction of a residential single-family unit to be built on property owned by the City.

This project will be funded through the Neighborhood Stabilization Program. The Neighborhood Stabilization Program (NSP) is a federal program promulgated by the U.S.

Department of Housing and Urban Development (HUD) to enable state and local governments to address the high rate of foreclosures impacting our communities.

The project consists of Contractor services at 219 Randolph Avenue, Kissimmee, FL 34741 (PROJECT). The City will not reimburse Proposers for costs incurred in the preparation, submittal and/or participation in the RFP process.

In responding to the RFP, the City is looking for approaches that will prioritize project activities and ensure accountability, responsibility, and deliver project activities on time and within budget.

3.1 PROJECT DESCRIPTION

Required Work and Services Work and Services required of the Contractor include those during design, construction, and startup of the PROJECT. The Contractor shall provide all management, supervision, labor, services, equipment, tools, supplies, and any other items of every kind and description required for the complete design, construction, and successful completion of the PROJECT, as described in “EXHIBIT A”.

3.2 CONTRACTOR SUBMISSION REQUIREMENTS:

3.2.1 General

The Contractor’s interest in bidding this PROJECT shall be pre-qualified in one step through submission of their Proposal and all information required by this

RFP.

3.2.1.1 The City desires to receive Proposals from only qualified and experienced firms who demonstrate significant knowledge and experience in designing and building residential homes, and extensive experience and successful performance on similar projects of comparable magnitude and scope.

3.2.1.2 The Proposal shall be concise, well organized, and demonstrate the Contractor’s qualifications and experience applicable to the PROJECT. Any Proposal that does not comply with the formatting standards herein may not be considered.

3.2.2 Qualified consultants are required to submit one (1) original and two (2) copies and one (1) electronic copy on CD or Flash Drive of their Proposal. Cost of submission shall be borne by the applicant.

3.2.2.1 Qualifications of all persons that will be responsible for completing the work including their specific roles on the PROJECT and a demonstration of their ability to perform the work outlined in this request for proposals.

All partners who will be involved in the PROJECT must be identified in the RFP. If partners are sought at a later date, HUD and City of Kissimmee procurement procedures must be followed. For proposer and all partners, please include:

a. A list of projects demonstrating ability and history of successfully completing projects of this type, meeting projected deadlines, experience in similar work and associated project costs;

b. A sample of a similar project;

c. A list of all projects conducted which involved federal/state funds;

d. A summary of current workload and availability of key personnel;

e. A list of at least three references from clients of similar projects performed by this firm.

3.2.2.2 Innovative ideas that work within the parameters of the program are encouraged. Please provide suggested changes, if any, in the Scope of Work as outlined in this Request for Proposals.

3.2.2.3 A proposal showing how the funds will be spent on each of the elements of the scope. This should be the basis for your overall proposed budget.

3.2.2.4 A schedule for completing the work. If your firm is not located in Osceola County provide an estimate of the amount of time you expect to spend in Osceola County.

3.3 CONTENTS

3.3.1 Proposals submitted in response to this RFP shall be in the following order and shall include:

3.3.1.1 Addenda to this RFP, if any

3.3.1.2 Identification of the Contractor

3.3.1.3 Exceptions to this RFP, if any

3.3.1.4 Executive Summary

3.3.1.5 Experience and Technical Competence

3.3.1.6 Proposed Method to Accomplish the Work

3.3.1.7 Suitability of Project Design

3.3.1.8 Project Organization and Key Personnel

3.3.1.9 Financial Information and Arrangements

3.4 EVALUATION CRITERIA

Following the closing of the Solicitation, the Proposals will be evaluated by a Selection Committee appointed by the City. The Selection Committee may be comprised of any combination of the following types of individuals: City personnel and representatives (Consultants, Citizens, etc.) selected by the City, with the appropriate experience and/or knowledge, striving to ensure that the committee is well balanced.

The Selection Committee will first evaluate and rank responsive Proposals on the Proposal criteria listed below. The criteria are itemized with their respective weights for a maximum total of one hundred (100) points for all Technical Proposal Criteria. A Proposer may receive the maximum points, a portion of this score, or no points at all, depending upon the merit of its Proposal, as judged by the Selection Committee in accordance with:

Criteria Points:

1) Proposer’s and all Partner’s Professional Experience 20

2) Proposer’s and all Partner’s federal/state Experience 15

3) Proposer’s plan for accomplishing the goals 20

4) References 10

Price Proposal The Selection Committee will then evaluate and rank responsive Proposals on the Price Proposal criteria listed below. The criterion is itemized for a maximum total of thirty-five (35) points for the Price Proposal. A Proposer may receive the maximum points, a portion of this score, or no points at all, depending upon the merit of its Price Proposal, as judged by the Selection Committee in accordance with:

1) Price Proposal and Budget 35

3.5 PRE-PROPOSAL ACTIVITIES

3.5.1 Submission of Questions

3.5.1.1 All questions are to be submitted via email to the City of Kissimmee Purchasing Coordinator:

Debbie Luke email: procurement@kissimmee.gov

3.5.1.2 Questions received after the deadline for submitting questions may not be considered.

3.5.1.3 Clarifications deemed by the City to be material shall be issued by Addenda and uploaded to the City’s online bidding services – Demand Star and Vendor Link.

mailto:procurement@kissimmee.gov

3.5.1.4 Only questions answered by formal written addenda shall be binding.

Oral and other interpretations or clarifications shall be without legal effect. It is the Contractor’s responsibility to become informed of any Addenda that have been issued and to include all such information in its Statement of Qualifications.

3.5.2 Non-Mandatory Pre-Proposal Meeting

3.5.2.1 A non-mandatory Pre-Proposal meeting will be held on August 05, 2025 at 2:00 pm in the Development Services Conference Room, City of Kissimmee City Hall, New Edition 101 Church Street, Kissimmee, FL 34741.

3.6 REVISION TO THE RFP

The City, at its option, may respond to any or all questions submitted in writing in the form of an Addendum. No other responses to questions, oral or written, shall be of any force or effect with respect to this solicitation. The changes to the Contract Documents through addendum are made effective as though originally issued with the RFP. The Contractor shall acknowledge the receipt of Addenda at the time of RFP submission.

3.7 SCHEDULE:

• Advertise and Issue RFP……………………………........……………….July 27, 2025

• Pre-Proposal Meeting……………………...…………..……..2:00 PM August 05, 2025

• Final Questions Deadline…………….……………..…..…..4:00 PM August 08, 2025

• Response to Final Questions/Addendum……..……………4:00 PM August 13, 2025

• RFP Due Date………………….…………………………….2:00 PM August 26, 2025

• Selection and Notification……………………….……………….…… August 29, 2025

• City Commission approval of selected Contractor………………..September 16, 2025

• Notice to Proceed…………………………………………………September 17, 2025

4.0 ADDITIONAL CERTIFICATIONS: Proposer must complete all of the additional certifications included in “ATTACHMENT E”.

4.1 ALLOCATION OF RISK

4.1.1 The selected Contractor shall indemnify and hold harmless the City of Kissimmee for claims, suits, losses or damages arising out of the negligent acts, errors, or omissions of the Contractor, Subcontractors, or Subcontractors attributable to the design effort.

4.2 SECTION 3 OUTREACH REQUIREMENTS

4.2.1 HUD Section 3 regulations apply to this PROJECT.

4.3 PREVAILING WAGE RATES

4.3.1 Federal Prevailing Wage Rates (Davis-Bacon Act) regulations apply to this

PROJECT.

4.4 BUILD AMERICA BUY AMERICA (BABA)

4.3.1 Build America Buy America (BABA) regulations apply to this PROJECT.

Remainder of Page Left Blank Intentionally

EXHIBIT A

PROJECT DESCRIPTION, REQUIRED WORK AND SERVICES, AND LOCATION MAP

Estimated Project Cost:

Total project design and construction costs, including all designated government allowances, have been estimated to be approximately $250,000.

Anticipated Award Period:

City anticipates award of the PROJECT associated with this RFP on or about September 16, 2025.

STATEMENT OF WORK

The City of Kissimmee is seeking the services of a team to construct a one-story, three or four-bedroom, two-bathroom, housing unit consisting of approximately 1800 square feet. The Contractor will be responsible for developing conceptual and as-built design drawings (or acknowledging adoption of previously created drawings) for the building and site improvements.

The dwelling shall be built at 219 N. Randolph Avenue, Kissimmee, FL 34741.

The Contractor will be responsible for developing:

• Exterior building elevations

• Interior elevations of the dwelling units

• Detailed new construction plans for the site, building exterior, and building interior

• All necessary engineering plans, including but not limited to, structural, electrical, mechanical and accessible.

The project includes the complete interior/exterior construction of a residential unit. The unit shall be designed and constructed with materials acceptable to the City of Kissimmee Development Services Department (design approval and to obtain a building permit) consisting of three or four-bedrooms, two-bathrooms, living room, kitchen, dining area, closet space, and attached garage.

The Contractor services include all services necessary to design and build the structures on the site. These include, but are not limited to, full design phase services (or acknowledgement of adopting of previously created and approved design), scheduling, general contracting during the construction phase, certification of occupancy, and project closeout. The design and construction must comply with the requirements of all applicable Federal, State and City agencies having jurisdiction over the PROJECT. The Contractor shall work to obtain approvals in increments that will facilitate the schedule. the completed PROJECT is to be a fully functioning turn-key facility.

PLEASE NOTE: HUD NSP regulations require that all new construction of residential buildings up to three stories be designed to meet the standard for Energy Star Qualified New Homes. Additional information regarding Energy Star is contained herein and at www.energystar.gov.

http://www.energystar.gov/

ROLES AND RESPONSIBILITIES

1. Contractor: The Contractor is solely responsible for the management (planning, full-time supervision, and contract coordination), design (professional) services and construction (including all labor, equipment, materials and inspections) to meet requirements of this solicitation.

a. Responsibilities: The General Contractor must ensure that all employees carry U.S. issued identification during working hours and show the identification to the representatives from the City, HUD or any other Federal, State or Local Government representative upon request.

2. Management: The Contractor shall provide individuals in the capacities of Principal, Project Manager, Manager, Construction Supervisor, and Inspection/Testing Agent(s) as follows: The Principal or Project Manager shall have legal authority to represent the General Contractor. The Project Manager shall be the single point of contact for coordinating with the City. The Construction Supervisor shall coordinate construction work and associated contracts. The Construction Supervisor and/or Inspection and Testing Agents must certify delivery and functional/operating performance of contract work.

3. Professional Services: The Contractor shall provide required design and consultant services.

4. Project Manager (PM): The City’s PM is responsible for the general administration and coordination of procurement and administrative duties associated with the PROJECT.

The PM will monitor contract/project progress, construction progress schedule, Requests for Payment processing, Change Order processing, and grant compliance. The PM for this PROJECT is Frances De Jesus, Community Development Manager, City of Kissimmee.

DESIGN AND CONSTRUCTION REQUIREMENTS

Construction Document Services:

The Architect shall create permit-ready construction documents. Construction documents shall include drawn plans and written technical specifications.

Agency Processing Services:

The Contractor shall procure all required governmental permits and approvals for the property so that it is immediately ready for construction permit application. Using scheduled allowances, Contractor shall pay for all plan fees and permit fees. Any and all administrative fees required to issue permits shall be included in the Contractor’s response to this Proposal.

Other Services:

The Contractor shall provide additional services as required or desired by the City including, but not limited to:

• Technical services support during bidding and construction

• Attendance at Pre-Proposal Meeting

• Attendance at all necessary and requested site visits

• Attendance at progress meetings and monthly draw meetings

• Submittal reviews and recommendations

• Draw review and approval

• Scheduling and rescheduling related to inspections

• Issuance of Architectural Supplements as needed

• Site visits, and corrections related to inspections

Anticipated Graphic Submittals:

All drawings shall be made to scale. Plans and elevations are to be dimensioned. The format of the drawings is at the discretion of the Contractor. These are minimum requirements and additional exhibits, including special design features proposed, that shall be included as necessary.

• The schematic architectural drawings shall delineate, and detail features, materials, and options required for compliance with the RFP.

• Site Plan: Develop a site plan showing the building, site features, and on-site improvements at scale.

• Floor / Space Plans: A schematic floor plan with general representation of all core elements and structures, and all enclosed spaces.

• Elevations: Four color exterior building elevations of the building including indication and limits of all material types and colors. (All plans submitted to the City (for plan review and permit) and/or use in the PROJECT shall be in black and white print.

Design Deliverables:

• Plans and technical specifications shall be delivered to the City as a component part of the

Contractor’s response to this RFP

• Contractor shall provide final as-built drawings in PDF format

Performance Requirements and Standards:

• Basic, minimum code performance: The Contractor shall comply with all current codes and regulation requirements. The completed PROJECT shall comply with, or exceed, all Local, State, and Federal Codes, Regulations and Applicable Standards

• Contractor Team will produce additional specifications necessary for the PROJECT that will be titled “Technical Specifications”

Uniform Building Code CADD and Drafting Standards

Building / Interior:

The building structure shall include, but is not limited to the:

• Kitchen cabinets (upper and base)

• Counter-tops

• Doors and frames

• Closet doors and frames

• Floor finishes

• Wall bases

• Ranges and Ovens

• Range Hoods

• Refrigerators

• Kitchen sinks

• Garbage Disposals

• Water closets

• Base cabinets/bathroom vanities

• Bathroom sinks

• Bathroom tub/showers

• Tape and texture walls and ceilings

• Tub and shower surround

• Medicine cabinets

• HVAC systems

• Window blinds

• Windows

• Sprayed Acoustic on Ceilings

• Sliding Glass Doors

• Back splashes at cooktop

• Closet shelves and rods

• Insulation and caulking

• Prepare, prime and two-coat paint all unit interiors

• New unit signage (building address numbers)

• Toilet tissue holders

• Shower curtain rods

• 24” towel bars

• Electrical outlets and outlet covers

• Electrical light switches and switch covers

• Ceiling light fixtures

• Vanity light fixtures

• Bathroom exhaust fans

• Porch and patio lights

• Thermostat

• Electrical distribution panel

• Phone and cable jacks

• Smoke/CO₂ detectors

Landscape Improvements (Drought-tolerant or otherwise)

• Installation of sod

• Installation of landscaping shrubs/trees

Other Site Improvements include, but are not limited to:

• Removal and replacement of light poles and fixtures

• All necessary site improvements to achieve a 100% accessible site as it relates to the unit

COMPLIANCE REQUIREMENTS HUD SECTION 3:

• To the greatest extent feasible, Contractor and subcontractors must make documented efforts to outreach to and award contracts to certified Section 3 Business Concerns. Concerns, if there is a need to award contracts; and make documented efforts to hire certified Section 3 Residents, if there is a need to hire new employees.

• Contractor and first-tier subcontractors whose subcontract amounts exceed $200,000 are required to submit a completed Section 3 and Equal Opportunity Contracting Project Utilization Plan.

• Contractor and subcontractors are to maintain the required approved percentages of Section 3 participation throughout the term of the contract as reflected in their submitted Section 3 and Equal Opportunity Contracting Project Utilization Plans.

Contractor and subcontractors whose Section 3 and Equal Opportunity Contracting Project Utilization Plan projected no new hires must, to the greatest extent feasible, hire certified Section 3 Residents if the need to hire occurs. The City will conduct quality assurance checks to monitor compliance.

EXHIBIT B

SUBMISSION REQUIREMENTS AND PROPOSER’S DECLARATION

1. Addenda to this RFP (PASS/FAIL)

1.1 The Contractor shall confirm in its proposal the receipt of all addenda issued to this RFP, if any. Failure to acknowledge all addenda issued may result in the proposal being considered non-responsive and ineligible for further consideration.

1.2 The Contractor is not required to include copies of the actual addenda in its proposal.

1.3 No action is required by the Proposer if no addenda to the RFP are issued by the City.

2. Identification of the Contractor (PASS/FAIL)

2.1 The following information is required of all Proposers:

2.1.1 Legal name and address of company

2.1.2 Legal form of company (partnership, corporation, joint venture, etc.) If joint venture, identify the members of the joint venture and provide all information required under this section for each member

2.1.3 Year of establishment of entity

2.1.4 If company is a subsidiary of a parent company, identify the parent company

2.1.5 Address of main office

2.1.6 Contact information including: name, title, email address and telephone number

2.1.7 Number of employees

2.1.8 Applicable license(s):

- State Contractor’s License Number, including expiration date and all classifications

- Professional Engineering/Architect License Number, including expiration date

2.1.9 Name, title, address and telephone number of point to contact concerning proposal

3. Executive Summary

3.1 Include a one- to two-page overview of the entire proposal describing highlights, including but not limited to the scope of work. Failure to provide the Executive Summary will result in the RFP being considered non-responsive and ineligible for further consideration.

4. Experience and Technical Competence

4.1 Describe Contractor’s experience in completing similar efforts. List a minimum of three (3) successfully completed projects within the past 5 years for both public and private clients of a similar nature with name of Project Manager, phone numbers, project type, total value of completed construction and identify whether the work was for public or private client. Projects currently in process may be submitted for consideration.

4.2 Contractor shall include all design and/or building experience with single-family residential projects; number of projects completed; and records of timely completion.

5. Proposed Method to Accomplish the Work

5.1 Describe in narrative form the Contractor’s technical and management approach to the design, construction, and start-up of the project. Discuss lines of communication necessary to maintain design schedule and construction schedules.

6. Project Design

6.1 The Contractor shall submit detailed Architectural design drawings and project specifications including site plans, landscaping plan, concept drawings, etc., as specified in this RFP. [See Design and Construction Requirements including Anticipated Graphic Submittals]

7. Project Organization and Key Personnel

7.1 Describe proposed project organization including identification and responsibilities of key personnel. Indicate if and how local firms are being utilized.

8. Section 3 and Equal Opportunity Contracting

8.1 Subcontractor Documentation

8.1.1 Documentation submitted in accordance with this section shall be included in an attachment, which shall be titled “Subcontractor Documentation” to the RFP.

8.1.1.1 Proposed participation of Section 3 Business Concerns and Diverse Businesses as Subcontractors. Listing of Contractor’s proposed subcontractors (including construction contractors, consultants, and designers).

9. Financial Information and Arrangements

9.1 The Contractor shall include with their Proposal a complete proposed cost for delivering the requested services (design and construction of a residential home as outlined in the RFP)

9.2 The Contractor shall provide with their Proposal a detailed worksheet identifying sources and uses, i.e.; available resources to cover expenses and their costs associated with the design and construction elements for this Project.

9.3 Contractor shall provide a written statement from a surety firm that indicates that the Contractor is capable of receiving and issuing a performance bond in the amount of $1,000,000 or more.

RFPs that do not contain the aforementioned components may not be considered.

PROPOSER’S DECLARATION

I, , hereby declare that I am the Printed Name of Title Name of Firm submitting this Proposal; that I am duly authorized to sign this Proposal on behalf of the above named firm; and that all information set forth in this Proposal and all attachments are, to the best of my knowledge, true, accurate and complete as of its submission date.

The undersigned declares under penalty of perjury that all of the prequalification information submitted with this form is true and correct and that this declaration was executed in

(County), (State) on (Date).

(Signature)

EXHIBIT C

ADDITIONAL CERTIFICATIONS

(To be executed by Contractor and submitted with the RFP)

I. Non-Collusive Declaration

II. Consent to Public Disclosure By Design/Build Contractor

III. Certification Regarding Drug-Free Workplace Requirements

IV. Certification Regarding Lobbying

V. Federal Funding Accountability and Transparency Act (FFATA ) Affidavit

VI. Local Vendor Affidavit of Eligibility (if applicable)

I. NON-COLLUSIVE DECLARATION

The undersigned declares:

I am the of , the party making the foregoing RFP Proposal.

The Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Proposal is genuine and not collusive or sham. The Contractor has not directly or indirectly induced or solicited any other Contractor to put in a false or sham Proposal. The Contractor has not directly or indirectly colluded, conspired, connived, or agreed with any Contractor or anyone else to put in a sham Proposal, or to refrain from submitting a Proposal response. The Contractor has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Proposal submittal information of the Contractor or any other Contractor. All statements contained in the Proposal are true. The Contractor has not, directly or indirectly, submitted his or her Proposal response or any information contained therein, or divulged information to any corporation, partnership, company association, organization, or to any member of agent thereof to effectuate a collusive or sham Proposal response, and has not paid, and will not pay, any persons or entity for such purpose.

Any person executing this declaration on behalf of a Contractor that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Contractor.

I declare under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct and that this declaration is executed on [date], at

[city], [state].

(Individual Signature) (Partner Signature) (Officer of Corporation Signature)

I hereby certify that on this day of , 2025 before me an officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgements, personally appeared who executed the foregoing instrument and who acknowledged before me that they executed the same and they are personally known to me or who have respectively produced and as identification.

Witness my hand and official seal in the County and State las aforesaid

NOTARY PUBLIC

Print Name:

My Commission Expires:

II. CONSENT TO PUBLIC DISCLOSURE BY DESIGN/BUILD CONTRACTOR

By providing the “Personal Information” as defined in Section 501.171 Florida Statutes, requested herein from the City of Kissimmee (City), the Design/Build Contractor (Contractor) consents to the disclosure of any and all “Personal Information” and of any and all other information contained in this Public Disclosure Statement. Contractor specifically, knowingly and intentionally waives any and all privileges and rights that may exist under State and/or Federal Law relating to the public disclosure of the information contained herein. With respect to “Personal Information”, if any contained herein, the Contractor, by executing this disclosure statement and providing the information requested, consents to its disclosure. Contractor is aware that a disclosure of information contained herein will be made a public meeting or meetings of the City of Kissimmee at such times as the meetings may be scheduled. Contractor hereby consents to the disclosure of said “Personal Information”, if any.

Contractor represents and warrants to the City of Kissimmee that by providing the information requested herein and waiving any and all privileges available under State and Federal Law, (to the extent of this disclosure that the information is being submitted herein), the information constitutes a “Public Record” subject to disclosure to members of the public in accordance with the applicable provisions of local government code.

Contractor specifically waives, by the production of the information disclosed herein, any and all rights that Contractor may have with respect to the information under the provisions of applicable local government code, to the extent of the disclosure herein, as well as all rights of privacy, if any, under the State and Federal Law.

Executed this day of , 2025

DESIGN-BUILD CONTRACTOR

By:

Signature

Print Name

Title

I hereby certify that on this day of , 2025 before me an officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgements, personally appeared who executed the foregoing instrument and who acknowledged before me that they executed the same and they are personally known to me or who have respectively produced and as identification.

Witness my hand and official seal in the County and State las aforesaid

NOTARY PUBLIC

Print Name:

My Commission Expires:

III. CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS

The certification set out below is a material representation upon which reliance is placed by the City of Kissimmee and the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that Subrecipient knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the City and/or the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug- Free Workplace Act. Subrecipient will comply with the other provisions of the Act and with other applicable laws.

CERTIFICATION

1. Subrecipient certifies that it will provide a drug-free workplace by:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in Subrecipient’s workplace and specifying the actions that will be taken against employees for violation of such prohibition;

B. Establishing an ongoing drug-free awareness program to inform employees about:

1. the dangers of drug abuse in the workplace;

2. Subrecipient’s policy of maintaining a drug-free workplace;

3. any available drug counseling, rehabilitation, and employee assistance programs;

and

4. the penalties that may be imposed upon employees…