RFP USCA21R0002 AV.pdf

SOLICITATION, OFFER, AND AWARD 1. THIS CONTRACT IS A RATED ORDER UNDER DPAS

(15 CFR 700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

USCA21R0002 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

10/30/2020

6. REQUISITION/PURCHASE NUMBER

SDSD200014

CODE PMD

Procurement Management Division Administrative Office of the United States Courts One Columbus Circle, N.E.

Suite 3-250 Washington, DC 20544-0001

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

EMAIL 16:00:00 11/12/2020

(Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 3-100. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ______________________________________________________ until ________________ local time _________________

10. FOR

INFORMATION

CALL:

A. NAME

Robert Grinstead AREA CODE

NUMBER

502-2053

EXT.

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

Robert_Grinstead@ao.uscourts.gov

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES CONTRACT

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORSF DELIVERIES OR PERFORMANCE

L INSTRS., CONDS., AND NOTICES TO OFFERORSG CONTRACT ADMINISTRATION DATA

M EVALUATION FACTORS FOR AWARDH SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes a minimum offer acceptance period.

In compliance with the above, the undersigned agrees, if this offer is accepted within _______________________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDER DAYS(%) 20 CALENDER DAYS(%) 30 CALENDER DAYS(%) CALENDAR DAYS

NUMBER PERCENTAGE

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE24. ADMINISTERED BY (if other than Item 7) CODE AFSD Accounting Division, DAS-BAPO-ACC Administrative Office of the United States Courts One Columbus Circle, N.E., Suite 5-300 Washington, DC 20544-0001

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

Judiciary Standard Form 33 (REV. 10-12)

USCA21R0002 - Page 1 of 16

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs C Descriptions/Specifications/Statement of Work

C-1 STATEMENT OF WORK

D Packaging and Marking E Inspection and Acceptance

2-10 Responsibility for Products 2-5B Inspection of Services

F-3 DELIVERABLES

F Deliveries or Performance 2-35 F.o.b. Destination, Within Judiciary's Premises 2-60 Stop-Work Order 7-200 Judiciary Delay of Work

F-1 PERIOD OF PERFORMANCE

F-2 PLACE OF PERFORMANCE

G Contract Administration Data 3-305 Payment by Electronic Funds Transfer-System for Award Management (SAM) Registration 7-1 Contract Administration 7-125 Invoices 7-5 Contracting Officer's Representative 6-20 Insurance-Work On or Within a Judiciary Facility 7-10 Contractor Representative

G-1 CONTRACTOR TRAINING AND CERTIFICATION RESPONSIBILITIES

H Special Contract Requirements 1-1 Employment by the Government 7-50 Parking

I Contract Clauses 1-10 Gratuities or Gifts 1-15 Disclosure of Contractor Information to the Public 1-5 Conflict of Interest 2-20A Incorporation of Warranty 3-105 Audit and Records 3-120 Order of Precedence 3-140 Notice to the Judiciary of Labor Disputes 3-160 Service Contract Act of 1965 3-205 Protest after Award 3-25 Protecting the Judiciary's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 3-300 Registration in the System for Award Management (SAM) 3-35 Covenant Against Contingent Fees 3-40 Restrictions on Subcontractor Sales to the Judiciary 3-45 Anti-Kickback Procedures 3-50 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity 3-55 Price or Fee Adjustment for Illegal or Improper Activity 6-40 Federal, State, and Local Taxes 7-100B Limitation of Liability (Services) 7-110 Bankruptcy 7-140 Discounts for Prompt Payment 7-130 Interest (Prompt Payment) 7-15 Observance of Regulations/Standards of Conduct 7-175 Assignment of Claims 7-185 Changes 7-210 Payment for Emergency Closures 7-215 Notification of Ownership Changes 7-220 Termination for Convenience of the Judiciary (Fixed Price) 7-230 Termination for Default - Fixed-Price Products and Services 7-235 Disputes 7-25 Indemnification 7-30 Public Use of the Name of the Federal Judiciary 7-35 Disclosure or Use of Information 7-65 Protection of Judiciary Buildings, Equipment, and Vegetation 7-85 Examination of Records

USCA21R0002 - Page 2 of 16

B-20 Computer Generated Forms 2-20C Warranty of Services 6-35 Errors and Omissions 7-75 Subcontracts B-5 Clauses Incorporated by Reference

J List of Attachments K Representations, Certifications and Other Statements of Offerors or Respondents

3-15 Place of Performance 3-130 Authorized Negotiators 3-20 Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters 3-30 Certificate of Independent Price Determination

L Instructions, Conditions and Notices to Offerors or Respondents 2-15 Warranty Information 2-70 Site Visit 3-100 Instructions to Offerors 3-85 Explanation to Prospective Offerors 3-95 Preparation of Offers 7-60 Judiciary Furnished Property or Services 3-210 Protests 4-1 Type of Contract B-1 Solicitation Provisions Incorporated by Reference L-1 Proposal Instructions

L-2 QUOTE DUE DATE AND TIME

K-3 QUOTE INSTRUCTIONS

L-4 QUOTE PREPARATION COSTS

M Evaluation Factors for Award 3-70 Determination of Responsibility

M-1 EVALUATION CRITERIA AND EVALUATIONS

M-2 BASIS FOR AWARD

USCA21R0002 - Page 3 of 16

Section B - Supplies or Services and Prices/Costs

CLIN NO. Supplies or Services Quantity Unit of Issue Unit Price Extended Amount

0001 Audio Visual equipment for classrooms -

Classroom layout and SOW.

1 Each

Period of Performance:11/23/2020 - 12/18/2020

Section C - Descriptions/Specifications/Statement of Work

C-1 STATEMENT OF WORK

This statement of work and the attached drawings are intended to provide the Audio/Visual (AV) contractor suf-ficient information to adequately provide a firm fixed price for the complete installation of a new Audio-Visual (AV) system in multiple classrooms for a new Training Center in San Antonio, TX. This installation of AV shall be ready for the connection to the network electronics and system equipment and devices; which are ex-cluded from this contract.

The training facility will include four classrooms. Our goal is to have all four of these rooms use the same equipment and have the same functionality. For example, we would want each classroom to have the same smartboard, video and audio capabilities. The classrooms are identified as Rooms 405A, 405B, 410A and 410B. Classrooms 405 (A & B) are adjacent to each other and separated by a moveable wall. Classrooms 410 (A & B) are also adjacent to each other and separated by a moveable wall. The classroom drawing is included as an attachment.

The technology for each room should include a smartboard display, 4 additional TV’s in each room so students can more easily view what is presented on the smartboard. Microphones and speakers in the ceiling so that stu-dents’ questions can be easily heard as well as the voices of the instructors; as well as remote presenters while using products such as Microsoft Teams, WebEx, Skype for Business. Each classroom will have an instructor workstation with an iPad type device that will allow the instructor to control the AV technology in each classroom. Each classroom will have a closet where the appropriate equipment will be housed. Each closet will come equipped with a six-unit rack.

When each set of classrooms are combined (moveable wall retracted), one of the instructor workstations in that classroom set (always the same workstation) will act as the controlling workstation for the combined classrooms. When combined, classroom 405A-B AV should function as one classroom controlled by a single instructor station in that room set. Classrooms 410A-B AV equipment will function similarly.

The Quote shall include all the equipment, mounts, cabling, controllers, installation and programming required to make the classrooms fully operational as described above. The following equipment list is an example only of a rough (or partial) list of equipment required for one set of classrooms and should only be used as a repres-entative of the type equipment required to complete the installation. The attached list would need to be doubled to cover all four classrooms. The first item listed below, EPSON WUXGA 4000 LUMENS 3LCD INTER- ACTIVE LASER DISPLAY or equivalent, will be carefully evaluated; otherwise the brand names listed below serve no purpose. The government will not be liable for the accuracy of the following equipment list.

Qty - Item Number - Description

INTERACTIVE DISPLAY:

2 - BRIGHTLINK 710Ui - EPSON WUXGA 4000 LUMENS 3LCD INTERACTIVE LASER DISPLAY

2 - EPS-V12H902020 - ADJUSTABLE WALL MOUNT FOR EPSON ULTRA-SHORT THROW LASER

DISPLAYS

2 - EXT-60-1614 - RGB TO HDMI CONVERTOR

2 - EXT-26-566 - MVGA-A M-M MICRO VGA CABLE W/ AUDIO 3'

USCA21R0002 - Page 4 of 16

SIDE DISPLAYS:

8 - SHA-70 - SHARP 70" COMMERCIAL TV

MOUNTS:

8 - PWRUB - SINGLE ARM DUAL ST.UNIVERSAL

VIDEO HARDWARE:

2 - CRE-3 - CRESTRON CONTROL SYSTEM

2 - CRE-DM-MD8X8 - DIGITALMEDIA SWITCHER

10 - CRE-DMC-4KZ-C - DIGITALMEDIA INPUT CARD

8 - CRE-DMC-4KZ-CO - 2 CH DIGITALMEDIA OUTPUT CARD FOR DM SWITCHER

2 - CRE-DMC-HDO - 2 CH HDMI OUTPUT CARD FOR DM SWITCHERS

10 - CRE-DM-TX-4K-100 - WALL PLATE 4K TRANSMITTER

10 - CRE-DM-RMC-4K-100 - WALL PLATE 4K DIGITALMEDIA 8G+® RECEIVER & ROOM CON-

TROLLER 100, BLACK TEXTURED

2 - TSW-1060 - TOUCH PANEL 10.1" BLK

2 - CEN-SW-POE - 16-PORT MANAGED POE SWITCH

2 - EXT-60-1488 - MEDIAPORT 200 HDMI AND AUDIO TO USB SCALING BRIDGE

2 - EXT-60-1594 - MEDIA PROCESSOR

1 - MAR-CV620 - BROADCAST PTZ CONFERENCE CAMERA

AUDIO HARDWARE:

2 - SHU-BLX14R - LAPEL WIRELESS MIC FREQ AGILE W/ RACK KIT

2 - SHU-UA8-500 - 1/2 WAVE DIPOLE ANTENNA

2 - SHU-UA834 - IN LINE REMOTE ANTENNA AMPLIFIER 470-902 MHZ

2 - SHU-UABIAST - IN-LINE ADAPTER. SUPPLIES 12V DC BIAS POWER OVER COAXIAL BNC

CABLE, INCLUDES PS23US

2 - SHU-UA825 - ANTENNA CABLE BNC-BNC 25'

8 - BIA-CM1W - GOOSENECK MINIATURIZED CARDOID CONDENSER MICROPHONE

8 - BIA-JB-CM1 - BIAMP METAL SAFETY JUNCTION BOX

2 - BIA-TesiraFORTE-AVB VT - BIAMP FIXED AUDIO DIGITAL SIGNAL PROCESSOR 2 - AVB Switch - MOTU FIVE PORT AVB ETHERNET SWITCH

12 - CONTROL 24CT - JBL CEILING SPEAKER 4" 80W 70V

2 - EXT-60-850-01 - EXTRON XPA2001 AUDIO AMP 200W 70V

CABLES:

2 - HDMI-DVID-03 - HDMI TO DVI, 3FT

24 - HDMI-HDMI-3 - HDMI CABLE 3FT 19-PIN

4 - HAL-U22-160 - USB 2.0 OVER UTP EXTENDER W/2 PORT HUB

1 - CRE-DM-CBL-8G-NP-SP500 - CRESTRON DIGITALMEDIA 8G CABLE, 500 FT SPOOL

1 - EXT-22-151-03 - EXTRON 16 AWG SPEAKER CABLE SPK16/1000 FT SPOOL

RACK ENCLOSURE:

1 - FUR-M8X2 - FURMAN PWR CONDITIONER 9-OUTLET 15A

1 - CHI-NS2F2020 - CHIEF 20U STACKABLE SKELETON RACK

1 - Misc H - MISC HARDWARE AND CABLE 1 - Programming - SYSTEM PROGRAMMING 1 - Labor - INSTALLATION LABOR

Any equipment, cabling and software requirements necessary to support this project should be included in the quote. All quotes shall provide a complete breakdown of material and labor, as referenced in the attached pri-cing sheets.

Section D - Packaging and Marking No Clauses

Section E - Inspection and Acceptance

USCA21R0002 - Page 5 of 16

Clause(s) Incorporated By Reference, see Clause B-5 Clause Title Date

2-10 Responsibility for Products JAN 2010

2-5B Inspection of Services APR 2013

F-3 DELIVERABLES

All deliverables will be provided prior to billing for the Firm Fixed Price. All document deliverables shall be made by 4:00pm local time Monday through Friday, unless stated. All deliverables submitted in electronic format shall be free of any known computer virus or defects. If a virus or defect is found, the deliverable will not be accepted. The replacement file shall be provided within two (2) business days after notification of the presence of a virus.

Section F - Deliveries or Performance

Clause(s) Incorporated By Reference, see Clause B-5 Clause Title Date

2-35 F.o.b. Destination, Within Judiciary's Premises JAN 2003

2-60 Stop-Work Order JAN 2010

7-200 Judiciary Delay of Work JAN 2003

F-1 PERIOD OF PERFORMANCE

Work shall be complete by December 18, 2020.

F-2 PLACE OF PERFORMANCE

Installation will be performed under the resulting contract at the DTS Training Center located at 106 South Saint Mary's St, Suite 405, San Antonio, TX. The facility is open for business between the hours of 9:00 am and 5:00 pm Mondays through Fridays, except Federal holidays or when the Government facility is closed na-tional emergencies, administrative closings, or similar Government directed facility closings.

Section G - Contract Administration Data

Clause(s) Incorporated By Reference, see Clause B-5 Clause Title Date

3-305 Payment by Electronic Funds Transfer-System for Award

Management (SAM) Registration

APR 2013

7-1 Contract Administration JAN 2003

7-125 Invoices APR 2011

7-5 Contracting Officer's Representative APR 2013

6-20 Insurance-Work On or Within a Judiciary Facility APR 2011

(a) The contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the following kinds and minimum amounts of insurance:

(1) Workman's Compensation and Employee's Liability Insurance. The contractor shall comply with applicable federal and state workers' compensation and occupational disease statutes. If occupational diseases are not

USCA21R0002 - Page 6 of 16 compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy. Employer's liability coverage of at least $100,000 per incident is required.

(2) Automobile Liability Insurance. The contractor shall have coverage at a minimum of $200,000 per person;

$500,000 per occurrence for bodily injury; and $20,000 per occurrence for property damage.

(3) General Liability Insurance. The contractor shall have coverage at a minimum of $200,000 per person and $500,000 per occurrence for death or bodily injury and $20,000 per occurrence for property damage.

(4) Self-Insurance. If the contractor has been approved to provide a qualified program of self insurance, the contractor must submit any proposed changes to the program to the contracting officer for approval.

(b) Prior to beginning performance under this contract, the contractor shall provide the insurance carrier certific-ation of the above minimum amounts.

(c) The maintenance of insurance coverage as required by this clause is a continuing obligation, and the lapse or termination of insurance coverage without replacement coverage being obtained will be grounds for termina-tion for default.

(d) The certification evidencing required insurance shall contain an endorsement to the effect that any cancella-tion or any material change adversely affecting the judiciary's interest shall not be effective:

(1) for such period as the laws of the state in which this contract is to be performed prescribe; or

(2) until 30 days after the insurer or the contractor gives written notice to the contracting officer, whichever period is longer.

(e) The contractor shall insert the substance of this clause, including this paragraph (e), in subcontracts under this contract that require work in a judiciary facility and shall require subcontractors to provide and maintain the required insurance. The contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the contracting officer upon request.

(END)

7-10 Contractor Representative JAN 2003

(a) The contractor's representative to be contacted for all contract administration matters is as follows (contractor complete the information):

Name: ___________________________________________________________________________ Address: ___________________________________________________________________________ Telephone: ___________________________________________________________________________ Email: ___________________________________________________________________________ Fax: ___________________________________________________________________________

(b) The contractor's representative shall act as the central point of contact with the judiciary, shall be respons-ible for all contract administration issues relative to this contract, and shall have full authority to act for and leg-ally bind the contractor on all such issues.

(END)

G-1 CONTRACTOR TRAINING AND CERTIFICATION

RESPONSIBILITIES

(a) The contractor is responsible for ensuring its staff are fully trained and qualified to perform assigned duties and responsibilities. If the contractor provides staff with applicable certifications, the contractor shall ensure its staff maintains such certification throughout the life of this contract. The judiciary expects the contractor to provide staffing with expertise that is current and maintain a satisfactory level of knowledge and skills neces-sary to perform assigned tasks.

(b) In the event the performance of any assigned contractor personnel or any substitute(s) is determined by the judiciary to be unsatisfactory at any time during the life of the contract, the Contracting Officer shall notify the contractor in writing of the nature of the unsatisfactory performance. The contractor shall immediately address the unsatisfactory performance and notify the Contracting Officer within five (5) calendar days of receipt of the notification with the corrective action to be taken. Replacement personnel shall meet or exceed the relevant qualifications of the originally assigned personnel.

Section H - Special Contract Requirements

USCA21R0002 - Page 7 of 16

Clause(s) Incorporated By Reference, see Clause B-5

1-1 Employment by the Government JAN 2003

7-50 Parking APR 2013

There is no contractor parking available at the Thurgood Marshall Federal Judiciary Building (TMFJB). In the event that this contract requires the delivery of equipment or materials to the TMFJB, the contractor shall park delivery vehicles at designated locations within the TMFJB Complex ONLY WHILE LOADING AND UN- LOADING THE VEHICLE. Arrangements for pick-up and delivery at the TMFJB shall be coordinated with the Contracting Officer's Representative (COR) and made in accordance with building management policies.

(end)

Section I - Contract Clauses

Clause(s) Incorporated By Reference, see Clause B-5 Clause Title Date

1-10 Gratuities or Gifts JAN 2010

1-15 Disclosure of Contractor Information to the Public AUG 2004

1-5 Conflict of Interest AUG 2004

2-20A Incorporation of Warranty JAN 2003

3-105 Audit and Records APR 2011

3-120 Order of Precedence JAN 2003

3-140 Notice to the Judiciary of Labor Disputes JAN 2003

3-160 Service Contract Act of 1965 JUN 2012

3-205 Protest after Award JAN 2003

3-25 Protecting the Judiciary's Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment

JUN 2014

3-300 Registration in the System for Award Management (SAM) APR 2013

3-35 Covenant Against Contingent Fees JAN 2003

3-40 Restrictions on Subcontractor Sales to the Judiciary JUN 2014

3-45 Anti-Kickback Procedures JUN 2012

3-50 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity

JUN 2012

3-55 Price or Fee Adjustment for Illegal or Improper Activity JUN 2012

6-40 Federal, State, and Local Taxes JAN 2003

7-100B Limitation of Liability (Services) JAN 2003

7-110 Bankruptcy JAN 2003

USCA21R0002 - Page 8 of 16

7-140 Discounts for Prompt Payment JAN 2003

7-130 Interest (Prompt Payment) JAN 2003

7-15 Observance of Regulations/Standards of Conduct JAN 2003

7-175 Assignment of Claims JAN 2003

7-185 Changes APR 2013

7-210 Payment for Emergency Closures APR 2013

7-215 Notification of Ownership Changes JAN 2003

7-220 Termination for Convenience of the Judiciary (Fixed Price) JAN 2003

7-230 Termination for Default - Fixed-Price Products and Services JAN 2003

7-235 Disputes JAN 2003

7-25 Indemnification AUG 2004

7-30 Public Use of the Name of the Federal Judiciary JUN 2014

7-35 Disclosure or Use of Information APR 2013

7-65 Protection of Judiciary Buildings, Equipment, and Vegetation APR 2013

7-85 Examination of Records JAN 2003

B-20 Computer Generated Forms JAN 2003

2-20C Warranty of Services JAN 2003

(a) Definition. "Acceptance," as used in this clause, means the act of an authorized representative of the judi-ciary by which the judiciary assumes for itself, or as an agent of another, approves specific services, as partial or complete performance of the contract.

(b) Notwithstanding inspection and acceptance by the judiciary or any provision concerning the conclusiveness thereof, the contractor warrants that all services performed under this contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The contracting officer will give written notice of any defect or nonconformance to the contractor [contracting officer will insert the specific period of time in which notice will be given to the contractor; e.g., "within 30 days from the date of acceptance by the judiciary"; within 1000 hours of use by the judiciary;" or other specified event whose occurrence will ter-minate the period of notice, or combination of any applicable events or period of time]. This notice will state either

(1) that the contractor shall correct or re-perform any defective or nonconforming services; or

(2) that the judiciary does not require correction or re-performance.

(c) If the contractor is required to correct or re-perform, it shall be at no cost to the judiciary, and any services corrected or re-performed by the contractor shall be subject to this clause to the same extent as work initially performed. If the contractor fails or refuses to correct or re-perform, the contracting officer may, by contract or otherwise, correct or replace with similar services and charge to the contractor the cost occasioned to the judi-ciary thereby, or make an equitable adjustment in the contract price.

(d) If the judiciary does not require correction or re-performance, the contracting officer will make an equitable adjustment in the contract price.

(END)

6-35 Errors and Omissions APR 2013

(a) The contractor warrants that it is insured for [$200,000 unless a greater amount is entered by the contracting

USCA21R0002 - Page 9 of 16 officer] for errors and omissions per claim in an amount in excess of the minimum set forth in the schedule in the performance of this contract.

(b) Unless the contractor's policy is prepaid, noncancellable, and issued for a period at least equal to the term of this contract on an occurrence basis, the contractor shall have the policy amended to include substantially the following provision:

"It is a condition of this policy that the company furnish written notice to the [fill in the name of the finance of-fice for the individual court unit, federal public defender organization, or the Administrative Office, whichever required the insurance] 30 days in advance of the effective date of any reduction in or cancellation of this policy."

(c) The contractor shall furnish a certificate of insurance or, if required by the contracting officer, true copies of liability policies and manually countersigned endorsements of any changes. Insurance shall be effective, and evidence of acceptable insurance furnished, before beginning performance under this contract. Evidence of re-newal shall be furnished not later than five days before a policy expires.

(END)

7-75 Subcontracts JAN 2003

(a) Definitions as used in this clause:

"Approved purchasing system" means a contractor's purchasing system that has been reviewed and approved in writing.

"Consent to subcontract" means the contracting officer's written consent for the contractor to enter into a partic-ular subcontract.

"Subcontract" means any contract entered into by a subcontractor to furnish products or services for perform-ance of the prime contract or a subcontract. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.

(b) This clause does not apply to subcontracts for special test equipment.

(c) When this clause is included in a fixed-price type contract, consent to subcontract is required only on un-priced contract actions (including unpriced modifications or unpriced purchase/delivery/task orders), and only if required in accordance with paragraph (d) or (e) of this clause.

(d) If the contractor does not have a written approved purchasing system, consent to subcontract is required for any subcontract that:

(1) is of the cost-reimbursement, time-and-materials, or labor-hour type; or

(2) is fixed price and exceeds either the judiciary's small purchase threshold or 5 percent of the total estimated cost of the contract.

(e) If the contractor has a written approved purchasing system, the contractor nevertheless shall obtain the con-tracting officer's written consent before placing the following subcontracts:

[Contracting Officer list conditions requiring consent]

(f) (1) The contractor shall notify the contracting officer reasonably in advance of placing any subcontract or modification thereof for which consent is required under paragraph (c), (d), or (e) of this clause, including the following information:

(i) a description of the products or services to be subcontracted;

(ii) identification of the type of subcontract to be used;

(iii) identification of the proposed subcontractor;

(iv) the proposed subcontract price;

(v) the subcontractor's current, complete, and accurate cost or pricing data and Certificate of Current Cost or Pricing Data, if required by other contract provisions;

(vi) the subcontractor's Disclosure Statement or Certificate relating to Cost Accounting Standards when such data are required by other provisions of this contract;

(vii) a negotiation memorandum reflecting:

(A) the principal elements of the subcontract price negotiations;

(B) the most significant considerations controlling establishment of initial or revised prices;

(C) the reason cost or pricing data were or were not required;

(D) the extent, if any, to which the contractor did not rely on the subcontractor's cost or pricing data in determ-

USCA21R0002 - Page 10 of 16 ining the price objective and in negotiating the final price;

(E) the extent to which it was recognized in the negotiation that the subcontractor's cost or pricing data were not accurate, complete, or current; the action taken by the contractor and the subcontractor; and the effect of any such defective data on the total price negotiated;

(F) the reasons for any significant difference between the contractor's price objective and the price negotiated;

and

(G) a complete explanation of the incentive fee or profit plan when incentives are used. The explanation shall identify each critical performance element, management decisions used to quantify each incentive element, reasons for the incentives, and a summary of all trade-off possibilities considered.

(2) If the contractor has a written approved purchasing system and consent is not required under paragraph (c), (d), or (e) of this clause, the contractor nevertheless shall notify the contracting officer reasonably in advance of entering into any (i) cost-plus-fixed-fee subcontract, or (ii) fixed-price subcontract that exceeds either the small purchases threshold or 5 percent of the total estimated cost of this contract. The notification shall include the in-formation required by paragraphs (f)(1)(i) through (f)(1)(iv) of this clause.

(g) Unless the consent or approval specifically provides otherwise, neither consent by the contracting officer to any subcontract nor approval of the contractor's purchasing system will constitute a determination:

(1) of the acceptability of any subcontract terms or conditions;

(2) of the allowability of any cost under this contract; or

(3) to relieve the contractor of any responsibility for performing this contract.

(h) No subcontract or modification thereof placed under this contract shall provide for payment on a cost-plus-a-percentage-of-cost basis, or any fee payable under costreimbursement type subcontracts will not exceed the fee limitations.

(i) The contractor shall give the contracting officer immediate written notice of any action or suit filed and prompt notice of any claim made against the contractor by any subcontractor or vendor that, in the opinion of the contractor, may result in litigation related in any way to this contract, with respect to which the contractor may be entitled to reimbursement from the judiciary.

(j) The judiciary reserves the right to review the contractor's purchasing system.

(k) Paragraphs (d) and (f) of this clause do not apply to the following subcontracts, which were evaluated during negotiations.

[To be completed by the Contracting Officer in the contract award]

(END)

B-5 Clauses Incorporated by Reference OCT 2010

This procurement incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

(END)

Section J - List of Attachments

Identifier Title Date Number of Pages

1 AV-1.pdf 06/17/2020 2 Wage Determination 2015-5253.pdf 10/28/2020

Section K - Representations, Certifications and Other Statements of Offerors or Respondents

Provision(s) Incorporated By Reference, see Provision B-1 Clause Title Date

3-15 Place of Performance JAN 2003

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3-130 Authorized Negotiators JAN 2003

The offeror represents that the following persons are authorized to negotiate on its behalf with the judiciary in connection with this solicitation (offeror lists names, titles, and telephone numbers of the authorized negotiat-ors).

Name: ___________________________________________________________________________ Titles: ___________________________________________________________________________ Telephone: ___________________________________________________________________________ Fax: ___________________________________________________________________________ Email: ___________________________________________________________________________

(END)

3-20 Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters

APR 2011

(a) (1) The offeror certifies, to the best of its knowledge and belief, that:

(i) the offeror and/or any of its principals:

(A) are __ are not __ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency;

(B) have __ have not __, within the three-year period preceding this offer, been convicted of or had a civil judg-ment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, at-tempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating federal criminal tax laws, or receiving stolen property;

(C) are __ are not __ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision;

(D) have __ have not __, within a three-year period preceding this offer, been notified of any delinquent federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liablity is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial chal-lenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C. § 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should be taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C.. § 6320 entitling the taxpayer to request a hearing with the IRS Office of Ap-peals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a fi-nal tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the tax-payer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. § 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankrupty protection. The taxpayer is not delinquent because enforced collec-tion action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

ii. The offeror __ has __ has not, within a three-year period preceding this offer, had one or more contracts ter-minated for default by any federal agency.

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(2) "Principal," for the purposes of this certification, means an officer; director; owner; partner; or a person hav-ing primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division, or business segment, and similar positions).

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under 18 U.S.C. § 1001.

(b) The offeror shall provide immediate written notice to the contracting officer if, at any time prior to contract award, the offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the offeror's responsibility. Failure of the offeror to furnish a certification or provide such ad-ditional information as requested by the contracting officer may render the offeror nonresponsible.

(d) Nothing contained in the foregoing will be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and inform-ation of an offeror is not required to exceed that which is normally possessed by a prudent person in the ordin-ary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the offeror knowingly rendered an erroneous certi-fication, in addition to other remedies available to the judiciary, the contracting officer may terminate the con-tract resulting from this solicitation for default.

(END)

3-30 Certificate of Independent Price Determination JAN 2003

(a) The offeror certifies that:

(1) the prices in this offer have been arrived at independently, without, for the purpose of restricting competi-tion, any consultation, communication, or agreement, with any other offeror or with any competitor relating to:

(A) those prices;

(B) the intention to submit an offer; or

(C) the methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indir-ectly, to any other offeror or contract award unless otherwise required by law; and

(3) no attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory:

(1) is the person in the offeror's organization responsible for determining the prices in this offer, and that the signatory has not participated, and will not participate, in any action contrary to paragraphs( (a)(1) through (a)(3) of this provision; or

(2) (i) has been authorized, in writing, to act as agent for the following principals in certifying that those prin-cipals have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision ___________________________________________________________________________ (insert full name of person(s) in the offeror's organization responsible for determining the prices in this offer, and the title of his or her position in the offeror's organization);

(ii) as an authorized agent, does certify that the principals named in subdivision (b)(2)(i) of this provision; have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provi-sion; and

(iii) as an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision.

(c) If the offeror deletes or modifies paragraph (a)(2) of this provision, the offeror shall furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure.

(END)

Section L - Instructions, Conditions and Notices to Offerors or Respondents

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Provision(s) Incorporated By Reference, see Provision B-1

2-15 Warranty Information JAN 2003

2-70 Site Visit JAN 2003

3-100 Instructions to Offerors APR 2013

3-85 Explanation to Prospective Offerors AUG 2004

3-95 Preparation of Offers APR 2013

7-60 Judiciary Furnished Property or Services JAN 2003

3-210 Protests JUN 2014

(a) The protestor has a choice of protest forums. It is the policy of the judiciary to encourage parties first to seek resolution of disputes with the contracting officer. If the dispute cannot be resolved with the contracting officer, then it is the policy of the judiciary to encourage parties to seek a judiciary resolution of disputes with the Ad-ministrative Office of the United States Courts. However, if a party files a formal protest with an external forum on a solicitation on which it has filed a protest with the judiciary, the judiciary protest will be dismissed.

(b) Judiciary protests will be considered only if submitted in accordance with the following time limits and pro-cedures:

(1) any protest shall be filed in writing with the contracting officer designated in the solicitation for resolution of the protest. It shall identify the solicitation or contract protested and set forth a complete statement of the al-leged defects or grounds that make the solicitation terms or the award or proposed award defective. Mere state-ment of intent to file a protest is not a protest.

(2) a protest shall be filed not later than ten (10) calendar days after the basis of the protest is known, or should have been known. A protest based on alleged improprieties in a solicitation which are apparent prior to the clos-ing date for receipt of offers, shall be filed prior to the closing date for receipt of offers. The judiciary, in its dis-cretion, may consider the merits of any protest which is not timely filed. The office hours of the Administrative Office are 8:30 a.m. to 5:00 p.m., eastern time. Time for filing a document expires at 5:00 p.m., eastern time, on the last day on which such filing may be made.

(3) the protest shall include the following information:

(i) name, address, and fax and telephone numbers of the protester or its representative;

(ii) solicitation or contract number;

(iii) detailed statement of the legal and factual grounds for the protest, to include a description of resulting al-leged prejudice to the protester;

(iv) copies of relevant documents;

(v) request for a ruling by the judiciary;

(vi) statement as to the form of relief requested;

(vii) all information establishing that the protester is an interested party for the purpose of filing a protest; and

(viii) all information establishing the timeliness of the protest.

(c) Protests that are filed directly with the judiciary, and copies of any protests that are filed with an external forum, shall be served on the contracting officer at the Issuing Office address on the standard form, if any, or as provided elsewhere in this solicitation. Written and dated acknowledgment of receipt must be obtained from the Contracting Officer issuing this solicitation, or authorized designee.

(d) The copy of any protest shall be received in the office designated above within one day of filing a protest with an external forum.

(END)

4-1 Type of Contract JAN 2003

The judiciary plans to award a [Contracting officer FIRM FIXED PRICE type of contract under this solicita-tion, and all offers shall be submitted on this basis. Alternate offers based on other contract types will not be considered.

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(END)

B-1 Solicitation Provisions Incorporated by Reference OCT 2010

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The of-feror is cautioned that the listed provisions may include blocks that must be completed by the offeror and sub-mitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

(END)

L-1 Proposal Instructions

Proposals shall include:

1. Price Quote: Pricing a turn-key solution (parts and labor) with sufficient detail for the government to evaluate the equipment and its successful installation;

2. Installation plan: (through completion), assuming award within seven days, that is completely tested and operational prior to December 18, 2020; and

3. Past performance references: Provide three recent (within three years) and relevant (similar scope) that can verify acceptable quality in terms of prior experience, technical excellence, management capability and per-sonnel qualifications.

L-2 QUOTE DUE DATE AND TIME

Quotes are due no later than 4:00 pm Eastern Standard Time (EST), on the date posted on the RFQ cover page.

All Quotes and related information shall be submitted via e-mail to the Contracting Officer, robert_grinstead@ao.uscourts.gov.

K-3 QUOTE INSTRUCTIONS

Quote pages shall be typed and numbered using a font no smaller than 12-point Times New Roman or Arial type for text and 9 point for graphics. Information submitted in excess of the page limitations identified for each Quote section will not be considered or evaluated. Use of dividers/separators in any part of your Quote is ac-ceptable and will not count toward any page limitation. A cover sheet, table of contents, definitions/terms page or any similar reference type information used in any part of your Quote will not count toward any page limita-tion.

The firms shall confine submissions to essential matters, sufficient to define the Quote in a concise manner, to permit a complete and accurate evaluation of the Quote. Firms are cautioned that a restatement of the technical requirements in the Solicitation does not demonstrate an understanding of the requirement or capability to per-form. Firms are responsible for including sufficient details to permit a complete and accurate evaluation of each Quote. Proprietary information shall be clearly marked.

Quotes shall be prepared and divided as follows.

Solicitation, Offer and Award Document, Representations and Certifications - The firms shall identify any/all assumptions, conditions, or exceptions to the terms and/or conditions of this solicitation. If none are noted, the offeror agrees to comply with all of the terms and conditions. It is not the responsibility of the judiciary to seek out and identify assumptions, conditions, or exceptions contained in a firm’s Quote.

Quotes shall include:

1. Price Quote: Pricing a turn-key solution (parts and labor) with sufficient detail for the government to evaluate the equipment and its successful installation;

2. Installation plan: (through completion), assuming award within seven days, that is completely tested and operational prior to December 18, 2020; and

3. Past performance references: Provide three recent (within three years) and relevant (similar scope) that can verify acceptable quality in terms of prior experience, technical excellence, management capability and per-sonnel qualifications.

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L-4 QUOTE PREPARATION COSTS

This Solicitation does not commit the Government to pay for the preparation and submission of a quote.

Section M - Evaluation Factors for Award

Provision(s) Incorporated By Reference, see Provision B-1 Clause Title Date

3-70 Determination of Responsibility JAN 2003

M-1 EVALUATION CRITERIA AND EVALUATIONS

Award will made to the technically acceptable offeror offering the lowest price. To be considered technically acceptable, propose a turn-key solution that 1) meets or exceeds the requirements, 2) provides for immediate in-stallation of a turn-key solution, 3) meets quality standards in terms of past performance and technical excel-lence.

AWARD WITHOUT CLARIFICATIONS OR DISCUSSIONS

The judiciary intends to evaluate quotes and award a contract without clarifications or discussions with firms.

Therefore, the firm’s initial offer shall contain the firm’s best terms from a price and technical standpoint.

However, the judiciary reserves the right to conduct clarifications or discussions if the Contracting Officer later determines them to be necessary.

M-2 BASIS FOR AWARD

The Government intends to award a single award contract, based on a low price technical acceptable determina-tion, in response to this solicitation.

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