RFP SPE605-21-R-0207.pdf

COMBINED SYNOPSIS/SOLICITATION

November 24, 2020

Part: U.S. Government Procurements

Subpart: Supplies, Equipment, and Materials

Class Code: 91 – Fuels, Lubricants, Oils and Waxes

Address of Contracting Office: Defense Logistics Agency, 8725 John J. Kingman Road, Suite 4950, Ft. Belvoir, Virginia 22060-6222, United States of America

Subject: Delivery of petroleum products to various locations in the Bahrain

Solicitation Number: SPE605-21-R-0207

Questions Due: December 8, 2020 at 11:00 AM local time (Ft. Belvoir, VA)

Proposals Due: December 15, 2020 at 3:00 PM local time (Ft. Belvoir, VA)

Primary Contact: Romeo A. Smith, E-mail: Romeo.Smith@dla.mil, Phone Number: (571) 767-8483

Secondary Contact: Marcus J. Nolan, E-mail: Marcus.Nolan@dla.mil, Phone Number: 571-767-9517

Contracting Officer Point of Contact: Augustus Patterson, Jr., E-mail: Augustus.Patterson@dla.mil, Phone Number: 571-767-1435

Web Address: http://www.energy.dla.mil

Description of Requirement: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 and 13.5, as supplemented by additional information included in this notice. This acquisition is unrestricted. This announcement constitutes the only solicitation and additional information will not be provided. Proposals are requested under Request for Proposals (RFP) SPE605-21-R-0207 for the following:

(a) Turbine Fuel, Aviation, Jet A-1 (JA1) – NSN: 9130-00-753-5026 for delivery to Hamat Air Base / Wajh El Hajar, Building 1, Hamat, Lebanon. The estimated quantity is 220,000 USG.

The performance period for this requirement is from the date of award to February 1, 2021 to November 30, 2022.

Delivery FOB Destination. DLA Energy may conduct pre-award surveys to determine responsibility regarding the offeror’s transportation, technical, production, financial and quality assurance capabilities.

Specific Instructions:

(1) Offerors shall provide name, title and contact information of person(s) authorized to sign offer and negotiate with the Government in connection with this solicitation under FAR 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL ITEMS (PC&S) (TAILORED) (DLA ENERGY) (OCT 2018).

(2) All vendors and subcontractors must be registered and approved in the JCCS (Joint Contingency Contracting System). All vendors and subcontractors are required to submit their JCCS registration number with their offer. Government may reject an offer if the vendor or any of its subcontractors have not registered in JCCS and uploaded all required documents by the deadline for receipt of proposals. Awards will not be made to any vendor not in JCCS nor to any vendor whose subcontractors are not registered and approved in JCCS. Instructions for account registration and training can be found at www.jccs.gov.

mailto:Romeo.Smith@dla.mil mailto:Marcus.Nolan@dla.mil mailto:Pamela.Barber@dla.mil, mailto:Pamela.Barber@dla.mil, http://www.energy.dla.mil/ http://www.jccs.gov/

(3) Award for this requirement will be made to the lowest-priced and technically acceptable offeror. DLA Energy reserves the right to conduct discussions prior to award, and reserves the right to make multiple awards as a result of this RFP. DLA reserves the right to not award to the lowest price offeror if they are not deemed technically acceptable. Any deviation from the terms, conditions, or requirements of this RFP may result in offers being determined ineligible for award.

Special Instructions:

(1) FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items (JUN 2020) applies to this acquisition. Offerors shall complete this provision in the System for Award Management (SAM).

SAM is an official U.S. Government system and all offerors are required to be registered in this system.

There is NO fee to register for this site. Please provide your CAGE Code from SAM with your offer.

(2) Offerors shall complete and submit Attachment 1 (Subcontractor Owner and Employee Data Sheet) Attachment 2 (Fuel Source Data Sheet), and Attachment 3 (Contractor Past Performance Data Sheet)

(3) Offerors shall submit a copy of a certificate of analysis for all products offered from their supplier/refinery with their offer. The certificate of analysis should have test results of a recent batch of the required products. Please read section M for technical acceptability requirements and evaluation criteria.

(4) Please ensure to read additional “special notes”, which can be found on pgs. 7-11 for any other documentation and guidelines that is required specifically not mentioned in this section.

(5) Please ensues to submit an MSDS or SDS sheet for the requested product

Offerors shall provide name, title and contact information of person(s) authorized to sign offer and negotiate with the Government in connection with this solicitation under FAR 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL ITEMS (PC&S) (TAILORED) (DLA ENERGY) (OCT 2018).

Additional requirements may be added by future amendments to this solicitation.

The Government contemplates award(s) of a Requirements Type, Fixed Price with Economic Price Adjustment resulting from this combined solicitation/synopsis for delivery to:

A. Hamat Air Base / Wajh El Hajar, Building 1, Hamat, Lebanon

After award, the contract price for all CLINs will escalate/de-escalate monthly in accordance with solicitation provision B-0002- B19.02 ECONOMIC PRICE ADJUSTMENT (OVERSEAS) (DLA ENERGY JAN 2012).

Questions to this solicitation must be received by 11:00 AM local time (Ft. Belvoir, VA) on December 8, 2020.

Proposals must be received no later than 3:00 PM local time (Ft. Belvoir, VA) on December 15, 2020. Please submit offers via email to DLA-ENERGY-PCA@dla.mil, Romeo.Smith@dla.mil, Marcus.Nolan@dla.mil. When submitting offers, please note the RFP number SPE605-21-R-0207 in the subject line of the email. A confirmation of receipt will be sent to you once your offer has been received. If an offeror does not receive an email confirming receipt of proposal by DLA Energy, call the contract specialist. Please note that the offeror assumes all risk for any delay in the transmission of their proposals.

Any offers received after the above deadline will not be considered. All offerors are encourage to review FAR 52.212-1 INSTRUCTIONS TO OFFERORS and solicitation provision L-0001 L2.11-4 EMAIL PROPOSALS. All offerors are further encouraged to submit their proposals early.

mailto:DLA-ENERGY-PCA@dla.mil mailto:Romeo.Smith@dla.mil mailto:Marcus.Nolan@dla.mil

Contents

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B-0001 B1.05 SUPPLIES TO BE FURNISHED (OVERSEAS PC&S) (ALASKA/HAWAII) (DLA ENERGY JAN 2012)

B-0002 B19.02 ECONOMIC PRICE ADJUSTMENT (OVERSEAS) (DLA ENERGY JAN 2012)

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C16.09 TURBINE FUEL, AVIATION (JET A1) (DLA ENERGY OCT 2017)

SECTION E – INSPECTION AND ACCEPTANCE

E-0001 E1 CONTRACTOR INSPECTION RESPONSIBILITIES (DLA ENERGY SEP 2013)

E-0002 ENERGY QAP E1.21 (FEBRUARY 2014)

E-0003 ENERGY QAP E12 (JULY 2015) POINT OF ACCEPTANCE

E-0004 ENERGY QAP E21.01 (JUN 2015) POINT OF INSPECTION

E-0005 E22 LIST OF INSPECTION OFFICES FOR DLA ENERGY CONTRACTS (DLA ENERGY AUG 2020)

E-0006 E22.01 QUALITY REPRESENTATIVE (DLA ENERGY JUL 1992)

E-0007 E33.07 MANUFACTURING AND FILLING POINTS (DLA ENERGY MAR 2006)

E-0008 E35 NONCONFORMING SUPPLIES AND SERVICES (DLA ENERGY DEC 2011)

E-0008 E37 SOURCE RESTRICTION AND SOURCE INSPECTION (PC&S) (DLA ENERGY DEC 2011)

E-0009 E40.01 MATERIAL INSPECTION AND RECEIVING REPORT (MIRR)/WIDE AREA WORKFLOW

(WAWF) ENERGY RECEIVING REPORT (ERR) (BULK FUEL/DIRECT DELIVERY AVIATION FUEL) (DLA

ENERGY JUL 2014)

SECTION F – DELIVERIES OR PERFORMANCE

FAR 52.211-16 – VARIATION IN QUANTITY (APR 1984)

F-0001 F1.01-1 DELIVERY CONDITIONS FOR TRANSPORT TRUCKS, TRUCKS AND TRAILERS, AND TANK

WAGONS (DLA ENERGY JAN 2012)

F-0002 F1.05 GENERAL SHIPPING CONDITIONS (DLA ENERGY OCT 1997)

F-0003 F1.09-8 DETERMINATION OF INVOICE QUANTITY (PC&S) (MIDDLE EAST) (DLA ENERGY SEP 2005)

F-0004 F1.11 DLA INTERNET BID BOARD SYSTEM (DIBBS) (DLA ENERGY) (APR 2014)

F-0005 F3 TRANSPORT TRUCK AND/OR TRUCK AND TRAILER FREE TIME AND DETENTION RATES (PC&S)

(DLA ENERGY AUG 2005)

F-0006 F3.03 NOTIFICATION OF CHANGE IN TRANSPORTATION COMPANY (PC&S) (DLA ENERGY APR 2005)

F-0007 F4 DELIVERY AND ORDERING PERIODS (DLA ENERGY JUN 2002)

F-0008 F30.01 ORDERING AND PAYING OFFICERS (OVERSEAS PC&S) (DLA ENERGY APR 1998)

F-0009 F51 SHIPMENT AND ROUTING (OVERSEAS) (DLA ENERGY NOV 2005)

SECTION G - CONTRACT ADMINISTRATION DATA

G-0001 G3 INVOICE NUMBERING REQUIREMENTS (DLA ENERGY AUG 1998)

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEVIATION) (DEC 2018) G-0002 G9.07-5 ELECTRONIC TRANSFER OF FUNDS PAYMENTS – FEDERAL RESERVE WIRE TRANSFER

SYSTEM (DLA ENERGY JAN 2012)

SECTION I – CONTRACT CLAUSES

FAR 52.204-24 - REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

FAR 52.216-21 – REQUIREMENTS (OCT 1995)

FAR 52.223-3 – HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA (JAN 1997)

DFARS 252.223-7001 HAZARD WARNING LABELS (DEC 1991)

DFARS 252.229-7001 TAX RELIEF—BASIC (APR 2020)

C-JTSCC 5152.225-5907 MEDICAL SCREENING AND VACCINATION REQUIREMENTS FOR CONTRACTOR

EMPLOYEES OPERATING IN THE CENTCOM AREA OF RESPONSIBILITY (AOR) (JUN 2015)

I-0001 I1.01 DEFINITIONS (DLA ENERGY JUN 2009)

I-0002 I1.20-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (DLA ENERGY JAN 2012) I-0003 I11.01-2 ADMINISTRATIVE COST OF TERMINATION FOR CAUSE – COMMERCIAL ITEMS (DLA

ENERGY FEB 1996)

I-0004 I186 PROTECTION OF GOVERNMENT PROPERTY AND SPILL PREVENTION (DLA ENERGY FEB 2009) 60

I-0006 I209.09 EXTENSION PROVISIONS (DLA ENERGY JAN 2012)

I-0007 I209.18 OPTION TO EXTEND THE TERM OF THE CONTRACT (DLA ENERGY JAN 2012)

I-0008 I385 NOTIFICATION OF CONTRACTING OFFICER IN THE EVENT OF DISCOVERY OF EVIDENCE OF

FRAUD UNDER THE CONTRACT (DLA ENERGY JUL 2008)

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR

RESPONDENTS

FAR 52.204-17 – OWNERSHIP OR CONTROL OF OFFEROR (AUG 2020)

FAR 52.204-20 – PREDECESSOR OF OFFEROR (AUG 2020)

FAR 52.204-26 – COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (OCT 2020)

FAR 52.209-2 – PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS-

REPRESENTATION (NOV 2015)

FAR 52.209-7 – INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

FAR 52.209-11 – REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

FAR 52.212-3 – OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (OCT 2020) . 66

FAR 52.212-5 -- CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS -- COMMERCIAL ITEMS (OCT 2020)

DFARS 252.225-7020 – TRADE AGREEMENTS CERTIFICATE—BASIC (NOV 2014)

K-0001 K15 RELEASE OF PRICES (DLA ENERGY MAR 2009)

DFARS 252.204-7016 – COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES—

REPRESENTATION (DEC 2019)

DFARS 252.247-7022 – REPRESENTATION OF EXTENT OF TRANPORTATION BY SEA (JUN 2019)

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (PC&S) (TAILORED) (DLA ENERGY)

(JUL 2013)

FAR 52.216-1 -- TYPE OF CONTRACT (APR 1984)

DLAD 33.103 PROTESTS TO THE AGENCY (DEC 2016)

DLAD 5452.233-9001 DISPUTES AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (ADR) (JUN 2020)

L-0001 - L2.11-4 E-MAIL PROPOSALS (DLA ENERGY OCT 2010)

L-0002 - L54 SITE VISIT (DLA ENERGY OCT 1992)

L-0003 - L117 NOTIFICATION OF TRANSPORTATION COMPANY TO BE UTILIZED IN THE DELIVERY OF

PRODUCT (PC&S) (DLA ENERGY JAN 2012)

SECTION M – EVALUATION FACTORS FOR AWARD

FAR 52.212-2 -- EVALUATION -- COMMERCIAL ITEMS (OCT 2014)

M-0002 M55 CONVERSION FACTORS (DLA ENERGY MAR 2007)

M-0003 M72 EVALUATION OF OFFERS (EXCEPTIONS/DEVIATIONS) (DLA ENERGY APR 1997)

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B-0001 B1.05 SUPPLIES TO BE FURNISHED (OVERSEAS PC&S) (ALASKA/HAWAII) (DLA

ENERGY JAN 2012)

(4) The supplies to be furnished during the period specified in the REQUIREMENTS clause, the delivery points, methods of delivery, and estimated quantities are shown below. The quantities shown are best estimates of required quantities only. Unless otherwise specified, the total quantity ordered and required to be delivered may be greater than or less than such quantities. The Government agrees to order from the Contractor and the Contractor shall, if ordered, deliver during the contract period all items awarded under this contract. The prices paid shall be the unit prices specified in subsequent price change modifications issued in accordance with the ECONOMIC PRICE ADJUSTMENT contract provision.

(5) In an emergency, oral orders may be issued and must be confirmed in writing by a Standard Form 1449 or DD Form 1155 within 24 hours.

(6) Offers shall not be submitted for quantities less than the estimated quantities specified below for each line item.

Offers submitted for less than the estimated quantities will not be considered for award, except for items specifically designated as N/A-year requirements.

SUPPLIES, DELIVERY POINTS, ESTIMATED

ITEMS AND METHOD OF DELIVERY QUANTITY OFFERED PRICE

0001 Turbine Fuel, Aviation, Jet A-1 (JA1) 220,000 $ /USG

NSN: 9130-00-753-5026

Delivery Location Name: Hamat Air Base / Wajh El Hajar Delivery Street Address: Building 1 Delivery Location City & Country: Hamat, Lebanon Delivery Hours: 0800-1700 Delivery Days: Monday – Sunday Weekday Delivery Hours: 0800 – 1700 Weekend Delivery Hours: 0800 – 1700 Monthly Requirement: 10,000 U.S. Gallons Delivery Frequency: Monthly Number of Deliveries: 22 Storage Capacity:

3 – 10,000 USG Bladder(s) located at Hamat Flightline Method of Delivery: TTWP – Tank Truck w/ Pump & Meter Metered delivery tickets required Adapter (type): Cam lock Size: 4” Hose Length: 10” Additional Delivery Comments: 4” female fitting pumps installed on the commercial delivery truck required for receipt. Contractor shall have all necessary equipment to facilitate downloading of fuel into storage capacity.

Special Access Requirement: For all deliveries, contractors will require a U.S. escort from Main Gate to fuel service area. Additionally, contractors need to contact TF 5.1 S4 24 hours prior to delivery in order to coordinate base access.

By signing below, offeror agrees to all terms and conditions of this solicitation.

NAME OF SIGNATORY (TYPE OR PRINT):____________________________________________________

OFFEROR SIGNATURE: __________________________________________ DATE: ________________

SPECIAL NOTES:

1. Close coordination with site personnel and DLA Energy Middle East Office is required prior to each delivery.

Contractor shall have all necessary equipment to facilitate downloading fuel into storage apparatus for each line item.

2. Offerors submitting electronic responses to this solicitation must limit email size to 10MB for a single email.

Emails over 10MB may not be delivered because of server restriction on mail size for delivery.

3. Offerors note: The U.S. Government is tax exempt. DO NOT include any taxes in offered prices for which the U.S. is tax exempt.

4. Contractor shall provide the tank batch certificate of quality (COQs) represented for all fuel deliveries under the resultant contract/order to the DLA Energy Middle East Office at DESC-ME.quality.dla.mil for approval prior to any deliveries. In addition, provide certificate of quality (COQs) to the customer at the time of delivery. A DD250 is to be used as the bill of lading to which the following be included for all products:

temperature, density, corrected density and corrected quantities (if required) on all shipment documents.

5. Any violation of the Iran Sanctions Act is strictly forbidden. Contractor shall not source nor blend any portion of the fuel destined for DLA Energy with refined fuel products sourced from Iran. In accordance with FAR

52.212-3 -- OFFEROR REPRESENTATIONS AND CERTIFICATIONS -- COMMERCIAL ITEMS (JAN

2017), by submission of its offer, the offeror certifies that the offeror, or any person owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Iran Sanctions Act.

6. Exceptions: Any exceptions the offeror takes to the terms and conditions of the solicitation must be submitted with the offer. Offerors shall submit all exceptions taken in list format. Only exceptions detailed in the offer will be treated as exceptions to the terms and conditions of the solicitation. Any exceptions taken by the offeror will be considered by the Government and either accepted or rejected. Exceptions that are accepted by the Government will be incorporated into any resultant contract; exceptions that are rejected by the Government must be withdrawn by the offeror or the offer will be rejected.

7. Offerors must submit pricing in unit price/per gallon format: Example: ($0.000000/USG)

8. Line item number 0001 is a placeholder and may change upon award

9. Source, in this contract, as determined for government acceptance, is defined as the location of the storage tank(s) from which the product(s) will be loaded into trucks and directly delivered to the customer’s destination as stated in the schedule of this contract.

a. Acceptance storage tanks should be within the borders of the country for which the major requirements are located. However, delivery from an identified, outside of the country, storage location to end user locations can be used and acceptable as long as this delivery route is listed on the vendor’s supply chain map/plan and the proper certificates of quality or analysis are presented to the region Quality Manager or QAR for acceptance in accordance with below guidance.

b. Offeror will need to inform the contracting officer of the location in which the products will be stored and sampled, for acceptance purposes, along with the distance the storage location is from the delivery locations.

c. Offeror will also inform the contracting officer of their commercial laboratory which will be used to perform acceptance testing prior to acceptance by the government.

i. All commercial laboratories to be used for acceptance testing must be approved by the U.S.

Government.

ii. The Government will be provided, for evaluation and acceptance, the name of the laboratory to be used, the expected capabilities of that lab (full specification, etc.) for each product, a good point of contact name, phone number, laboratory location address, and email address.

iii. Samples of their certificates of analysis (redacted) will be provided to the government for evaluation. Certificate of analysis should reflect the same information as that listed in section 14 below and the examples provided.

iv. Offeror can expect a quality visit to their proposed laboratory if the laboratory has not already been vetted and accepted by the Government in the past.

v. If the offeror possesses their own laboratory, can perform full specification testing in accordance with the specification requirements and want to use that lab for this contract and acceptance purposes, the lab will have to be vetted and approved by use, by the U.S.

Government, prior to the beginning of the performance period.

vi. The use of a third party inspection contractor may be used to assist DLA Energy Quality in witnessing and verification of laboratory testing and equipment calibrations/standardizations for contractor owned laboratories.

1. Contract awardee(s) that plan on using their own laboratories will allow entry to any DLA Energy, third party inspection contractors, just like they would any DLA Energy QAR or representative stated in contract provision(s) FAR 52.246.2 and E21.01.

2. Failure to do so will result in the awardee(s) to have to use an outside, commercial lab for all of their “acceptance” testing.

10. The Fuel Source Data Sheet attached will be used to show all of the refineries or terminal sources where the offeror is sourcing the fuel to be provided to the U.S. Government.

a. This requires not only the refineries or terminal sources but the contractor’s “acceptance” storage tanks as well.

b. Under “Country of Origin” on the Fuel Source Data Sheet, type or write “acceptance” beside the country name. Then under “Destination Country” please include any outside locations included in the schedule in which that source may deliver to.

11. Offeror will need to provide letters of commitments from all sources of supplies, transportation sub-contractors, laboratories, and any other sub-contractors (storage, operations, drivers, etc.) from which they will require assistance in order to fulfill this contract and its requirements.

a. Letters of commitment will be on sub-contractor, lessor, and/or supplier’s letterhead. The commitment letter must also state how soon before the start of the performance period the sub-contractor will be fully available for access and use by the offeror.

12. In order for the offeror to demonstrate that they possess the technical capability to provide the fuel (all products in the schedule) which meets the required specification(s), the offeror, with their supply commitment letters, must present either a current, full specification Refinery Certificate of Quality (COQ) or a recertification certificate of analysis (COA) if sourcing from a location which blends several batches from more than one refinery source (terminal). All COQ/COAs should be presented in a format which resembles that of the one listed in ASTM D1655, figure X3.2 or the commercial laboratory sample provided. These certificates will be on refinery or commercial laboratory letterhead and signed and dated like the certificates of analysis listed below.

a. Certificates of Analysis will contain the source information (location, tank number, lot or batch number, etc.), specification tested to, along with the test methods used for testing.

b. To be acceptable for evaluation, the certificate will also be signed and stamped by the laboratory manager and be within 30 days of submission from a batch out of the terminal storage tank(s) or refinery batch tank(s) to be used for actual supply.

c. If the supplier is purchasing products from a terminal that receives and blends several different refined products from multiple refineries/sources, a list of those refineries/sources as part of that batch blending will be submitted for traceability purposes and should be included on the Fuel Source Data Sheet, if room or on a separate attachment stating that these are refineries used in the blending of that product.

d. Partial quality certificates (with less than the required or listed characteristics tested, as listed in the specification) and manufacturer/product specification sheets will not be accepted.

e. All test certificates submitted shall be translated into English and will be in the same format as required by the original. The original, non-English version will need to accompany the translated version and the offer must ensure that they are one in the same.

f. Translated version must be signed and stamped by the person that translated and the method of translation included.

13. At this time, for contracts outside of Iraq and Afghanistan, product(s) production and/or recertification specifications are normally to country specific specifications. Normally, these specifications are created to replicate the minimum number of characteristics to be tested in accordance with their export audience (EN 590, EN 228, Def Stan 91-091, and Def Stan 91-090, to name a few). DLA Energy DQ and the customers’ service control points have already vetted the quality of these products and what their specifications represent and have received approval to accept these products from these countries.

a. These specific country COA/COQs will be accepted during the technical evaluation process of the offer, but must be presented on the official country ministry letterhead with a country assigned specification number assigned to it.

i. These COA/COQs will be allowed for submission for day-to-day operations, acceptance testing and other quality assurance operations.

ii. If unable to provide the above, offeror will need to provide a full specification (the contract specification), third party COA/COQ, not only during the evaluation/offer period, but also throughout the day-to-day operations, acceptance testing and other quality assurance operations.

b. If the offeror uses and provides the country specific COA/COQ for the above, the offeror must also present, during the offer/evaluation process, a full specification (the contract specification), third party

COA/COQ.

i. Due to the country specific specifications and testing not containing all of the results of the contract specification(s), and in order to support and protect the customers and their equipment, the full specification test results will need to be received and maintained in order for the customer to have traceability of certain concerning characteristics.

ii. The offeror, if awarded a contract, must provide not only the above requirement during the offer/evaluation but must also conduct the full specification, third party COA/COQ two more times each year of the performance period.

iii. The region Quality Assurance Manager will submit the request for these during the performance period.

c. Offerors will not need to submit an exception or deviation requests if using the country specific specifications and following the remainder of section 15 instructions above, but will have to submit an exception or deviation request if resorting to section 15, a, ii. above.

i. Offerors will have to provide a detailed reason behind the need for the exception or deviation request, along with their way forward with meeting the requirements of this contract, and the duration of the exception or deviation request.

14. All products, once received at the offeror’s “acceptance” storage tank(s) as stated above and prior to loading into trucks and delivering to the end user, will have to meet the product specification(s) listed in this contract and be submitted to the regional Quality Manager or QAR prior to being released for shipment.

a. DLA Energy Quality Assurance, specifically for aviation fuels, will be covered under Alternate Release Procedures (ARP) and requires all product(s) be inspected and approved (accepted) by a QAR prior to being released for shipment.

i. The DLA Energy Regional Quality Manager may dictate that all products under this contract be handled under ARP and require acceptance prior to their shipment.

b. Contract awardee(s) will be provided with an ARP letter stating the requirements for product quality acceptance and other instructions to be followed during the performance period of this contract.

c. Once individual storage tank inventory, during the entirety of the performance period, is depleted and fresh product is received into that storage tank(s), a new batch sample and acceptance testing will need to be completed prior acceptance and release for delivery to the government.

15. The offeror must provide a map or chart showing the entire supply chain of the product(s), from source to final delivery. The offeror must also show this plan as part of their ability to supply on specification product(s) in their quality control plan (QCP) and/or standard operating procedures/statement of work (SOP/SOW) required below.

16. Offeror will provide transportation plans which shall include details as to how the offeror will move fuel through the entire supply chain. The emphasis will be on the details provided for transportation of the product from the in-country intermediate storage sites to the customer’s delivery location(s). Descriptions of leased or owned transportation modes for movement of product(s) from source to the intermediate storage locations should, at minimum, included the type of transportation, the numbers made available, the sub-contractor to be used and what areas of the supply chain they will cover.

17. Offeror will need to provide a list of the tank trucks which will be utilized for this contract.

a. Tank Truck list will include the make and model of the truck, capacities, the plate and registration/vehicle identification number (VIN) numbers, the model year, whether the tank is epoxy coated or not and if the trucks are dedicated to a specific grade of fuel and that grade of fuel it will carry.

b. Offerors will need to provide lists of drivers and the vehicles they will be assigned to after award. List will need to have drivers’ full names, identification numbers, and trucks they will be assigned to.

Offeror may also have to provide further information to the Government and/or customer locations to allow entrance and do background checks.

c. For offeror owned assets, the list of assets with the information required under section 19 a. above, is the only thing required, no letter of commitment.

d. Except for the letters of commitment and the asset lists, the transportation plan can be submitted separately or be submitted as part of the QCP and/or the SOP/SOW. If part of the QCP and/or SOP/SOW, the offeror will state that in their offer.

18. Offeror will need to provide detailed descriptions/plans of all primary and alternate storage and distribution systems, both leased and owned, to be used for the entirety of the performance period.

a. To demonstrate the offeror’s ability for sufficient storage, the offeror will need to provide details of the storage facilities to be used, whether primary or alternate

i. Storage tank lists will include the tank numbers, max capacities each can hold, if they are rigid (steel, aluminum, etc.) or bladders, whether they are segregated or on common lines, and the grade of fuel each will hold. Offeror will also have to express the max quantity(s) of each grade made available to the government for the entirety of the period of performance.

b. The offeror will also show the storage facilities ability as to how many trucks it can up-load and/or down-load in a 24 hour period, if it can support filling customer tank trucks, and all laboratory capabilities, either owned or contracted out, and their testing capabilities for ensuring product quality is met prior to final delivery to the customer.

c. The offeror will provide their proposed storage capacity and proximity to each solicited location, and the offeror’s ability to provide operational storage and supply arrangements that are proposed to insure the intermediate reserve products are available throughout the term of the contract.

i. Proximities to be provided will include the distance and time to destination of all the customers listed in the solicitation schedule.

d. Except for the letters of commitment and the facilities asset lists, the supply/distribution plan can be submitted separately or be submitted as part of the QCP and/or the SOP/SOW. If part of the QCP and/or SOP/SOW, the offeror will state that in their offer.

19. A quality control plan (QCP) and/or standard operating procedure/statement of work (SOP/SOW) will be provided in the offer in order to show the offeror’s ability and capability to assure the quality of the product remains within contract specifications from origin to destination.

a. The quality control plan must meet the requirements of the solicitation/contract provision E1, section (b)(3). A QCP is required, for all products, if the attached schedule includes any aviation fuel (JA1, Avgas, etc.). If no aviation fuel, the offeror will only have to submit their standard operating procedures/statement of work.

i. These SOP/SOWs, at minimum, will describe how the offeror or its sub-contractors will ensure quality of the product throughout the supply chain.

ii. The QCP will be evaluated for its ability to show the steps to be taken for quality assurance and surveillance throughout the supply chain and how well it incorporates the elements required by the E1 provision.

iii. The contractor must also show that any sub-contractors will be utilizing and adopting those procedures and that the primary contractor understands that the QCP will be updated and revised to meet the unique requirements of this solicitation and approved and signed by the region’s quality manager prior to first order off this contract.

iv. The offeror must also provide standard operating procedures for the proposed operation of their transportation and storage distribution segments of this contract if those procedures are not incorporated into their QCP.

20. Offeror will submit a detailed description of their alternate supply chain, to include distribution and storage, from vendor source to final destination.

a. The offeror’s will need to show, through similar lists and plans to be submitted for their primary support listed in the above paragraphs, their ability to provide alternative sources of supply in the event of geo-political shifts, political uprisings, poor weather and road conditions, refinery constraints or any other contingency that would prevent delivery from the primary source of supply.

b. The alternate supply chain must be shown to be distinct and separate from their primary chain(s) and all items require in paragraphs 11 thru 19 above.

c. The offeror’s ability to provide alternative sources and the ability to continue contract requirements shall be shown on the same map or chart required above and must also be included in their QCP and/or

SOP/SOW.

21. Offeror is responsible read and understand all of the requirements set in this solicitation and these special notes.

Offeror is also responsible for submitting all attachments and offers that show that they understand these requirements and any specifications or instructions are going to be met. If the offeror discovers deficiencies or non-compliance to these solicitation requirements and/or specifications, the offeror must present an exception or deviation request similar to that stated in section 15 above and in accordance with solicitation provision E35.

If offeror has some sort of “shortcoming” with meeting a portion or portions of the requirements and plan on having it resolved and meet the requirements as stated, the offeror should provide a “letter of intent” to the contracting officer with the offer.

a. Letter of intent will provide the portion of the requirement(s) unable to meet at the time, how and what the offero plans on putting in place to meet the requirement(s), and the date (before the start of the performance period) they plan on having in place and meeting the requirement, if awarded.

b. Letter of intent must be provided only to the contracting officer assigned to this contract. If pre-award survey is scheduled, offeror must provide the information with regard to their letter of intent but must not hand over any letters to the QAR conducting the survey.

22. In contract provision C-0002 C16.18-2 FUEL OIL, DIESEL (OVERSEAS) (DLA ENERGY FEB 2016), the following language is added under Middle East in the table under (a) FUEL OIL, DIESEL (DF2): “CFPP Limit:

-15 C Max year round. Winter grade diesel will be sourced year round.”

B-0002 B19.02 ECONOMIC PRICE ADJUSTMENT (OVERSEAS) (DLA ENERGY JAN 2012)

(a) WARRANTIES. The Contractor warrants that--

(1) The unit prices set forth in the Schedule do not include allowances for any portion of the contingency covered by this contract

(2) The prices to be invoiced hereunder shall be computed in accordance with the provisions of this contract.

(b) DEFINITIONS. As used throughout this contract provision, the term--

(1) Award price means the unit price offered by the Contractor and set forth opposite the item in the Schedule.

(2) Reference price means the market price, this is either published in an independent publication or supplied by the Contractor, with which the award price is to fluctuate. The reference price should be a market price for the same or similar product(s) as the item being purchased.

(3) Date of delivery means--

(i) FOR TANKER OR BARGE DELIVERIES.

(a) F.O.B. ORIGIN. The date and time vessel commences loading;

(b) F.O.B. DESTINATION. The date and time vessel commences discharging;

(ii) FOR PIPELINE DELIVERIES. The date and time product commences to move past the specified f.o.b. point; and

(iii) FOR ALL OTHER TYPES OF DELIVERIES. The date product is received.

(c) ADJUSTMENTS. The prices payable under this contract shall be the award price increased or decreased by the amount, determined according to the following formula, that the reference price shall have increased or decreased, to and including the date of delivery.

(1) The amount of increase or decrease in the award price shall be based on the same number of cents, or fraction thereof, that the reference price increases or decreases per like unit of measure.

(2) The reference price with which the award price for the listed item is to fluctuate (and which is more fully defined in the Table below) is--

[ ] ( i) The low price published in .

(name of publication)

[ X ] (ii) The average of the prices published in Platts Jet Kero FOB Arab Gulf Cargo .

(name of publication)

[ ] (iii) The established price posted by .

(name of company)

(name of publication)

(3) COMMERCIAL. For price adjustments utilizing commercial publications such as Platts

Gasoil, etc., the reference price in effect on the date of delivery shall be that item’s reference price that is in effect for the dates in the Table below. If an effective date is not cited in a publication, then the date of publication shall apply. An increase or decrease in any reference price published in a trade price service or in a commercial journal shall apply only to deliveries made on or after the effective date of such trade price service or commercial journal. In the event of a holiday for which an effective date is not used, the latest effective price(s) prior to the effective date shall be used. NOTE: Platts Gasoil issues corrections to its published prices on a regular basis. Platts Gasoil posts corrections to its website (www.platts.com) for its subscribers. If a correction to a reference price is found on the Platts Gasoil website, all of the items that use that reference price will be corrected. DLA Energy will correct any other reference prices, as notice of the correction is received. DLA Energy will work with the pricing services to determine the appropriate price, whenever an offeror or contractor can show that the price referenced should be reviewed.

(4) NONCOMMERCIAL (NOTIFICATION). For price adjustments utilizing a reference price indicator other than commercial publications such as Platts Gasoil, the Contractor shall notify the Contracting Officer of any changes in the reference price in writing within 15 calendar days from the date thereof.

(i) INCREASES. Any increase in unit price as a result of an increase in reference price shall apply only to deliveries made on or after the date of receipt by the Contracting Officer of a written notification from the Contractor of such increase. However, the prices payable under this contract shall in no event exceed the Contractor’s posted or established selling price in effect on the date of delivery for the product supplied in the form of delivery made at the point of delivery. Also, no notification incorporating an increase in a contract unit price shall be executed pursuant to this contract provision until the increase has been verified by the Contracting Officer.

(ii) DECREASES. If the Contractor fails to notify the Contracting Officer of any decrease in the reference price, within the allotted 15 day period, such decrease shall apply to all deliveries made on or after the effective date of such decrease. However, if any overpayment is made to the Contractor as a result of the Contractor’s failure to give timely notice to the Contracting Officer of any decrease in the established price, the Contractor shall be charged interest on such overpayment from the date of the overpayment to the date of reimbursement by the Contractor for the overpayment in accordance with the Disputes paragraph of the CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS clause of this contract.

(5) Where the reference price is the Contractor’s established price (see (c)(2)(iii) above), the Contractor warrants that the product selected is one for which, except for modification required by the specifications of this contract, the Contractor has an established price. Such price is the net price after applying any applicable standard trade discounts offered by the Contractor for its catalog, list, or schedule price. The Contractor further warrants that, as of the current date, any differences between the unit prices of the line items identified in the Schedule and the Contractor's established price for like quantities of the nearest commercial equivalents of such contract items are due to compliance with contract specifications and to compliance with any requirements that this contract may contain for preservation, packaging, and packing beyond standard commercial practice.

(d) MODIFICATIONS. Any resultant price changes shall be provided via notification through contract modifications and/or postings to the DLA Energy web page at http://www.desc.dla.mil under the heading Vendor Resources and then Product Price Adjustments.

(e) FAILURE TO DELIVER. Notwithstanding any other conditions of this contract provision, no upward adjustment shall apply to product scheduled under the contract to be delivered before the effective date of the adjustment, unless the Contractor’s failure to deliver according to the delivery schedule results from causes beyond the Contractor’s control and without its fault or negligence, within the meaning of the Excusable Delays and Termination for Cause paragraphs of the CONTRACT TERMS AND CONDITONS – COMMERCIAL ITEMS clause of the this contract in which case the contract shall be amended to make an equitable extension of the delivery schedule.

(f) UPWARD CEILING ON ECONOMIC PRICE ADJUSTMENT. The Contractor agrees that the total increase in any contract unit price pursuant to these economic price adjustment provisions shall not exceed 473 percent of the award price, except as provided hereafter:

(1) If at any time the Contractor has reason to believe that within the near future a price adjustment under the conditions of this contract provision will be required that will exceed the current contract ceiling price for any item, the Contractor shall promptly notify the Contracting Officer in writing of the expected increase. The notification shall include a revised ceiling the Contractor believes is sufficient to permit completion of remaining contract performance, along with appropriate explanation and documentation as required by the Contracting Officer.

(2) If an actual increase in the reference price would raise a contract unit price for an item above the current ceiling, the Contractor shall have no obligation under this contract to fill pending or future orders for such item, as of the effective date of the increase, unless the Contracting Officer issues a contract modification to raise the ceiling. If the contract ceiling will not be raised, the Contracting Officer shall so promptly notify the Contractor in writing.

(g) REVISION OF REFERENCE PRICE INDICATOR. In the event—

(1) Any applicable reference price is discontinued or its method of derivation is altered substantially;

http://www.desc.dla.mil/

(2) The reference price is an average of published or posted prices, and any one price ceases to be published or posted;

(3) The reference price is published in a trade price service or commercial journal and such publication ceases to publish said reference price or changes its method of quoting prices; or

(4) The Contracting Officer determines that the reference price consistently and substantially failed to reflect market conditions— the parties shall mutually agree upon an appropriate and comparable substitute for determining the price adjustment described hereunder. The contract shall be modified to reflect such substitute effective on the date the indicator was discontinued, altered, or began to consistently and substantially fail to reflect market conditions. If the parties fail to agree on an appropriate substitute, the matter shall be resolved in accordance with the Disputes paragraph of the CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS clause of this contract.

(h) CONVERSION FACTORS. If this contract provision requires quantity conversion for economic price adjustment purposes, the conversion factors for applicable products, as specified in the CONVERSION FACTORS contract provision, apply unless otherwise specified in the Schedule.

(i) EXAMINATION OF RECORDS. The Contractor agrees that the Contracting Officer or designated representatives shall have the right to examine the Contractor’s books, records, documents, or other data the Contracting Officer deems necessary to verify Contractor adherence to the provisions of this contract provision.

(j) FINAL INVOICE. The Contractor shall include a statement on the final invoice that the amounts invoiced hereunder have applied all decreases required by this contract provision.

(k) TABLE.

I II III IV V VI VII

Name of If company - Reference Maximum company/ name of product; Method of price payable under publication If publication - delivery as of this contract (identify heading under applicable 1 NOV 2020 (includes any

Item No. by number which reference Location where to the (Exclude tax included (listed from (c)(2) price is published reference price reference all in the award items) above) and name of product is applicable price taxes) price)

0001 Platts Jet Kero FOB Arab Gulf Cargo

Turbine Fuel, Aviation, Jet A-1

(JA1)

Lebanon TTWP – Tank Truck w/ Pump & Meter

$0.954253 See Paragraph (f) above

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C16.09 TURBINE FUEL, AVIATION (JET A1) (DLA ENERGY OCT 2017)

NATIONAL STOCK

NUMBER

PRODUCT

NOMENCLATURE

DLA ENERGY

PRODUCT

CODE

9130-00-753-5026 Turbine Fuel, Aviation, Jet A-1 JA1

Supplies delivered under this contract shall conform to all Federal, State, and local environmental requirements applicable to the geographic location of the receiving activity on the date of delivery. This includes delivery of fuel and documentation in a manner consistent with any existing or after-imposed Title V (Clean Air Act) Permits. The list of such requirements contained in this contract is not intended to be a complete list, and the Contractor shall be responsible for determining the existence of all such requirements. Selected regional environmental requirements are highlighted in the SPECIFICATIONS (CONT’D) clause. In the event that a Federal, State, or local environmental requirement is more stringent than a fuel specification contained in this contract, the Contractor shall deliver product that complies with the more stringent fuel specification. Product that fails to meet the more stringent fuel specification will be considered to be a nonconforming supply.

Product(s) to be supplied shall fully meet the requirements of the applicable specification(s) as cited above. In the event that compliance with the more stringent fuel specification causes the contractor to incur additional costs, the contractor may request an equitable adjustment.

Product shall conform to the latest version of ASTM D1655: Standard Specification for Aviation Turbine Fuels with the following modifications. For European, Middle Eastern, and Asian Locations Only: product shall conform to the latest revision of Defence Standard 91-091.

(a) SPECIFICATION MODIFICATIONS

(1) Microseparometer (MSEP).

(i) The following MSEP ratings apply in the presence of the additives listed below. Values apply at point of manufacture:

Jet A-1 Additive MSEP Rating, min.

Fuel System Icing Inhibitor (FSII) 85 Corrosion Inhibitor/Lubricity Improver (CI/LI) 80

Fuel System Icing Inhibitor (FSII) and Corrosion Inhibitor/Lubricity Improver (CI/LI)

(b) ADDITIVES: Additives shall not be premixed with other additives before injection into the fuel.

(1) FUEL SYSTEM ICING INHIBITOR (FSII). When FSII is required by contract line item—

(i) The fuel shall contain 0.07 to 0.10 percent by volume FSII.

(ii) FSII shall be added to the fuel and shall be Diethylene Glycol Monomethyl Ether (DIEGME) conforming to ASTM D4171, Standard Specification for FSIIs, Type III or MIL-DTL-85470B, dated June 15, 1999 Inhibitor, Icing, Fuel System, High Flash, NATO Code Number S-1745.

(iii) When using the 20-ounce aerosol can to introduce FSII during over the wing refueling, determine the fuel quantity and calculate the amount of required additive. This additive shall be added gradually during filling to permit proper blending in the fuel. One can of aerosol additive will inhibit 180 gallons of fuel to 0.087 percent by volume. The use of aerosol FSII is not permitted for U.S. Navy aircraft refueling.

(2) CORROSION INHIBITOR/LUBRICITY IMPROVER (CI/LI). When CI/LI is required by contract line item the additive shall conform to the latest revision of MIL-PRF-25017H with amendment 1 dated August 4, 2011, and be listed in Qualified Products List (QPL)-25017. In order to obtain dosage data for QPL-25017 additives, log into ASSIST Online, access the Qualified Products Database (QPD), do a search for QPL number 25017, and click the MIL-PRF-25017 Category 1 link. The dosage information is located in the "source notes" for each qualified additive as minimum effective and maximum allowable concentrations in grams per cubic meter (g/m3).

(3) STATIC DISSIPATER ADDITIVE (SDA). When required by contract line item-

(i) SDA shall be added to the fuel and the conductivity limits of 50 to 600 picosiemens per meter (pS/m) at ambient temperature or 29.4oC (85oF), whichever is lower, unless otherwise directed by the procuring activity.

(4) METAL DEACTIVATOR ADDITIVE (MDA). MDA shall not be used unless the supplier has obtained written consent from the procuring activity and user.

(i) Product shall be homogeneously mixed. Until all aviation turbine fuel tanks are coated, it is acceptable to perform stratification of circulating tanks to…