RFP_Solicitation_47QSEA-23-R-0001_3-6-2023.pdf

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GSA Northeast and Caribbean Region

General Services Administration Northeast & Caribbean Supply and Acquisition Center Solicitation Number: 47QSEA-23-R-0001

CP-FSS-3 NOTICE REQUESTS FOR EXPLANATION OR INFORMATION

Oral or written requests for information regarding this solicitation should be directed to

GENERAL SERVICE ADMINISTRATION

Matthew Do Candace Grella Contract Specialist Contracting Officer General Services Administration General Services Administration Northeast & Caribbean Supply Northeast & Caribbean Supply and Acquisition Center and Acquisition Center Phone: 817-791-8293 Phone: 347-852-1038 Email: matthew.do@gsa.gov Email: candace.grella@gsa.gov

IMPORTANT: DO NOT ADDRESS PROPOSALS, MODIFICATIONS OR WITHDRAWALS

TO THE ABOVE ADDRESS. THE ADDRESS DESIGNATED FOR RECEIPT OF

PROPOSALS IS CONTAINED ELSEWHERE IN THIS SOLICITATION.

mailto:matthew.do@gsa.gov mailto:candace.grella@gsa.gov

1. Introduction: This document is a Request for Proposal (RFP) in order to award an Open Market Indefinite-Delivery Indefinite-Quantity Contract (IDIQ) in accordance with FAR Part 16.5. Please submit proposals via email to Contract Specialist, Matthew Do, matthew.do@gsa.gov and cc Contracting Officer, Candace Grella, candace.grella@gsa.gov .

Terms and conditions of this Indefinite-Delivery Indefinite-Quantity Contract have been specified within the terms and conditions of this document.

Attachments to this solicitation are as follows:

● Attachment A: MIL-STD-129R and FED-STD 123H

● Attachment B: FEDERAL ACQUISITION SERVICE (FAS) DISTRIBUTION

OPERATIONS contractor ADVISORY SERVICE THE SHIPPING LABEL FOR

GLOBAL SUPPLY ORDERS

● Attachment C: Frustrated Freight Cheat Sheet

● Attachment D: EDI contractor Portal contract requirements.

Separately attached:

● Attachment E: Government’s Item Purchase Descriptions (IPDs)

● Attachment F: Contractor Proposal Price Sheet

● Attachment G: Contractor Self- Certification for MIL-STD129R

● Attachment H: 889 Representations

Facsimile is not an acceptable method of receiving orders. Prior to fulfilling orders, contractors will need to have access to either contractor Portal and/or EDI. To facilitate the transition to EDI or contractor Portal, the government will allow contractors to choose either contractor Portal and/or EDI for conducting business transactions with GSA. (Please see Attachment D entitled EDI contractor Portal Contract Requirements)

The government anticipates an award of a Firm-Fixed price with an Economic Price Adjustment resulting from this solicitation awarded on an NSN-by-NSN basis. proposals will be evaluated on a criteria of Lowest Price Technically Acceptable (LPTA) basis. Past performance will be reviewed as an element of responsibility. Pricing is FOB Destination for destinations throughout the United States. The awardee will receive various notices to deliver throughout the year as supplies are needed for direct delivery to GSA customers within the Continental United States (CONUS) and outside the Continental United States (OCONUS). All OCONUS orders will go to stateside consolidation point addresses and are FOB Destination. Please propose a price for CONUS FOB Destination.

mailto:matthew.do@gsa.gov mailto:candace.grella@gsa.go

MINIMUM CONTRACT GUARANTEE AND MAXIMUM CONTRACT CEILING

(a) Minimum. The minimum guaranteed award amount for this IDIQ contract is $1,000 dollars per Master Contract for the full term of the Master Contract. The exercise of the option period does not reestablish a minimum guaranteed award amount.

1.1. There is no Minimum order dollar value per individual order (minimum order is a quantity of 1 unit) and the Maximum order dollar value per individual order is $249,999.99.

1.2. The commodities being procured are 265 Packaging and Packing Bulk Materials National Stock Numbers. The minimum number of NSNs that will be awarded is one. Forecasted quantities are not guaranteed and are based on the purchase order history and expected customer demand that is currently purchasing outside GSA FSC Channels.

1.3. Price/Quantity Tiers: FOB Destination Pricing, two tiers. This RFP has tiered pricing, contractors are REQUIRED to propose all tiers and option periods. Contractors do NOT have to propose all the NSNs to be considered for the award.

1.4. Proposals shall be submitted via email to Contract Specialist, Matthew Do, Matthew.

Do@gsa.gov and cc Contracting Officer, Candace Grella, Candace.Grella@gsa.gov and subject of the email MUST be labeled as “47QSEA- 23-R-0001 Proposal”.

Proposals MUST include the include the following in their proposal to be responsive:

• Attachment F: Contractor Proposal Price Sheet (excel spreadsheet). Prices MUST be submitted in this format. In the “Summary Proposal” tab, Contractors MUST Provide COO, Proposed PN, MAS pricing (If applicable) and Commercial Prices (Columns “G-J”). Contractors MUST Insert Proposed Prices in Columns (M-V columns) in the Contractor Proposal Price Sheet for any item proposed.

• Attachment G: Contractor Self- Certification for MIL-STD129R (signed and dated by contractor)

• Technical Specifications for each proposed item in pdf format. Each specification MUST be labeled in accordance with the proposed corresponding NSN. Technical specifications MUST include the dimensions, unit of issue, bundle count if applicable and any other applicable salient characteristics outlined in the NSN’s IPD and Box Certification Stamp.

• Attachment H: 889 Representations are to be signed and marked accordingly-check yes or no)

Begin Regulation

52.219-1 Small Business Program Representations.

The North American Industry Classification System (NAICS) code for this acquisition is

322211.

The small business size standard is 1250.

The small business size standard for a concern which submits a proposal in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

A-FSS-31 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (OCT 1988)

The clause entitled "Notice of Total Small Business Set-Aside," applies to the following items in this solicitation: *47QSEA-23-R-0001*.

Period of Performance:

2.1 The period of performance of this IDIQ is a one (1) year base period with four one (1) year option periods. Inclusive of all options if exercised.

GSAM 552.217-71 Notice Regarding Options

The General Services Administration (GSA) has included an option to extend the term of the contract in order to demonstrate the value it places on quality performance by providing a mechanism for continuing a contractual relationship with a successful Offeror that performs at a level which meets or exceeds GSA’s quality performance expectations as communicated to the Contractor, in writing, by the Contracting Officer or designated representative. When deciding whether to exercise the option, the Contracting Officer will consider the quality of the Contractor’s past performance under this contract in accordance with 48 CFR 517.207.

FAR 52.217-9 (Mar 2000) Option to Extend the Term of the Contract

The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months (5 years).

● Option pricing will be reviewed in order to ensure that it is still fair and reasonable. Any price increases are also reviewed to ensure that they are in line with price increases to commercial customers and are competitive with other sources of supply.

FAR 52.216-2 Economic Price Adjustment—Standard Supplies (Nov 2021)

Requested price increases shall not exceed 10% of the aggregate cost of each individual NSN. Awarded items are not subject to an economic price increase during the first twelve

(12) months of contract performance and no more than one (1) increase may be requested during any twelve (12) month period thereafter.

(End of clause)

3. Evaluation Factors:

Following solicitation on SAM.gov, this RFP will be awarded to the Lowest Price Technically Acceptable (LPTA) on an NSN-by-NSN basis. Technical specifications include compliance with Item Purchase Description (IPD), delivery schedule, and markings outlined in this solicitation and ability to onboard into EDI or contractor Portal upon award. Also, contractors must be EDI capable and/or onboarded to contractor Portal. Contractors are required to propose prices for ALL TIERS and option periods. Failure to propose any Tier and/or option period (within the row/NSN) will result in the contractor's proposal for that NSN being deemed non-Responsive. All awarded part numbers will be reviewed by the Northeast & Caribbean Supply and Acquisition Center’s Technical Services Branch prior to awarding to ensure that proposed items are Trade Agreement Act (TAA) compliant and match the IPDs. See attachments for IPDs/ NSNs included in this RFP.

A responsibility determination will also be made for the proposed awardee prior to award.

The determination includes a review of FAPIIS, EPLS, SAM, GSA report cards and a review of the proposed awardee’s past performance.

3.1 Price Evaluation

Upon receipt of all proposals, the government will sort the proposals based on lowest price cumulative value (total cost of all tiers/options) per NSN and award will be made to the Lowest Price Technically Acceptable contractor on an NSN-by-NSN basis that is determined to be technically acceptable by the Northeast & Caribbean Supply and http://www.ebuy.gsa.gov/

Acquisition Center’s Technical Services Branch. For purposes of price evaluation, GSA will calculate the estimated total value for each proposed NSN by using the proposed pricing for the base period and each option period multiplied by the estimated annual volume of each NSN listed in the proposal sheet.

Non-certified cost and/or pricing data may be requested for this evaluation but is not required. If only one proposal is received, other than cost and pricing data may be requested.

3.2 Technical Evaluation

The following rating criteria will be considered to determine technical capability:

1. The contractor’s proposed products will be reviewed by the Northeast & Caribbean Supply and Acquisition Center’s Technical Services Branch to verify that they meet all requirements of the Government’s IPD.

3.3 Delivery

1. Delivery is required within 21 calendar days ARO (After receipt of Order) for GSA customers within the continental United States (CONUS) and to GSA CONUS consolidation points for customers outside of the continental United States (OCONUS).

2. Overseas Shipments & Export Consideration (OCONUS):

Orders for overseas activities will be mailed to an APO/FPO address or shipped to a designated state-side location identified on the notices to deliver. Items ordered by Government customers from overseas locations are often routed through military freight processing centers and transportation channels. Special procedures relate to the recognition, packing, labeling, marking, and routing of such shipments. The contractor will be expected to book shipments in DOD’s air clearance and surface manifesting systems (GSA will arrange training as necessary). Personnel performing these tasks must undergo a National Agency Check and Inquiries (NACI) investigation.

Until necessary training can be provided, GSA intends that initially all undeliverable orders for overseas shipment will be routed through a GSA Distribution Center for export marking, packaging and shipment to a military freight processing center. This will be “phased out” once the contractor is able to export directly into the once training and adequate transition time has been provided. contractors shall ship directly to an overseas address if a Government customer has a WorldWide Express account number.

For export orders over 800 cubic feet or 10,000 pounds the contractor will contact the designated GSA POC to be identified after award to arrange seavan booking. Packaging for shipments to overseas locations (i.e. where final consignee is OCONUS) must be suitable for export shipping without requiring additional preservation, or packing/packaging.

FAR 52.252-1 Solicitation Provision Incorporated by Reference

FAR 52.212-1 Instructions to Offerors- Commercial Items FAR 52.212-3 Offerors Representations and Certifications FAR 52.216-27 Single or Multiple Awards FAR 52.219-6 Notice of Total Small Business Set-Aside FAR 52.204-7 System for Award Management FAR 52.217-5 Evaluation of Options.

GSAM 552.217-70 Evaluation of Options.

Addendum: FAR 52.212-1 Instructions to Offerors-Commercial Items The clause 52.212-1 Instructions to Offerors-Commercial Items is tailored in paragraph (b), to replace the entries showing “SF-1449” references with [contractor proposal submittal sheet] and paragraph (h) “Multiple Awards” is replaced with Single Award Agreement.

FAR 52.252-2 Clauses Incorporated by Reference

FAR/GSAM Clause Title GSAM 552.211-73 Marking GSAM 552.232-78 Payment Information GSAM 552.211-77 Packing List (1996)

FAR 52.216-2 Economic Price Adjustments

GSAM 552.211-75 Preservation, Packaging and Packing GSAM 552.232-78 Payment Information FAR 52.204-6 System for Award FAR 52.247-34 FOB Destination FAR 52.203-5 Covenant Against Contingent Fees FAR 52.203-17 Contractor Whistleblower Rights and

Requirements to Inform FAR 52.204-13 System for Award Management Maintenance FAR 52.204-19 Incorporation by Reference of Representations and

Certification FAR 552.216-75 Transactional Data Reporting

FAR 52.222-20 Contracts for Materials, Supplies, Articles, and Equipment Exceeding $15,000.

FAR 52.233-3 Protest After Award FAR 52.212-4 Contract Terms and Conditions - Commercial Items

FAR 52.212-2 Evaluation-Commercial Items (Nov 2021)

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable (LPTA).

Technical and past performance, when combined, are considered but not weighted.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

FAR 52.233-2 Service of Protest (Sept 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from One World Trade Center, New York, New York 10007.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

552.216-73 Ordering Information (Alternate 1) (Sep 1999)

(a) In accordance with the Placement of Orders clause of this solicitation, the offeror elects to receive orders placed by GSA’s Federal Acquisition Service (FAS) by either facsimile transmission or computer-to-computer Electronic Data Interchange (EDI).

Facsimile is not an acceptable method of receiving orders. Prior to fulfilling orders, contractors will need to have access to either contractor Portal or EDI

(b) An offeror electing to receive computer-to-computer EDI is requested to indicate below the name, address, and telephone number of the representative to be contacted regarding establishment of an EDI interface.

contractors will need to have access to either contractor Portal or EDI.

(c) An offeror electing to receive orders by facsimile transmission is requested to indicate below the telephone number(s) for facsimile transmission equipment where orders should be forwarded.

contractors will need to have access to either contractor Portal or EDI.

(d) Offerors marketing through dealers are requested to indicate below whether those dealers will be participating in the proposed contract.

YES NO X

If “yes” is checked, ordering information to be inserted above shall reflect that in addition to offeror’s name, address, and facsimile transmission telephone number, orders can be addressed to the offeror’s name, c/o nearest local dealer. In this event, two copies of a list of participating dealers shall accompany this offer, and shall also be included in Contractor’s Federal Supply Schedule pricelist.

FAR 52.216-18 Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued during the Master Contract Ordering Period as outlined in 2. Period of Performance.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract.

In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the

Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

FAR 52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $249,999.99 ;

(2) Any order for a combination of items in excess of $249,999.99; or

(3) A series of orders from the same ordering office within 1 day that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 day after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

FAR 52.216-22 Indefinite Quantity [(Mar 2022) (DEVIATION)]

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule. The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the

Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after 5 years following the expiration of the Master Contract ordering period.

552.216-72 Placement of Orders (ALTERNATE 1) (Aug2010)

(a) All delivery orders (orders) under this contract will be placed by the General Services Administration’s Federal Acquisition Service (FAS). The Contractor is not authorized to accept orders from any other agency. Violation of this restriction may result in termination of the contract pursuant to the default clause of this contract.

(b) All orders shall be placed by Electronic Data Interchange (EDI) using the American

National Standards Institute (ANSI) X12 Standard for Electronic Data Interchange (EDI) format.

(c) If the Contractor agrees, transmission will be computer-to-computer EDI. If computer-to-computer EDI is not possible, FAS will use an alternative EDI method allowing the Contractor to receive orders by facsimile transmission.

(d) When computer-to-computer EDI procedures will be used to place orders, the Contractor shall enter into a Trading Partner Agreement (TPA) with FAS in order to ensure mutual understanding by the parties of certain electronic transaction conventions and to recognize the rights and responsibilities of the parties as they apply to this method of placing orders. The TPA must identify, among other things, the third party provider(s) through which electronic orders are placed, the transaction sets used, security procedures, and guidelines for implementation.

(e) The Contractor shall be responsible for providing its own hardware and software necessary to transmit and receive data electronically. Additionally, each party to the TPA shall be responsible for the costs associated with its use of third party provider services.

(f) Nothing in the TPA will invalidate any part of this contract between the Contractor and the

General Services Administration. All terms and conditions of this contract that otherwise would be applicable to a mailed order shall apply to the electronic order.

(g) The basic content and format of the TPA will be provided by: General Services

Administration, Office of the Chief Information Officer (I). Contact information can be found at:

http://www.gsa.gov/portal/category/21404.

GSAM 552.242-70 Status Reports of Orders and Shipments (Feb 2009)

The Contractor shall furnish to the Procuring Contracting Officer (PCO) a report covering orders received and shipments made during each calendar month of contract performance. The information required by the Government shall be reported on GSA Form 1678, Status Report of Orders and Shipments, in accordance with instructions on the form. The information required by the GSA Form 1678 may also be submitted in an automated printout form if authorized by the PCO. Alternatively, the required information may be reported by electronic data interchange using ANSI standards. For further information, contact GSA’S Region 2 Global Supply Center, Acquisition Division (QSDJAA) or the points of contact listed in section 1.1. Reports shall be forwarded to the PCO no later than the seventh workday of the succeeding month.

A copy of GSA Form 1678 will be forwarded to the Contractor with the contract. Additional copies of the form, if needed, may be reproduced by the Contractor.

4. Charges for Marking and Labeling

If contractors are noncompliant with clause 552.211-73 Marking, and all other contract clauses addressing marking, labeling, and packaging, the Contractor may be charged for incorrect packaging or marking.

If supplies shipped are not packaged, packed, and marked in accordance with contract http://www.gsa.gov/portal/category/21404 requirements, the Government has the right, without prior notice to the Contractor, to perform the required repackaging/repacking/ remarking, by contract or otherwise, and charge the Contractor therefore at the following rates:

First Hour-$150.00 Each Additional Hour -$70.00

A minimum of 2 hours is required for each incident, making the minimum charge for re- marking is $220.00

The Contractor may also be charged for material costs, if incurred. This right is not exclusive, and is in addition to other rights or remedies provided for in this contract. The rate in the above clause shall be determined and may be periodically updated by the Commissioner, Federal Acquisition Service, or a designee. Charges, shall be applicable to the following:

o contractor non-compliance with 552.211-73 or for any contractor actions leading to non-• compliance with proper "Marking and Labeling.

o Repeated or continual frustrated freight of the contractor shipments. Once a contractor has been notified, if frustrated freight continues to occur, a minimum of $220 per instance shall apply. The Government reserves the right to increase this amount at any time in the future with 30 days' notice.'' o For more information on frustrated freight and how to avoid it, see Attachment C- Cheat Sheet: Tips to Avoid Frustrated Freight

NOTE: For instructions/assistance with proper Packaging, Labeling, and Marking, please visit httpS://VSC.GSA.gov/MarkingLabelingPackaging/ or see Attachment B, below.

4.1 The successful proposal(s) will be provided with a guide to avoiding

Frustrated Freight and Standard Operating Procedures for the contractor Supplier Network after award.

4.2 The successful proposal(s) will be required to provide examples of proper labels to the contracting officer before being approved to begin shipping.

5. Ordering Procedures

Orders will be sent through Electronic Data Interchange (EDI) or contractor Portal.

Facsimile is not an acceptable method of receiving orders. If the successful awardee(s) is not currently receiving orders via EDI or contractor Portal, the awardee will need to be onboarded into either of the aforementioned systems prior to receiving orders. Please refer to the attachment entitled Attachment C for Instructions on EDI and https://vsc.gsa.gov/MarkingLabelingPackaging/ contractor Portal for more information on EDI contractor Portal requirements.

5.1 Order Status and Delivery

● GSA must have an established integrated process to enhance customer service, measure performance, and have visibility across supply chain activities. the contractor must provide proof of delivery, order tracking information and delivery confirmation status (shipping, tracking and returns) for multiple carriers via a secure internet environment (HTML, XML). This would include seamless access to shipping functionality, from the time of order entry to time of delivery with integration into EDI. At a minimum, this must include translation of event data from shippers, event monitoring (with expected and actual transit times), and alert notification.

5.2 Order Items and Pricing

1. The fixed prices are not subject to modification during the first 12 months of this

INDEFINITE-DELIVERY INDEFINITE-QUANTITY Contract resulting from this RFP.

2. The discount pricing relationship between commercial prices and current Direct

Delivery INDEFINITE-DELIVERY INDEFINITE-QUANTITY Contract prices at the time of establishment shall remain the same throughout the life of the INDEFINITE-DELIVERY INDEFINITE-QUANTITY Contract.

6. Export Procedures:

6.1 Shipments to GSA DOD overseas customers are shipped using the Defense Transportation System (DTS). Shipments to federal civilian agencies are shipped via the GBL (Government Bill of Lading) method.

6.2 Shipments must be marked in accordance with FED-STD 123H for civilian agencies and MIL- STD 129R for military and Department of Defense Agencies as per GSAM 552.211-

73. . Marking requirements can be found at: https://vsc.gsa.gov/Marking Labeling Packaging

6.3 See Attachment B below for additional Marking, Labeling and Packaging Requirements for GSA/ FAS Export Shipments.

6.4 Routing Instructions:

contractor will comply with routing instructions contained in item 10. SHIP TO/REQUIRED MARKING of the GSA notices to deliver, GSA Form 3186, or EDI/XML. When directed, contractors must register with the GSA VANS (Value Added Network System) program management office for electronic transmission of notices to deliver information from GSA to the contractor and for contractor transmission of requests https://vsc.gsa.gov/Marking for shipping instructions to a GSA regional transportation office. The appropriate GSA transportation office will determine the method and mode of shipment. contractors will comply with the instructions from the GSA regional transportation office. contractors are subject to payment of any charges or penalties over what would have been charged had the contractor followed the instructions from the GSA regional transportation office.

General Routing Determination:

A Container-Load (CL) shipment is defined as a shipment that is 800 cft in volume or greater and/or 10,000 lbs or greater in weight, or any shipment which will occupy at least half of a standard 20’ dry seavan, when the volume and weight of the container contents are evenly distributed over the floor of the container (for export purposes a seavan is referred to as a “container”).

DoD DTS export shipments to DoD consignees:

Shipping instructions for surface export LCL (Less-than container-Load) shipments will be provided in block 10 of the GSA notice to deliver. Routing information for export air and export Container Load (CL) shipments, and shipments consigned to US Navy vessels, will be provided by a GSA regional transportation office. contractors will be directed to move LCL surface (water) shipments to a DOD containerization and consolidation point (CCP). The GSA regional transportation office will obtain instructions from the Navy for LCL shipments to Navy vessels, and pass these on to the contractor.

Civilian agency export shipments:

Civilian agency export CL and LCL shipments will be routed and shipped via the GBL method.

6.5 Contractor Shipping Responsibilities:

contractors will not ship a CL shipment to a depot. CL shipments shipped to a depot will be refused and diverted to a temporary safe haven or will be booked directly to a vessel and will be delivered to a water port. contractors shipping CL shipments to depots in violation of this rule will be responsible for reshipment charges or any charges over what it would have taken to ship the shipment had the GSA regional office routed the shipment.

6.6 FOB Destination shipments:

FOB Destination CL shipments will be booked directly to a vessel and will be routed to a CONUS (Continental United States) seaport port or, in the case of shipments to Canada and areas south of CONUS, to the point at or near the border at which the shipment will exit the CONUS. In the case of Navy shipments to vessels the contractor will be directed to deliver CL or LCL shipments to a designated receipt point.

6.7 Source Loading and/or Container Stuffing:

Container stuffing is the loading or placing of items into a seavan for export shipment.

Source loading is the stuffing of a container at a contractor’s inland facility. Source loading minimizes the exposure of a shipment to damage through second handling. Source loading maintains contractor liability for damages/shortage to the container contents provided there is no external evidence of damage to the container, the seal is unbroken, or there is a damage report from a carrier that handled the container. Source loading is the express policy of GSA. Transportation and related FOB Destination charges are the contractor’s responsibility and contractors are responsible for all charges to port in gate (delivery of and transit through the port gate to ocean carriers’ port terminals).

Transportation and related charges after port in gate are the responsibility of the overseas customer. Source loading provides stuffing of containers at contractors’ facilities at contractors’ expense and eliminates unnecessary costs to the customer consignee. Stuffing charges are not to be passed on to the customer unless the contractor can prove that a monetary benefit will accrue to the government/customer.

6.8 Rollovers and Advances:

GSA CL surface export shipments are booked directly to a vessel. Booking is the reservation of container space aboard a vessel. A Rollover (“roll”) is the rebooking of a shipment from a vessel to which it was booked to an earlier vessel sailing. contractor is responsible for notifying the GSA regional transportation office NLT 48 hours prior to the vessel cutoff date of any requirement to advance or roll a booking. contractors are subject to $250.00 in liquidated damages for failing to notify the GSA regional transportation office of a need to advance or roll a shipment within 24 hours of the vessel/gate cutoff.

6.9 Shipping and customs documents:

Upon booking the GSA regional transportation office will furnish the contractor shipping and customs documents. contractor will comply with instructions contained therein.

6.10 Special instructions for CENTCOM consigned containers:

Seavan(s) consigned to the Central Command (CENTCOM) area of operations (Afghanistan, Kuwait, Iraq, Qatar, etc.) are required to be fitted with a Radio Frequency Identification (RFID) tag and 72” cable seals and 1/4” bolt seals. Cable and bolt seals must be provided by the contractor, however RFID tags will be provided by GSA. It is imperative that as the container(s) is/are loaded (or as soon as possible thereafter) required information in the SHIPPING INSTRUCTIONS (DRAFT) is provided to the GSA regional transportation office. Once the GSA regional transportation office receives the required information they will prepare Radio Frequency Identification (RFID) tag(s), custom forms, and the final Sis, (Shipping Instructions) for each container. These will be FedEx to contractors before noon next day delivery. Each tag and its documents are unique to that one container, and may not be switched or substituted. Seavan(s) must remain overnight until the RFID tag(s), etc., arrive, therefore when the transportation company calls to deliver the sea van, contractors must alert them that the seavans will be a “Drop & Pick”.

7. Packing, Marking, Labeling and Documentation:

7.1 Packing: Packing shall be in accordance with commercial packing requirements.

7.2 Packaging:

Packaging shall be in accordance with the latest edition of ASTM D 3951-98, “Standard Practice for Commercial Packaging” available at www.ASTM.org.

7.3 Marking/Labeling:

• All unit, intermediate, transport packages and unit loads shall be marked for delivery to Civilian Agencies in accordance with commercial standards. (See attachment A. for a list of data elements required.) An example of a commercial shipping label is included in attachment X.

• All unit, intermediate, transport packages and unit loads shall be marked and labeled for delivery into a GSA distribution facility in accordance with FEDSTD- 123.

• All unit, intermediate, transport packages and unit loads shall be marked and labeled for delivery to military activities, including all orders destined for OCONUS, in accordance with the latest version of MIL-STD-129, “Military Marking for Shipment and Storage”.

• MIL-STD-129 requires that a Military Shipping Label (MSL) be affixed to the outside of the shipping container. The label includes requisition number (REQN), priority code (PRI), project code (PRO J), required delivery date (RDD), transportation control number (TCN), etc.. The required data shall be preceded by the abbreviation shown herein. The GSA Contracting Officer must approve any deviation to this label. An example of an MSL is included in attachment X.

• Labels attached to boxes that will be shipped OCONUS shall be a water-resistant grade of paper, and be protected with a clear coating that will not interfere with scanning and reading printed information.

• “Latest version” of FED-STD-123 and MIL-STD-129 is defined as the version in effect on the date of bid submittal. Federal Standards and Military http://www.astm.org/

Standards can be accessed on-line via the http://assist.daps.dla.mil/quicksearch.

7.4 DOCUMENTATION:

The contractor shall produce one of two different types of shipping documentation:

commercial and FEDSTRIP/MILSTRIP.

• Commercial documentation requirements. A shipping document

(packing list) will be produced and provided for all packages for orders designated as commercial. The commercial shipping document will list all items included in the package or box.

• FEDSTRIP/MILSTRIP documentation will be required for all

OCONUS shipments. A DD Form 1348 will be provided with these orders.

7.4.1 Commercial Documentation Requirement:

● A shipping document (packing list) will be produced and provided for all packages for orders designated as commercial. The commercial shipping document will list all items included in the package or box.

● Attachment 2 is a copy of a commercial shipping document with representative variable data. All variable data will be either transmitted to the contractor on the EDI 850 Notice to Deliver or derived from the contractor’s internal cataloging/product information. The commercial shipping document will be furnished with each shipment. In a one-package shipment the commercial shipment document shall be affixed to the exterior of the package using an adhesive, packing list envelope. Multi- package shipments will be clearly labeled in a manner to reference the commercial shipping document, which shall be affixed to the lead carton. For “multi-packs” (boxes containing more than one type of product) a copy of the commercial documentation shall additionally be included in the box clearly identifying box contents.

8. System Interface and Integration Electronic Data Interchange (EDI) and contractor Portal (VP)

Facsimile is not an acceptable method of receiving orders. If the successful awardee(s) is not currently receiving orders via EDI or contractor Portal, the awardee will need to be onboarded into either of the aforementioned systems. Please refer to the attachment entitled Attachment D for Instructions on EDI and contractor Portal.

Said contractor must be able to conduct business utilizing a standardized electronic http://assist.daps.dla.mil/quicksearch method (either EDI or contractor portal). All transactions will be submitted to and received by the prime contractor only. Under this TC, GSA will not conduct electronic transactions with the prime contractor’s subcontractors or dealers.

Figure 1 (Commercial Packing List) The Commercial Packing List data elements:

Order Level Data:

1. GSA Logo (this is not a requirement)

2. Return address:

● GSA Global Supply

● C/O contractor Name

3. For customer service, call 1-800-525-8027 and select option 2 Customer order number (8 – 10 numeric; number is returned on the 856 transaction set)

4. Document or Requisition Number (14 A/N; returned on the 856 transaction set)

5. Printed Date (format: MM/DD/YYYY)

6. Activity Address code (six A/N; place after Ship To title)

7. Ship To Address:

● Address 1 (35 A/N; all 35 required to be visible)

● Address 2 (35 A/N; all 35 required to be visible)

● Address 3 (35 A/N; all 35 required to be visible)

● City, State, and Zip Code (35 A/N; all 35 required to be visible)

8. Marketing Message (120 A/N; all 120 must be visible, may be blank; bottom of packing slip)

9. Agency Internal code (six A/N; may be blank)

10. Priority code (PRI) (two A/N; default to 06 if blank)

● If this data is passed by the 850, provide it in the packing list.

11. Project Code (PRJ) (three A/N; may be blank)

● If this data is passed by the 850, provide it in the packing list.

12. Required Delivery Date (RDD) (three A/N; may be blank)

● If this data is passed by the 850, provide it in the packing list.

13. Transportation Control Number (TCN) (17 A/N; may be blank)

● The TCN is optional for domestic orders.

14. Mark-for Data (two lines of 45; all 45, per line, required to be visible)

Line level data:

A. Part Number

B. Description C. Quantity Shipped and backordered D. Unit of Issue E. Extended Weight F. Unit Selling Price G. Extended Price H. Extended Order Total

1. Document or Requisition Number

Figure 2 (DD Form 1348)

Issue Release/Receipt Document (DD Form 1348) Packing List (Fig. 2)

Data Elements (DoD Usage):

● Data Identifier Format (ANSI Standard)

● Document Number

Includes Suffix Code when applicable

● National/NATO Stock Number (NSN) or Stock Identification Elements

May reflect NSN, CAGE Code/part number, FSC, etc., as applicable. May also include associated coding, e.g., Type of Pack, USN Special Material Identification Code (SMIC) or USAF Materiel Management Aggregation Code (MMAC)

● Quantity and Unit of Issue Do not include leading zeros

● Routing Identifier Code

● Condition Code

● Unit Price

Configured as 5-digit whole dollars, decimal, and 2-digit cents followed by "USD" indicating U.S. dollars. Do not include leading blanks.

● National Motor Freight Classification Commodity Number

● Data Identifier Format (ANSI Free Text)

● Project Code

● DoD Distribution Code Three-position field must reflect blanks as applicable. Blanks may be located in any position.

● Consignee DoDAAC Reflects ship-to DoDAAC (Block 3)

● Nomenclature

● Required Delivery Date (RDD)

May reflect RDD in DDD format or special codes, e.g., expedited shipment and handling (Code 999), Not Mission Capable Supply (NMCS) (Code N_J, etc.

● Requisition Priority Designator (PD)

● Partial Shipment Indicator

● Supplementary Address

Derived from rp 45-50 of the requisition

Figure 3(Commercial Shipping Label)

Commercial Shipping Label (Fig. 3)

Data Elements:

The dimensions of a commercial shipping label are approximately 4 inches by 6 inches.

The size may vary: one GSA version at 5-1/2 inches by 8 inches allows the incorporation of warehouse processing barcodes.

The following are the data elements that should be included on a commercial shipping label:

" TCN. The Transportation Control Number is a 17 character data element assigned to control and manage every shipment unit throughout the transportation pipeline. The TCN for each shipment is unique and not duplicated. It is critical for forwarding shipments overseas. Data from the 850.

17 digit 3 of 9 barcode, Human Readable Interpretation [HRI] above or below the barcode; above preferred. If contractor splits the order into 2 or more shipments, position 16 is incremented starting at "A" (excluding "1" and "0" if:

-An order of two or more boxes and the boxes are shipped on different days. - An order is filled from more than one physical location.

" FROM. Agreed name for distribution point, (for example, GSA Hardware Distribution Center, etc), followed by actual address and phone number.

GSA logo required on the logo or nearby

" DATE. Julian date shipped.

" RDD. Required Delivery Date. From 850.

" POSTAGE DATA. Optional area for placing permit or mail manifesting data.

" SHIP TO/POE. For domestic customers, this may contain the clear-text address of a consolidated receiving activity, or may be blank. For export orders, the 850 will provide the address of the port or containerization activity, which should be suppressed in the event of mail shipment.

" PIECE or PIECES. Zero-filled 5 digit 3 of 9 barcode of the piece number in the shipment of the particular piece to which this label is attached. HRI of piece number is followed by "OF" and number of pieces in this shipment.

" PROJECT Code. Project Code, as furnished in the 850.

" FMS CASE. Last 3 positions of supplemental address code on 850 when 850 requisition number begins with B, D, P, or T.

" TRANSP PRIORITY, TP, or PRIORITY. Transportation Priority.

Derived from 850 Priority and RDD, as explained previously.

" POD. Port of Debarkation. Furnished on the 850.

" ULTIMATE CONSIGNEE or MARK FOR. Clear text address of customer receiving the goods; furnished in the 850. Block also contains 6 digit, 3 of 9 barcode of customer's Activity Address Code, also furnished in 850.

This may be

• TCMD/SUPPLY INFO. PDF 417 barcode of select transportation data elements, some of which are furnished on the 850, and some of which must be derived by the contractor. Also contains select supply data, all of which will be furnished on the 850 with the possible exception of quantity actually shipped, which will be provided by the contractor.

All other fields shown on the sample are optional, and the fields themselves may be omitted.

Military Shipping Label (Fig. 4) Data Elements:

The Military Shipping Label (MSL) contains information on the specific customer location.

Unless specifically exempted in the contract, all shippers will apply address marking using a bar coded MSL. This includes shipments to domestic and overseas destinations. The MSL shall contain the following:

" T C N

" Transportation Account Code (TAC)

" Consignor address

" Type of Service/Postage

" Ship to/POE

" Transportation Priority

" Project Code

" Ultimate Consignee/mark for address

" Weight (lbs)

" Required Delivery Date (RDD)

" Cube (ft)

" Piece Number

ADDITIONAL APPLICABLE CLAUSES

D-FSS-462 MAXIMUM WEIGHT PER SHIPPING CONTAINER

(MAY 1995)

In no instance shall the weight of a shipping container and its contents exceed 23 kilograms (51 pounds), except when caused by (1) the weight of a single item within the shipping container, (2) a prescribed quantity per pack for an item per shipping container, or (3) a definiteweight limitation set forth in the purchasedescription.

E-F FSS-522 INSPECTION AT DESTINATION (MAR 1996)

(a) Inspection by the Government. It is anticipated that the supplies purchased under this contract will be inspected at destination by the Government to ensureconformance with technical requirements as specifiedherein.

(b) Responsibility for Rejected Supplies. If, after due noticeof rejection, the Contractorfails to remove or provideinstructionsfor the removal of rejectedsuppliespursuant to the Contracting Officer'sinstructions, the Contractorshall be liableforallcostsincurred by the Governmentin taking such measures as are expedient to avoidunnecessaryloss to the Contractor. In addition to any otherremedieswhichmay be availableunderthis contract; the suppliesmay be storedforthe Contractor'saccount or sold to thehighestbidder on the openmarketandthe proceedsappliedagainstthe accumulatedstorageandothercosts, includingthe cost of the sale.

(c) Additional Costs for Inspection and Testing. When prior rejection makes re-inspection or retesting necessary, the following charges are applicable. When inspection or testing is performed by or under the direction of GSA, charges will be at the rate of $22.00 per man- hour or fraction thereof if the inspection is at a GSA distribution center; $26.00 per man- hour or fraction thereof, plus travel-costs incurred, if the inspection is at another location; and $26.00 per man-hour or fraction thereof for laboratory testing, except that when a testing facility other than a GSA laboratory performs all or part of the required tests, the Contractor shall be assessed the actual cost incurred by the Government as a result of testing at such facility. When inspection is performed by or under the direction of any agency other than GSA, the charges indicated above may be used, or the agency may assess the actual cost of performing the inspection and testing.

G-FSS-908 PLACEMENT OF ORDERS IF CONTRACTOR FAILS

TO PERFORM (JUN 1996)

(a) Timely delivery in accordance with the terms and conditions of this contract is essential to the accomplishment of the mission of the General Services Administration and the agencies it supports.

(b) GSA maydeferthe placement of Purchase Ordersagainstthiscontract at any timewhen GSA determines, at its solediscretion, that the Contractorhas either failed to makeprogress or becomesdelinquent on Purchase Order(s) which have beenissued against the contract. Theperiod of deferment shall last until such time as the Government is satisfied that the Contractor is capable of makingtimelydelivery.

(c) During the period of defermentof placement of Purchase Orders, the Government mayprocure its requirements froma source other thantheContractor.

(d) The Procuring Contracting Officer (PCO) shall notify the Contractor either orally (confirmed in writing) or in writing of any decision to defer placement of Purchase Orderspursuant to this clause.

(e) Any action initiated by the government to acquire contract items from alternate sources pursuant to this clause may continue to completion notwithstandingthe fact that the Contractor may no longer be delinquent at the time the procurementtransaction withan alternatesource is completed.

The Contractor will NOT be held liable for excess costs on those quantities procured elsewhere as a result of the Contractor's failure to perform.