RFP R5 Moving Services.pdf

REQUEST FOR PROPOSAL

Request for Proposal (RFP)

U.S. GENERAL SERVICES

ADMINISTRATION

GREAT LAKES REGION

PUBLIC BUILDINGS SERVICE

Acquisition Management Division 230 S. Dearborn Street, 35th Floor

Chicago, IL 60604

This is a Total Small Business Set Aside

PROJECT: Moving and Related Services GSA, PBS Great Lakes Region 5

SOLICITATION NO: 47PF0021R0105

ISSUE DATE: July 6, 2021

CLOSING DATE & TIME:

August 5, 2021 3:00 PM (Central Time)

CONTRACT NO:

DATE OF AWARD:

ISSUED BY:

U.S. General Services Administration Great Lakes Region Public Buildings Service Acquisition Management Division 230 South Dearborn Street, 35th Floor Chicago, Illinois 60604

Region 5 Moving and Related Services RFP 47PF0021R0105

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract. Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

SOLICITATION NO. 47PF0021R0105

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “ are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

SOLICITATION ISSUED ELECTRONICALLY This solicitation is being issued electronically as of the solicitation “Date Issued” in block 5 of the SF33 Solicitation, Offer, and Award. The offeror shall not alter the solicitation or any component thereof (i.e. drawings, etc.). The Government’s version of the solicitation and accompanying components take precedence if a discrepancy arises between the version issued by the Government and the signed documents submitted by the offeror.

INFORMATION COLLECTION REQUIREMENTS The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), https://sam.gov/ prior to submission of offers to be considered for award.

GREEN PURCHASING PLAN (GPP)

GSA has implemented a Green Purchasing Plan intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any resultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR

4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building drawings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information.

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information.

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications. These specifications express the Government’s requirements in the form of minimum quality standards. Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

• FAR 52.212-3 Offeror Representations and Certifications—Commercial Items

• FAR 52.209-7 Information Regarding Responsibility Matters (Included in GSA Form 3501 and 3502 Solicitation Provisions)

• GSA Form 527 – Contractor’s Qualification and Financial Information

• Standard Form 33 – Solicitation, Offer, and Award

• Section B – Supplies or Services and Prices Offer

• Offeror’s Checklist (See Section L)

• Quality Control Plan (See Section C)

• Past Performance References

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 15A on the first page of this solicitation. If you do not know or do not have a DUNS number, please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information: (1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in Block 10 on the first page of the solicitation.

PROMPT PAYMENT DISCOUNT

Block 13 on the first page of the solicitation and possibly the solicitation pricing page(s), is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a contract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8:00 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

TABLE OF CONTENTS

SOLICITATION NO. 47PF0021R0105 2

B1. DESCRIPTION OF SERVICES 9

B2. TYPE OF CONTRACT 9

B3. NOTE TO OFFERORS 9

B4. PRICING OF OPTIONS 9

B5. OFFER FOR BASIC SERVICES 9

B6. ADDITIONAL SERVICES 10

C1. SCOPE OF WORK 21

C1.2 WORK REQUIREMENT 21

C1.3 CONTRACT EFFORT REQUIRED 22

C1.4 GENERAL REQUIREMENTS 22

C1.5 SPECIFIC REQUIREMENTS 22

C1.6 OTHER SERVICES 24

C1.7 DAMAGE 25

C.2. Definitions 25

C.2.1 Acceptance 25

C.2.2 Acts of God 25

C.2.3 Approval 25

C.2.4 Building 25

C.2.5 Contracting Officer (CO) 25

C.2.6 Contracting Officer's Representative (COR) 26

C.2.7 Contractor 26

C.2.8 Delegated On-site Authority 26

C.2.9 Emergency 26

C.2.10 Federal Holidays – (F.4 Recognized Holidays) 26

C.2.11 Federal Executive Holidays, Unanticipated 26

C.2.12 Modification of Contract 26

C.2.13 Negligence 26

C.2.14 Performance Based Service Contracting 26

C.2.15 Quality Assurance Surveillance Plan (QASP) 26

C.2.16 Quality Control Program (QCP) 26

C.3 Quality Control Plan (QCP) 27

C.4 Government Quality Assurance Surveillance Program 28

C.4.1 Contract Performance 28

C.4.2 Contractor Performance Assessment Reporting System (CPARS) 28

D1. PAYMENT OF POSTAGE AND FEES 29

D2. MARKING 29

E1. CRITERIA FOR EVALUATIVE PERFORMANCE 30

E2. CONTRACT CANCELLATION 30

E3. FAR 52.246-4 INSPECTION OF SERVICES—FIXED PRICE (AUG 1996) 30

E4. ADDITIONAL REQUIREMENTS FOR INSPECTION OF SERVICES 31

E5. FAILURE TO PERFORM 31

E.5 Contract Close-out Examination- Reserved 32

F1. PLACE OF PERFORMANCE 33

F2. TERM OF CONTRACT 33

F3. OPTIONS 33

F4. RECOGNIZED HOLIDAYS 33

F5. METHOD OF PLACEMENT OF ORDERS UNDER MULTIPLE AWARD

CONTRACTS 33

F7. PROCESSING DELIVERY ORDERS 34

F8. GUARANTEED CONTRACT MINIMUM 35

F9. MAXIMUM TOTAL CONTRACT AMOUNT 35

H.1. Security 38

H.1.1 Security Requirements and Personal Identity Verification Procedures (Non-

Classified Contract) 38

H.1.3. GSAR 552.237-71 Qualifications of Employees (MAY 1989) 38

H.1.4. Suitability Determinations 39

H.1.5. Compliance with Security Requirements 41

H.1.6. Identification Credential 41

H.1.7. GSA Criteria for Adjudication 42

H.2. Reserved 44

H.3. Reserved 44

H.4. Standards of Conduct 44

H.5. Removal from Contract Work 44

H.6. Sensitive but Unclassified (SBU) Building Information 45

H.7. Reserved 46

H.8. Government Forms 46

H.9. Other Contractors 46

H10. Ordinances, Taxes, Permits, and Licenses 47

H.11. Discrepancy in the Specifications 47

H.12. Reserved 47

H.13. Personnel Qualifications 47

H.13.1 Reserved 47

H.13.2 Reserved 47

H.13.3 State Licensing 47

H.13.4 Compliance with Federal, State, and Local Codes 47

H.11. Government-Furnished Materials 47

H.15. Strike Contingency Plan (SCP) 47

H.16. Reserved 47

H.17. Reserved 47

H.18. Insurance Requirement 48

52.204-21 Basic Safeguarding of Covered Contractor Information Systems 49

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment 50

52.216-18 Ordering 52

52.216-19 Order Limitations 52

52.216-22 Indefinite Quantity 53

52.217-8 Option to Extend Services 53

52.217-9 Option to Extend the Term of the Contract 53

52.222-35 Equal Opportunity for Veterans 55

52.222-36 Equal Opportunity for Workers with Disabilities 55

52.222-42 Statement of Equivalent Rates for Federal Hires 55

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

(DEVIATION APR 2020) 56

52.244-6 Subcontracts for Commercial Items (DEVIATION APR 2020) 56

52.252-2 Clauses Incorporated by Reference 58

552.215-73 Notice (JUL 2016) 58

552.232-39 Unenforceability of Unauthorized Obligations (FAR DEVIATION) 58

552.252-6 Authorized Deviations in Clauses 58

PBS 3490.3 - Safeguarding and Dissemination of Controlled Unclassified Information (CUI)

Building Information (Oct 16, 2019) 59

Safeguarding and Dissemination of Controlled Unclassified Information (CUI) Building

Information 59

52.219-6 Notice of Total Small Business Set-Aside 64

Exhibit 1 Applicable Publications 66

Exhibit 2 Reporting Requirements 66

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment 71

52.209-7 Information Regarding Responsibility Matters 73

52.209-13 Violation of Arms Control Treaties or Agreements-Certification 74

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation 75

L.1. Reserved 77

L.2. Financial Qualifications of Offerors 77

L.3. Reserved 77

L4. INSTRUCTIONS FOR SUBMITTING PROPOSALS 77

L.5. Inconsistencies in Specifications 78

L.6. Type of Contract 78

L7. Provisions Incorporated in Full Text 79

52.233-2 Service of Protest 79

52.252-1 Solicitation Provisions Incorporated by Reference 79

552.217-71 Notice Regarding Option(s) 79

552.252-5 Authorized Deviations in Provisions 79

M.1. Basis of Award 82

M.2. Past Performance 82

M3. TOTAL EVALUATED PRICE 82

M4. SPECIAL STANDARD(S) OF RESPONSIBILITY 82

M5. FAR 52.217-5 EVALUATION OF OPTIONS (JULY 1990) 83

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

SECTION B – SUPPLIES OR SERVICES AND PRICES

B1. DESCRIPTION OF SERVICES

The contractor shall provide the management, supervision, manpower, equipment and supplies necessary to provide moving and related services as described herein. Services are for the base period which is for an initial one-year period, with 4 one-year options. Each delivery order will be competed amongst the successful awardees and will be priced separately to reflect the actual requirements of the government. Work under this contract is expected to commence on or about February 1, 2022.

Hazardous materials or hazardous substances are not authorized to be moved under this contract.

This contract will cover work to be performed in Indiana, Illinois, Michigan, Minnesota, Ohio, and Wisconsin.

NOTE: To be considered in the evaluation of this RFP, an offeror shall propose an all-inclusive per square foot rate in the schedule of services.

B2. TYPE OF CONTRACT

This is an indefinite quantity, indefinite delivery contract for Moving Services. A GSA Form 300, Order for Supplies or Services will be used by GSA ordering officials to initiate Delivery Orders against this contract. Orders of $2,500.00 or less may be processed using either direct pay procedures or the Government wide commercial purchase card, which is the preferred method to purchase and to pay for micro-purchases. No work shall be performed under this contract prior to issuance of GSA Form 300 to the Contractor, as specified in detail in Section F of this contract.

B3. NOTE TO OFFERORS

Do not include any allowance for any contingency to cover increased costs for which adjustments are provided for under the Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiyear and Option Contracts) (Aug 2018).

B4. PRICING OF OPTIONS

Offerors shall price the option requirements for the four additional one-year periods by assuming the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor, for the initial 12-month period will apply to the four additional 12-month option periods.

In the event the option(s) are exercised by the government the contract price(s) will be adjusted upward or downward at the time the option is exercised in accordance with the Federal Acquisition Regulation (FAR) clause entitled: 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiyear and Options Contracts).

B5. OFFER FOR BASIC SERVICES

GSA seeks pricing based on commercial practices to the extent practicable. Unless otherwise specified herein, the Contractor’s rates for these services shall include all labor necessary to properly safeguard the property to be moved, including the marking and transporting of the property to its ultimate destination. Charges for materials used in packing and/or crating will be in the prices. In no event shall charges under this contract be in excess of charges based on the Contractor's lowest rate available to the general public or be in excess of charges based on rates otherwise tendered to the Government by the Contractor for the same type and location of service.

Prices must include expenses for travel time, parking, overhead, overtime, General and Administrative (G&A) and profit. Thus, no separate allowance will be applied when services are required.

Pricing is based on a price per square foot rate. All orders for moves will be based on this rate regardless of complexity and/or difficulty of any move. This does not apply to requirements for Additional Services, as described below. Offerors should price their offer keeping in mind BOMA standards will be used to determine the square footage of all moves ordered under this contract.

B6. ADDITIONAL SERVICES

There may be a requirement for Additional Services for productive and supervisory labor, which is to be priced at an hourly rate, including all related expenses for these services. These services will be ordered by the Government as needed. Prices must include expenses for travel time, parking, overhead, overtime, General and Administrative (G&A) and profit. Thus, no separate allowance will be applied when services are required. These Additional Services are not included in the move price based upon the space square foot rate in each Zone. Additional Services will allow specialized related services such as:

(a) Moving non-standard office furniture.

(b) Providing storage for property in a secured location (if there is a delay in the availability of new space).

(c) Use of cranes, portable elevators, forklifts and other equipment: When the use of special equipment (other than highway vehicles) is required in the performance of the requested service, the Contractor shall obtain advance approval from the ordering agency.

(d) Assemble and disassemble system furniture, including incidental electrical work in support of system furniture disassembly.

It is projected that 25% of the relocation moving services will occur within the same building, that 50% will occur within 20 miles of the building, and that 25% will occur within 21 to 50 miles of the building.

PLEASE INDICATE ZONE OR ZONE(S) FOR WHICH YOU ARE OFFERING & INCLUDE PRICING FOR EACH

ZONE OR ZONE(S).

For example, if you are submitting pricing for Zones 1, 2 & 3 for the State of Indiana, you MUST state that you are offering for Zones 1, 2, & 3 and you must include the Square Foot pricing for EACH of the THREE Zones that are included under Indiana.

USE ADDITIONAL COPIES OF THIS FORM FOR EACH ADDITIONAL ZONE.

INITIAL 12 MONTH PERIOD

ZONE ____________ STATE _______________________

A. Moves within a building (25%) (a) (b) (c) (d)

Item No.

Move Size

Square

Foot Price

Standard Office Layout

Total Price

1.

0 – 999 square feet

5,000

2.

1,000 – 30,000 square feet

3.

30,0001 – 100,000 square feet

4.

100,001 square feet and above

B. Moves up to 20 miles (50% )(a) (b) (c) (d)

Standard

C. Moves 21 to 50 miles (25%)(a) (b) (c) (d)

Standard

Item No. Additional Services Price Per

Productive Labor

Per Hour

Supervisory Labor

Cranes, portable elevators, forklifts, or other special equipment

Storage

Per Square Feet

Per

Full-Day

Plus Labor

5.

Packing crates (price per day, per crate held over one week after move completion)

Per Unit

Per Day

D. Moves over 51 miles (less than 1%) to be separately negotiated the GSA designated ordering officials from the zone from which the move originated from.

E. Moves under 1000 SF are to be separately negotiated by the GSA designated ordering officials from the zone from which the move originated from.

OPTION YEAR 1

A. Moves within a building (25%) (a) (b) (c) (d)

Standard

B. Moves up to 20 miles (50%) (a) (b) (c) (d)

Standard

C. Moves 21 to 50 miles (25%) (a) (b) (c) (d)

Standard

Per

OPTION YEAR 2

A. Moves within a building (25%) (a) (b) (c) (d)

Standard

B. Moves up to 20 miles (50%) (a) (b) (c) (d)

Standard

C. Moves 21 to 50 miles (25%) (a) (b) (c) (d)

Standard

Per

OPTION YEAR 3

A. Moves within a building (25%) (a) (b) (c) (d)

Standard

B. Moves up to 20 miles (50%) (a) (b) (c) (d)

Standard

C. Moves 21 to 50 miles (25%) (a) (b) (c) (d)

Standard

Per

OPTION YEAR 4

A. Moves within a building (25%) (a) (b) (c) (d)

Standard

B. Moves up to 20 miles (50%) (a) (b) (c) (d)

Standard

C. Moves 21 to 50 miles (25%) (a) (b) (c) (d)

Standard

Per

SECTION C - DESCRIPTION, SPECIFICATIONS AND STATEMENT OF WORK

C1. SCOPE OF WORK

The Contractor shall provide the General Services Administration (GSA) or other government agencies moving services on a commercial basis to the maximum extent practicable. Moving services include, but are not limited to: pre-move planning, packaging materials, packing/crating, moving, loading/unloading, delivery/set up, storage, assembly, disassembly, and related reports.

The Contractor shall be responsible for performing all work under this contract in accordance with all Federal, State, County, and City laws, and codes, and follow the more stringent of them. In addition to compliance with these laws, the Contractor shall follow all applicable standard industry practices including, but not limited to: Occupational Safety and Health Act (OSHA) and National Institute of Building Sciences (NIBS).

Disassembly and reassembly of systems furniture is NOT to be included in the per square foot rate price. The Contractor will not attempt to disassemble or reassemble the systems furniture without specific authorization from the government. If the government elects to have the systems furniture manufacturer disassemble and reassemble the systems furniture, the Contractor may be required to move the disassembled systems furniture to the new location for reassembly by the systems furniture manufacturer. The disassembled systems furniture will be treated as a normal work requirement within the meaning of this SOW.

C1.2 WORK REQUIREMENT

(a) Location The contract area shall be divided into zones by State, as follows:

(1) Indiana

(i) Zone 1 - Northwest Indiana including counties of St. Joseph, Porter, Lake, La Forte and Elkhart.

(ii) Zone 2 - Marion County

(iii) Zone 3 - Remaining counties in Indiana

(2) Illinois

(i) Zone 4 - Chicago Metropolitan Area including counties of Cook, Will, McHenry, Lake, DuPage and Kane.

(ii) Zone 5 - Moves within Cook county taking place outside of Federal buildings where labor under a Collective Bargaining Agreement is a requirement.

(iii) Zone 6 - Southern Illinois - remainder of state including all cities south of 1-74 and US 34.

(iv)Zone 7 - Northwest Illinois — remainder of state including all cities north of 1-74 and US 34.

(3) Michigan

(i) Zone 8— Mid Michigan (Lansing, Flint, Saginaw, Bay City) — includes the following counties:

Isabella, Midland, Bay, Tuscola, Huron, Sanilac, Saginaw, Gratiot, Clinton, Shiawassee, Genessee, Lapeer, Eaton, and lngham.

(ii)Zone 9 — Southeast Michigan (Detroit, Ann Arbor, Jackson) — Includes the following counties:

Hillsdale, Lenawee, Monroe, Jackson, Washtenaw, Wayne, Livingston, Oakland, Macomb, & St.

Clair.

(iii)Zone 10 — Moves within Detroit taking place outside of Federal buildings where labor under a Collective Bargaining Agreement is a requirement.

(iv) Zone 11 — Western Michigan (Grand Rapids, Muskegon, Battle Creek) — Includes the following counties: Oceana, Newaygo, Mecosta, Muskegon, Montcalm, Ottawa, Kent, lonia, Allegan, Berry, Van Buren, Kalamazoo, Calhoun, Berrien, Cass, St. Joseph, & Branch.

(v) Zone 12— Northern Michigan - All remaining counties in the northern lower peninsula.

(vi) Zone 13 — Upper Peninsula — All counties in the upper peninsula.

(4) Minnesota

(i) Zone 14- Counties of Hennepin, Ramsey, Washington, Scott, Dakota, Anoka, Carver, lsanti and

Wright.

(ii) Zone 15 - all remaining counties in Minnesota

(5) Ohio

(i) Zone 16 - Northern Ohio, including all cities north of State Route 30.

(ii) Zone 17- Southern Ohio, including all cities south of State Route 30.

(6) Wisconsin

(i) Zone 18 - entire state of Wisconsin

(b) Place of Performance The services to be provided under this contract shall be performed at any location, building, facility, or site as directed by the Government within the geographical boundaries of the zones as defined above.

C1.3 CONTRACT EFFORT REQUIRED

(a) The Contractor shall provide a full range of services necessary to satisfy ordering agencies’ office relocation requirements. The Government is seeking services that industry normally accords to commercial customers to the maximum extent practicable.

(b) The Contractor shall be capable of providing services for all the areas within at least one zone.

C1.4 GENERAL REQUIREMENTS

The Contractor shall:

(a) Provide commercial office relocation services by providing all labor, materials, and equipment necessary to accomplish the work.

(b) Furnish all vehicles, insurance, fuel, driver, supervision, maintenance, equipment, and operating supplies/services, and perform all services necessary to provide office relocation services for ordering agencies.

(c) Ensure that its firm and staff maintain any generally required professional certification, accreditation, license, bond, and proficiency relative to their area of expertise. The Contractor shall retain documentation of such records. The Government will not pay for expenses to meet this requirement.

(d) The Contractor shall furnish and maintain, in a fully functional manner, a mobile cellular communication system. This telephone system shall be used by the Contractor's on-site supervisors to instantly communicate with the Project Manager, COR, and other parties 24 hours a day, 7 days per week. Mobile telephone numbers shall be provided to the COR five days after award. The contractor will immediately notify the COR of any changes in any of these telephone numbers.

C1.5 SPECIFIC REQUIREMENTS

(a) Services to be furnished by the Contractor:

(1) Moving Services: The Contractor shall perform all the services required to remove existing office furniture, equipment, and related supplies (at times hereinafter called "property") from the existing location, transport the property to the designated areas within the new location and place them in accordance with the ordering agency’s direction and timelines. The person who will interface with the Contractor for each move shall be determined upon issuance of the order.

(2) Pre-move Meeting(s) and Inspection(s): The Contractor’s representative shall attend meetings(s) as requested, with participants from GSA and the ordering agency, to receive instructions, provide information and verify the square footage related to the move.

(3) The Contractor, GSA’s representative, and the ordering agency’s representative shall participate in an initial walk through to inspect the property to be moved and facilities at the present and new locations to become familiar with conditions at all locations. Conditions to be noted may include but are not limited to narrow hallways, stairs, access to building, lack of a loading dock, location of elevators or any condition that may affect the execution of the move.

Any existing damage to buildings and property will be noted by the participants on the walkthrough. A method of marking or noting existing damage shall be used, such as colored tape, a prepared list, or some other means. The Contractor shall be responsible for any damage not previously noted which is caused because of the move. If furniture or other property is at origin and is already boxed it can be moved in those boxes; however, the Government waives all right to claim damage on the contents of anything moved in boxes which cannot be inspected by the Contractor. Removing new furniture or property from factory packing is the responsibility of the Government.

Failure or neglect in becoming familiar with conditions at all move locations shall not relieve the Contractor from performing the services specified herein.

(4) Provide a Project Manager for the duration of any move. The Project Manager will be responsible for directing the daily activities of the workers provided for the move. This individual will also be responsible for coordinating phases of the move with the ordering agency daily.

(5) Perform packing and/or crating necessary for the protection and safe transport of the property to be moved.

(6) Computer, audiovisual, laboratory, and hi-tech equipment shall be pad-wrapped.

(7) File rooms and supply rooms will generally be boxed by the Contractor prior to moving. When it is determined by the ordering agency that files need to be accessible, the Contractor shall provide movable carts or shelving to be used as temporary file storage.

(8) The Contractor shall ensure the contents of libraries and file areas are labeled and maintained in proper sequence.

(9) Libraries are to be boxed and/or transported on book carts provided by the Contractor. Library contents will be unloaded at the new location and placed on shelving by the Contractor's personnel in the proper sequence. Shelving will be dismantled, unbolted, and moved from the old location and reconstructed at the new location by the Contractor as specified by the ordering agency.

Note: The Contractor shall generally be responsible for packing everything in the space being moved except for the employee(s) immediate work area(s). The COR or Alternate will specifically indicate prior to the move or during the walkthrough, areas (such as sensitive files) that the Government prefers to pack. In these instances, appropriate packing materials and labeling shall be provided by the Contractor, and no deductions will be taken for packing performed by the Government.

(10) The Contractor will color-coordinate multiple office and phased moves on the floor plans, floor maps, or office layouts and move property in groups by office or area, as directed by the ordering agency.

(11) Provide any other service which would normally be included with complete office relocation/moving services.

(b) Disassembling, Reassembling, and Special Handling of Property

(1) The Contractor shall disassemble property when necessary, for safe and efficient transportation, as determined by the ordering agency. The Contractor shall reassemble property after transporting to the new location. This requirement does not include tasks requiring specialized technical, mechanical, electrical, or plumbing skills.

(2) The Government will arrange to have electronic equipment disconnected and disassembled at origin then reconnected and reassembled at the destination.

(c) Materials and Equipment

(1) Furnish all packing containers and related supplies including, but not limited to boxes, crates, cartons, crating material, padding material, marking material, sealing tape, and color-coded marking tags to the moving activity. It shall be the responsibility of the Contractor to determine the number and size of packing containers to be utilized for individual relocations. Delivery of the same will be at no extra cost to the Government.

(2) The Contractor shall use materials and supplies that contain recovered environmentally preferable and bio-based products feasible.

(3) Supplies, materials and/or equipment shall be delivered to the ordering agency. Crates/Boxes shall be delivered at least five days prior and picked-up no later than five days after the move to guarantee timely start and completion of the move.

(4) Ensure all materials are of a quality sufficient to ensure protection of the property.

(5) Remove all padding, packing, empty containers, crating materials, and related rubbish from the premises of the government as directed.

(6) Furnish dollies, hand trucks, book-carts, typewriter/computer carts, and glass packing/cartons, and any other type of equipment commonly used for relocation services. Hand trucks, dollies and book carts MUST have soft rubber wheels. NO metal or hard rubber wheels shall be used in the performance of this contract.

(7) Furnish forklifts, scissor lifts, portable lifts, and operators to move heavy and/or bulky items that cannot be moved by normal means, on an as-needed basis.

(d) Vehicles: The Contractor shall furnish clean and mechanically sound, closed-type vehicle(s) of sufficient size to accommodate the shipment and properly licensed personnel to operate such vehicle(s). Vehicle(s) shall be in good repair and in compliance with all federal, state, and local laws and regulations for operation. All vehicles shall be equipped sufficiently with clean pads, covers, and other protective equipment to ensure safe transit and delivery of property. Protective covering shall be used during the loading and unloading operations in the event of inclement weather. The ordering agency may reject any vehicle that is determined to be mechanically incapable of adequately protecting the government's property. However, failure to do so shall not release the Contractor from liability and from any damage caused by usage of such. The Contractor shall obtain necessary clearances or permits, if any, which may be required by the local municipality.

(e) Drivers: The Contractor shall ensure personnel are properly licensed and insured. The Contractor is responsible for all traffic tickets, parking violations, fines or citations received.

(f) Scheduling and Protection:

The Contractor shall:

(1) Make all arrangements for all services and facilities needed to accomplish the move(s) at original site (s) and new site location(s). This may include, but is not limited to, elevator service, access to building, and parking and loading facilities. This may be done through the building owner/manager and/or ordering agency. The Government will not be liable for the Contractor’s failure to make adequate arrangements for any or all services and facilities needed for a move.

(2) Coordinate moving hours with the agency representative.

(3) Obtain necessary clearances or permits, if any, which may be required by the local municipality for parking on streets during loading or unloading phases of the relocation.

(4) Furnish padding, plywood, Masonite, heavy gage plastic and/or other protective material for the protection of the interior of the buildings, including elevators and floors.

Note: When moves are taking place in buildings designated as historically significant, special care shall be taken by the Contractor to ensure that the building interior and items such as irreplaceable works of art (statues, murals, paintings, carving, etc.) are protected from damage.

(5) Transport filing equipment in an upright position with file cabinet drawers secured against opening by strapping or other means. Use suitable padding between the cabinets to prevent rubbing or chafing.

(6) Be responsible for the day-to-day inspection and monitoring of all work performed to ensure compliance with the contract requirements.

C1.6 OTHER SERVICES

Except for services approved by the Ordering Official’s designated COR, the Contractor will perform all work required by each task order with his/her own personnel. The Government reserves the right to disapprove the subcontractor selected at no increase in cost, and the right to acquire services for subcontracts from sources other than the Contractor when it is in the best interest of the Government.

C1.7 DAMAGE

(a) The Contractor and ordering agency shall complete a walkthrough of the new location following completion of the move. They will inspect damage to the property or premises resulting from the relocation (if any) and make arrangements for processing any claims.

(b) The Contractor will be liable for loss or damage to property caused by their failure to properly pack and crate the Property.

(c) The Contractor shall provide ordering agencies with all necessary claim forms and instructions if any damage is reported because of services performed under this contract. The Contractor is required to acknowledge claims within 30 calendar days and/or either pay, decline to pay, or make a formal compromise settlement within 120 days after receipt of a claim. If for some reason beyond the Contractor’s control, action on the claim is delayed, the Contractor shall notify the ordering agency as to its status and each 30 calendar days thereafter until final action is taken. The Contractor shall furnish the ordering agency with a copy of each claim filed, any related correspondence and any notice of final settlement or denial of any claim. The GSA Contracting Officer reserves the right to request copies at no additional charge to the Government.

(d) Report or Damages: The ordering agency will provide a written list of items found to be damaged during the move to the Contractor within fifteen (15) working days after the completion of the relocation. This list shall include both furnishings and building finishes, such as walls, carpet, etc., as well as damages to grounds landscaping such as shrubs, lawns, etc.

(e) Repairs: The Contractor and ordering agency shall visually inspect the damaged item(s) and mutually agree upon a time frame for repairing or replacing the damaged item(s). The repair or replacement of the item shall be completed within the time frame specified by the ordering agency.

Except when loss and/or damage arises out of causes beyond the control and without the fault or negligence of the Contractor, the Contractor shall assume full liability for all goods lost and/or damaged in the relocation covered by the contract.

C.2. Definitions

C.2.1 Acceptance “Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2 Acts of God

These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

C.2.3 Approval ‘Approval’ means the Government has reviewed the submittals, deliverables, or administrative documents [e.g., insurance certificates, Safety Data Sheets (SDS), etc.], and has determined that the documents conform to contract requirements. Government approval shall not relieve the Contractor of responsibility for complying with Federal, State, and local laws and regulations.

C.2.4 Building A reference to ‘facility’ and ‘site’ is interchangeable with ‘building.’ A man-made structure or edifice which services are performed within or on the exterior of the formation and is intended to support or shelter any use or continuous occupancy.

C.2.5 Contracting Officer (CO) Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

C.2.6 Contracting Officer's Representative (COR) Contracting Officer's Representatives (COR) or their designee shall be appointed by letter from the CO. CORs or designees will be the primary Government representatives for the administration of Contract, shall have proper training and experience in inspecting contracts, but will not have the authority to modify the contract.

C.2.7 Contractor “Contractor” as used in this document refers to the company or firm awarded this contract.

C.2.8 Delegated On-site Authority The term “delegated on-site authority” means a person designated in writing by the Contractor who has authority to act for the contract on a day-to-day basis at the work site.

C.2.9 Emergency The term ‘emergency’ includes, but is not limited to bombings, and bomb threats, civil disturbances, fires, explosions, electrical failure, loss of water pressure, building flooding, sanitary and sewer line stoppage, chemical and gas leaks, medical emergencies, hurricanes, tornadoes, floods, and earthquakes.

C.2.10 Federal Holidays – (F.4 Recognized Holidays) “Federal holidays” for the purposes of this contract are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. When Federal holidays fall on weekends, a weekday is typically designated as the holiday. Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday. Veterans’ Day is always on the 11th of November and Thanksgiving is always the 3rd Thursday of November.

C.2.11 Federal Executive Holidays, Unanticipated

Unanticipated holidays declared by the president will count as Federal holidays. As long as the Contractor pays employees as if it were an anticipated Federal holiday, the Contractor will be paid for the unanticipated holiday as if it were a normal Federal Holiday.

C.2.12 Modification of Contract Modification is a bilateral or unilateral change in the terms of a contract.

C.2.13 Negligence “Negligence is the failure to use care under the circumstances, it is the doing of some act which a person of ordinary prudence would not have done under similar circumstances or failure to do what a person of ordinary prudence would have done under similar circumstances.

C.2.14 Performance Based Service Contracting This is a procurement strategy that seeks to issue technical requirements that set forth outcomes for performance instead of specific requirements on how to perform the service. This strategy shifts the risk of performance to the Contractor by allowing the Contractor to design the methods of achieving desired results as defined by the performance quality standards established by the Government.

C.2.15 Quality Assurance Surveillance Plan (QASP) The QASP is the Government’s surveillance method for monitoring and evaluating the Contractor's performance under a Performance Based Statement of Work (PBSOW) to ensure services meet contract requirements.

C.2.16 Quality Control Program (QCP)

The Quality Control Program is a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. It includes those continuous actions taken by a Contractor to control the performance of his or her employees and subcontractor's services so that they consistently meet the contract requirements. Preparation of this document is the responsibility of the Contractor.

C.3 Quality Control Plan (QCP)

A COMPLETE QUALITY CONTROL PLAN (QCP) SHALL BE ACCEPTED BY THE CONTRACTING

OFFICER (CO) PRIOR TO AWARD OF A CONTRACT.

Upon acceptance, the Contractor shall implement the QCP to ensure Contract compliance. An acceptable QCP shall include, at a minimum, inspections by supervisory personnel and by one or more qualified outside parties. The system of checklists, inspection methodology, and frequencies shall be documented by the Contractor. The Contractor shall maintain a local file of all quality control inspections conducted by the Contractor, including the corrective actions taken and submit copies of quality control inspections monthly. All documentation shall be made available to the Government upon request during the term of the contract. QCP shall include, at a minimum, the program of outside inspections, sampling methodology, and a program for verifying compliance with each contract requirement. The contractor must review and update the Plan annually. The Contractor must maintain continuity of services, without interruption, throughout the entire term of the contract. The QCP is a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable.

The results of all quality control inspections conducted by the Contractor shall be documented on inspection reports (warranted as presented) and provided to the COR as required by each contracted service.

This section establishes the minimum requirements for a quality control system to be provided and maintained by the Contractor. The Contractor is responsible for the day-to-day inspection and monitoring of all Contractor work performed to ensure compliance with contract requirements. It is also applicable for subcontractors where Government inspection is required. In such cases, it is the contractor’s responsibility to include in writing in each subcontract the use of this standard by their subcontractor. The Contractor must revise the plan at no additional cost to the Government during the life of the contract as necessary to ensure that contract objectives are met.

The QCP is subject to change depending on the needs of the contract. If the QCP is revised, the Contractor is required to provide an updated QCP to the CO and COR for approval. All such documents required shall be maintained at the service location for the life of the contract.

The contractor shall prepare and execute a written QCP. Plans (deliverables) must detail services at the work site and methods of inspection ensuring quality standards of the contract and shall include the following information:

● Date of inspection

● Location of inspection

● Description of Findings

● Corrective Action (if applicable)

● Action Plan for Corrective Actions

● Signature of inspector

The QCP shall include and describe in detail the following:

(1) Task and Frequencies: Indicate tasks to be performed and the frequency associated with each task.

(2) Inspection Methods and Frequencies: Include all requirements listed in the Performance Work

Statement and inspection procedures such as: type of inspection, frequency of inspection, acceptance/rejection criteria, corrective action, procedure for recording results of inspections, and methods of informing employees of deficiencies in their areas or responsibility.

The Inspection system must identify areas to be inspected defining the inspection schedule and the titles of the inspectors. The Contractor’s administrative methods used to identify, correct, and prevent an unacceptable level of performance must be clearly defined.

(3) Roles and Responsibilities of Key Personnel: A roster by name and job title must be provided. The roster will clearly identify roles and responsibilities including responsibility for oversight of the QCP.

Personnel holding the authority to negotiate and handle Government contracts must be identified.

(4) Records and Files:…