RFP for NSE Technical Support-Final-22 Jul 2025.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

693JF7

See Schedule

MARAD-00091 CODE 16. ADMINISTERED BYCODE

X

X

X

541519

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR693JF7

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

07/23/2025

202-366-1711DOUGLAS KENNARD

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

08/22/2025 1700 ET

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

693JF725R000020

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 87MAPR61125000014OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

See Schedule

15. DELIVER TO

WASHINGTON DC 20590-0001

MAIL STOP W-28-201

1200 NEW JERSEY AVENUE SE

OFFICE OF ACQUISITION MAR-380

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

US DOT MARITIME ADMINISTRATION

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

ADMINISTERED BY:

US DOT MARITIME ADMINISTRATION

OFFICE OF ACQUISITION MAR-380

1200 NEW JERSEY AVENUE SE

MAIL STOP W-28-201

WASHINGTON DC 20590-0001 USA

DELIVER TO:

US DOTMARITIME ADMINISTRATION

OFFICE OF ACQUISITION

MAR-380

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Denise Clarke

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

1200 NEW JERSEY AVENUE SE

MAIL STOP W-28-201

WASHINGTON DC 20590-0001 USA

Delivery: 5 Days After Award

00001 LABOR NSE SME to SUPPORT RRF and MDA programs

FOB: Destination

00002 LABOR TO SUPPORT RESERVE FLEET MANAGEMENT SITE

(RFMS)

FOB: Destination

00003 TRAVEL

FOB: Destination

00004 OTHER REIMBURSABLE COSTS

FOB: Destination

00005 LABOR to Support NSMV Construction NSE SME

FOB: Destination

00006 LABOR to Support Public Nautical School Ship

Program NSE SME

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 87

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

693JF725R000020

FOB: Destination

00007 LABOR NSE SME to SUPPORT RRF and MDA programs

Option Year 1

(Option Line Item)

FOB: Destination

00008 LABOR TO SUPPORT RESERVE FLEET MANAGEMENT SITE

(RFMS) OPTION YAER 1

(Option Line Item)

FOB: Destination

00009 TRAVEL OPTION YEAR 1

(Option Line Item)

FOB: Destination

00010 OTHER REIMBURSABLE COSTS OPTION YEAR 1

(Option Line Item)

FOB: Destination

00011 LABOR to Support NSMV Construction NSE SME OPTION

YEAR 1

(Option Line Item)

FOB: Destination

00012 LABOR to Support Public Nautical School Ship

Program NSE SME Option Year 1

(Option Line Item)

FOB: Destination

00013 LABOR NSE SME to SUPPORT RRF and MDA programs

Option Year 2

(Option Line Item)

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 87

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

693JF725R000020

FOB: Destination

00014 LABOR TO SUPPORT RESERVE FLEET MANAGEMENT SITE

(RFMS) OPTION YAER 2

(Option Line Item)

FOB: Destination

00015 TRAVEL OPTION YEAR 2

(Option Line Item)

FOB: Destination

00016 OTHER REIMBURSABLE COSTS OPTION YEAR 2

(Option Line Item)

FOB: Destination

00017 LABOR to Support NSMV Construction NSE SME OPTION

YEAR 2

(Option Line Item)

FOB: Destination

00018 LABOR to Support Public Nautical School Ship

Program NSE SME Option Year 2

(Option Line Item)

FOB: Destination

00019 LABOR NSE SME to SUPPORT RRF and MDA programs

Option Year 3

(Option Line Item)

FOB: Destination

00020 LABOR TO SUPPORT RESERVE FLEET MANAGEMENT SITE

(RFMS) OPTION YAER 3

(Option Line Item)

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 87

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

693JF725R000020

FOB: Destination

00021 TRAVEL OPTION YEAR 3

(Option Line Item)

FOB: Destination

00022 OTHER REIMBURSABLE COSTS OPTION YEAR 3

(Option Line Item)

FOB: Destination

00023 LABOR to Support NSMV Construction NSE SME OPTION

YEAR 3

(Option Line Item)

FOB: Destination

00024 LABOR to Support Public Nautical School Ship

Program NSE SME Option Year 3

(Option Line Item)

FOB: Destination

00025 LABOR NSE SME to SUPPORT RRF and MDA programs

Option Year 4

(Option Line Item)

FOB: Destination

00026 LABOR TO SUPPORT RESERVE FLEET MANAGEMENT SITE

(RFMS) OPTION YAER 4

(Option Line Item)

FOB: Destination

00027 TRAVEL OPTION YEAR 4

(Option Line Item)

FOB: Destination

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

6 87

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

693JF725R000020

00028 OTHER REIMBURSABLE COSTS OPTION YEAR 4

(Option Line Item)

FOB: Destination

00029 LABOR to Support NSMV Construction NSE SME OPTION

YEAR 4

(Option Line Item)

FOB: Destination

00030

(Option Line Item)

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

PART I-THE SCHEDULE

SECTION B-SUPPLIES OR SERVICES AND PRICES/COSTS

B1. SPECIAL NOTES

1. MARAD intends to make an award described in Section C through a Competitive process.

MARAD reserves the right to use other evaluation factors, in addition to price, in determining which contractor will receive the award.

2. Work performed under this award shall be within the parameters set forth in Section C.

3. All sections of this RFP will be incorporated into the contract except the Instructions and Evaluation Factors.

B2. OBLIGATION OF FUNDS

The amount of funds obligated and made available for payment will be stated in the award.

B3. PRICE

The contractor will be paid the consideration identified in the award. The consideration shall constitute complete payment for all service and materials furnished and accepted pursuant to the award.

This will be a Time and Material contract. The contract shall consist of a one-year Base period and three, one-year Options. A fixed hourly rate shall be paid for all labor performed on the contract and actual cost for materials. Work shall be invoiced monthly. The status of the work, hours expended and cost to date shall be provided to MARAD in the monthly status report and the monthly invoice. The Contractor shall provide a copy of its current rates to the Government.

CLINs Description Period 0001 Labor NSE SME to support

RRF and MDA programs Base

0002 Labor to Support Reserve fleet management site.

Base

0003 Travel Base 0004 Other reimbursable Costs Base 0005 Labor to support NSMV

Construction NSE SME Base

0006 Labor to Support Public Nautical School Ship Program

NSE SME

Base

CLINs Description Period 0007 Labor NSE SME to support

RRF and MDA programs Option year 1

0008 Labor to Support Reserve fleet management site.

Option year 1

0009 Travel Option year 1 0010 Other reimbursable Costs Option year 1 0011 Labor to support NSMV

Construction NSE SME Option year 1

0012 Labor to Support Public Nautical School Ship Program

NSE SME

Option year 1

CLINs Description Period 0013 Labor NSE SME to support

RRF and MDA programs Option year 2

0014 Labor to Support Reserve fleet management site.

Option year 2

0015 Travel Option year 2 0016 Other reimbursable Costs Option year 2 0017 Labor to support NSMV

Construction NSE SME Option year 2

0018 Labor to Support Public Nautical School Ship Program

NSE SME

Option year 2

CLINs Description Period 0019 Labor NSE SME to support

RRF and MDA programs Option year 3

0020 Labor to Support Reserve fleet management site.

Option year 3

0021 Travel Option year 3 0022 Other reimbursable Costs Option year 3 0023 Labor to support NSMV

Construction NSE SME Option year 3

0024 Labor to Support Public Nautical School Ship Program

NSE SME

Option year 3

CLINs Description Period 0025 Labor NSE SME to support

RRF and MDA programs Option year 4

0026 Labor to Support Reserve fleet management site.

Option year 4

0027 Travel Option year 4 0028 Other reimbursable Costs Option year 4 0029 Labor to support NSMV

Construction NSE SME Option year 4

0030 Labor to Support Public Nautical School Ship Program

NSE SME

Option year 4

SECTION C-DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1. PERFORMANCE WORK STATEMENT/SPECIFICATIONS

The Maritime Administration (MARAD) intends to award a new time and materials contract to the contractor whose proposal offers the best value to the Government.

C.2. PURPOSE

The purpose of this contract is to obtain specialized assistance, and professional consulting services with the expert knowledge of the data structure, processing logic, and queries within the American Bureau of Shipping’s Nautical Systems Enterprise (NSE), and with expertise in the commercial maritime business operations, and marine maintenance management, and Preventive Maintenance Plans (PMP).

C.3. BACKGROUND

The Ready Reserve Force (RRF) program, comprised of approximately 60 vessels, is a subset of the Maritime Administration's National Defense Reserve Fleet (NDRF) which supports the rapid worldwide deployment of U.S. military forces. A key element of strategic sealift, the RRF is specifically structured to transport Department of Defense (DOD) unit equipment and initial resupply for forces deploying anywhere in the world during the critical period before adequate numbers of commercially available ships can be marshaled. The ships are maintained and operated by commercial ship management companies under contract to the U.S. Maritime Administration (MARAD).

C.3.1 Ready Reserve Force Management System(RMS)

The RRF Management System (RMS) encompasses the management and operation of Commercial-Off-The-Shelf (COTS) software applications, hardware infrastructure. The RMS Program office, located in MARAD’s Division of Logistics (MAR-614), provides overall program direction and operations guidance for RMS-related activities. MARAD’s Division of

Maintenance and Repair (MAR-611) is responsible for documentation and training related to the business protocols, process improvements, and ship maintenance plans.

The primary RMS software application is a customized version of the American Bureau of Shipping’s Nautical Systems Enterprise (NSE), a client-server MySQL-based database application. NSE is the maintenance management system used across the NDRF, for tracking maintenance and financial information for all operations of all MARAD vessels. Third party applications are also used for RMS customized reports and remote accessing of shipboard servers and workstations. MAR-611 Manages the NSE software and requests, while MAR-614 manages the support and hardware across all NSE deployment sites.

NSE is installed onboard all NDRF vessels, two special program vessels, and school ships. It is in operation at seven contracted Ship Managers, two Logistics Support Contractors Sites, MARAD Headquarters, and MARAD Division Offices. There are approximately one thousand active NSE users/accounts. MARAD has also deployed a tailored version of NSE at three NDRF sites (James River (fort Eustis), VA; Beaumont, TX; and Suisun Bay, CA) to support NDRF functions called the Reserve Fleet management System (RFMS). RMS supports the following programs the National Defense Reserve Fleet, Ready Reserve Force, Missile Defense Agency Ships, Reserve Fleet Management Sites, NSMV construction, and Public Nautical School Ship Programs.

C4. PERFORMANCE WORK STATEMENT/OBJECTIVES

C.4.1. MARAD requires specialized assistance, and professional consulting services with the expert knowledge of the data structure, processing logic, and queries within NSE, and expertise in the commercial maritime business operations, and marine maintenance management, and Preventive Maintenance Plans (PMP). The contractor shall have personnel with a minimum of 5 years working as a subject matter expert (SME) with NSE.

Designated contractor personnel will be given access to the DOT network and to the MARAD NSE databases. NSE source code is proprietary to American Bureau of Shipping and not provided to the contractor. Contractor personnel so designated must apply and obtain the department of Transportation Personal Identification Verification (PIV) card and shall be required to comply with the requirements in Section 4.33.

These services may be required to be performed at ship sites, Ship Manager Offices, MARAD headquarters, or MARAD Area Division Offices, or other locations hosting MARADs Instance of NSE.

Contractor personnel who visit NDRF Vessels must have a Transportation Worker Identification Credential (TWIC). More TWIC information can be found on the URL: TWIC® | Transportation Security Administration (tsa.gov)

C.4.2. Data Management

The Contractor shall act as the Data Manager, ensuring consistency in vessel hierarchy and configuration within Nautical Systems Enterprise. Duties of the Data Manager are:

4.2.1 The contractor shall serve as a subject-matter-expert in Marine Maintenance Management to provide technical assistance in process engineering and research analysis to the RMS Operations and Policy Group.

4.2.2 As Data Manager the contractor shall manage all the new vessel database imports/data conversions for ship classes, and programs in the NDRF (existing RRF/VAM/LMSR/NSMV) to ensure consistency across the fleet. This shall include, but not limited to the following:

4.2.2.1 Ensure compliance with protocols, policies, and memorandums in place at

MARAD.

4.2.2.2 Ensure proper coding of equipment with respect to the MARAD SFI code (or other equipment coding standard in effect for vessel).

4.2.2.3 Application of UNSPEC codes for the standard classification of vessels for all fleets.

4.2.2.4 Perform import and validation of all data.

C.4.3 Training

The contractor shall provide training on the use of, Nautical System Enterprise (NSE) to MARAD staff, Ship Manager Staff, and Ship Crew as requested/required. Training is to be performed either in person or virtually.

C.4.4 Cybersecurity

The Contractor will provide support as it relates to the development, implementation, monitoring, training, and other aspects of cyber security as dictated by MARAD & DOT requirements and policy.

C.4.5 NSE Integrations

The contractor shall provide technical assistance in developing and maintaining interfaces and integrations between NSE and other MARAD programs/functions. Note: This requirement does not involve accessing or altering the proprietary NSE source code.

4.5.1 The contractor shall work with the RMS software provider to design/implement integrations/features into the software to support the mission of the RRF.

4.5.2 The contractor shall assist MARAD in the formation of specifications for integrations as requested.

4.5.3 The contractor shall provide a scope of work, cost estimate, and proposed schedule, for any new integration proposed integration.

4.5.4 If MARAD contracts for integration outside of this contract the contractor shall act as MARAD NSE SME as required.

C.4.6 Drydock Support

The contractor shall aid with drydock creation and execution documents including training and documentation. Assist with drydock errors and corrections to documents. Provide financial and status reporting to monitor progress and completion of drydock tasks.

C.4.7 RMS Software Subject Matter Expert

The contractor shall be the ABS NSE SME for MARAD. As the SME the contractor shall work with ABS to design/implement features into the software to support the mission of the NDRF. This includes the requirements gathering, soft specification design and integration into MARAD workflow upon delivery.

The SME shall also provide to MARAD guidance on how the commercial maritime industry is using

NSE.

C.4.8 Document Support

C.4.8.1 The contractor shall provide technical assistance to revise, maintain, and develop user documentation including but not limited to the following:

• MARAD Business Protocol

• NSE Hierarchy Protocol

• MARAD NSE Preventive Maintenance Protocol

• MARAD NSE Shipboard Quick Reference Guide

• MARAD SM Reporting Tool Installation/Usage

• MARAD NSE Drydock Guidance and Usage

• MARAD Removal of Equipment Guidance

• MARAD Emergent Repairs and PO Revision Guidance

• MARAD New Equipment Procurement

• MARAD Surveys and Certificates Guidance

• MARAD Rescheduling of Standard Jobs Guidance

• MARAD School Ship Surveyor Guidance

• Position papers and reports

• MARAD Logistics Management Manual

C.4.8.2 All Manuals shall have on the title page “Property of United States Maritime Administration” No other ownership markings shall be used.

C.4.8.3 The Contractor shall test the release of upcoming NSE versions to ensure accuracy/completeness of updates and effect on MARAD protocols. The Contractor shall advise recommended changes to MARAD operating procedures and protocols based off the upcoming NSE releases.

C.2.9 RMS Program and NSE Trouble Ticket Technical Support

The contractor shall provide technical support and assistance to the RMS Help Desk.

C.2.9.1 The contractor shall work in conjunction with the RMS Help Desk to support, analyze and resolve NSE help desk tickets daily.

C.2.9.2 The Contractor shall aide the RMS support team in resolving issues at ship manager sites to include but not limited to, database replication issues.

C.2.9.3 The contractor shall provide support services through the RMS help desk to resolve NSE anomalies which including custom reports, analysis, and resolutions for such items some examples are.

• Standard Jobs not scheduling

• Removed equipment with active standard jobs, etc.

C.2.10 Reserve Fleet Management System (RFMS)

C.2.10.1 The contractor shall provide support updates, and provide enhancements as required to the RFMS (Reserve Fleet Management System) as directed.

SECTION D-PACKING AND MARKING

Not Applicable

SECTION E - INSPECTION AND ACCEPTANCE

E.1 See FAR 52.212-4 (a) Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LOCATION(S) OF PERFORMANCE

As directed by MARAD.

F.2 DELIVERABLES

F.2.1 Oversight Deliverables

F.2.1.1 The Contractor shall provide a Bi-weekly work plan to the Contracting Officer Representative (COR), on the first working day of a bi-weekly period. The work plan shall include for each task:

• Description of the Task

• RMS Help Desk Ticket Number (If applicable)

• Personnel assigned to Task

• Percent completion of Task

• Estimated Completion Date of Task

F.2.1.2 The contractor shall furnish status updates as tasks are completed and as requested by the COR.

F.2.1.3 Direct Reimbursable Costs, if additional equipment / software is needed to perform tasks set out in Section C of this SOW the Contractor shall notify the COR prior to purchase and provided a justification for the need in plain language. Once the Purchase is made the contractor shall provide receipts on the invoice.

F.3. All deliverables shall become the property of MARAD. The data shall be provided to MARAD without restrictions for use by the government or release by the government to others.

F.4. PERIOD OF PERFORMANCE

F.4.1. The period of performance shall be from To Be Determine (TBD) through TBD.

Period Period of Performance Cost Base Period TBD

Option Year 1 TBD Option Year 2 TBD Option Year 3 TBD Contract Total Cost

F.5 NOTES AND CONDITIONS ON SCOPE AND DELIVERABLES

The following notes are provided to further define/clarify what the Contractor shall deliver:

F.5.1 The above described tasks describe expected types of tasks to be carried out during the contract period of performance. In each case more detailed description of the tasks and costs can be prepared as required at the time MARAD requests the Contractor to proceed with the task.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS.

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices. For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices via Delphi eInvoicing which is accessed and authenticated via www.login.gov

(d) The following FAR section applies (32.905 Payment documentation and process). In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal shall contain the following:

G.2 GENERAL

G.2.1 Payment will be based on receipt of a proper invoice and satisfactory contract performance.

G.2.2 The contractor shall provide invoices to the COR Monthly. Invoices shall be provided for the previous month no later than the 7th business day after the first of the month.

G.2.3 Invoices shall break hours down by specific task and Employee.

G.2.4 Invoices shall include all receipts for approved travel expenses http://www.login.gov/

G.2.5 The contractor shall provide invoices to the COR Monthly. Invoices shall be provided for the previous month no later than the 7th business day after the first of the month.

G.2.6 Invoices shall break hours down by specific task and Employee.

G.2.7 Invoices shall include all receipts for approved travel expenses.

G.3 CONTENT OF INVOICES

(1) A PROPER INVOICE MUST INCLUDE THE FOLLOWING ITEMS (except for interim payments on cost reimbursement contracts for services):

(a) Name and address of the contractor.

(b) Invoice date and invoice number. (Date invoices as close as possible to the date of mailing or transmission.)

(c) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number).

(d) Description, quantity, unit of measure, unit price and extended price of supplies delivered or services performed.

(e) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(f) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(g) Name (where practicable), title, phone number and mailing address of person to notify in the event of a defective invoice.

(h) Payment system registration. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and password and be credentialed through login.gov.

G.4 ELECTRONIC AUTHENTICATION

See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/create-an-account

(a) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(b) Agency POC’s will be responsible for communicating with vendor POC’s to initiate https://login.gov/create-an-account the Delphi eInvoicing account creation process. Vendor POC’s who will require access to the eInvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, valid email address, and current phone number to the agency POC to initiate the Delphi eInvoicing web-portal account.

Vendor users and the agency Point of Contact (POC) will be notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi eInvoicing account.

G.5 TRAINING ON DELPHI

To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov

G.6 ACCOUNT MANAGEMENT

Vendors are responsible to contact the Delphi Help Desk when their firm’s points of contacts will no longer be submitting invoices so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov.

G.7 KEY PERSONNEL-TAR 1252.237-73(Nov 2022)

(a) The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed during the course of the contract by adding or deleting personnel, as appropriate.

(b) Before removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the contracting officer, in writing, before the change becomes effective.

The Contractor shall submit information to support the proposed action to enable the contracting officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change in writing. The key personnel under this contract are:

To Be Determine (TBD)

G.7.1 Prior to assigning any personnel to the contract, the contractor shall submit personnel resumes to the COR for approval. The contractor must demonstrate that personnel assigned to this contract have the necessary knowledge, skill set, experience, and education to perform the requirements of the tasks to which they may be assigned, especially regarding use and management of NSE software.

http://einvoice.esc.gov/ http://einvoice.esc.gov/

G.8 GOVERNMENT POINTS OF CONTACT:

Denise Clarke Contracting Officer Ready Reserve Force Sealift Support Team Lead DOT/Maritime Administration Office of Acquisition, MAR-380 1200 New Jersey Ave, SE Washington, D.C. 20590 denise.clarke@dot.gov

Contracting Officer Douglas A. Kennard U.S. Department of Transportation Maritime Administration, MAR-380 1200 New Jersey Ave. SE Washington, D.C. 20590 202-366 -1711 douglas.kennard@dot.gov

G.8 Contractor’s Points of Contact:

TBD

mailto:denise.clarke@dot.gov mailto:douglas.kennard@dot.gov

H-SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACT TYPE

This will be a Time and Materials contract. A time-and-materials contract provides for acquiring supplies or services on the basis of—

(1) Direct labor hours at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit; and

(2) Actual cost for materials (except as provided for in 31.205

(3) The FAR defines “materials” as follows:

a. Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

b. Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

c. Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.) (see H.2 below and 52.212-4(i)(1)(ii)(D)(1) (in Section I.2) for other direct costs reimbursable by the Government under this Contract); and

d. Applicable indirect costs.

H.2 TRAVEL (as an ODC)

H.2.1 Travel costs will be reimbursed at actual cost in accordance with the Federal Travel Regulation (FTR) and FAR part 31.205-46 Travel Costs. Substantiating receipts must be submitted in accordance with FTR 301-11.25. The Contractor will submit travel requests to the Contracting Officer’s Representative (COR) for approval, via email, in advance of each travel event. Reimbursement will not be approved for unauthorized travel.

H.2.2 The Contractor shall not charge local travel costs within a 50-mile radius of their home of record or Contractor’s office.

H.3 General Personnel Provisions

H.3.1 Prior to assigning any personnel to the contract, the contractor shall submit personnel resumes to the COR for approval. The contractor must demonstrate that personnel assigned to this contract have the necessary knowledge, skill set, experience, and education to perform the requirements of the tasks to which they may be assigned, especially regarding use and management of NSE software.

H.3.2 All contractor personnel who may have access to sensitive information under this task order will complete the “Contractor Employee Non-Disclosure Agreement” available from the COR. The Contractor employee will follow the guideline of Privacy or Security Safeguards prescribed in FAR 52.239-1. In addition, designated contractor personnel with access to the DOT network and NSE shall complete the following items prior to commencement of work:

H.4.3.2.1 DOT Information System Responsibilities and Rules of Behavior for Users, Account Administrators, and System Operators.

H.4.3.2.2 All Contractor personnel are required to successfully complete the annual DOT Security Awareness Training (SAT). The proof of contractor personnel who successfully complete the SAT must be delivered to the MARAD Information System Security Officer (ISSO) for acceptance.

H.4.3.2.3 DOT Annual Privacy Awareness training

H.4.3.2.4 Personnel with NSE Database Administrator user profiles will be required to sign a Non-Disclosure Agreement (NDA) due to the proprietary nature of the ship mangers’ data. The Contractor shall forward original and signed NDA to MARAD COR. The Contractor is required to keep a fully executed copy of the NDA on file.

H.4.3.2.5 Personnel Identity

H.4.3.2.6 It is the responsibility of the contractor to verify that all proposed contractor personnel for the contract meets federal employment eligibility, the validity of Social Security number (SSN) and is suitable for employment and/or access to unclassified but sensitive (UBS) information.

H.4.3.2.7 MARAD will not initiate requests for appropriate investigation on behalf on contractor’s personnel. The cost incurred from the security clearance shall be borne by the contractor.

H.4.3.2.8 Per DOT Information Technology and Information Assurance Guidance number 2009- 002: e-Authentication and Access Control, contractor staff may require using DOT-Issued Personal Identity Verification (PIV) card to access DOT network. The Government will issue the PIV cards to the contractor staff whose assigned duties require them.

H.4.3.2.9 The contractor shall not begin the performance of substantive work under this Contract until a sufficient number of personnel have presented evidence that they have the required credential which has been approved by MARAD. The contractor further agrees to include this provision in any subcontract awarded pursuant to his contract.

H.4.3.2.10 While onboard NDRF ships, all ship manager log-in and safety procedures are to be strictly adhered to. Contractor personnel visiting NDRF ships and sites must wear their TWIC card to gain access to the ship/facility.

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR: https://www.acquisition.gov/browse/index/far TAR: https://www.acquisition.gov/tar

The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

(a) FAR Clauses

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-7 Anti-Kickback Procedures (Jun 2020)

52.203-17 Contractor Employee Whistleblower Rights (Nov 2023)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.233-2 Service of Protest (Sep 2006)

52.243-3 Changes-Time-and-Materials or Labor-Hours (Sep 2000)

52.244-6 Subcontracts for Commercial Products and Commercial Services (Jan 2025)

52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001)

(b) Transportation Acquisition Regulation (TAR) Clauses

Number Title Date 1252.223-71 Accident and Fire Reporting Nov 2022 1252.223-73 Seat Belt Use Policies and Programs Nov 2022 https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/tar

I.2-52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.-

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law.

If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would…