RFP.pdf

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Landscaping and Related Services Location 1: Walter Rice Federal Building & U.S. Courthouse, 200

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U.S. General Services Administration Great Lakes Region Public Buildings Service Acquisition Management Division 201 Superior Ave, Rm. #450 Cleveland, OH 44114

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REQUEST FOR PROPOSAL

U.S. GENERAL SERVICES

ADMINISTRATION

GREAT LAKES REGION

PUBLIC BUILDINGS SERVICE

ACQUISITION MANAGEMENT DIVISION

201 SUPERIOR AVE, RM. #450

CLEVELAND, OH 44114

W. Second Street, Dayton, OH 45402 Location 2: Federal Parking Lot, Third & Perry Streets, Dayton, OH 45402

Location 3: National Archives & Records Center, 3150 N.

Springboro Road, Moraine, OH 45439

47PF0021R0106

October 6, 2021

November 8, 2021 2:00 PM (Eastern Time) Proposals due to: jenna.garcia@gsa.gov

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract. Please note that it is not inclusive - you are cautioned to carefully read the entire solicita-tion in order to be fully aware of all requirements, provisions, and clauses.

SOLICITATION NO. 47PF0021R0106

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every rea-sonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must” are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

SOLICITATION ISSUED ELECTRONICALLY

This solicitation is being issued electronically as of the solicitation “Date Issued” in block 6 of the Standard Form 33. The offeror shall not alter the solicitation or any component thereof (i.e. drawings, etc.). The Government’s version of the solicitation and accompanying components take precedence if a discrepancy arises between the version issued by the Government and the signed documents submitted by the offe-ror.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), https://sam.gov/ prior to submission of offers to be considered for award.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any resultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR

4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by pro-spective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building draw-ings/plans, security equipment, security equipment installations, and contract guard service, to include:

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications. These specifications express the Government’s requirements in the form of minimum quality standards. Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

A-76 REQUIREMENT

Note paragraph entitled FAR 52.207-3, Right of First Refusal of Employment in Section I.

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor for all locations is Lizard Palm Company, located in Huber Heights, OH. The current monthly price for Location 1, Walter Rice Federal Building & U.S. Courthouse, Dayton, OH is $1,427.75 and the current monthly price for Location 2, Federal Parking Lot, Dayton, OH is $388.20, and Location 3, National Archives and Records Center, Moraine, OH is $423.48. Although this solicitation is for services basically the same as the current contract Scope of Work for this location only, it should be reviewed carefully before submitting a bid.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

• Standard Form 33 – Solicitation/Contract Order for Commercial Items.

• FAR 52.204-8 Offeror Representations and Certifications—Commercial Items

• FAR 52.209-7 Information Regarding Responsibility Matters (Included in GSA Form 3501 and 3502 Solicitation Provisions)

• Section B – Supplies or Services and Prices Offer

• Quality Control Plan (See Section C)

• Past Performance References

• Cost Proposal Worksheets

• FAR 52.204-24 marked and completed

• GSAR 552.204-70 marked and completed

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site consti-tute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 15A on the first page of this solicitation. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information: (1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

AVAILABILITY OF FUNDS

Funds are not presently available for award. The Government's obligation under this contract is contin-gent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PROJECT LABOR AGREEMENT

Offerors may submit a price proposal subject to the PLA requirements set forth in this solicitation (a PLA proposal), a price proposal not subject to the PLA requirements set forth in this solicitation, or both.

Any price proposal submitted shall clearly identify whether it is subject to such PLA requirements.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal meeting has not been scheduled at this time. Once determined, information will be made available via amendment.

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in Block 10 on the first page of the solicitation.

PRICING OF OPTIONS

Offerors shall price the initial one year base period and the option requirements for the four one year option periods and 6 month extension by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial 1 year period of performance will apply to the initial one year period and to the four one year option periods and 6 month extension. The minimum wage rates and fringe benefits applicable to the initial 1 year period of performance are outlined on the wage rate sheet.

PROMPT PAYMENT DISCOUNT

Block 13 on the Standard Form 33 and possibly the solicitation pricing page(s), is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stip-ulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a con-tract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

47PF0021R106 – Landscaping and Related Services – Walter Rice Federal Building & U.S. Courthouse, Dayton, OH; Federal Parking Lot, Third & Records Center, Dayton, OH; National Archives & Records Center, Moraine, OH

TABLE OF CONTENTS

Section A - SOLICITATION 10

A.1. Standard Forms 11

SECTION B - SERVICES, ORDERING AND PRICES 12

B.1. Description of Services 12

B.1.0. Offer for Standard Services 12

B.1.1 Offer for Above Standard Services 12

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 15

Introduction 15

C.1. SCOPE OF WORK 15

C.1.2 The Contractor Shall 15

C.1.3 Basic Landscaping Services 15

C.1.4 Additional Landscaping Services 16

C.1.5 Landscaping Materials Standards 16

C.1.6 Employee Orientation 19

C.1.7 Supplies, Materials, Equipment & Utilities 19

C.1.8 Other Services 21

C.1.9 Protection and Damage 21

C.1.10 Minimum Level of Work 21

C.2. Definitions 21

C.2.1 Acceptance 21

C.2.2 Acts of God 21

C.2.3 Approval 21

C.2.4 Building 22

C.2.5 Contracting Officer (CO) 22

C.2.6 Contracting Officer's Representative (COR) 22

C.2.7 Contractor 22

C.2.8 Delegated On-site Authority 22

C.2.9 Emergency 22

C.2.10 Federal Holidays – (F.4 Recognized Holidays) 22

C.2.11 Federal Executive Holidays, Unanticipated 22

C.2.12 Modification of Contract 22

C.2.13 Negligence 22

C.2.14 Performance Based Service Contracting 23

C.2.15 Quality Assurance Surveillance Plan (QASP) 23

C.2.16 Quality Control Program (QCP) 23

C.2.17 Standard Services 23

C.2.18 Stewardship 23

C.3 Quality Control Plan (QCP) 23

C.4 Government Quality Assurance Surveillance Program 25

Center, Moraine, OH

C.4.1 Contract Performance

C.4.2 Methods

C.4.3 Cooperation – Inspections

C.4.4 Contractor Performance Assessment Reporting System (CPARS)

C.4.5 Green Purchase Reports

C.5 Contractor Submittals/Deliverables Chart

SECTION D – PACKAGING AND MARKING

D.1. Payment of Postage and Fees

D.2. Marking

SECTION E – INSPECTION AND ACCEPTANCE

E.1 FAR 52.246-4 Inspection of Services – Fixed Price (Aug 1996)

E.2 Deduction Rate

E.3 Contract Close-out Examination

SECTION F – DELIVERIES OR PERFORMANCE

F.1 Place of Performance

F.2 Term of Contract

F.3 Options

F.4 Recognized Holidays

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. Payment (General)

G.2 Payment for Services

G.3. Method of Payment

G.4. GSAR 552.232-77 Payment By Government Charge Card (NOV 2009)

G.5 Evaluating Contractor Performance

G.6 Designated Ordering Officials

G.7 Limitation of Government’s Obligation – Not Applicable

G.8 Adjusting Payments

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1. Security

H.1.1 Security Requirements and Personal Identity Verification Procedures (Non-Classified Contract)

H.1.2. Reserved

H.1.3. GSAR 552.237-71 Qualifications of Employees (MAY 1989)

H.1.4. Suitability Determinations

H.1.5. Compliance with Security Requirements

H.1.6. Identification Credential

H.1.7. GSA Criteria for Adjudication

H.2. Reserved

H.3. Reserved

H.4. Standards of Conduct

H.5. Removal from Contract Work

Center, Moraine, OH

H.6. Sensitive but Unclassified (SBU) Building Information

H.7. Recording Presence

H.8. Government Forms

H.9. Other Contractors

H.10. Ordinances, Taxes, Permits, and Licenses

H.11. Discrepancy in the Specifications

H.12. Uniforms

H.13. Personnel Qualifications

H.13.1 Qualifications of Supervisory Employees

H.13.2 Submission of Resumes for New Employees

H.13.3 State Licensing

H.13.4 Compliance with Federal, State, and Local Codes

H.14 Strike Contingency Plan (SCP)

H.15 Occupant Emergency Plan (OEP)

H.16 Performance Bond Requirement – N/A

H.17. Insurance Requirement

SECTION I – CONTRACT CLAUSES

SECTION J - List of Documents, Exhibits, and Other Attachments

EXHIBIT 1

EXHIBIT 2

EXHIBIT 3

EXHIBIT 4

EXHIBIT 5

EXHIBIT 6

EXHIBIT 7

EXHIBIT 8

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

BIDDERS/OFFEORS

K.1. Annual Representations and Certifications

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS/OFFERORS

L.1. Bid Guarantee Requirement – N/A

L.2. Financial Qualifications of Offerors

L.3. Inspection of Facility

L.4. Instructions for Submitting Proposals

L.5. Inconsistencies in Specifications

L.6. Type of Contract

L.7. Offerors Checklist

SECTION M – EVALUATION FACTORS FOR AWARD

EXHIBIT 9 88

M.1. Basis of Award 114 M.2. Past Performance 114 M.3. Total Evaluated Price 114

Center, Moraine, OH

M.4. Special Standard(s) of Responsibility 114 M.5. Evaluation of Options (JULY 1990) 114

Section A - SOLICITATION

A.1. Standard Forms

RESERVED

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN

OFFER(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

10/06/2021

JennaAGarcia Typewriter R5 AMD Southern Services Contracting Team 201 Superior Ave, Room 450 Cleveland, OH 44114 United States

SECTION B - SERVICES, ORDERING AND PRICES

B.1. Description of Services The Contractor shall provide all management, administrative, supervision, labor, transportation, materials, supplies and equipment necessary, and shall plan, schedule, coordinate, and assure effective completion of all work and services and performance of landscaping and related services described herein.

Location 1:

OH0195ZZ

Rice Federal Building and US Courthouse 200 W. Second Street, Dayton, OH 45402

Location 2:

OH0196ZZ

Federal Parking Lot Third & Perry Streets, Dayton, OH 45402

Location 3:

OH0514DD

National Archives & Records Center 3150 N. Springboro Road, Moraine, OH 45439

If there are multiple locations, offerors must submit offers for all locations in order to be considered for award.

B.1.0. Offer for Standard Services

Location # 1: Rice Federal Building and US Courthouse, 200 W. Second Street, Dayton, OH 45402

ITEM

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Standard Services:

Landscaping and Related Services

Month

Prompt Payment Discount:_______%______ Days

Location # 2: Federal Parking Lot, Third & Perry Streets, Dayton, OH 45402

ITEM

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Standard Services:

Related Services

Month

Location # 3: National Archives & Records Center, 3150 N. Springboro Road, Moraine, OH 45439

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Standard Services:

Related Services Month 12 $ $ $ $ $

B.1.1 Offer for Above Standard Services

Location # 1: Rice Federal Building and US Courthouse, 200 W. Second Street, Dayton, OH 45402

ITEM

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Additional Services Productive Refer to Notes 1,2,3

Hour 1 $ $ $ $ $

2. Additional Services Supervisory Refer to Notes 1,2,3

Hour 1 $ $ $ $ $

Location # 2: Federal Parking Lot, Third & Perry Streets, Dayton, OH 45402

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Additional Services Productive Refer to Notes 1,2,3

Hour 1 $ $ $ $ $

2. Additional Services Supervisory

Location # 3: National Archives and Records Center, 3150 N. Springboro Road, Moraine, OH 45439

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Additional Services Productive Refer to Notes 1,2,3

Hour 1 $ $ $ $ $

2. Additional Services Supervisory

All the contractor’s labor hour prices must include expenses for overhead, General and Administrative (G&A) and profit. Thus, no separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are ordered.

Offeror must submit offers for all locations in order to be considered for award. Offerors must submit prices for all four of the option periods, in addition to the initial period, to be considered for award.

Options shall be priced using the wage determination contained in this solicitation. Upon exercising a renewal option, the contract price will be adjusted in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (May 2014).

Offerors should visit the building and become familiar with existing conditions; examine all contract documents relating to this work, and carefully review the requirements contained in this specification.

Offerors shall determine any conditions which affect the work and make a thorough site investigation before submitting an offer. No allowances will be made for failure of an offeror to avail themselves of such information.

Note 1. These quantities are for evaluation purposes only and are based on an estimate of the Government’s anticipated need for such service.

Note 2. Offerors are cautioned not to confuse overtime services with additional services. Additional services are defined as any work requested by the Government that is within the scope of this contract but in addition to the contract requirements. Overtime services are defined as work within the scope of the contract originally intended to be performed during normal working hours, where the Government requests the work be performed outside of normal working hours to expedite the return of a piece of equipment to operating condition or to minimize disruption to tenants.

Note 3. Quote a price per hour for providing Above Standard Services when ordered that are in addition to the services specified herein for the standard services. Orders for above standard service may be placed orally when the amount of the order totals $2,500.00 or less or in the event of an emergency. All orders which exceed $2,500.00 must be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services and will be paid by GSA Finance. The GSA Form 300 will describe the service to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using the Government wide commercial purchase card, which is the preferred method to purchase and to pay for micro purchases. Individual orders for above standard services involving more than forty (40) hours will only be issued with the assent of the contractor. This above standard services provision is intended to be used to satisfy the Government's short term non-recurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated pursuant to the "Changes Fixed Price" clause. Above standard services cannot be accomplished by diverting resources from work that is supposed to be accomplished.

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Introduction This is a Performance Based Contract which focuses on outcomes as opposed to prescriptive requirements. This specification represents GSA's performance objectives and minimum levels of service to be provided by the contractor. A high level of effective communication between the Government and contractor is essential. This performance-based requirement demands a greater emphasis by the contractor on self-evaluation, robust quality control processes and strict oversight of building operations to ensure the highest level of efficiency. The Contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. The contractor must closely monitor all aspects of the work, identify deficiencies, and implement corrective action, without reliance on Government oversight.

C.1. SCOPE OF WORK

C.1.1 The Contractor shall provide all management, administrative, supervision, labor, transportation, materials, supplies and equipment necessary, and shall plan, schedule, coordinate, and assure effective completion of all work and services and performance of landscaping and related services described herein.

C.1.2 The Contractor Shall

All work shall be performed between the hours of 7:00am and 8:00pm, Monday through Friday, Federal holidays excluded, unless specifically approved or requested by the COR. Access to locations after 5:00pm must be coordinated with the COR. At the discretion of the COR, certain tasks such as mowing the lawn may be asked to be done during a certain timeframe within the hours stated above.

C.1.3 Basic Landscaping Services

(a) Landscaping maintenance will be performed during the calendar year on a cycle approved by the COR to maintain the inside and outside area in a neat and clean manner. Policing landscape areas to remove trash and other cleaning issues will be performed by the landscaping contractor when on site.

(b) Basic exterior landscaping maintenance includes mowing lawns, aerating lawns, power raking, edging, mulching, pruning, watering, weed, pest and disease control, plant maintenance, and replacement. QASP standards for these services can be found in Exhibit 5. In compliance with EPA and USDA requirements, compost and fertilizers made from recovered organic materials and bio-based herbicides and pesticides will be used unless an alternative product is approved by the COR. The Contractor shall be held liable for any damage to grounds, vegetation, or landscaping due to his negligence and shall promptly report any theft or missing plants to the COR. The COR will determine if the plants are covered under the one year/season guarantee or if the government will order the replacement under additional services. The Contractor is responsible for watering landscaped areas as needed (see Section C.1.7.2 for availability of water connections and irrigation systems). If weed, pest or disease control is needed the COR will approve in advance their application. Planters will be well maintained and free of weeds and trash.

There are six flower planters in the front of the Rice Federal Building. The Contractor shall provide seasonal plantings to accent around the perennial plants. Planting shall be done in the spring. Prior to seasonal planting, the Contractor shall submit the planting recommendation for approval from COR.

Contractor shall maintain the plants throughout the season to include fertilization and watering (as weather conditions warrant) to maintain plant health.

The Contractor will provide a seasonal planting design, installation, and maintenance for the flower beds around the Rice Federal Building. The offer shall include a planting design for installation for perennial planting in the initial year of the contract to existing flower beds around the properties. This shall include plants, installation, maintenance, fertilization, and watering as required to maintain overall plant health. In subsequent years, the Contractor shall submit seasonal planting designs to the COR 60 days prior to scheduled planting date (in February and August) and COR must approve prior to installation. All plants will be guaranteed for the season and failing/missing plants will be replaced in a timely manner at no cost to the government. A photographic record (in digital format) shall be provided to the COR of each season’s plantings. Images should be taken after initial planting and when plants are fully established. The photographic record shall be submitted in the monthly report.

(c) Lawns will be well maintained, free of weeds, leaves, trash and edged. Soil shall be aerated by mechanical methods of piercing the ground to provide an adequate air supply to the soil and promote sustained plant life at least once per year (in the fall). Cores will remain on the lawn to decompose and provide additional organic matter to the soil. Contractor will overseed, dethatch and plug as necessary to prevent bare areas and promote even growth of all turf areas throughout the growing season. Lawns will be maintained at a height of 3-3.5 inches.

(d) Groundcovers shall receive rejuvenation pruning throughout the growing season and be maintained within their established bed lines to maintain a weed free, neat, and consistent appearance.

(e) All walkways, landings, and steps shall be free of weeds, plant debris, and trash. It is the Contractor’s responsibility to maintain a well-groomed appearance around fence lines, flagpoles, walls, walkways, parking lots, and other property appurtenances. Such areas shall be free of weeds, leaves, litter, and other debris. Please note fence lines shall encompass all sides of the fence as is accessible.

(f) Shrubbery, trees and other landscaping will be pruned to maintain a well-groomed appearance and be free of deadwood, suckers, litter and weeds.

(g) The Contractor is responsible to maintain all live plants in the lobby/common areas of the building.

GSA owns the interior plants in the lobby, the Contractor is to plant and maintain: (1) an annual planting in the planters from March 1st – Thanksgiving and (2) minimum 18” poinsettias from Thanksgiving - January 31st . The COR must approve prior to installation.

NOTE: The Contractor shall remove, from each site, all debris generated in the performance of this contract each day service is performed. Upon completion of any repair or installation work, the Contractor shall remove and dispose, from each site, all unused materials, containers, wrappings, cuttings, trimmings, and any other debris accumulated as a result of this contract. Organic materials shall be composted, and other materials shall be recycled to the extent possible. Report composting weight if required by the COR.

C.1.4 Additional Landscaping Services

(a) Contractor shall perform a site visit/consultation with the COR at the end of the growing season and submit a report identifying any additional services required to bring the landscape back to the original condition (excluding damage or failure of plants caused by negligence of the contractor). A plan and pricing for replacement plants and other services not included in the basic landscaping services will be submitted to the COR 60 days prior to scheduled planting. All plants installed will be guaranteed for 1 year. Guarantee will include plants, installation, and any soil amendments necessary to return the site to the original condition.

(b) This additional services provision is intended to be used to satisfy the Government's short term non-recurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated pursuant to the "Changes Fixed Price" clause.

(c) Additional services cannot be accomplished by diverting resources from work that is supposed to be accomplished.

(d) Plants and supplies provided under additional services will meet the standards identified in Section C.1.5. The Contractor will submit a fixed price quotation for the plants, supplies and installation as requested by the COR. Plants will be guaranteed for one year including replacement and installation.

C.1.5 Landscaping Materials Standards

PLANT AND SOIL AMENDMENT REQUIREMENTS:

The section below identifies the standards for landscaping materials supplied under this contract. Plant materials of native species and cultivars are preferred. Mature plant size shall be appropriate to the location with minimal maintenance. The current soil should be amended to promote proper plant growth.

(a) SHRUB MATERIAL General: Furnish nursery-grown shrubs complying with ANSI Z60.1, with healthy root systems.

Provide well-shaped, fully branched, healthy, vigorous stock free of disease, insects, eggs, larvae, and defects such as knots, sunscald, injuries, abrasions, and disfigurement.

(1) Grade: Provide shrubs of sizes and grades complying with ANSI Z60.1 for type of shrubs required. Shrubs of a larger size may be used if acceptable to the COR, with a proportionate increase in size of roots or balls.

(2) Label at least one shrub of each variety and caliper with a securely attached, waterproof tag bearing legible designation of botanical and common name.

(3) If formal arrangements or consecutive order of shrubs is shown, select stock for uniform height, spread, and number label to assure symmetry in planting.

(i) Deciduous Shrubs:

Form and Size: Deciduous shrubs with not less than the minimum number of canes required by and measured according to ANSI Z60.1 for type, shape, and height of shrub.

(ii) Evergreens:

Form and Size: Normal-quality, well-balanced, broadleaf evergreens, of type, height, spread, and shape required, complying with ANSI Z60.1.

(b) ANNUAL PLANTS

(1) Annuals: Provide healthy, disease-free plants of species and variety as approved by the COR. Provide only plants that are acclimated to outdoor conditions before delivery and that are in bud but not yet in bloom.

(2) Bulbs: Provide healthy, disease-free bulbs of species and variety as approved by the COR.

(3) Annual Vines: Provide vines of species indicated complying with requirements in ANSI Z60.1.

(c) PERENNIALS Provide healthy, field-grown plants from a commercial nursery, of species and variety as approved by Property Management. Provide field-grown vines. Vines grown in 6” pots or other containers of adequate size and acclimated to outside conditions will also be acceptable.

(d) TOPSOIL Topsoil: ASTM D 5268, pH range of 5.5 to 7, a minimum of 6 percent organic material content; free of stones 1 inch (25 mm) or larger in any dimension and other extraneous materials harmful to plant growth.

Topsoil Source: Import topsoil or manufactured topsoil from off-site sources. Obtain topsoil displaced from naturally well-drained construction or mining sites where topsoil occurs at least 4 inches (100 mm) deep; do not obtain from agricultural land, bogs or marshes.

(e) ORGANIC AMENDMENTS Use of compost shall be the preferred amendment for improving topsoil. Other amendments may be considered if a soil test shows that they would be the best method of balancing the soil composition.

Compost shall be a well decomposed, stable, weed free organic matter source. It shall be derived from: food waste, yard trimmings, manure, bio-solids and other recovered organic materials. The product shall contain no substances toxic to plants and shall be reasonably free (1% by dry weight) of man-made foreign matter. The compost will possess no objectionable odors and shall not resemble the raw material from which it was derived. The product shall be certified through the U. S.

Composting Council’s (USCC) Seal of Testing Assurance (STA) Program.

Parameters Reported as (units of measure General Range pH pH Units 6.0 - 7.5

Soluble Salt Concentration dS/m (mmhos/cm) Maximum 5

Moisture Content % wet weight basis 30-60

Organic Matter Content % dry weight basis 30-65

Particle Size %passing a selected mesh, dw

98 % pass through 1/2" screen or smaller

Stability mg CO2-C per g OM per day < 8

Maturity (Bioassay) Seed Emergence & Seedling Vigor

% relative to positive control Minimum 80%

Before delivery of the compost, supplier must provide a copy of the lab analysis, performed by a STA Program certified lab, verifying that the compost meets the product parameters listed above. The lab analysis should not be more than 90 days old.

(f) INORGANIC SOIL AMENDMENTS

(1) Lime ASTM C 602, agricultural limestone containing a minimum 80 percent calcium carbonate equivalent and as follows:

(2) Class: Class T, with a minimum 99 percent passing through No. 8 (2.36-mm) sieve and a minimum 75 percent passing through No. 60 (0.25-mm) sieve.

(3) Class: Class O, with a minimum 95 percent passing through No. 8 (2.36-mm) sieve and a minimum 55 percent passing through No. 60 (0.25-mm) sieve.

(4) Provide lime in form of dolomitic limestone.

(5) Sulfur: Granular, biodegradable, containing a minimum of 90 percent sulfur, with a minimum 99 percent passing through No. 6 (3.35-mm) sieve and a maximum 10 percent passing through No. 40 (0.425-mm) sieve.

(6) Iron Sulfate: Granulated ferrous sulfate containing a minimum of 20 percent iron and 10 percent sulfur.

(7) Aluminum Sulfate: Commercial grade, unadulterated.

(8) Perlite: Horticultural perlite, soil amendment grade.

(9) Agricultural Gypsum: Finely ground, containing a minimum of 90 percent calcium sulfate.

(10) Sand: Clean, washed, natural or manufactured, free of toxic materials.

(11) Diatomaceous Earth: Calcined, diatomaceous earth, 90 percent silica, with approximately 140 percent water absorption capacity by weight.

(12) Zeolites: Mineral clinoptilolite with at least 60 percent water absorption by weight.

(g) FERTILIZER Fertilizer is an EPA/CPG and USDA bio-based designated product. If the use of fertilizer is required, a product containing recovered organic materials should be considered first. Fertilizers shall be made from recovered organic materials such as alfalfa meal, blood meal, cottonseed meal, feather meal, fish meal, meat and bone meal, poultry manure/litter, soybean meal and wood ash. It shall contain the highest percentage of recovered materials practicable, while maintaining a satisfactory cost/level of competition. If that product will not meet the performance needs then the use of a bio-based product should be specified. The CO or COR must approve the fertilizer.

(h) MULCHES Bio-based or Hydraulic mulch must be free from deleterious materials and suitable as a top dressing for trees and shrubs, consisting of shredded hardwood and/or paper. Mulch selection must be approved by Property Management.

(i) WEED CONTROL BARRIERS Weed control barriers must contain the highest percent of recycled content practicable and meet the requirements for effective weed control.

(j) MISCELLANEOUS PRODUCTS

(1) Antidesiccant: Water-insoluble emulsion, permeable moisture retarder, film forming, for trees and shrubs. Deliver in original, sealed, and fully labeled containers and mix according to manufacturer's written instructions.

(2) Bio-based Insecticide: Deliver in original, sealed, and fully labeled containers and mix according to manufacturer's written instructions.

(3) Bio-based Fungicide: Deliver in original, sealed, and fully labeled containers and mix according to manufacturer's written instructions.

(4) Bio-based Herbicide: Deliver in original, sealed, and fully labeled containers and mix according to manufacturer's written instructions.

(k) POTTING SOIL MIX Soilless mix of organic materials, such as compost, perlite, vermiculite, and organic/bio-based fertilizer, for use in containers.

(l) SOD Shall comply with ASPA specifications for machine-cut thickness, size, strength, moisture content, mowed height, and free of weeds and undesirable native grasses. Provide viable sod of uniform density, color, texture, strongly rooted, and capable of vigorous growth and development when planted.

C.1.6 Employee Orientation

(a) All contract employees are required to attend an orientation conducted by the Contractor during the first month of the contract. Employees hired after the contract start date must attend an orientation within 30 days of employment. The orientation will include an explanation of the contract requirements, the occupant agency's function, and procedures to follow in the event of fire or other emergency.

(b) The Contractor is required to provide necessary and on-going tenant relations training for their employees. This training will stress the importance of conflict avoidance and problem resolution.

Emphasis shall be placed on grooming, proper attire, and the importance of professionalism and courtesy in day-to-day contacts with building occupants and visitors.

C.1.7 Supplies, Materials, Equipment & Utilities

(a) Furnished by the Government The Government shall provide, without cost, the facilities, materials, and services listed below.

Government property shall be used only in performance of this contract; neither the Contractor nor the Contractor’s employees shall use Government property in any manner for any personal advantage, business gain, or other personal endeavor.

(1) Utilities: Where available, the Government will supply utilities (i.e., electricity, water, steam, etc.) for the contract location(s). If access to utilities is limited or impracticable, the contractor is responsible for all landscaping services whether or not the contractor has access to Government-furnished utilities.

(2) The equipment provided by the Government for this contract is as follows:

(i) Hydrant or Water Hose connection keys as needed to gain access to Government owned water source connections for fulfillment of this contract. Nonworking, malfunctioning, or low-pressure connections (at any time during the life of the contract) shall not negate the contractor’s responsibility to fulfill the requirements of the contract.

Reminder, please use water responsibly.

(ii). Any operational irrigation systems may be used by contractor. Nonworking or malfunctioning systems (at any time during the life of the contract) shall not negate the contractor’s responsibility to fulfill the requirements of the contract.

(iii) Irrigation systems that are damaged by the Contractor due to neglect shall be repaired by the Contractor. The Contractor shall be responsible for all costs incurred to repair and test the system. Repairs shall be performed by the Contractor, the Contractors sub-contractor, or the O&M Contractor. All repairs shall be performed by qualified individuals using industry practices.

(iv) Notifications: The Contractor shall be responsible to notify the Government in the event of operational malfunctions, breakages or failures to the irrigation system.

(3) Parking: A parking space is not available.

(4) The equipment provided by the Government for this contract is: Not Applicable

(5) Returned Equipment: Not Applicable

(6) Hazardous Conditions: The Contractor is responsible for identifying any hazardous conditions that should develop and shall immediately notify the COR of such condition. The Government does not warrant or guarantee that no other possible safety hazards exist other than those identified at contract start.

(7) Compliance with OSHA: Compliance with the Occupational Safety and Health Act and other applicable laws and regulations for the protection of Contractor employees and subcontractor employees performing the requirements defined in this specification is exclusively the obligation of the Contractor. The Government will assume no liability or responsibility for the Contractor's compliance or noncompliance with such requirements.

(b) Furnished by the Contractor:

Materials, supplies and equipment should be selected and used in a manner that reduces exposures to building occupants and workers, and that reduces the impact on humans and the environment as compared to other products and services used for the same purpose, in accordance with EPA Comprehensive Procurement Guidelines (CPG), USDA Bio-Preferred Designation Items, Executive Order 13243 and RCRA Section 6002:

The Contractor will furnish all supplies, materials, equipment, and employee training necessary for the performance of the work of this contract unless otherwise specified herein. Training will include all applicable OSHA and other related standards. The Contractor will furnish to the COR all Material Safety Data Sheets (MSDS) for any materials used in the performance of this contract five days after award. All new products used during the life of the contract must have MSDS provided to the COR prior to use. Low VOC products are recommended. The COR must approve the MSDS prior to product use.

All chemicals and fertilizers used will be those commercially available which meet Federal, State and local codes. Contractor shall maintain the MSDS in a location accessible to all employees and will advise the COR of their location. The MSDS will be available for inspection by the COR on request.

The Contractor will take every precaution to ensure that only safe products are used. An inventory list of products to be used under this contract shall be provided to the COR five days after award. This list shall be updated, with a copy provided to the COR, throughout the term of the contract. The COR will contact the Contractor immediately if any item is deemed inappropriate for use under this contract.

The use of recycled materials and bio-based products is preferred. Contractors are required to use designated products included in both EPA’s and USDA’s Procurement Guidelines. The COR will require a justification (including efforts made to comply) if a required product is not used, stating that the product is not available within a reasonable period of time, fails to meet the performance standards set forth in the applicable specifications or is available only at an unreasonable price. The list of Comprehensive Procurement Guideline (CPG) items and their associated Recovered Materials Advisory Notices (RMANs) are available at http://www.epa.gov/cpg. Information on CPG items can be found at: http://www.epa.gov/cpg/products.htm. Products designated by the United States Department of Agriculture (USDA) Bio-based Products List can be found at (http://www.biopreferred.gov).

GSA is working in cooperation with the Environmental Protection Agency (EPA) to promote the Clean Air Counts campaign. Under this campaign low volatile organic compound (VOC) products are recommended to be used in performance of the service of this contract. An annual report on the use of low VOC products is required to be completed by the contractor and submitted to the COR 30 days prior to the contract expiration date.

To determine the percentage of VOC in products, review the Material Safety Data Sheets (MSDS) or contact the manufacturer/distributor directly.

The most stringent California limits are the best target for low VOC product purchases. The following website identifies the State of California limits: http://www.arb.ca.gov

(1) Equipment: The Contractor shall furnish all necessary equipment needed for the performance of the work of this contract unless otherwise specified herein, including hoses. All equipment must be properly guarded and meet all applicable OSHA standards. Preferable equipment includes equipment made with recycled content materials. If a piece of equipment needs repair and is determined unsafe by the COR, the Contractor shall immediately stop using the equipment.

(2) Uniforms: All Contractor employees, including supervisors, working in or around buildings designated under this contract shall present a neat appearance and wear distinctive uniform clothing.

The Contractor shall determine and provide additional personal protective equipment required for the safe performance of work. Protective clothing, equipment, and devices shall, as a minimum, conform to Occupational Safety and Health Administration (OSHA) standards for the products being used.

(3) Telephone: Additionally, the Contractor shall furnish and maintain, in a fully functional manner, a mobile…