RFP 47PF0020R0030.pdf

U.S. General Services Administration Northern Construction Contracting Team

230 South Dearborn Street, Room 3500 Chicago, Illinois 60604

THIS PROCUREMENT IS SET ASIDE FOR SMALL BUSINESS CONCERNS

"PROPERTY OF THE UNITED STATES GOVERNMENT.

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE

DRAWINGS, PLANS, OR SPECIFICATIONS TO UNAUTHORIZED

PERSONS IS PROHIBITED."

NOTE: Unauthorized persons are those persons who do not have a need-to-know of the contents of this document. Those with a need-to-know would include contractors, sub-contractors, suppliers, and others that the contractor deems necessary in order to submit an offer or bid, or to complete the work or contract.

Due Date: Monday, April 6, 2020 at 4:30 PM CST

Solicitation No. 47PF0020R0030

Street, Dayton, Ohio

Fire Alarm ReplacementFederal Building and U.S. Courthouse, 200 West 2nd

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to pro-vide you with additional information related to this proposed contract.

Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

SOLICITATION NO. 47PF0020R0030

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must” are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regu-lation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM)

Information for prospective Offerors due to the transition from Federal Business Opportunities to the Sys-tem for Award Management---- IMPORTANT, BE ADVISED:

All contractors must be registered and active in the System for Award Management (SAM), www.sam.gov, before submitting an offer to be considered for award. BE ADVISED: If you are registering a new entity in SAM.gov or updating your entity, you must provide and mail an original, signed notarized letter (available here: https://goo.gl/DxrEBs ) stating that you are the authorized Entity Administrator. Read the FAQs (available here: https://goo.gl/jfW8q3 )for more information on these requirements and / or con-tact the Federal Service Desk at www.fsd.gov for additional questions or assistance.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any re-sultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR

4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by pro-spective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building draw-ings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

http://www.sam.gov/ https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183 https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183 https://goo.gl/DxrEBs https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update https://goo.gl/jfW8q3 http://www.fsd.gov/

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every rea-sonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

GSAR 552.219-72 PREPARATION, SUBMISSION, AND NEGOTIATION OF SUBCONTRACTING

PLANS (OCTOBER 2016)

(a) When submitting a subcontracting plan in accordance with FAR 52.219-9, the offeror shall submit a subcontracting plan with its initial offer. The subcontracting plan will be negotiated concurrently with price and any required technical and management proposals, unless the offeror submits a previously-approved commercial plan.

(b) Maximum practicable utilization of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors is a mat-ter of national interest with both social and economic benefits. The General Services Administration (GSA) expects that an offeror’s subcontracting plan will reflect a commitment to assuring that small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns are provided the maximum practicable opportunity, consistent with effi-cient contract performance, to participate as subcontractors in the performance of the resulting contract.

An offeror submitting a commercial plan can reflect this commitment through subcontracting opportunities it provides that relate to the offeror’s production generally; i.e., for both its commercial and Government business.

(c) GSA believes that this potential contract provides significant opportunities for the use of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors. Consequently, in addressing the eleven elements de-scribed at FAR 52.219-9(d) of the clause in this contract entitled Small Business Subcontracting Plan, the offeror shall:

(1) Demonstrate that its subcontracting plan represents a creative and innovative program for involv-ing small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns in performing the contract.

(2) Include a description of the offeror’s subcontracting strategies used in any previous contracts, significant achievements, and how this plan will build upon those earlier achievements.

(3) Demonstrate through its plan that it understands the small business subcontracting program’s objectives and GSA’s expectations, and it is committed to taking those actions necessary to meet these goals or objectives.

(d) In determining the acceptability of any subcontracting plan, the Contracting Officer will take each of the following actions:

(1) Review the plan to verify that the offeror demonstrates an understanding of the small business subcontracting program’s objectives and GSA’s expectations with respect to the program and has includ-ed all the information, goals, and assurances required by FAR 52.219-9.

(2) Consider previous goals and achievements of contractors in the same industry.

(3) Consider information and potential sources obtained from agencies administering national and local preference programs and other advocacy groups in evaluating whether the goals stated in the plan adequately reflect the anticipated potential for subcontracting to small, HUBZone small, small disadvan-taged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns.

(4) Review the offeror’s description of its strategies, historical performance and significant achieve-ments in placing subcontracts for the same or similar products or services with small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns. The offeror’s description can apply to commercial as well as previous Government contracts.

(e) Failure to submit an acceptable subcontracting plan and/or correct deficiencies in a plan within the time specified by the Contracting Officer shall make the offeror ineligible for award.

(End of provision)

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid. Offerors shall submit with their offer the following documents:

• Price Proposal, Standard Form 1442 – Solicitation/Contract Order for Construction Items.

• Construction Cost Breakdown Sheet

• Offeror Representations and Certifications

• GSA Form 527 – Contractor’s Qualification and Financial Information

• Standard Form 24 – Bid Guarantee

• Past Performance References, Attachment A A

• Acknowledgment of Amendments

BOND REQUIREMENTS

BID GUARANTEE AND BOND ARE REQUIRED

A bid guarantee (Standard Form24) is required to be submitted with your offer, any contract awarded will require a payment bond (Standard Form 25A) and performance bond (Standard Form 25) as specified in this solicitation.

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site consti-tute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 14, section labeled “code”, on the SF 1442. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS num-ber, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following infor-mation: (1) Company name, (2) Company address, (3) Company telephone number, (4) Line of busi-ness, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in Block 10 on the first page of the solicitation.

USE OF EXPRESS PACKAGE CARRIERS

Because of increased security standards and building renovations, “next-day” express package carriers may experience delays in making deliveries within the Chicago Loop Federal Center. Offerors should take this fact into consideration when determining when to submit their offers.

SOLICITATION COPIES

Note that Block 13a on SF1442 specifies the number of copies of the offer that must be returned by offe-rors.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a con-tract. The QCP will be specific to the contract specification and location(s) in accordance with the provi-sions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

AVAILABILITY OF FUNDS

Michelle.Nelson@gsa.gov and Oana.Sandru@gsa.gov

Deadline for Questions: March 26, 2020 at 1pm CST. All questions shall be submitted inwriting to and filed the following business day.

business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award

PRE- AND POST-AWARD DEBRIEFINGS

arrange for making the appropriate accommodations.

0838 or adebola.adejobi@gsa.gov at least 2 days prior to the conference to allow for adequate time to To request a reasonable accommodation due to a disability, please contact Gabriel Adejobi at (513) 337-

Conference Notice on the next page for details.

A pre-bid/pre-proposal meeting has been scheduled for this solicitation. Please see the Pre-proposal

PRE-BID/PRE-PROPOSAL CONFERENCE

Officer.

No legal liability on the part of the Government may ariseuntil funds are made available to the Contracting The Government's obligation under this contract is contin-gent upon the availability of appropriated funds.

Document: C201-SB GC/AUGUST 2019 (The Solicitation)

GSA Solicitation No. 47PF0020R0030

The Solicitation

West 2nd St., Dayton, OH Fire Alarm Replacement, Federal Building and U.S. Courthouse,200 Construction Contract for:

Table of Contents

I. General Information A. The Solicitation and Contract B. List of Solicitation Documents C. Authorized Representatives D. Pre-Proposal Conference E. Estimated Price Range F. FAR 52.228-1 Bid Guarantee G. FAR 52.236-27 Site Visit – Construction H. Receipt of Offers

II. Proposals A. Proposal Contents B. Proposal Format C. Price Proposal D. Technical Proposal E. Other Information to be Submitted with Proposal F. Requirements of Joint Venture Offerors

III. General Provisions A. Availability of Funds B. Requests for Clarification or Interpretation C. Notice to Small Business Firms D. Information Concerning the Disclosure of Solicitation Results E. Affirmative Procurement Program F. Notice Concerning Preparation of Proposals G. Contractor Performance Information H. Safeguarding Documents Designated as Sensitive But Unclassified

IV. FAR/GSAR Solicitation Provisions A. FAR 52.211-1 Availability of Specifications Listed in the GSA Index of Federal

Specifications, Standards and Commercial Item Descriptions, FPMR 101-29 B. FAR 52.211-3, Availability of Specifications Not Listed in the GSA Index of

Federal Specifications, Standards and Commercial Items Description C. FAR 52.216-1 Type Of Contract D. FAR 52.222-5 Construction Wage Rate Requirements-Secondary Site of Work E. FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction F. FAR 52.225-10 Notice of Buy American Requirement-Construction Materials G. Buy American Exceptions H. FAR 52.233-2 Service of Protest I. FAR 52.252-1 Solicitation Provisions Incorporated by Reference J. GSAR 552.102 Incorporating Provisions and Clauses by Reference K. Additional Provisions

(i) GSAR 552.236-74, Evaluation of Options (Mar 2019)

(ii) GSAR 552.236-75, Evaluation Exclusive of Options (Mar 2019)

(iii) GSAR 552.236-76 Basis of Award - Sealed Bidding Construction (Mar 2019)

(iv) GSAR Clause 552.236-77, Government’s Right to Exercise Options (Mar 2019)

GSA Solicitation No. 47PF0020R0030-----

L. Certified Cost or Pricing Data

V. Instructions to Offerors and Clauses A. FAR 52.215-1 Instructions to Offerors – Competitive Acquisition B. FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and

Video Surveillance Services or Equipment (AUG 2019) C. GSAR 552.204-70, Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment. (DEVIATION I) (AUG 2019) D. FAR 52.219-14 Limitations on Subcontracting E. FAR 52.219-18 Notice of Competition Limited to 8(a) Eligible Participants F. FAR 52.223-21, FOAMS (Jun 2016) G. FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 H. Security Requirements I. Additional Clauses

VI. Method Of Award A. Evaluation of Offers B. Determination of Responsibility C. Price Reasonableness/Price Realism D. Unbalanced Price E. Non Price Factors F. Evaluation of Joint Ventures

I. General Information

I.A. The Solicitation and Contract

(1) This Solicitation is set-aside for Small Businesses, in accordance with FAR 19. This Solicitation sets forth requirements for proposals for a Contract to construct the Project described in the attached Agreement. Proposals conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein.

(2) Neither the Solicitation nor any part of an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

(3) The Offeror's proposal submitted in response to this Solicitation shall constitute a firm offer.

No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1442 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

(4) Any anticipated changes to the proposal prior to award shall be immediately brought to the attention of the Contracting Specialist and Contracting Officer in writing.

I.B. List of Solicitation Documents The Solicitation Documents are comprised of:

(1) The Solicitation

(2) Offeror Representations and Certifications Form

(3) Standard Form (SF) 1442 – Solicitation Offer and Award

(4) The Agreement and Attachments to the Agreement

(5) GSA Form 527 – Contractor’s Qualification and Financial Information

(6) Standard Form 24 – Bid Guarantee

(7) Past Performance References, Attachment A I.C. Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

Authorized Representative Information:

Contracting Officer’s Information

Name: Oana Sandru Address: 230 S. Dearborn Street, Suite 3500, Chicago, IL 60604

Telephone: 312-353-4001

Email: Oana.Sandru@gsa.gov

Alternate POC Information

Authorized Representative Information:

Name: Michelle Nelson

Address: 230 S. Dearborn Street, Suite 3500, Chicago, IL 60604

Telephone: 312-353-1262

Email: Michelle.Nelson@gsa.gov

I.D. Pre-Proposal Conference

Time: 1:00 PM EST

Location: 200 W 2nd St, Dayton, OH, GSA Conference Room 150, Must present Government ID to enter building, No more than 3 attendees per Offeror allowed. See below for more details and the Visit Authorization Request (VAR) to submit.

I.E. Estimated Price Range The estimated price range for the Project is between $1,000,000 and $5,000,000.

I.F. FAR 52.228-1 Bid Guarantee (Sep 96)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds

(including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

Date: Wednesday, March 18, 2020

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

I.G. FAR 52.236-27 Site Visit – Construction (Feb 95)

(1) The clauses at FAR 52.236-2, Differing Site Conditions, and FAR 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, Offerors are urged and expected to inspect the site where the work will be performed.

(2) A Site visit will be held at the following date and time:

Time: 1:00 PM EST Location: 200 W 2nd St, Dayton, OH, GSA Conference Room 150, Must present Government ID to enter building, No more than 3 attendees per Offeror allowed.

(3) Pre-registration is required for all attendees to the pre-proposal Site Visit. The Site Visit shall be limited to not more than three (3) representatives from each Offeror. Offerors shall submit a Visit Authorization Request (VAR) identifying all attendees from their respective team.

Participants must have a valid, Government issued picture identification, driver’s license preferred, to gain access for the pre-proposal Site Visit. Notification of the location of entry, where attendees are required to meet, and all other requirements for the Site Visit will be issued to the Offerors. Submit the VAR to the point of contact listed below.

For further information about the site visit or access requirements, please contact:

Name: Michelle Nelson, 312-353-1262, Michelle.Nelson@GSA.gov

Date: Wednesday, March 18, 2020 the following address.

must be received at the following office no later than 4:30 pm CST on the following date and at

(1) In order to be considered for award, offers conforming to the requirements of the Solicitation

I.H. Receipt of Offers

Date: Monday, April 6, 2020 govern.

If there are any discrepancies between the email and copies, the electronic submission shall IL 60604, Please make sure to reference Solicitation #47PF0020R0030 on the envelope.

Michelle Nelson, Contracting Specialist, GSA, AMD, Suite 3500, 230 S. Dearborn Street, Chicago, Also, Mail 3 copies to the below address by 3PM CST on April 9, 2020:

Please make sure to reference Solicitation #47PF0020R0030 on the email subject line.

Email to Michelle.Nelson@gsa.gov http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113365 http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113375

(2) Qualifications, Exclusions and Conditions executed by the Offeror.

acknowledge Amendments in box 18, sign and date in boxes 20A-20C which must be fully Price, using the SF 1442, complete boxes 14- 20c, enter proposal amount in Box 17, Agreement. Indicate the Base Contract Price, or if no such distinction is made, the Contract indicated for each price element shown on the pricing form included in Section II of the The Price Proposal shall consist of the SF 1442 and the Agreement, with prices and/or rates

(1) Contents II.C. Price Proposal resumes). Pages that exceed the 10 page limit may not be considered.

herein. The submission should not exceed 10 double sided sheets (not including the forms and The technical proposal should be organized to correspond with the evaluation criteria listed PROPOSAL”. All envelopes shall clearly identify the firms’ name and address.

and the other to contain one original and two copies of the price proposal to be marked “PRICE one original and two copies of the technical proposal to be marked “TECHNICAL PROPOSAL” “Original”. The proposal package shall be comprised of two sealed envelopes, one to contain copies of both the technical and price proposals at the same time. Please mark the original as 1442, Offerors who wish to submit an offer will be required to submit one (1) original and two (2)

II.B. Proposal Format

Acknowledgment of Amendment(s), Standard Form 30, if applicable8.

Past Performance References, Attachment A7.

GSA Form 527 – Contractor’s Qualification and Financial Information6.

Construction Cost Breakdown Sheet5.

Standard Form 24, Bid Bond4.

Representations and Certifications3.

Technical Proposal2.

Price Proposal1.

this Solicitation:

Proposals shall consist of the following documents, completed and executed in accordance with

II.A. Proposal Contents

II. Proposals receipt of offers.

government installation designated for receipt of offers on or before the date established for

(3) Offers sent by United States Mail shall be deemed timely if delivered to the address of the of the date and time of delivery to the office designated for receipt of offers.

(2) Offers sent by commercial package delivery and hand delivery shall be deemed received as

If the Offeror communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

(3) Additional Proposal Requirements

Not applicable.

II.D. Technical Proposal

The Technical Proposal shall include the information requested below for the non-price factors described in Section VI.

1) Past Experience on Relevant Projects (35%)

2) Past Performance on Relevant Projects (25%)

3) Qualifications of Key Personnel (25%)

4) Management Plan (15%)

Factor 1 – Past Experience on Relevant Projects (35% weight)

This factor considers the Offeror’s experience as a firm in providing comparable fire alarm installation for similar projects. This factor will be evaluated based upon the written response included in the technical proposal. Experience can be described as what jobs you have performed. A "similar” project is defined as a fire alarm system replacement that includes replacing existing fire alarm system with installation of a new voice evacuation fire alarm system and firefighter radio communications system in a multiple story, fully occupied building with construction costs greater than $2,000,000. Greater weight will be given to experience more similar in scope to this project.

Submittal Requirements

The Offeror must submit the following information at a minimum:

1. Provide three (3) similar projects in the last ten (10) years in which the Offeror provided similar construction services, as defined above. Current similar projects must be 100% complete to be considered relevant for this factor. For each project, describe in detail: the size, scope, complexity, phasing plan, planned and actual budget, planned and actual schedule, cost control and cost tracking methods, schedule control, coordination, and experience in delivering the completed projects. Describe how you have worked within a fixed schedule and within the prescribed budget. Relate those in type and scope to this project.

2. For each project submitted, at a minimum, you must provide a project description, square footage, site acreage, project schedule, safety record, overall scope of the construction services, budget at award; and lastly, indicate whether liquidated damages were assessed against the Offeror due to late completion.

3. All three examples provided must also be projects in which the offeror provide construction services. The Offeror should provide written demonstration of their experience in providing project planning, cost savings, constructability reviews, problem/issue resolution, coordination, phasing plan development, and development of subcontractor

Reference Attachment A form found in the solicitation.

address for each individual. All information shall be submitted on the Past Performance questionnaire. Provide contact names, role in the project, address, telephone number and email contract performance period, so that the reference may sufficiently respond to the Building Owner, or Contracting Official associated with the project) for the majority of the thorough knowledge of the details of the Offeror’s performance (such as the Project Manager, evaluation factor number 1- Past Experience on Relevant Projects. References must have

Provide three references, and no more than five, for each project submitted under

The Offeror must submit the following information at a minimum:

Submittal Requirements relevant, similar work performed by the Offeror.

provided by the Offeror, the Government may solicit other sources to find references for other on more than the two required references for each phase. In addition to contacting references performance factor. The Government is not required to conduct or complete reference checks reasonable effort to do so, may result in the Offeror being rated as "neutral" on the past inability of the Government to complete a minimum of two reference checks after making a Therefore, failure of the Offeror to provide a minimum of three relevant references, and/or the available, the Offeror may not be evaluated favorably or unfavorably on past performance.

record of relevant past performance or for whom information on past performance is not Performance Questionnaire. FAR 15.305(a)(2)(iv) states, In the case of an Offeror without a RFP and to solicit an assessment of the quality of those services provided through a Past the Offeror to verify that the services provided comply with the similarity requirements of this

The Government intends to contact those individuals who are provided as references by how an Offeror performed on a job.

responses from the references provided by the Offeror. Past performance can be described as evaluation factor number 1, Past Experience. This factor will be evaluated based upon the

This factor considers the Offeror’s Past Performance for the projects submitted under Factor 2 - Past Performance on Relevant Projects (25% weight) services that ensured compliance with the prescribed budget and schedule.

schedule and within the prescribed budget. The Offeror has documented its ability to provide The Offeror has documented its ability to deliver the completed projects within a fixed providing fire alarm system buildout comparable to those to be encountered in this project.

years. The Offeror has satisfactorily demonstrated their knowledge and experience in providing construction/installation services for three (3) similar projects in the past ten (10) The standard of evaluation is met when the Offeror has documented significant experience

Standard for Evaluation of not less than one year.

systems. The Offeror shall certify that each system has performed satisfactorily for a period be where this subcontractor together with the Offeror has successfully installed such subcontractor and 2 out of the 3 past performance examples required under this factor shall

4. If the work will be performed by a subcontractor, the Offeror will be required to identify the schedule.

interest necessary to complete the project within the prescribed budget and a fixed

If any problems were encountered on the identified contracts for which the Offeror has submitted references, the contractor may provide a brief narrative describing the nature of the problems and the corrective action taken.

Standard for Evaluation:

The standard is met when References contacted provide favorable evaluations indicating that the projects have met or exceeded the customers’ requirements as set forth in the construction contract documents (drawings and specifications) in a timely manner, and within established budgets.

The Government has no obligation to ensure that an equal number of references are obtained for each offeror.

Factor 3 - Qualifications of Key Personnel (25% weight)

The Offeror shall identify the personnel they propose to fill the key team member positions listed below and state their roles and responsibility to the project. The Offeror shall provide evidence of the competency, past performance, qualifications and related experience of key team members. If the key team members did not work on the three projects submitted under Evaluation Factor Number 1, Past Experience, provide contact information for two references each who can provide thorough knowledge of the details of the individual’s performance (such as the Project Manager, Building Owner, or Contracting Official associated with the project) in a similar position on a similar project. The Offeror shall provide resumes for each key team member clearly indicating their currently held position/title, proposed project position/title, education, qualifications, professional licensing, personal awards received, and work experience (including roles) over the last ten (10) years. The contractor must provide a matrix chart clearly identifying the roles that key team members held on the projects submitted under Technical Factor Number 1, Past Experience. Key team members are defined as follows:

At a minimum, the key team members shall consist of the following:

• Project manager

• Electrician with a minimum of five years of experience installing fire alarm systems.

• Engineering review coordinator(s) – all disciplines

• Construction superintendent

• Quality control superintendent

• Project engineer

• NICET Level III or IV personnel OR registered fire protection engineer

• Construction supervisors

• Safety program coordinator

• Other key team members as determined by the Offeror.

Note 1: If the NICET level III or IV for fire alarms or a registered fire protection engineer is a subcontractor, then this individual shall have an established office, which has been in existence for at least three years. Please provide all applicable information.

Note 2: Any of the team members indicated above may be represented by the same individual/firm, except as noted in the description of contractor roles and responsibilities outlined within the RFP. Offerors should clearly note in their submittal documents any of the above key team members who will be represented by the same individual/firm.

Note 3: No substitution to key personnel shall be made without prior approval of the CO. In the event that personnel approved by the CO are unable to perform their duties due to death, illness, resignation from the Contractor's employment, the CO's request for removal, or similar reasons, the Contractor shall promptly submit to the CO, in writing, the name and qualifications of a proposed replacement with equal or superior qualifications. This replacement, if approved by the CO, shall be submitted to the Government within three calendar days from the time of removal and shall in no way delay the project schedule. If the schedule is delayed due to the contractor’s lack of timely submittal or lack of an equally qualified submittal, the contractor shall be responsible for any and all resulting costs associated with the delay. Any approved substitutions shall be made at no increase in contract price and/or decrease in capabilities.

Submittal Requirements

The Offeror must submit the following information at a minimum:

• Resumes for each key team member clearly indicating their currently held position/title, proposed project position/title, education, qualifications, professional licensing, personal awards received and work experience. 2. A matrix chart clearly identifying the roles that key team members held on the projects submitted under the Experience and Past Performance factor.

Standard for Evaluation The standard is met when: Each of the key team members has held at least one comparable position, to that proposed, for a similar project and has the appropriate education, training, experience and certification required to be assigned to this position and for this project.

Preference shall be given to those members having experience on multiple similar projects and/or successful performance in comparable positions.

Factor 4 - Project Management Plan (15% weight)

This factor considers the Offeror’s project management plan which indicates the methods and means they will employ to ensure the management of the project in a manner which will maximize the opportunity for successful completion that is on-time, on-budget and within quality expectations. This factor will be evaluated based upon the written response included in the technical proposal. The proposal should delineate the Offeror’s knowledge, programs and processes, relating them to the unique requirements of this project and demonstrating their approach to its management and execution.

Submittal Requirements

The Offeror must submit the following information at a minimum: The Offeror shall provide a detailed project management plan that includes the following:

Overall Approach: Provide the complete approach to construction services including, but not limited to, scheduling, cost control including contingency management, change order management schedule development and address subcontractor participation. The Offeror shall describe their approach to conforming to the National Fire Protection Association (NFPA) Standard 72, latest edition.

Staffing Plan: Provide a complete staffing plan detailing all team members to be assigned to this project. Suggested team members may include the following:

• Project manager

• Engineering review coordinator(s) - all disciplines

• Construction superintendent

• Quality control superintendent

• Project engineer

• NICET Level III or IV personnel

• Construction supervisors

• Safety program coordinator

• Other key team members as determined by the Offeror.

The staffing plan must include an Organizational Chart and Lines of Authority for the duration of the project. For each key person, identify the proposed duties on the project;

identify the person as a part-time or full-time employee and identify the firm for which the employee works. Identify which personnel will be responsible for the quality control and safety programs. The Offeror shall designate and identify on-site key personnel having signatory authority who can bind the contractor in negotiations for changes and sign letters and contract modifications.

Quality Control Plan (QCP): Provide an example of a detailed QCP featuring both a Management Plan and Inspections/Test sections. The management plan must describe the Offeror’s process for planning, organizing, coordinating and controlling the execution of the construction work. It shall address methods employed to prepare, monitor and accomplish the project’s schedule and to track and control project costs. It details the communication plan and problem resolution procedures as well as quality control methods employed. The plan should address the coordination, development and review of shop drawings, samples and submittals. The Inspections/Tests section shall demonstrate how the Offeror successfully implements this program and define their process of identifying, scheduling, testing, correction and follow-up for each divisional building system/feature.

Safety Plan: Provide a safety plan that demonstrates the firm’s approach to preventing accidents and injuries with contingency plans for responding to accidents. Provide specific methods for processing correspondence, and for dealing with issues, problems, questions, emergencies and other areas.

Standard for Evaluation

The standard is met when: The overall management approach submitted shows a clear understanding of the scope of work.

1. The staffing plan submitted demonstrates that the Offeror has a clear understanding of the level of staffing necessary as well as the qualifications and expertise of that staff to successfully execute this project. Staffing levels are appropriate. Staffing responsibilities and staff with signatory authority are clearly defined. The proposed staff appears capable of completing this project within the given timeframe, working hours and budget.

2. The Quality Control Plan clearly demonstrates methods that will ensure compliance with contract requirements and relates those to this project. The Offeror has shown that their processes for planning, organizing, coordinating, controlling and communicating can be successfully implemented within their proposed organization and will facilitate the execution of the project. The Firm’s processes for planning and executing shop drawing and submittal reviews as well as cost and schedule control measures are realistic and will improve the likelihood of project success. The Offeror has clearly demonstrated their ability to plan and execute necessary component and system tests to guarantee proper installation.

3. The Safety plan ensures optimum prevention of accidents and injuries and demonstrates an effective response plan. Problems, questions, and emergency situations are anticipated and avoided through the Offeror’s proactive measures.

II.E. Other Information to Submit with Proposal

(1) Representations and Certifications

Offerors are reminded their SAM registration status must be “Active”, at the time their offer is submitted, to be considered for award (see 52.204-7). Offerors submitting a proposal in response to this Solicitation shall complete electronic Annual Representations and Certifications in conjunction with required Entity registration in System for Award Management (SAM), accessed via System for Award Management. Offerors shall also submit with their proposal, the Annual Representations and Certifications (FAR 52.204-8), using the attached Offeror’s Representations and Certifications (C301-SAT).

(2) Qualifications of Offerors

Offerors submitting a proposal in response to this Solicitation shall submit with their proposal evidence of their financial responsibility and capacity to perform the Contract. Offerors shall submit this information on GSA Form 527 – Contractor’s Qualifications and Financial Information. Where applicable, point of contact, including names and telephone numbers, are required for all contracts listed.

II.F. Requirements of Joint Venture Offerors

(1) All offers submitted by joint ventures must include a copy of an executed joint venture agreement (with original signatures) which fully discloses the legal identity of each member of the joint venture, the relationship between the members, the form of ownership of each member, and any limitations on liability or authority for each member.

(2) An authorized representative of each member of the joint venture must sign the SF 1442 accompanying an offer regardless of any agency relationship established between the members.

(3) In the case of corporations that are joint venture members, the corporation secretary must certify that the corporation is authorized to participate in the joint venture, either by so certifying in the joint venture agreement, or by submitting a separate certification to the Government. The joint venture must also provide a certificate that identifies a principal representative of the joint venture with full authority to bind the joint venture.

(4) Representations and certifications, financial information, and past performance information must be submitted for each member of the joint venture.

https://www.sam.gov/ and clauses in the contemplated Contract. Verify that all blanks requiring information to be in the Contract contemplated by the Solicitation in order to be fully aware of all requirements Offerors are cautioned to carefully read the entire Solicitation and the Agreement to be included

III.F. Notice Concerning Preparation of Proposals encouraging vendors to practice waste reduction.

materials in performance as set forth in the Agreement. Refer to Clause FAR 52.223-10 familiarize themselves with the requirements for using and reporting on the use of such use of recovered materials, environmentally preferable, and bio-based products. Offerors should GSA has implemented an Affirmative Procurement Program (APP) intended to maximize the

III.E. Affirmative Procurement Program provided by FAR 15.503.

the information contained in such offers will be made available until after award except as information regarding the identity of those submitting offers, the number of offers received, or procurement. In accordance with FAR 3.104 and FAR 15.207, after receipt of proposals, no This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated

III.D. Information Concerning the Disclosure of Solicitation Results concerning SBA's surety bond guarantee assistance, contact your SBA District Office.

Small Business Administration (SBA) (Small Business Administration). For information bid, payment, or performance bonds that are otherwise not obtainable is available through the A program for the purpose of assisting qualified small business concerns in obtaining certain

III.C. Notice to Small Business Firms requests not less than 5 calendar days prior to the date set for receipt of offers.

requests will be answered within 5 calendar days. Prospective Offerors should make such Solicitation Documents prior to the date set for receipt of offers, but do not warrant that all such The Government will attempt to answer all requests for clarifications or interpretations of the submitted in writing to Michelle.Nelson@gsa.gov and Oana.Sandru@gsa.gov Deadline for Questions: March 26, 2020 at 1:00 PM CST. All questions shall be

III.B. Requests for Clarification or Interpretation made available to the Contracting Officer for the purpose of contract award.

Government shall incur no obligation under this Solicitation in advance of such time as fundsare

Contract. Award of the contract shall be subject to the availability of appropriated funds, and the

Issuance of this Solicitation does not warrant that funds are presently available for award of a

III. General ProvisionsIII.A. Availability of Funds http://www.sba.gov/ supplied in an Offer have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Offer contain the same information.

III.G. Contractor Performance Information

(1) Evaluating Contractor Performance: The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process.

CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is Contractor Performance Assessment Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

(2) CPARS Registration: Each award requiring an evaluation must be registered in CPARS.

The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned. Contractors will be granted one user account to access all evaluations.

(3) Contractor CPARS Training: Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (CPARS Training) and updated as needed.

(4) Contractor Representative (CR) Role: All evaluations will be sent the Contractor Representative (CR) named on your award. The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

III.H. Safeguarding Documents Designated as Sensitive But Unclassified

Certain information contained in the Solicitation Documents may have been designated as Sensitive but Unclassified (SBU) building information. With respect to such information, Offerors shall agree to the terms for receipt of such information, as set forth in the provision “Administrative Matters” in Section III of the Agreement, as a condition of receipt of such information.

GSA Solicitation No. 47PF0020R0030-----http://www.cpars.gov/ https://www.cpars.gov/webtrain.htm

IV. FAR/GSAR Solicitation Provisions

IV.A. FAR 52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29 (AUG 98)

(a) The GSA Index of Federal Specifications, Standards and Commercial Item

Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—

GSA Federal Supply Service Specifications Section, Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407

Telephone (202) 619-8925 Facsimile (202) 619-8978

(b) If the General Services Administration, Department of Agriculture, or Department of

Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions…