RFP_25-39_Document.pdf

PUBLIC IMPROVEMENT REQUEST FOR PROPOSAL

RFP# 25-39

High-Level Trunkline Capacity Improvements Project

City of Ann Arbor Public Services / Engineering

Due Date: October 30, 2025 by 11:00 a.m. (local time)

Issued By:

Procurement Unit

301 E. Huron Street Ann Arbor, MI 48104

TABLE OF CONTENTS

SECTION I: GENERAL INFORMATION .....................................................................…3

SECTION II: SCOPE OF WORK

SECTION III: MINIMUM INFORMATION REQUIRED

SECTION IV: ATTACHMENTS

DETAILED SPECIFICATIONS

Project Schedule and Payment Project Coordination Insurance Requirements Sanitary Sewer Contaminated Material

TECHNICAL SPECIFICATIONS

02 61 00 - Removal and Disposal of Contaminated Material 31 09 13 - Geotechnical Instrumentation and Monitoring 31 23 19 - Dewatering 31 41 00 - Shaft Construction and Support 31 73 00 - Contact Grouting 33 01 30 - Sewer Flow Control 33 05 07.36 - Microtunneling 33 05 16 - Precast Concrete Utility Structures 33 05 36 - Fiberglass-Reinforced Jacking Pipe 33 05 76 - Fiberglass Manholes

APPENDIX

Documentation of Due Care Compliance Geotechnical Baseline Report

SECTION I - GENERAL INFORMATION

A. OBJECTIVE

The purpose of this Request for Proposal (RFP) is to select a firm to provide construction services for the High-Level Trunkline Capacity Improvements Project.

B. BID SECURITY

Each bid must be accompanied by a certified check or Bid Bond by a surety licensed and authorized to do business within the State of Michigan, in the amount of 5% of the total of the bid price.

Proposals that fail to provide a bid security upon proposal opening will be deemed non-responsive and will not be considered for award.

C. QUESTIONS AND CLARIFICATIONS / DESIGNATED CITY CONTACTS

All questions regarding this Request for Proposal (RFP) shall be submitted via e-mail.

Questions will be accepted and answered in accordance with the terms and conditions of this RFP.

All questions shall be submitted on or before October 16, 2025 at 5:00 p.m. (local time), and should be addressed as follows:

Scope of Work/Proposal Content questions shall be e-mailed to Chris Elenbaas, Project Manager, chris.elenbaas@ohm-advisors.com

RFP Process and Compliance questions shall be e-mailed to Colin Spencer, Buyer

- CSpencer@a2gov.org

Should any prospective bidder be in doubt as to the true meaning of any portion of this RFP, or should the prospective bidder find any ambiguity, inconsistency, or omission therein, the prospective bidder shall make a written request for an official interpretation or correction by the due date for questions above.

All interpretations, corrections, or additions to this RFP will be made only as an official addendum that will be posted to a2gov.org and MITN.info and it shall be the prospective bidder’s responsibility to ensure they have received all addenda before submitting a proposal. Any addendum issued by the City shall become part of the RFP, and must be incorporated in the proposal where applicable.

D. PRE-PROPOSAL MEETING

A mandatory pre-proposal conference for this project will be held on September 29, 2025 at 10:00 a.m. at Ann Arbor City Hall, Basement Conference Room A located at 301 East

Huron Street, Ann Arbor, Michigan 48107. Failure to attend the meeting and sign the RFP sign-in sheet at the pre-proposal meeting will automatically disqualify a bidder from submitting a valid proposal. A virtual meeting option is available and a link to the meeting can be received by emailing Chris Elenbaas, Project Manager, at chris.elenbaas@ohm-advisors.com. Any proposal submitted by a party not attending and signing the roster at the pre-proposal meeting will not be opened or considered.

Administrative and technical questions regarding this project will be answered at this time.

The pre-proposal meeting is for information only. Any answers furnished will not be official until verified in writing by the Financial Service Area, Procurement Unit. Answers that change or substantially clarify the proposal will be affirmed in an addendum.

E. PROPOSAL FORMAT

To be considered, each firm must submit a response to this RFP using the format provided in Section III. No other distribution of proposals is to be made by the prospective bidder. An official authorized to bind the bidder to its provisions must sign the proposal. Each proposal must remain valid for at least one hundred and twenty

(120) days from the due date of this RFP.

Proposals should be prepared simply and economically providing a straightforward, concise description of the bidder’s ability to meet the requirements of the RFP. No erasures are permitted. Mistakes may be crossed out and corrected and must be initialed in ink by the person signing the proposal.

F. SELECTION CRITERIA

Responses to this RFP will be evaluated using a point system as shown in Section III.

A selection committee comprised primarily of staff from the City will complete the evaluation.

If interviews are desired by the City, the selected firms will be given the opportunity to discuss their proposal, qualifications, past experience, and their fee proposal in more detail. The City further reserves the right to interview the key personnel assigned by the selected bidder to this project.

All proposals submitted may be subject to clarifications and further negotiation. All agreements resulting from negotiations that differ from what is represented within the RFP or in the proposal response shall be documented and included as part of the final contract.

G. SEALED PROPOSAL SUBMISSION

All proposals are due and must be delivered to the City on or before October 30, 2025 by 11:00 a.m. (local time). Proposals submitted late or via oral, telephonic, telegraphic, electronic mail or facsimile will not be considered or accepted.

Each respondent should submit in a sealed envelope

• one (1) original proposal

• one (1) additional proposal copy

• one (1) digital copy of the proposal preferably on a USB/flash drive as one file in PDF format

Proposals submitted should be clearly marked: “RFP No. 25-39 – High-Level Trunkline Capacity Improvements Project” and list the bidder’s name and address.

Proposals must be addressed and delivered to:

c/o Customer Service 301 East Huron Street Ann Arbor, MI 48107

All proposals received on or before the due date will be publicly opened and recorded on the due date. No immediate decisions will be rendered.

Hand delivered proposals may be dropped off in the Purchasing drop box located in the Ann Street (north) vestibule/entrance of City Hall which is open to the public Monday through Friday from 8am to 5pm (except holidays). The City will not be liable to any prospective bidder for any unforeseen circumstances, delivery, or postal delays. Postmarking on the due date will not substitute for receipt of the proposal.

Bidders are responsible for submission of their proposal. Additional time will not be granted to a single prospective bidder. However, additional time may be granted to all prospective bidders at the discretion of the City.

A proposal may be disqualified if the following required forms are not included with the proposal:

• Attachment B – General Declarations

• Attachment D - Prevailing Wage Declaration of Compliance

• Attachment E - Living Wage Declaration of Compliance

• Attachment G - Vendor Conflict of Interest Disclosure Form

• Attachment H - Non-Discrimination Declaration of Compliance

Proposals that fail to provide these forms listed above upon proposal opening may be deemed non-responsive and may not be considered for award.

H. DISCLOSURES

Under the Freedom of Information Act (Public Act 442), the City is obligated to permit review of its files, if requested by others. All information in a proposal is subject to disclosure under this provision. This act also provides for a complete disclosure of contracts and attachments thereto.

I. TYPE OF CONTRACT

A sample of the Construction Agreement is included as Attachment A. Those who wish to submit a proposal to the City are required to review this sample agreement carefully. The City will not entertain changes to its Construction Agreement.

For all construction work, the respondent must further adhere to the City of Ann Arbor General Conditions. The General Conditions are included herein. Retainage will be held as necessary based on individual tasks and not on the total contract value. The Contractor shall provide the required bonds included in the Contract Documents for the duration of the Contract.

The City reserves the right to award the total proposal, to reject any or all proposals in whole or in part, and to waive any informality or technical defects if, in the City’s sole judgment, the best interests of the City will be so served.

This RFP and the selected bidder’s response thereto, shall constitute the basis of the scope of services in the contract by reference.

J. NONDISCRIMINATION

All bidders proposing to do business with the City shall satisfy the contract compliance administrative policy adopted by the City Administrator in accordance with the Section 9:158 of the Ann Arbor City Code. Breach of the obligation not to discriminate as outlined in Attachment G shall be a material breach of the contract. Contractors are required to post a copy of Ann Arbor’s Non-Discrimination Ordinance attached at all work locations where its employees provide services under a contract with the City.

K. WAGE REQUIREMENTS

The Attachments provided herein outline the requirements for payment of prevailing wages or of a “living wage” to employees providing service to the City under this contract. The successful bidder must comply with all applicable requirements and provide documentary proof of compliance when requested.

Pursuant to Resolution R-16-469 all public improvement contractors are subject to prevailing wage and will be required to provide to the City payroll records sufficient to demonstrate compliance with the prevailing wage requirements. Use of Michigan Department of Transportation Prevailing Wage Forms (sample attached hereto) or a City-approved equivalent will be required along with wage rate interviews.

For laborers whose wage level are subject to federal, state and/or local prevailing wage law the appropriate Davis-Bacon wage rate classification is identified based upon the work including within this contract. The wage determination(s) current on the date 10 days before proposals are due shall apply to this contract. The U.S.

Department of Labor (DOL) has provided explanations to assist with classification in the following resource link: www.sam.gov.

For the purposes of this RFP the Construction Type of Heavy will apply.

L. CONFLICT OF INTEREST DISCLOSURE

The City of Ann Arbor Purchasing Policy requires that the consultant complete a Conflict of Interest Disclosure form. A contract may not be awarded to the selected bidder unless and until the Procurement Unit and the City Administrator have reviewed the Disclosure form and determined that no conflict exists under applicable federal, state, or local law or administrative regulation. Not every relationship or situation disclosed on the Disclosure Form may be a disqualifying conflict. Depending on applicable law and regulations, some contracts may awarded on the recommendation of the City Administrator after full disclosure, where such action is allowed by law, if demonstrated competitive pricing exists and/or it is determined the award is in the best interest of the City. A copy of the Conflict of Interest Disclosure Form is attached.

M. COST LIABILITY

The City of Ann Arbor assumes no responsibility or liability for costs incurred by the bidder prior to the execution of an Agreement. The liability of the City is limited to the terms and conditions outlined in the Agreement. By submitting a proposal, bidder agrees to bear all costs incurred or related to the preparation, submission, and selection process for the proposal.

N. DEBARMENT

Submission of a proposal in response to this RFP is certification that the Respondent is not currently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from participation in this transaction by any State or Federal departments or agency. Submission is also agreement that the City will be notified of any changes in this status.

O. PROPOSAL PROTEST

All proposal protests must be in writing and filed with the Purchasing Manager within five (5) business days of any notices of intent, including, but not exclusively, divisions on prequalification of bidders, shortlisting of bidders, or a notice of intent to award.

Only bidders who responded to the solicitation may file a bid protest. The bidder must clearly state the reasons for the protest. If any bidder contacts a City Service Area/Unit and indicates a desire to protest an award, the Service Area/Unit shall refer the bidder to the Purchasing Manager. The Purchasing Manager will provide the bidder with the appropriate instructions for filing the protest. The protest shall be reviewed by the City Administrator or designee, whose decision shall be final.

Any inquiries or requests regarding this procurement should be only submitted in writing to the Designated City Contacts provided herein. Attempts by the bidder to initiate contact with anyone other than the Designated City Contacts provided herein that the bidder believes can influence the procurement decision, e.g., Elected Officials, City Administrator, Selection Committee Members, Appointed Committee Members, etc., may lead to immediate elimination from further consideration.

P. SCHEDULE

The following is the schedule for this RFP process.

Activity/Event Anticipated Date Pre-Proposal Conference September 29, 2029, 10:00 a.m. (Local Time) Written Question Deadline October 16, 2025, 5:00 p.m. (Local Time) Addenda Published (if needed) Week of October 20, 2025 Proposal Due Date October 30, 2025, 11:00 a.m. (Local Time) Selection/Negotiations November 2025 Expected City Council Authorizations December 2025

The above schedule is for information purposes only and is subject to change at the City’s discretion.

Q. IRS FORM W-9

The selected bidder will be required to provide the City of Ann Arbor an IRS form W- 9.

R. RESERVATION OF RIGHTS

1. The City reserves the right in its sole and absolute discretion to accept or reject any or all proposals, or alternative proposals, in whole or in part, with or without cause.

2. The City reserves the right to waive, or not waive, informalities or irregularities in terms or conditions of any proposal if determined by the City to be in its best interest.

3. The City reserves the right to request additional information from any or all bidders.

4. The City reserves the right to reject any proposal that it determines to be unresponsive and deficient in any of the information requested within RFP.

5. The City reserves the right to determine whether the scope of the project will be entirely as described in the RFP, a portion of the scope, or a revised scope be implemented.

6. The City reserves the right to select one or more contractors or service providers to perform services.

7. The City reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this RFP, unless clearly and specifically noted in the proposal submitted.

8. The City reserves the right to disqualify proposals that fail to respond to any requirements outlined in the RFP, or failure to enclose copies of the required documents outlined within the RFP.

S. IDLEFREE ORDINANCE

The City of Ann Arbor adopted an idling reduction Ordinance that went into effect July 1, 2017. The full text of the ordinance (including exemptions) can be found at:

www.a2gov.org/idlefree.

Under the ordinance, No Operator of a Commercial Vehicle shall cause or permit the Commercial Vehicle to Idle:

(a) For any period of time while the Commercial Vehicle is unoccupied; or

(b) For more than 5 minutes in any 60-minute period while the Commercial Vehicle is occupied.

In addition, generators and other internal combustion engines are covered

(1) Excluding Motor Vehicle engines, no internal combustion engine shall be operated except when it is providing power or electrical energy to equipment or a tool that is actively in use.

T. ENVIRONMENTAL COMMITMENT

The City of Ann Arbor recognizes its responsibility to minimize negative impacts on human health and the environment while supporting a vibrant community and economy. The City further recognizes that the products and services the City buys have inherent environmental and economic impacts and that the City should make procurement decisions that embody, promote and encourage the City’s commitment to the environment.

The City strongly encourages potential vendors to bring forward tested, emerging, innovative, and environmentally preferable products and services that are best suited to the City’s environmental principles. This includes products and services such as those with lower greenhouse gas emissions, high recycled content, without toxic substances, those with high reusability or recyclability, those that reduce the consumption of virgin materials, and those with low energy intensity.

As part of its environmental commitment, the City reserves the right to award a contract to the most responsive and responsible bidder, which includes bids that bring forward products or services that help advance the City’s environmental commitment.

In addition, the City reserves the right to request that all vendors report their annual greenhouse gas emissions, energy consumption, miles traveled, or other relevant criteria in order to help the City more fully understand the environmental impact of its procurement decisions.

U. MAJOR SUBCONTRACTORS

The Bidder shall identify each major subcontractor it expects to engage for this Contract if the work to be subcontracted is 15% or more of the bid sum or over $50,000, whichever is less. The Bidder also shall identify the work to be subcontracted to each major subcontractor. The Bidder shall not change or replace a subcontractor without approval by the City.

V. LIQUIDATED DAMAGES

A liquidated damages clause, as given on page C-2, Article III of the Contract, provides that the Contractor shall pay the City as liquidated damages, and not as a penalty, a sum certain per day for each and every day that the Contractor may be in default of completion of the specified work, within the time(s) stated in the Contract, or written extensions.

Liquidated damages clauses, as given in the General Conditions, provide further that the City shall be entitled to impose and recover liquidated damages for breach of the obligations under Chapter 112 of the City Code.

The liquidated damages are for the non-quantifiable aspects of any of the previously identified events and do not cover actual damages that can be shown or quantified nor are they intended to preclude recovery of actual damages in addition to the recovery of liquidated damages.

SECTION II - SCOPE OF WORK

Please see the plan set for more details.

SECTION III - MINIMUM INFORMATION REQUIRED

PROPOSAL FORMAT

The following describes the elements that should be included in each of the proposal sections and the weighted point system that will be used for evaluation of the proposals.

Bidders should organize Proposals into the following Sections:

A. Qualifications, Experience and Accountability B. Workplace Safety C. Workforce Development D. Social Equity and Sustainability E. Schedule of Pricing/Cost F. Authorized Negotiator G. Attachments

Bidders are strongly encouraged to provided details for all of the information requested below within initial proposals. Backup documentation may be requested at the sole discretion of the City to validate all of the responses provided herein by bidders. False statements by bidders to any of the criteria provided herein will result in the proposal being considered non-responsive and will not be considered for award.

Pursuant to Sec 1:324.5 of the City Code which sets forth requirements for evaluating public improvement bids, Bidders should submit the following:

A. Qualifications, Experience and Accountability - 20 Points

1. Qualifications and experience of the bidder and of key persons, management, and supervisory personnel to be assigned by the bidder.

2. References from individuals or entities the bidder has worked for within the last five (5) years including information regarding records of performance and job site cooperation.

3. A statement from the bidder as to any major subcontractors it expects to engage including the name, work, and amount.

B. Workplace Safety – 20 Points

1. Provide evidence of a bidder's safety program (link to information on bidder's publicly available web-site preferred) and evidence of a safety-training program for employees addressing potential hazards of the proposed job site. Bidders must identify a designated qualified safety representative responsible for bidder's safety program who serves as a contact for safety related matters.

2. Provide the bidder’s Experience Modification Rating (“EMR”) for the last three consecutive years. Preference within this criterion will be given to an EMR of 1.0 or less based on a three-year average.

3. Evidence that all craft labor that will be employed by the bidder for the project has, or will have prior to project commencement, completed at least an authorized 10-hour OSHA Construction Safety Course.

4. For the last three years provide a copy of any documented violations and the bidder’s corrective actions as a result of inspections conducted by the Michigan Occupational Safety & Health Administration (MIOSHA), U.S. Department of Labor – Occupational Safety and Health Administration (OSHA), or any other applicable safety agency.

C. Workforce Development – 20 Points

1. Documentation as to bidder’s pay rates, health insurance, pension or other retirement benefits, paid leave, or other fringe benefits to its employees.

2.. Documentation that the bidder participates in a Registered Apprenticeship Program that is registered with the United States Department of Labor Office of Apprenticeship or by a State Apprenticeship Agency recognized by the USDOL Office of Apprenticeship. USDOL apprenticeship agreements shall be disclosed to the City in the solicitation response.

3. Bidders shall disclose the number of non-craft employees who will work on the project on a 1099 basis, and the bidders shall be awarded points based on their relative reliance on 1099 work arrangements with more points assigned to companies with fewer 1099 arrangements. Bidders will acknowledge that the City may ask them to produce payroll records at points during the project to verify compliance with this section.

D. Social Equity and Sustainability – 20 Points

1. A statement from the bidder as to what percentage of its workforce resides in the City of Ann Arbor and in Washtenaw County, Michigan. The City will consider in evaluating which bids best serve its interests, the extent to which responsible and qualified bidders employ individuals in either the city of the county.

Washtenaw County jurisdiction is prioritized for evaluation purposes for this solicitation.

2. Evidence of Equal Employment Opportunity Programs for minorities, women, veterans, returning citizens, and small businesses.

3. Evidence that the bidder is an equal opportunity employer and does not discriminate on the basis of race, sex, pregnancy, age, religion, national origin, marital status, sexual orientation, gender identity or expression, height, weight, or disability.

4. The bidder’s environmental record, including findings of violations and penalties imposed by government agencies.

ITEM

NUMBER LEGEND UNIT

ESTIMATED

QUANTITY UNIT PRICE TOTAL PRICE

General

01000.00 General Conditions, Max. $1,400,000 LSUM 1 $ $

01001.00 Project Supervision, Max. $700,000 LSUM 1 $ $

01002.00 Project Clean-Up and Restoration LSUM 1 $ $

01003.00 Digital Audio Visual Coverage LSUM 1 $ $

01010.00 DS_Laboratory Testing Allowance Dlr 150,000 $ $

01011.00 DS_Contaminated Groundwater Disposal Allowance Dlr 400,000 $ $

01012.00 DS_Contaminated Soil Disposal Cyd 5,700 $ $

01021.00 Erosion Control, Inlet Protection, Fabric Drop Ea 16 $ $

01040.00 Minor Traffic Control, Max. $80,000 LSUM 1 $ $

01050.00 Sign, Type B, Temp, Prismatic, Furn & Oper Sft 1,272 $ $

01051.00 Sign, Type B, Temp, Prismatic, Special, Furn & Oper Sft 419 $ $

01052.00 Temporary "No Parking" Sign Ea 20 $ $

01070.00 Sign, Portable, Changeable Message, Furn & Oper Ea 2 $ $

01080.00 Plastic Drum, High Intensity, Lighted, Furn & Oper Ea 8 $ $

01081.00 Channelizer Cone, High Intensity, 42 In., Furn & Oper Ea 100 $ $

01091.00 Barricade, Type III, High Intensity, Lighted, Furn & Oper Ea 10 $ $

01100.00 Pedestrian Type II Barricade, Temp, Furn & Oper Ea 4 $ $

01101.00 Pedestrian Channelizer Device, Furn & Oper Ea 4 $ $

01102.00 Temporary Pedestrian Ramp, Furn & Oper Ea 2 $ $

01103.00 Temporary Pedestrian Mat, Furn & Oper Ft 21 $ $

01131.00 Pavt Mrkg, Wet Reflective, Type R, Tape, 12 In., White, Temp Ft 60 $ $

Removals

02000.02 Tree, Rem, 13 In. - 19 In. Ea 4 $ $

02021.00 HMA Surface, Rem Syd 257 $ $

02025.00 Concrete Pavt, Any Thickness, Rem Syd 1,249 $ $

02030.00 Curb, Gutter, and Curb and Gutter, Any Type, Rem Ft 333 $ $

02040.00 Sidewalk, Sidewalk Ramp, and Driveway Approach, Any Thickness, Rem Sft 429 $ $

Earthwork

03030.01 Exploratory Excavation, SD-TD-1, (0-10' Deep) Ea 10 $ $

03030.02 Exploratory Excavation, SD-TD-1, Additional Depth Ft 60 $ $

03001.00 Machine Grading Syd 279 $ $

03070.00 Dewatering LSUM 1 $ $

Sanitary Sewer

04000.01 8 In., SDR 26 PVC Sanitary Sewer, SD-TD-2 Ft 84 $ $

04000.02 10 In., SDR 26 PVC Sanitary Sewer, SD-TD-2 Ft 53 $ $

04000.05 18 In., SDR 26 PVC Sanitary Sewer, SD-TD-2 Ft 77 $ $

04000.07 24 In., SDR 26 PVC Sanitary Sewer, SD-TD-2 Ft 23 $ $

TOTAL THIS PAGE (BF-1) $

E. Schedule of Pricing/Cost – 20 Points

Company:

Project: High-Level Trunkline Capacity Improvements

File #: 2024-001 RFP #: 25-39

BF-1

ESTIMATED

QUANTITY UNIT PRICE TOTAL PRICE

E. Schedule of Pricing/Cost – 20 Points

Company:

Project: High-Level Trunkline Capacity Improvements

File #: 2024-001 RFP #: 25-39

Sanitary (Continued)

04006.01 DS_30 In., FRP Sanitary Sewer, SD-TD-2 Ft 32 $ $

04007.01 DS_36 In., FRP Sanitary Sewer, Microtunneling Ft 1,595 $ $

04014.01 6 In., SDR 26 PVC Sanitary Service Lead, SD-TD-2 Ft 50 $ $

04030.01 Sanitary Manhole, 48 In. Dia. (0-8' Deep) Ea 1 $ $

04030.02 Sanitary Manhole, 48 In. Dia., Additional Depth Ft 3 $ $

04035.01 DS_Sanitary Manhole, Fiberglass, 48 In. Dia., Sta 100+47 Ea 1 $ $

04035.02 DS_Sanitary Manhole, Fiberglass, 48 In. Dia., Sta 103+82 Ea 1 $ $

04035.03 DS_Sanitary Manhole, Fiberglass, 72 In. Dia., Sta 150+70 Ea 1 $ $

04035.04 DS_Sanitary Manhole, Fiberglass, 48 In. Dia., Sta 155+45 Ea 1 $ $

04035.05 DS_Sanitary Manhole, Fiberglass, 72 In. Dia., Sta 161+30 Ea 1 $ $

04036.05 DS_Sanitary Diversion Manhole, Sta 100+17 Ea 1 $ $

04050.01 Sanitary Manhole Over Existing ("Doghouse"), 48 In. Dia. Ea 2 $ $

04050.05 DS_Sanitary Manhole Over Existing ("Doghouse"), 96 In. Dia. Ea 1 $ $

04051.04

DS_Sanitary Manhole Over Existing ("Doghouse"), Fiberglass, 84 In. Dia. Ea 1 $ $

04060.00 Sanitary Structure Cover Ea 13 $ $

04061.00 Sanitary Structure Cover, Adjust Ea 13 $ $

04070.02 Sanitary Sewer Pipe, 10 In. Dia., Abandon Ft 20 $ $

04070.05 Sanitary Sewer Pipe, 18 In. Dia., Abandon Ft 114 $ $

04070.06 Sanitary Sewer Pipe, 21 In. Dia., Abandon Ft 296 $ $

04080.02 Sanitary Sewer Pipe, 10 In. Dia., Rem Ft 20 $ $

04080.05 Sanitary Sewer Pipe, 18 In. Dia., Rem Ft 90 $ $

04090.00 Sanitary Sewer Structure, Abandon Ea 3 $ $

04100.00 Sanitary Sewer Structure, Rem Ea 1 $ $

04110.02 Sanitary Sewer Tap, 10 In. Dia. Ea 1 $ $

04200.00 DS_Drilling and Geotechnical instrumentation and Monitoring LS 1 $ $

04250.01 DS_Intermediate Shaft, Sta 103+82 LS 1 $ $

04250.02 DS_Launch Shaft, Sta 100+47 LS 1 $ $

04250.03 DS_Launch Shaft, Sta 161+30 LS 1 $ $

04250.04 DS_Launch/Reception Shaft, Sta 155+45 LS 1 $ $

04250.05 DS_Reception Shaft, Sta 150+70 LS 1 $ $

04300.00 DS_Sanitary Bypass Pumping LS 1 $ $

Stormwater

06000.05 24 In., CL IV RCP Storm Sewer, SD-TD-1 Ft 37 $ $

06030.04 Storm Sewer Tap, 12 In. Dia. Ea 2 $ $

06030.08 Storm Sewer Tap, 24 In. Dia. Ea 1 $ $

06050.01 Storm Manhole, 48 In. Dia. (0-8' deep) Ea 1 $ $

06050.02 Storm Manhole, 48 In. Dia. , Additional Depth Ft 3 $ $

TOTAL THIS PAGE (BF-2) $

BF-2

ESTIMATED

QUANTITY UNIT PRICE TOTAL PRICE

E. Schedule of Pricing/Cost – 20 Points

Company:

Project: High-Level Trunkline Capacity Improvements

File #: 2024-001 RFP #: 25-39

Stormwater (Continued)

06050.03 Storm Manhole, 60 In. Dia. (0-8' deep) Ea 1 $ $

06120.03 Storm Sewer Pipe, 12 In. Dia., Rem Ft 21 $ $

06160.01 Storm Structure Cover Ea 3 $ $

06160.02 Storm Structure Cover, Adjust Ea 3 $ $

Water Mains

07000.05 12 In., PC 350 DIP w/polywrap, SD-TD-1 Ft 157 $ $

07013.01 12 In. 90° DIP Bend Ea 12 $ $

07013.02 12 In. 45° DIP Bend Ea 2 $ $

07090.00 Water Structure Cover Ea 2 $ $

07091.00 Water Structure Cover, Adjust Ea 2 $ $

07150.05 Water Main Pipe, 12 In. Dia., Rem Ft 93 $ $

Streets, Driveways, & Sidewalks

08000.00 Subbase, CIP Cyd 66 $ $

08010.03 Aggregate Base, 8 In., 21AA, CIP Syd 920 $ $

08010.04 Aggregate Base, 10 In., 21AA, CIP Syd 648 $ $

08070.14 HMA, 4EL Ton 295 $ $

08070.18 HMA, 5EL Ton 208 $ $

08110.00 Conc, Curb or Curb & Gutter, All Types Ft 333 $ $

08121.01 Conc, Driveway Opening, Type L Ft 25 $ $

08131.01 Conc, Sidewalk, Drive Approach, or Ramp, 6 In. Sft 575 $ $

08131.02 Conc, Sidewalk, Drive Approach, or Ramp, 8 In. Sft 129 $ $

08150.00 Detectable Warning Surface Ft 15 $ $

08190.01 Pavt Mrkg, Polymer Cement Surface, Bike, Large Sym Ea 2 $ $

08190.03 Pavt Mrkg, Polymer Cement Surface, Bike Thru Arrow Sym Ea 2 $ $

08190.06 Pavt Mrkg, Polymer Cement Surface, Bike Lane Green Sft 450 $ $

08220.03 Pavt Mrkg, Thermopl, 12 In., Crosswalk Ft 505 $ $

08220.06 Pavt Mrkg, Thermopl, 24 In., Stop Bar Ft 42 $ $

08220.30 Pavt Mrkg, Thermopl, 18 In. x 18 In. Bikeway Marks Ft 40 $ $

08240.02 Pavt Mrkg, Waterborne, 4 In., Yellow Ft 1,214 $ $

Landscaping

10060.00 Turf Restoration Syd 23 $ $

TOTAL THIS PAGE (BF-3) $

TOTAL FROM PAGE BF-1: $

TOTAL FROM PAGE BF-2: $

TOTAL BASE BID: $

BF-3

F. AUTHORIZED NEGOTIATOR / NEGOTIATIBLE ELEMENTS (ALTERNATES)

Include the name, phone number, and e-mail address of persons(s) in your organization authorized to negotiate the agreement with the City.

The proposal price shall include materials and equipment selected from the designated items and manufacturers listed in the bidding documents. This is done to establish uniformity in bidding and to establish standards of quality for the items named.

If the bidder wishes to quote alternate items for consideration by the City, it may do so under this Section. A complete description of the item and the proposed price differential must be provided. Unless approved at the time of award, substitutions where items are specifically named will be considered only as a negotiated change in Contract Sum.

If the Bidder takes exception to the time stipulated in Article III of the Contract, Time of Completion, page C-2, it is requested to stipulate its proposed time for performance of the work.

Consideration for any proposed alternative items or time may be negotiated at the discretion of the City.

G. ATTACHMENTS

General Declaration, Legal Status of Bidder, Conflict of Interest Form, Living Wage Compliance Form, Prevailing Wage Compliance Form and the Non-Discrimination Form should be completed and returned with the proposal. These elements should be included as attachments to the proposal submission.

PROPOSAL EVALUATION

1. The selection committee will evaluate each proposal by the above-described criteria and point system. The City reserves the right to reject any proposal that it determines to be unresponsive and deficient in any of the information requested for evaluation. A proposal with all the requested information does not guarantee the proposing firm to be a candidate for an interview if interviews are selected to be held by the City. The committee may contact references to verify material submitted by the bidder.

2. The committee then will schedule interviews with the selected firms if necessary. The selected firms will be given the opportunity to discuss in more detail their qualifications, past experience, proposed work plan (if applicable) and pricing.

3. The interview should include the project team members expected to work on the project, but no more than six members total. The interview shall consist of a presentation of up to thirty minutes (or the length provided by the committee) by the bidder, including the person who will be the project manager on this contract, followed by approximately thirty minutes of questions and answers. Audiovisual aids may be used during the oral interviews. The committee may record the oral interviews.

4. The firms interviewed will then be re-evaluated by the above criteria and adjustments to scoring will be made as appropriate. After evaluation of the proposals, further negotiation with the selected firm may be pursued leading to the award of a contract by City Council, if suitable proposals are received.

The City reserves the right to waive the interview process and evaluate the bidder based on their proposal and pricing schedules alone.

The City will determine whether the final scope of the project to be negotiated will be entirely as described in this RFP, a portion of the scope, or a revised scope.

Work to be done under this contract is generally described through the detailed specifications and must be completed fully in accordance with the contract documents.

Any proposal that does not conform fully to these instructions may be rejected.

PREPARATION OF PROPOSALS

Proposals should have no plastic bindings but will not be rejected as non-responsive for being bound. Staples or binder clips are acceptable. Proposals should be printed double sided on recycled paper.

Each person signing the proposal certifies that they are a person in the bidder’s firm/organization responsible for the decisions regarding the fees being offered in the Proposal and has not and will not participate in any action contrary to the terms of this provision.

ADDENDA

If it becomes necessary to revise any part of the RFP, notice of the addendum will be posted to Michigan Inter-governmental Trade Network (MITN) www.mitn.info and/or the City of Ann Arbor web site www.A2gov.org for all parties to download.

Each bidder should acknowledge in its proposal all addenda it has received on the General Declarations form provided in the Attachments section herein. The failure of a bidder to receive or acknowledge receipt of any addenda shall not relieve the bidder of the responsibility for complying with the terms thereof. The City will not be bound by oral responses to inquiries or written responses other than official written addenda.

SECTION IV - ATTACHMENTS

Attachment A – Sample Standard Contract

Attachment B – General Declarations

Attachment C - Legal Status of Bidder

Attachment D – Prevailing Wage Declaration of Compliance Form

Attachment E – Living Wage Declaration of Compliance Form

Attachment F – Living Wage Ordinance Poster

Attachment G – Vendor Conflict of Interest Disclosure Form

Attachment H – Non-Discrimination Ordinance Declaration of Compliance Form

Attachment I – Non-Discrimination Ordinance Poster

Sample Certified Payroll Report Template

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ATTACHMENT A

SAMPLE STANDARD CONTRACT

If a contract is awarded, the selected contractor will be required to adhere to a set of general contract provisions which will become a part of any formal agreement. These provisions are general principles which apply to all contractors of service to the City of Ann Arbor such as the following:

CONTRACT

THIS CONTRACT is between the CITY OF ANN ARBOR, a Michigan Municipal Corporation, 301 East Huron Street, Ann Arbor, Michigan 48104 (“City”) and (“Contractor”)

(An individual/partnership/corporation, include state of incorporation) (Address)

Based upon the mutual promises below, the Contractor and the City agree as follows:

ARTICLE I - Scope of Work

The Contractor agrees to furnish all of the materials, equipment and labor necessary; and to abide by all the duties and responsibilities applicable to it for the project titled [Insert Title of Bid and Bid Number] in accordance with the requirements and provisions of the following documents, including all written modifications incorporated into any of the documents, all of which are incorporated as part of this Contract:

Non-discrimination and Living Wage Declaration of Compliance Forms (if applicable) Vendor Conflict of Interest Form Prevailing Wage Declaration of Compliance Form (if applicable) Bid Forms Contract and Exhibits Bonds

General Conditions Standard Specifications Detailed Specifications Plans Addenda

ARTICLE II - Definitions

Administering Service Area/Unit means [Insert Name of Administering Service Unit]

Project means [Insert Title of Bid and Bid Number]

Supervising Professional means the person acting under the authorization of the manager of the Administering Service Area/Unit. At the time this Contract is executed, the Supervising Professional is: [Insert the person’s name] whose job title is [Insert job

C-2 title]. If there is any question concerning who the Supervising Professional is, Contractor shall confirm with the manager of the Administering Service Area/Unit.

Contractor’s Representative means ___________________ [Insert name] whose job title is [Insert job title].

ARTICLE III - Time of Completion

(A) The work to be completed under this Contract shall begin immediately on the date specified in the Notice to Proceed issued by the City.

(B) The entire work for this Contract shall be completed within ________ ( ) consecutive calendar days.

(C) Failure to complete all the work within the time specified above, including any extension granted in writing by the Supervising Professional, shall obligate the Contractor to pay the City, as liquidated damages and not as a penalty, an amount equal to $2,000 for each calendar day of delay in the completion of all the work.

If any liquidated damages are unpaid by the Contractor, the City shall be entitled to deduct these unpaid liquidated damages from the monies due the Contractor.

The liquidated damages are for the non-quantifiable aspects of any of the previously identified events and do not cover actual damages that can be shown or quantified nor are they intended to preclude recovery of actual damages in addition to the recovery of liquidated damages.

ARTICLE IV - The Contract Sum

(A) The City shall pay to the Contractor for the performance of the Contract, the unit prices as given in the Bid Form for the estimated bid total of:

Dollars ($ )

(B) The amount paid shall be equitably adjusted to cover changes in the work ordered by the Supervising Professional but not required by the Contract Documents.

Increases or decreases shall be determined only by written agreement between the City and Contractor.

ARTICLE V - Assignment

This Contract may not be assigned or subcontracted any portion of any right or obligation under this contract without the written consent of the City. Notwithstanding any consent by the City to any assignment, Contractor shall at all times remain bound to all warranties, certifications, indemnifications, promises and performances, however described, as are required of it under this contract unless specifically released from the requirement, in writing, by the City.

ARTICLE VI - Choice of Law

This Contract shall be construed, governed, and enforced in accordance with the laws of the State of Michigan. By executing this Contract, the Contractor and the City agree to venue in a court of

C-3 appropriate jurisdiction sitting within Washtenaw County for purposes of any action arising under this Contract. The parties stipulate that the venue referenced in this Contract is for convenience and waive any claim of non-convenience.

Whenever possible, each provision of the Contract will be interpreted in a manner as to be effective and valid under applicable law. The prohibition or invalidity, under applicable law, of any provision will not invalidate the remainder of the Contract.

ARTICLE VII - Relationship of the Parties

The parties of the Contract agree that it is not a Contract of employment but is a Contract to accomplish a specific result. Contractor is an independent Contractor performing services for the City. Nothing contained in this Contract shall be deemed to constitute any other relationship between the City and the Contractor.

Contractor certifies that it has no personal or financial interest in the project other than the compensation it is to receive under the Contract. Contractor certifies that it is not, and shall not become, overdue or in default to the City for any Contract, debt, or any other obligation to the City including real or personal property taxes. City shall have the right to set off any such debt against compensation awarded for services under this Contract.

The Regents of the University of Michigan is a third-party beneficiary of this Contract.

ARTICLE VIII - Notice

All notices given under this Contract shall be in writing, and shall be by personal delivery or by certified mail with return receipt requested to the parties at their respective addresses as specified in the Contract Documents or other address the Contractor may specify in writing. Notice will be deemed given on the date when one of the following first occur: (1) the date of actual receipt; or

(2) three days after mailing certified U.S. mail.

ARTICLE IX - Indemnification

To the fullest extent permitted by law, Contractor shall indemnify, defend and hold the City, and the Regents of the University of Michigan, and their its officers, employees and agents harmless from all suits, claims, judgments and expenses including attorney’s fees resulting or alleged to result, in whole or in part, from any act or omission, which is in any way connected or associated with this Contract, by the Contractor or anyone acting on the Contractor’s behalf under this Contract. Contractor shall not be responsible to indemnify the City for losses or damages caused by or resulting from the City’s sole negligence. The provisions of this Article shall survive the expiration or earlier termination of this contract for any reason.

ARTICLE X - Entire Agreement

This Contract represents the entire understanding between the City and the Contractor and it supersedes all prior representations, negotiations, agreements, or understandings whether written or oral. Neither party has relied on any prior representations in entering into this Contract.

No terms or conditions of either party’s invoice, purchase order or other administrative document shall modify the terms and conditions of this Contract, regardless of the other party’s failure to object to such form. This Contract shall be binding on and shall inure to the benefit of the parties to this Contract and their permitted successors and permitted assigns and nothing in this Contract, C-4 express or implied, is intended to or shall confer on any other person or entity any legal or equitable right, benefit, or remedy of any nature whatsoever under or by reason of this Contract.

This Contract may be altered, amended or modified only by written amendment signed by the City and the Contractor.

ARTICLE XI – Electronic Transactions

The City and Contractor agree that signatures on this Contract may be delivered electronically in lieu of an original signature and agree to treat electronic signatures as original signatures that bind them to this Contract. This Contract may be executed and delivered by facsimile and upon such delivery, the facsimile signature will be deemed to have the same effect as if the original signature had been delivered to the other party.

[Signatures on next page]

C-5

(Signatures continue on following page)

[INSERT CONTRACTOR NAME HERE] CITY OF ANN ARBOR

By: /AA_CLM_Signature1/ By: /AA_CLM_Signature4/

Name: Name: Milton Dohoney Jr.

Title: Title: City Administrator

Date: /AA_CLM_DateSigned1/ Date: /AA_CLM_DateSigned4/

Approved as to substance:

By: /AA_CLM_Signature2/

Name: Jordan Roberts

Title:

Public Services Area

Administrator

Date: /AA_CLM_DateSigned2/

Approved as to form:

By: /AA_CLM_Signature3/

Name: Atleen Kaur

Title: City Attorney

Date: /AA_CLM_DateSigned3/

C-6

CITY OF ANN ARBOR

By: /AA_CLM_Signature5/

Name: /AA_CLM_FullName5/

Title: Mayor

Date: /AA_CLM_DateSigned5/

By: /AA_CLM_Signature6/

Name: /AA_CLM_FullName6/

Title: City Clerk

Date: /AA_CLM_DateSigned6/

B-1

PERFORMANCE BOND

(1) of (referred to as

"Principal"), and , a corporation duly authorized to do business in the State of Michigan (referred to as "Surety"), are bound to the City of Ann Arbor, Michigan (referred to as "City"), for $ , the payment of which Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, by this bond.

(2) The Principal has entered a written Contract with the City entitled

, for RFP No. ______and this bond is given for that Contract in compliance with Act No. 213 of the Michigan Public Acts of 1963, as amended, being MCL 129.201 et seq.

(3) Whenever the Principal is declared by the City to be in default under the Contract, the Surety may promptly remedy the default or shall promptly:

(a) complete the Contract in accordance with its terms and conditions; or

(b) obtain a bid or bids for submission to the City for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the lowest responsible bidder, arrange for a Contract between such bidder and the City, and make available, as work progresses, sufficient funds to pay the cost of completion less the balance of the Contract price; but not exceeding, including other costs and damages for which Surety may be liable hereunder, the amount set forth in paragraph 1.

(4) Surety shall have no obligation to the City if the Principal fully and promptly performs under the Contract.

(5) Surety agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder, or the specifications accompanying it shall in any way affect its obligations on this bond, and waives notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the work, or to the specifications.

(6) Principal, Surety, and the City agree that signatures on this bond may be delivered electronically in lieu of an original signature and agree to treat electronic signatures as original signatures that bind them to this bond. This bond may be executed and delivered by facsimile and upon such delivery, the facsimile signature will be deemed to have the same effect as if the original signature had been delivered to the other party.

SIGNED AND SEALED this day of , 202_.

(Name of Surety Company) (Name of Principal)

By (Signature)

By (Signature)

Its (Title of Office)

Its (Title of Office)

Atleen Kaur, City Attorney

Name and address of agent:

B-2

LABOR AND MATERIAL BOND

(1) of (referred to as "Principal"), and , a corporation duly authorized to do business in the State of Michigan, (referred to as "Surety"), are bound to the City of Ann Arbor, Michigan (referred to as "City"), for the use and benefit of claimants as defined in Act 213 of Michigan Public Acts of 1963, as amended, being MCL 129.201 et seq., in the amount of

$ , for the payment of which Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, by this bond.

(2) The Principal has entered a written Contract with the Cityentitled

, for RFP No. ______ ; and this bond is given for that Contract in compliance with Act No. 213 of the Michigan Public Acts of 1963 as amended;

(3) If the Principal fails to promptly and fully repay claimants for labor and material reasonably required under the Contract, the Surety shall pay those claimants.

(4) Surety's obligations shall not exceed the amount stated in paragraph 1, and Surety shall have no obligation if the Principal promptly and fully pays the claimants.

(5) Principal, Surety, and the City agree that signatures on this bond may be delivered electronically in lieu of an original signature and agree to treat electronic signatures as original signatures that bind them to this bond. This bond may be executed and delivered by facsimile and upon such delivery, the facsimile signature will be deemed to have the same effect as if the original signature had been delivered to the other party.

SIGNED AND SEALED this day of , 202_

(Name of Surety Company) (Name of Principal)

By (Signature)

By

(Signature)

Its (Title of Office)

Its (Title of Office)

B-3

Atleen Kaur, City Attorney

Name and address of agent:

GC-1

GENERAL CONDITIONS

Section 1 - Execution, Correlation and Intent of Documents

The contract documents shall be signed in 2 copies by the City and the Contractor.

The contract documents are complementary and what is called for by any one shall be binding.

The intention of the documents is to include all labor and materials, equipment and transportation necessary for the proper execution of the work. Materials or work described in words which so applied have a well-known technical or trade meaning have the meaning of those recognized standards.

In case of a conflict among the contract documents listed below in any requirement(s), the requirement(s) of the document listed first shall prevail over any conflicting requirement(s) of a document listed later.

(1) Addenda in reverse chronological order; (2) Detailed Specifications; (3) Standard Specifications; (4) Plans; (5) General Conditions; (6) Contract; (7) Bid Forms; (8) Bond Forms; (9) Bid.

Section 2 - Order of Completion

The Contractor shall submit with each invoice, and at other times reasonably requested by the Supervising Professional, schedules showing the order in which the Contractor proposes to carry on the work.