RFP_25-018_Substance_Abuse_Therapy_Counseling_Services_(Addendum_#1_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/citrusfl

REQUEST FOR PROPOSAL

Project #: RFP 25-018

RFP 25-018 SUBSTANCE ABUSE THERAPY/COUNSELING SERVICES

Bid Due Date: Tuesday, November 19, 2024 @ 2:00 pm

Issue Request for Proposal October 21, 2024

Deadline for Questions November 11, 2024, 4:00pm

Proposal submittal Due Date and Time November 19, 2024, 2:00pm

Public Opening Date and Time via

Microsoft Teams

November 19, 2024, 2:15pm

Public Tally of Scores (Subject to

Change)

December 12, 2024, 10:00am

Board Approval of Selection and Award

(subject to change)

January 28, 2025

CITRUS COUNTY, FLORIDA

A political subdivision of the State of Florida

Department of Management & Budget

3600 W. Sovereign Path, Suite 266

Lecanto, FL 34461

TABLE OF CONTENTS

1. DEFINITIONS

2. Introduction

3. SCOPE OF SERVICES

4. BID FORM

5. VENDOR/CONTRACTOR RESPONSES

6. Requirements

7. Proposal Format

8. Procurement Information

9. Evaluation of Proposals

10. Award of Agreement

11. Term of Agreement

12. Contents of RFP

13. Additional Information

14. MINIMUM INSURANCE REQUIREMENTS

Attachments:

A - RFP 25-018 SAMPLE Agreement FINAL

B - SAMPLE Business Associate Agreement

1. DEFINITIONS

"Addenda" means a written or graphic instrument issued by the County prior to the execution of the Agreement which modifies or interprets the Request for Proposals by additions, deletions, clarifications, corrections, or other type of modifications. Addenda will become part of the Contract Documents when the Agreement is executed.

"Agreement" means a legal document, executed by the County and the Successful Respondent. The Agreement, as amended from time to time, forms the Contract between County and the Successful Respondent setting forth the roles, responsibilities and obligations of the parties including, but not limited to, the performance of the Services and the basis of payment.

"Contract Documents" means the Request for Proposal, including Addenda to such, the Agreement, including Addenda to such, General Terms and Conditions of the Agreement, Respondent's Proposal, Scope of Services, Certificate(s) of

Insurance, Notice of Intent to Award, Notice of Award, Notice to Proceed, Drawings and Specifications, and any other documents mailed, e-mailed or otherwise transmitted to the Respondent prior to or after the submittal of their Proposal, and prior to or after Award, all of which are all to be treated as one in the form of the Contract Documents.

"County" means Citrus County, Florida, a political subdivision of the State of Florida, its officers, employees, agents, and volunteers and/or Owner.

“Governmental Entity” means a political subdivision or agency of this state or of any state of the United States, including, but not limited to, state government, county, municipality, school district, nonprofit public university or college, single purpose or multipurpose special district, single-purpose special or multipurpose authority, metropolitan or consolidated government, separate legal entity or administrative entity, or any agency of the Federal Government.

"Individual Scorers" County employees selected to score the Proposals and Oral Presentation (if applicable) and recommend to the Board the Successful Respondent(s) for an award.

"Minor Irregularity" means a variation from the Request for Proposal terms and conditions which does not affect the price or give the Respondent an advantage or benefit not enjoyed by the other Respondent or does not adversely impact the interests of the County.

"Notice of Award" means a written notice submitted by the County notifying the Successful Respondent that they have been awarded the project.

"Notice of Intent to Award" A verbal or written notice submitted by County notifying the Successful Respondent that

County intends to award the project to them contingent upon the Successful Respondent executing the Agreement and submitting any outstanding documents.

"Notice to Proceed" means a written notice issued by the County to the Successful Respondent fixing the date on which the Successful Respondent shall start the performance of the Services and the length of time for the completion of the

Services, in accordance with the Contract Documents.

"Piggyback" means a government authority other than the County purchasing commodities from the Successful

Respondent under the same terms and conditions that the Successful Respondent has agreed to offer the County.

"Proposal" Means the response to the Solicitation submitted by Contractor. Also, means Bid.

"Public Opening" Opening of the Proposals and the announcement of Contractors who submitted a Proposal in response to the Solicitation in the presence of the public.

"Recommendation of Award" A written notification sent by way of facsimile or electronic e-mail to those who submitted a Proposal in response to this Solicitation advising them of County's decision for its selection of the Successful

Respondent(s) and its intent to award to that Contractor/Vendor.

"Respondent" means the individual(s) or Firm(s), to whom the award is made and who executes the Contract

Documents.

"Request for Proposal" Contents of this solicitation and all supporting documents including Addendum to such, or other related information transmitted to potential Contractors/Vendors.

"Responsible Respondent" An entity that submits a proposal that shows that they have the capability in all respects to perform fully the Services outlined in the Solicitation, and the integrity and reliability that will assure good faith performance.

"Responsive" means a Proposal that conforms in all material respects to the Request for Proposal requirements.

"Services" means all supervision, labor, materials, equipment, supplies, subcontractors, and incidental expenses required by the Respondent to execute and complete the requirements of the Services outlined in the Contract

Documents, including those prescribed or implied.

"Subcontractor" means an entity having a direct contract with the Successful Respondent or with any other

Subcontractor of the Successful Respondent who will provide product(s) or service(s) for the performance of a part of the

Services required under the Contract Documents under the sole control and direction of the Successful Respondent.

"Successful Respondent" Most responsive and responsible Respondent with the highest final score to whom County

(on the basis of County’s evaluation as hereinafter provided) selects to make an award.

"Timeline" means the list of critical dates and actions involved in the Request for Proposal.

2. Introduction

2.1. Solicitation Overview

Citrus County, Florida (“County”) invites interested parties to submit a Proposal for RFP 25-018 Substance Abuse

Therapy/Counseling Services to provide behavioral health and substance abuse treatment for Citrus County Court

Alternatives participants as outlined by the Court.

Location of Work

Park Place Building, Suite 1&7

107 Dr. Martin Luther King Ave.

Inverness, FL 34450

2.2. Background

In fiscal year 2022-2023, these programs maintained an average of 28 active participants.

For more information visit:

https://www.citrusbocc.com/departments/community_services/support_services/court_alternatives/index.php

3. SCOPE OF SERVICES

3.1. Scope of Services

1. Provide a licensed substance abuse therapist and a mental health counselor to provide outpatient and inpatient treatment for Citrus County Court Alternative participants as outlined on the Court. The two Citrus County Court

Alternative programs are:

A. Citrus County, Florida’s Drug Court is a court-supervised, comprehensive treatment program for non-violent offenders of certain drug related crimes. The defendant is required to plead guilty or no contest to the crime and appear regularly before the Court to monitor compliance with the conditions of the program. Frequent drug and alcohol testing is required as well as attendance at counseling and 12 step meetings. The program length is determined by individual progress but is not less than 18 months. Successful completion of the program may result in the charges being dismissed.

Level I in Drug Court, the most intense treatment level that clients begin the program in, requires clients to attend three treatment sessions per week. As clients progress through to level IV and, if successful, graduate, treatment session attendance reduces.

B. Mental Health Court is a special part of the Citrus County Circuit Court and intended for persons diagnosed with a severe mental illness and charged with a non-violent misdemeanor or felony. The Court is therapeutic and provides case management, treatment and other services designed to promote involvement in treatment and to improve the participant's overall quality of life. The court process is designed to increase public safety and reduce crime in a cost-efficient manner.

In Mental Health Court, the number of treatment sessions required is fluid and based on the client’s need.

2. Administrative Tasks

A. Answer court client calls

B. Build charts for each case

C. Scheduling of treatment sessions

D. Complete court notes for each case https://www.citrusbocc.com/departments/community_services/support_services/court_alternatives/index.php

E. Case Management (making appointments with outside agencies, following up with outside agencies, and send status reports.

3. Attend court sessions relevant to each case as required

4. BID FORM

Please complete the table in it's entirety.

Line Item Description Quantity Unit of

Measure

Unit Cost Total

1 Flat Monthly rate inclusive of all services provided

12 Monthly

Rate

TOTAL

5. VENDOR/CONTRACTOR RESPONSES

1. ACKNOWLEDGEMENT OF REQUIRED DOCUMENTS*

I Acknowledge that I have reviewed all of the submitted forms and that they are true and correct to my knowledge.

☐ Yes

☐ No

*Response required

When equals "Yes"

1.1. Name, Title, and email address of the Person authorized to bind company to this agreement?*

*Response required

2. Point of Contact for Respondent*

Please provide:

Company name & address

Point of Contact Name & title

Phone Number

Email Address

*Response required

3. Certificate(s) of Insurance*

Respondents are to submit a copy of their certificate(s) of insurance evidencing policies and limits of insurance that they currently have in force.

*Response required

4. Will you be utilizing subcontractors in the performance of the Services for this project?*

☐ Yes

☐ No

When equals "Yes"

4.1. List of Subcontractors*

Please download the below documents, complete, and upload.

• Fill-In_Form-LIST_OF_SUB-Co...

*Response required

5. Copies of Licenses and Certifications*

• Proof of license/certification to do business in the State of Florida (i.e., Sunbiz registration/Florida Department of

State.

• Copies of any licenses and certification as applicable to this Request for Proposal.

*Response required

6. Conflicts of Interest*

Respondent covenants that it presently has no interest and shall not acquire any interest which would conflict in any manner of degree with the performance of the Services covered under this Agreement. Furthermore, Respondent warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Respondent to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for Respondent any fee, commission, percentage, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Respondent, and its subcontractors at any tier, certify that they have not entered into any contract, subcontract, or arrangement in connection with the Project covered under this Agreement, or of any property included or planned to be included in the Project, in which any member, officer, of employee of Respondent or its subcontractors, during its tenure, or for two years thereafter, has any interest, direct or indirect. Respondent, and its subcontractors at any tier, shall insert the following provision into each of their contracts and subcontracts: "No member, officer, or employee of the subcontractor, during their tenure or for two years thereafter, shall have any interest, direct or indirect, in this contract or the proceeds thereof."

Do you have any Conflicts of Interest to report?

☐ Yes

☐ No

*Response required

When equals "Yes"

6.1. Stated Conflicts of Interest*

Please upload a document listing all your Conflicts of Interest.

*Response required

7. Certifications

Respondent certifies that they comply (or will comply) with the statements concerning, but not limited to: Compliance with

Laws, Conflict of Interest, Convictions, Debarment, Discriminatory Vendor, Drug Free Workplace, Equal Employment

Opportunity, E-Verification System, Immigration and Nationality Act, Lobbying, Non- Collusion, Prohibited Interests, Public

Entity Crime and Scrutinized Companies.

7.1. Compliance with Laws*

Respondent shall comply with all laws, rules, codes, ordinances, and licensing requirements that are applicable to the conduct of its business, including those of Local, State and Federal agencies having jurisdiction and authority. These laws, shall include, but not be limited to, Chapter 287, Florida Statutes, the Uniform Commercial Code, the Immigration and

Nationalization Act, the Americans with Disabilities Act, the United States Occupational Safety and Health Act, the United

States Environmental Protection Agency, the State of Florida Department of Environmental Protection, Code of Federal https://government-project.s3.us-west-2.amazonaws.com/96841/a3316870-cb59-440a-9a1e-3669f3e69447_Fill-In_Form-LIST_OF_SUB-Contractors.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4A47FE3H6%2F20241104%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20241104T221318Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEH0aCXVzLXdlc3QtMiJHMEUCIC3bLR9GOFgmJD33Fv3RFNykV88%2Fz%2Bb%2FV%2BwHrmpcIGb%2FAiEAv1UlWGqzUuwcc34%2FNbF4LCHWNn%2F%2FTm0MLhg0iRlZilwqjAUI9v%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDMr61h%2FRZpnlpMOiJirgBBga0hjh99qwjPh3TGDhBNQpVQfK3pz6C8HftAVBXF7I1kxFEEuFs1Dsv253VDtDVEzUmRaF1V8bYyVxUrnVywCBsO025SS0g6veq21BacroQ3ooQWnYuX0ZOubc12L6bAnHqt2PSLDNWmBgncqAeQpA1vV1voMCBzJkyC447NQbYruwtRWIAexoLx9yUxfS7UyI3xVGoQ82%2BtgYYxwTJDQ4DT8mKiXI7PfpEVqZ0NpCcZS2XCugY%2BFHWYn%2BBigcmc%2FmEwuyQFrWI8RWHyZ99IvDjI6WV4UX4XWkyb8CG5lwaJ%2FhCbnpOoCT3SX7HIXUJMCh34M0phMrln0MsqmyjFic%2FG3RVNXF26h9W3YnNBUiXqrpHxAJVCmS92Fw4b9YNBiPMs3ChbBp8YF6Yjo9zYDy%2FztN3edlax%2BLk8bZSgqERKFzDhFk2DTQSZBT6Es4MSj9%2BhtyJlIzb7ZpKalUC%2FrJQUYYH6o8sny0aTORXZQuZHN%2FrqeSCvDbtY9Pkaj1XhW%2BhxUNZiAwWAHsmhNNPM0f7QiXlkZq0n7h0xeYnoYcNgDJ1tckLqI9fQQtwfq53WYVRz3Db9rkiqOz9FOYQ%2B4GrH3sW3OhOeD8yph9lL3YzEuKSES59wSOXVTGEdPqGWa1zMmpbNdG%2Bt6apkiF5k631Zcoxeduzn%2BaQDyzB7wEfROaLttwaC5Sk1dCmU1AdAQzqKsM6NS2PIVY9OQgr9BtMEnhL4dxgomsSCtBNYlW%2BvsiEXehKz9t0KdUkwFpD1UFo%2BXJ2jlaOsqQM1Z7LsXSdznR5gG8WaU%2F1YnvooYzMJPdpLkGOpsBwTbdYBhV2NkQabLwxhqa2wTQssgJy2pC5E7sh7BtBEG9E0bitnnswkLcJz2USV3N1glybIlMmsymBto3IBYytRrqWFzjfnUbvFXEvgnUdHyYXOo1ytlvP8pNjwAcvrV0FU7B3xsVdm6%2FzCeL3PYmwaSVTNWZvQ6FsdkBQI4Eb12knazqlczx7vhxozo2NIHjprh6lMT25U8Svmk%3D&X-Amz-Signature=69ee7a7db13e0933932b50d7cb46b9a89cc052deda77d5f8b2fae78390e94c1f&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Fill-In_Form-LIST_OF_SUB-Contractors.pdf%22&x-id=GetObject

Regulations and all prohibitions against discrimination on the basis of race, religion, sex, creed, national origin, handicap, marital status, sexual orientation, gender identity or expression or veteran’s status. Violation of such laws shall be grounds for termination of the Agreement.

☐ Please confirm

*Response required

7.2. Convictions*

Respondent has fully informed County of all convictions of the company, its affiliates (as defined in section 287.133(1) (a), Florida Statutes), and all directors, officers, and employees of the company and its affiliates for violation of state or federal antitrust laws with respect to a public contract for violation of any state or federal law involving fraud, bribery, collusion, conspiracy or material misrepresentation with respect to a public contract. This includes disclosure of the names of current employees who were convicted of contract crimes while in the employ of another company.

☐ Please confirm

*Response required

7.3. Debarment*

Respondent certifies to the best of their knowledge and belief, that they and their principals 1) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any

Municipal, County, State or Federal department or agency, 2) have not, within a three-year period preceding execution of this Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records; making false statements; or receiving stolen property, 3) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated above, 4) have not within a three-year period preceding execution of this

Agreement had one or more public transactions (Federal, State or local) terminated for cause or default, and 5) will advise

County immediately if their status changes and will provide an explanation for the change in status.

☐ Please confirm

*Response required

7.4. Drug-Free Workplace Certification*

Whenever two or more Proposals that are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a Proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process.

Established procedures for processing tie Proposals will be followed if none of the tied Proposals have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

B. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

C. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in the first paragraph.

D. In the statement specified in the first paragraph, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893, Florida Statutes, or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

E. Impose a sanction on, or require the satisfactory participation in, a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

F. Make a good faith effort to continue to maintain a drug-free workplace through implementation of the foregoing provisions.

By clicking confirm below, Company certifies that the information as provided in this Drug-Free Workplace Certification, is truthful and correct at the time of submission.

☐ Please confirm

*Response required

7.5. Discriminatory Vendor*

Respondent certifies that they are not subject to Section 287.134 (2)(a) which specifies that an entity or affiliate who has been placed on the discriminatory vendor list may not submit a Proposal on a contract to provide any goods or services to a public entity, may not submit a Proposal on a contract with a public entity for the construction or repair of a public building or public work, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with public entity.

☐ Please confirm

*Response required

7.6. Equal Employment Opportunity*

Respondent shall not discriminate on the basis of race, color, sex, sexual orientation, gender identity, age, national origin, religion, and disability or handicap in accordance with the Provisions of: Title VI of the Civil Rights Act of 1964 (42 U.S.C. §

2000 et seq.), Title VII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), Florida Civil Rights Act of 1992 (§ 760.10 et seq.), Title 41 CFR Part 60 for compliance with Executive Orders 11246 and 11375, Title 49 CFR 23 and Title 49 CFR

26 for Disadvantaged Business Enterprises, Age Discrimination Act of 1975 (42 U.S.C. § 6101, et seq.), Title 49 CFR 21 and Title 49 CFR 23, Nondiscrimination on the basis of handicap, Title 49 CFR 27, Americans with Disabilities Act of 1990

(42 U.S.C. 12102, et. seq.), Federal Fair Labor Standards Act (29 U.S.C. § 201, et seq.), and any other Federal and State discrimination statutes. Respondent shall furnish pertinent information regarding its employment policies and practices as well as those of their proposed subcontractors as the State of Florida Department of Transportation, the Secretary of Labor, or County may require. The above shall be required of any subcontractor hired by Respondent. All Equal Employment

Opportunity requirements shall be included in all non-exempt subcontracts entered into by Respondent. Subcontracts entered into by Respondent shall also include all other applicable labor provisions. No subcontract shall be awarded to any non-complying subcontractor. Additionally, Respondent shall insert in its subcontracts a clause requiring subcontractors to include these provisions in any lower tier subcontracts that may in turn be made. Respondent shall comply with all state laws and local ordinances, except that any preferential consideration of local in-state subcontractors is NOT allowed.

☐ Please confirm

*Response required

7.7. E-Verification System*

Respondent and its subcontractors shall utilize the U.S. Department of Homeland Security’s E-Verify system, https://e-verify.uscis.gov/emp, in accordance with Section 448.095, Florida Statutes, to verify the employment eligibility of: (1) all persons employed by Respondent during the contract term to perform any duties within Florida, and; (2) all persons, including subcontractors, assigned by Coordinating Contractor to perform work pursuant to this Contract. Respondent meeting the terms and conditions of the E-Verify System are deemed to be in compliance with this provision. Respondent and its subcontractors shall provide County with affidavits stating that they do not employ, contract with, or subcontract with an unauthorized alien. County is obligated to terminate this Agreement upon a good faith belief that Respondent or its subcontractors has knowingly violated Section 448.095, Florida Statutes. E-Verification Identification https://e-verify.uscis.gov/emp

☐ Please confirm

7.8. E-Verification Identification Number*

Provide your E-Verification Identification Number

*Response required

7.9. Immigration and Nationality Act*

Respondent shall comply with all immigration laws as outlined in 8 USC § 1324a- Unlawful employment of aliens. County will not intentionally award County contracts to any Respondent who knowingly employs unauthorized Alien workers. Any violation of the employment provisions outlined in the Immigration and Nationality Act throughout the term of any Agreement with County may result in immediate termination of the Agreement. County will consider the employment of unauthorized aliens a violation of Section 274A (e) of the Immigration and Nationality Act. Such violation will be cause for unilateral cancellation of the Agreement, by County, if Respondent knowingly employs unauthorized aliens.

☐ Please confirm

*Response required

7.10. Lobbying*

Respondent shall not, in connection with the Agreement, directly or indirectly

A. offer, confer, or agree to confer any pecuniary benefit on anyone as consideration for any County officer or employee’s decision, opinion, recommendation, vote, other exercise of discretion, or violation of a known legal duty, or

B. offer, give, or agree to give to anyone any gratuity for the benefit of, or at the direction or request of, any County officer or employee. For purposes of clause (2), “gratuity” means any payment of more than nominal monetary value in the form of cash, travel, entertainment, gifts, meals, lodging, loans, subscriptions, advances, deposits of money, Services, employment, or contracts of any kind.

☐ Please confirm

*Response required

7.11. Non-Collusion*

Respondent agrees that neither it, nor any of its officers, partners, agents or employees have entered into any agreement, participated in any collusion, or otherwise taken any action which is in restraint of a free competitive solicitation in connection with this Agreement, and that respondent intends to do the work with its own bona fide employees or subcontractors and has not provided a Proposal for the benefit of another Contractor/Vendor. Furthermore, Respondent certifies that its affiliates, subsidiaries, directors, officers, and employees are not currently under investigation by any governmental authority and have not in the last ten (10) years been convicted or found liable for any act prohibited by law in any jurisdiction, involving conspiracy or collusion with respect to submitting a Proposal on any public contract.

☐ Please confirm

*Response required

7.12. Prohibited Interests*

Respondent, and its subcontractors at any tier, certify that they have not entered into any contract, subcontract, or arrangement in connection with the project covered under this Request for Proposal, or of any property included or planned to be included in the project, in which any member, officer, of employee of the Respondent or its subcontractors, during its tenure, or for two years thereafter, has any interest, direct or indirect.

☐ Please confirm

7.13. Public Entity Crime*

Pursuant to 287.133, Florida Statute, A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a Proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit Proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017, Florida Statutes for

CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

☐ Please confirm

*Response required

7.14. Scrutinized Companies*

Respondent certifies that it is not listed on (a) the Scrutinized Companies that Boycott Israel List, created pursuant to Section

215.4725, Florida Statues, or is engaged in a boycott of Israel; (b) the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sector List, created pursuant to Section 215.473, Florida

Statutes; or (c) is engaged in business operations in Cuba or Syria. Respondent further understands and accepts that any contract issued as a result of this Proposal shall be subject to Section 287.135, Florida Statutes, and subject to immediate termination by County in the event there is any misrepresentation or false certification on the part of Respondent.

☐ Please confirm

*Response required

7.15. My proposal does not include my Cost Proposal*

☐ Yes

☐ No

*Response required

When equals "Yes"

7.15.1. Please submit proposal here*

*Response required

6. Requirements

1) A minimum of three (3) years of experience providing behavioral health and substance abuse treatment services.

2) Provide a licensed professional (substance abuse therapist and/or mental health counselor) who can provide outpatient and/or inpatient treatment for Citrus County Court Alternatives participants.

3) Attend weekly Court sessions relevant to each case, as required.

4) Perform the following administrative tasks:

a. Answer court client calls

b. Build charts for each case

c. Schedule treatment sessions

d. Complete court notes for each case.

e. Case Management (make appointments with outside agencies, follow up with outside agencies, and send status reports)

5) Provide up to three treatment sessions per client per week

6) Invoice the County at a flat monthly rate that is inclusive of all services provided.

7. Proposal Format

The following format must be followed when submitting responses to the Request for Proposal and the following criteria is what the Committee Evaluation Team will utilize to rate Respondent’s Proposal/response. Respondent’s Proposal/response must provide all information requested below items # 1 through # 8.

Please upload your complete Proposal, excluding the price proposal form, in the VENDOR/CONTRACTOR RESPONSES section, 7.15.1

1. Title Page

Provide the RFP # and title, the Company/Provider’s name; the name, address, telephone number and email of the contact person; and the date of the proposal.

2. Letter of Transmittal

A transmittal letter must be provided briefly stating the Respondent’s understanding of the work to be done, the commitment to perform the work within the required time period, a statement why the Company/Provider believes they are the best qualified to perform the work and a statement that the proposal is a contractual obligation and irrevocable offer until such time as County awards a contract as a result of this RFP.

The transmittal letter must be signed by a duly authorized officer(s) of Respondent’s Company, as registered with the Florida

Secretary of State through the Division of Corporations website at: www.sunbiz.org. Respondent must provide a copy of

Company/Provider’s Sunbiz following the transmittal letter in order to verify the duly authorized officers. If such an officer is not listed in Sunbiz for Respondent, Respondent must provide a legal document, such as a Certificate of Resolution, stating that the officer is authorized to execute all documents on behalf of the Respondent.

3. Company Experience: (30 points)

A. List the projects awarded over the past three years that are comparable to this specific project and related experience accomplished by the Respondent’s Company and indicate:

o Client Name, address, and telephone number o Whether your Company was the primary or subcontractor.

B. How many years has your Company been providing the Services requested in this Request for Proposal.

4. Company Qualifications: (25 points)

A. Respondents must comply with Chapter 607, Florida Statutes, entitled “Corporations” to transact business in the

State of Florida. Respondents must also be properly licensed and/or certified, in accordance with the State of

Florida’s regulations governing the provision of Services outlined in this Request for Proposal. Furthermore, Respondents must comply with the policies, codes, and regulations of Citrus County for conducting business in

County. Respondent shall submit with their Proposal copies of all licenses and certifications required to perform the Services covered under this Request for Proposal, such as:

1. Substance Abuse Counseling Certification

2. Behavioral Health Certification

3. Licensed Mental Health Counselor

B. Ability to provide three treatment sessions per week, per client

C. Ability to attend court sessions relevant to each case

D. Ability to provide a licensed professional(s) https://procurement.opengov.com/portal/citrusfl/projects/120286/document?section=1093778 http://www.sunbiz.org/

E. Ability to connect clients to community resources

F. Having resources and contacts to provide clients with higher levels of care, if necessary

5.Management Plan and Staffing: (25 points)

A. Describe the Respondent’s strategy for providing the Services. Please provide all information requested in Scope of Services in this Request for Proposal.

B. Provide an organizational chart showing reporting structure and job descriptions for all Key Staff, including any key subcontractors (the “Project Team”).

C. Submit resumes for the person assigned to supervise this project as well as the Counselors.

6. Proposal Pricing Form (15 points)

Respondents are to provide a schedule of their fees utilizing the Proposal Pricing BID FORM in this Request for

Proposal.

7. Required Forms, Documents, and Information( 5 points) o Certificate(s) of Insurance o List of Subcontractors

8.Local Preference (extra 5 points)

Please provide Business Tax Receipt and proof of local physical business address located in Citrus County, Florida.

Section 2-211, Citrus County Code, provides that preference shall be given to "local business" for certain purchases of commodities and work. "Local business" means a Bidder/Respondent that has paid its local business tax to the County at least six (6) months prior to the date of Proposal; does business in Citrus County by providing goods, work, or construction; and maintains a physical business address located within the jurisdictional limits of Citrus County in an area zoned for the conduct of such business from which the Bidder/Respondent operates or performs business on a day-to-day basis. Post office boxes do not establish such physical address.

a. In bidding for, or letting contracts for procurement of supplies, materials, equipment, and work, as described in the purchasing policies of the County, County may give a preference to local businesses in making purchases or awarding contracts in an amount not to exceed five percent (5%) of a local business’s total bid price if the cost differential does not exceed $10,000 for procurement activities.

b. The total bid price shall include not only the base bid price but also all alterations to that base bid price resulting from alternates which were both part of the bid and actually purchased or awarded by County.

c. In the case of requests for proposals, qualifications, letters of interest, or other solicitations and competitive negotiations and selections in which objective factors are used to evaluate the responses, local businesses shall be assigned five percent (5%) of the total evaluation points.

8. Procurement Information

Respondents are encouraged to carefully review all the materials contained herein and prepare their Proposal accordingly. The detailed requirements set forth below will be used to evaluate the Proposals and failure of Respondent to provide the information requested for a specific requirement may render their Proposal as non-responsive and result in being rejected. Failure of Respondent to comply with all terms of this Solicitation may result in disqualification of

Respondent and rejection of Respondent’s proposal by County.

https://procurement.opengov.com/portal/citrusfl/projects/120286/document?section=1093768

County shall not be liable for any costs incurred by a Respondent in preparing or producing its Proposal or for any Service provided before execution of an Agreement.

All terms and conditions outlined in this Solicitation and any associated Addenda, shall become a part of the Agreement entered into between County and the Successful Respondent.

8.1. Vendor System-OpenGov Registration

County has partnered with OpenGov Procurement, a web-based eProcurement service. Current bid solicitations and associated addenda, notices of recommended bid award, and current bid awards will be posted at https://procurement.opengov.com/portal/citrusfl.

Bid Notifications will be sent electronically via e-mail from OpenGov to registered Bidders. It is the sole responsibility of interested parties to monitor OpenGov for solicitation opportunities and updates.

Visit https://procurement.opengov.com/signup to register. OpenGov is an online Bidder registration system that provides a free, at no cost to Bidder, secure, user-friendly Internet portal and one-stop service center to register with County. This system also allows you to receive automatic email notifications regarding County’s upcoming competitive solicitations as opportunities become available. Registration assistance is available by e-mail procurement-support@opengov.com.

All Citrus County Vendors/Contractors/Consultants will need to register with OpenGov in order to be able to submit

Bids/Proposals/Qualifications etc., to County.

OpenGov Procurement has no affiliation with the County other than as a service that facilitates communication between the County and its Bidder. OpenGov Procurement is an independent entity and is not an agent or representative of the

County.

8.2. Contact Person

All inquiries pertaining to this Request for Proposal are to be directed to all:

Linda Morse Karin McMahon Leigha Utter

Purchasing & Contracts Manager Purchasing & Contracts Specialist Purchasing Assistant

Department of Management & Budget Department of Management & Budget Department of Management & Budget

3600 W. Sovereign Path, Suite 266 3600 W. Sovereign Path, Suite 266 3600 W. Sovereign Path, Suite 266

Lecanto, Florida 34461 Lecanto, Florida 34461 Lecanto, Florida 34461

Phone: 352-527-5457 Phone: 352-527-5457 Phone: 352-527-5457

Fax: 352-527-5424 Fax: 352-527-5424 Fax: 352-527-5424

Email: linda.morse@citrusbocc.com Email:karin.mcmahon@citrusbocc.com Email: leigha.utter@citrusbocc.com

CAUTION

PROHIBITED COMMUNICATIONS: In accordance with Section 287.057 (25) of the Florida Statutes, Respondents to this solicitation, or persons acting on their behalf, may not contact, between the release of the solicitation and the end of the

72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays and legal holidays, any employee or officer of the County concerning any aspect of this solicitation, except in writing to the Contact

Person noted above. Violation of this provision may be grounds for rejecting a response to this solicitation.

8.3. Questions/Additional Terms and Conditions/Variances/Exceptions

Respondents may submit questions about the meaning or intent of the Request for Proposal or Agreement to the website link (https://procurement.opengov.com/portal/citrusfl/projects/120286) in written format only and shall submit such on or before the deadline for questions listed in the Event Timeline. Interpretations or clarifications considered necessary in response to such questions will be issued by a written Addendum. Only questions answered by formal written https://procurement.opengov.com/portal/citrusfl https://procurement.opengov.com/signup mailto:procurement-support@opengov.com mailto:linda.morse@citrusbocc.com mailto:karin.mcmahon@citrusbocc.com mailto:leigha.utter@citrusbocc.com https://procurement.opengov.com/portal/citrusfl/projects/120286

Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Questions submitted shall not constitute formal protest of the specifications or of this Request for Proposal.

A written addendum, if applicable, will be issued online to OpenGov (https://procurement.opengov.com/portal/citrusfl) and/or

DemandStar® websites in response to questions received as of the specified deadline in the Event Timeline.

Issues regarding any and all discrepancies, errors, or ambiguities in the Request for Proposal documents, including those noted in the Agreement shall be submitted in writing to https://procurement.opengov.com/portal/citrusfl on or before deadline for questions which is listed in the Event Timeline.

8.4. Event Timeline

Respondents should review and become familiar with the Event Timeline. The dates and times of each activity within the

Timeline may be subject to change. It is the responsibility of Respondent to check for any changes. All changes to the

Timeline will be made through an addendum to this Request for Proposal.

If you are hearing or speech impaired, dial 7-1-1 or (800) 955-8771 (TTY) or (800) 955-8770 (v), via Florida Relay

Service.

If you need a Spanish Translator, dial 7-1-1 or (800) 955-8771 (TTY) or (800) 955-8773 (v), via Florida Relay Service. For all other languages, please contact Human Resources at (352) 527-5370.

Si usted necesita un Traductor en Español, marque 7-1-1 o (800) 955-8771 (TTY) o (800) 955-8773 (v), a través del

Servicio de Retransmisión de Florida.

**All public Meetings are subject to change or can be canceled.

Issue Request for Proposal: October 19, 2024

Deadline for Questions: November 11, 2024, 4:00pm

Proposal submittal Due Date and Time: November 19, 2024, 2:00pm

Evaluation Committee Scores Due December 11, 2024

Public Tally Date and Time via Microsoft Teams: December 12, 2024, 10:00am

Board Approval of Selection and Award (subject to change):

January 28, 2025

8.5. Solicitations or Awards in Violation of Law

If, prior to contract award, it is determined that this Solicitation or proposed contract award is in violation of law, then this

Solicitation or contract award shall be cancelled, or revised to comply with the law.

If, after an award of a contract, it is determined that this Solicitation or contract award is in violation of law, then the awarded contract may be ratified and affirmed, provided it is determined that doing so is in the best interest of County, or the contract may be terminated.

8.6. Public Opening

Electronic Proposals shall be opened on November 19, 2024, at 2:15 PM. Since qualifications and pricing will be evaluated in determining an award, the only information conveyed at the Public Opening will be the names of

Bidder/Respondents.

Public Opening shall be via a recorded, online “Microsoft Teams” meeting, use link listed below:

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 249 514 045 811

Passcode: MvJnf6 https://procurement.opengov.com/portal/citrusfl https://procurement.opengov.com/portal/citrusfl https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjI0NTcyMWItMDE5OS00OTM0LWEzMmQtZGM1ZGNiZjcwYTZh%40thread.v2/0?context=%7b%22Tid%22%3a%226bbaf887-dd15-4d63-b8cf-1b1dba1f2bfb%22%2c%22Oid%22%3a%22823202a6-c487-42d7-bd03-33452a2df10e%22%7d

8.7. Submission of Proposal

Electronic Proposal submittal for this Request for Proposal are to be submitted on or before Tuesday November 19, 2024 at 2:00 pm. It is the sole responsibility of the Respondent to ensure that their Proposal is submitted through OpenGov

Procurement no later than the time and date specified in the Solicitation or subsequent addenda. RESPONDENTS MUST

COMPLETE THE INFORMATION REQUESTED IN THE VENDOR RESPONSES SECTION.

Proposals shall be submitted through the online solicitation management portal, https://procurement.opengov.com/portal/citrusfl. You may enter information and/or upload completed forms/documents using the OpenGov portal. Respondents must have registered and received an established account in advance of uploading submissions. When submitting an offer electronically through the solicitation posting portal, please allow sufficient time to complete the online forms and upload documents. The solicitation offer will end at the closing time listed in the Event

Timeline included in this Solicitation. If you are in the middle of uploading your documents at the closing time, the system will stop the process and your proposal will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted up to the due date and time. If technical difficulties arise during submission of the Solicitation submittal, it is the submitting Respondent’s responsibility to contact OpenGov Procurement technical support. For support, click on the “Help” link on the Solicitation

Posting portal; or email procurement-support@opengov.com.

NOTE: In the event, there is a verified technical issue with the Platform (and not user/Respondent issues) that prevents all

Respondents from submitting a Bid within the two (2) hours immediately before the due time, the County may issue an addendum to extend the solicitation due date and time. However, the technical issue must be a result of the Platform provider (OpenGov Procurement) and affect all participating Respondents. The County shall verify the technical issue or unavailability of the Platform with OpenGov Procurement, and the system provider. Technical issues localized to a single

Respondent will not be considered cause for an extension. County shall not be responsible for delays caused in any occurrence.

8.8. Joint Ventures

Two or more agencies may submit a Proposal under a joint venture arrangement. Joint ventures shall be considered as a single entity in the evaluation of a Proposal. That is, the traits of individual agencies shall be blended in arriving at an overall Proposal evaluation score and oral interview score for the joint venture.

An agency, that submits a Proposal under a joint venture arrangement may satisfy the technical certification requirements outlined in this Solicitation as the prime Bidder/Respondent through one or more of the agencies comprising the Joint

Venture. The Joint Venture shall at a minimum comply with the following additional requirements:

1) The Joint Venture shall, in its own name, be registered with the State of Florida Division of Corporations prior to submittal of a Proposal.

2) Each individual Agency comprising the Joint Venture shall, in its own name, be qualified in their respective areas of expertise prior to submittal of a Proposal.

Full compliance with the requirements set forth above is required, as well as properly documented compliance with any other certification and additional requirements set forth in the Solicitation.

8.9. Timeliness of Proposal Submittal

County assumes no responsibility for a Proposal received after the due date and time. There will be no exceptions to this policy. It is the responsibility of Respondent to make sure their proposal is uploaded by the due date and time listed in the Event Timeline to the OpenGov portal.

8.10. Modification / Withdraw of Proposal

Bidders/Respondents have the right to modify or withdraw their Proposal without cause or without liability whatsoever at any time prior to the stipulated submittal date and time. Such requests must be made to County in writing.

Modified or withdrawn Proposals may be resubmitted, in accordance with the instructions in this Solicitation prior to the stipulated submittal date and time. If applicable, any changes in pricing shall be so worded as not to reveal the pricing that was noted in the original Proposal.

https://procurement.opengov.com/portal/citrusfl/projects/120286/document?section=undefined https://procurement.opengov.com/portal/citrusfl mailto:procurement-support@opengov.com

8.11. Less Than Two Proposals Received

If less than two Proposals are received, County may negotiate the best terms and conditions with that Bidder/Respondent or reject the Proposal and re-solicit the Service.

8.12. Examination of Proposal Documents

It is the responsibility of each Bidder/Respondent before submitting a Proposal, to (1) examine the Solicitation Documents thoroughly, (2) consider Federal, State, and Local Laws and Regulations that may affect cost, progress, performance or furnishing of the Work, (3) study and carefully correlate Bidder/Respondent's observations with the Solicitation Documents, and (4) notify the Contact Person of all conflicts, errors or discrepancies in the Solicitation Documents prior to submitting a formal Proposal.

Before submitting a Proposal, it shall be Bidder/Respondent's responsibility to submit to County a request for any additional information and data which pertains to the Project covered under this Solicitation which Bidder/Respondent deems necessary to develop their Proposal for performing the Work in accordance with the terms and conditions noted herein.

The submission of a Proposal in response to this Solicitation shall be considered as a representation that

Bidder/Respondent; (1) has carefully investigated all conditions that affect, or may at some future date, affect the performance of the Work covered by this Solicitation, (2) is fully informed concerning conditions to be encountered, the character, quality and quantity of the Work to be performed and the work product to be furnished, and (3) is familiar with what is required to perform the Work covered by this Solicitation. The contents of Bidder/Respondent's Proposal shall become a contractual obligation if Bidder/Respondent is awarded the Contract. Failure to accept these obligations in a contractual agreement shall result in cancellation of the Award.

8.13. Public Tally

Individual Scorers review of the Proposals will publicly be opened, and the total scores will be read aloud on Thursday

December 12, 2024 (subject to Change).

Public Tally shall be via a recorded, online “Microsoft Teams” meeting, use link listed below:

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 230 078 739 168

Passcode: fLncZK

8.14. Protest Procedures

Solicitation Protest Procedures. Any Proposal award recommendation may be challenged on the grounds of material irregularities in the procurement procedure or in the scoring of the Proposal.