RFP 25-009033 Risk Resilience Assessment Update.pdf

REQUEST FOR PROPOSAL

25-009033

Risk and Resiliency Assessment Update

COVER SHEET

RFP Issue Date: May 1, 2025

RFP Number: 25-009033

RFP Title: Risk and Resiliency Assessment Update

RFP Questions Due: Friday, May 16, 2025 @ 3:00 PM Mountain

Addendum (if necessary): Friday, May 23, 2025

Proposal Due Date: Tuesday, June 10, 2025 @ 2:00 PM Mountain

Proposal will be received at: BidNetDirect.com

(Only electronic submissions via BidNet Direct accepted.)

Procurement Point of Contact: Joe Hostetler Email Address: procurement@brightonco.gov

The City of Brighton by and through its Division of Procurement & Contracts is accepting Proposals from qualified Firms to furnish all labor, equipment, supplies, and material as necessary for Risk and Resiliency Assessment Update stated herein this Request for Proposal.

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02.20.028 Page 2 of 6 RFP# 25-009033

Risk and Resiliency Assessment Update

SUBMISSION INSTRUCTIONS

1. PROJECT SUMMARY: Consultant services to assist with a project to comply with the Safe Drinking Water Act (SDWA) section 1433, which was amended by America's Water Infrastructure Act (AWIA) section 2013 in 2018 and related to updating the Risk and Resilience Assessment

2. RESPONSE FORMAT:

Each response shall consist of the following, in one single Word or PDF document, and in the following order, unless otherwise specifically requested in the specifications/scope of work. Should Respondents include a cover letter or executive summary, it shall not exceed one (1) page. Information that is reasonably considered proprietary should be clearly marked as confidential.

2.1. CAPABILITIES AND EXPERIENCE:

2.1.1. Provide specific information regarding the Firm’s experience and capabilities on similar projects or related services. Focus, to the greatest extent possible, on the Firm’s past or present experience with projects similar to this scope. Include experience with other past projects for the City of Brighton which would be of benefit to this service.

Provide a summary of the Firm’s local in-house capabilities in all disciplines that may be applicable.

2.1.2. Provide resumes for key personnel working for the Firm, not to exceed one (1) page per resume. Each resume should include the following details: Professional’s name, contact information with the Firm, length of time working with the current Firm, academic background and/or licensure and certifications held by the Professional, and project experience as is similar to the scope of work contained herein.

2.1.3. Provide an organizational chart that identifies each of the project members and the respective reporting hierarchy.

2.1.3.1. The City desires to work with one point of contact within the Firm or company.

The Project Manager shall be one individual that shall have the responsibility for things such as construction inspection, meeting attendance, as well as all other requirements as set forth in the specific requirements as needed.

2.1.4. Provide a list of past completed projects of similar size and nature within the last five years. The project list shall include the name of the customer, date of service, project budget with final cost.

2.2. PROJECT APPROACH: Provide a comprehensive plan incorporating the requirements of the scope of work, applicable regulatory agency requirements, and the Firm’s suggested value-adding services for the project. Include tasks and details of all phases, should the scope require a phased approach in the opinion of the Respondent. The approach shall

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outline the methodology to be followed; describe the objectives, deliverables, and outcomes; and identify risks, constraints, and assumptions. Outline an approval and monitoring process that the Respondent plans to follow. Describe the information that the City will need to be prepared to provide to the Respondent upon request to complete the required deliverables.

2.3. GANTT CHART: Provide a proposed timeline for each phase, if a phased approach is applicable. The timeline shall include all major milestones between the start and finish of the project. Provide the timeline without being date specific, use days, weeks, months, etc. as units of measure.

2.4. WORK IN PROGRESS: List all the projects the Service Provider currently has in progress including the location and name of project, original contract amount, number of approved change orders, total dollar amount of approved change orders, current contract amount, percentage of completion, and scheduled completion date. The intent of this request is to understand the Respondent’s capacity to perform the work stated in the scope of work/specifications. Respondents are not required to provide a comprehensive work in progress list; however, it should encompass enough detail to accurately reflect the Respondent’s capacity to perform the work associated with the City of Brighton’s project.

2.5. CERTIFICATE OF FACT OF GOOD STANDING: Include current Certificate of Fact of Good Standing with the State of Colorado.

2.6. WARRANTIES: Acknowledge the following warranty statements:

2.6.1. Respondent warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature.

2.6.2. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City.

2.6.3. Respondent warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Respondent or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired, or replaced by Service Provider in a manner and at a time acceptable to City.

2.6.4. Respondent must provide details of any alternative warranty terms and conditions with the Response, if proposed, for the City’s review.

2.7. QUALIFICATION STATEMENT: Complete statement in its entirety and include with the submission.

2.8. VENDOR ACCESSIBILITY CHECKLIST: Complete and submit the Vendor Accessibility

Checklist. Respondents shall include the most current Accessibility Conformance Report

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(ACR) as completed for the version of product proposed in response to this solicitation.

Respondents providing any digital goods or services to or for the City of Brighton must comply with the Accessibility standards pursuant to §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.

2.9. SUBCOMPANY & MATERIAL SUPPLIER LIST: Provide a complete list of subcontractors and material suppliers for the project and include with the submission.

2.10. AFFIDAVIT OF RESIDENCY: Complete, as applicable, and include with submission.

2.11. DISADVANTAGED BUSINESS ENTERPRISE SELF-CERTIFICATION FORM: Complete the provided form and submit with the Response.

2.12. REFERENCES: Upon request, your Firm may be required to provide at least five (5) unique client references for projects that demonstrate the Firm’s ability to complete the proposed scope of services in order of newest to oldest, including contact person email address and phone number. References shall not include City of Brighton personnel and/or projects. Include a brief description of each job performed for the listed reference.

References are not required unless requested by the Procurement point of contact conducting this solicitation.

2.13. SIGNATURE FORM: Signature form must be completed and signed by an authorized signatory, acknowledging all addenda issued during the solicitation period. This signature validates the proposal and verifies that the entire submission is a true representation of the organization submitting.

2.14. FEE SCHEDULE: The fee schedule shall be submitted with the RFP documents. The schedule shall contain rates for all anticipated project tasks and/or materials as required including a per-unit rate for each task/item and total for all tasks/items combined. All per hour charges shall include but are not limited to all on-site visits, inspections, report preparation, copies, travel time, meeting attendance, photographs, schedule reporting, final inspections, occupancy coordination, etc. Respondents shall include a table of costs/fees labeled Fee Schedule with the submission.

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02.20.028 Page 5 of 6 RFP# 25-009033

Risk and Resiliency Assessment

Update

SPECIFICATIONS/SCOPE OF

WORK

The City of Brighton is seeking the services of a qualified Consultant to assist with a project to comply with Safe Drinking Water Act (SDWA) section 1433, which was amended by America's Water Infrastructure Act (AWIA) section 2013 in 2018 and related to updating the Risk and Resilience Assessment. The AWIA, implemented by EPA, requires water treatment providers serving more than 3,300 people to develop Risk and Resilience Assessments (RRA) that consider the risks to the water system from malevolent acts and natural hazards. The original document from 2020 is now due to be updated for the required 5-year update and re-certified by December 31, 2025.

Utilizing the original documents (original documents to be provided to selected consultant only), the selected Consultant shall be responsible for updating the following data and providing a final report. The report will comply with the requirements for the Risk and Resilience Assessment and be completed by December 1, 2025, in order for the City to submit the certification to EPA by the December 31, 2025 deadline. To provide a compliant plan, data collected shall include, but not be limited to, the following:

1. Identification and update of critical assets of the water system that could be impacted by malevolent acts and/or natural hazards.

a. Categories to consider:

i. Contact information

ii. Physical barriers and security

iii. Source water

1. Pipes and constructed conveyances, water collection and intake

iv. Treatment

v. Storage Tanks

vi. Distribution System

vii. Electronic, computer or other automated systems

viii. Capital and operational needs for system functionality

ix. Malevolent acts

1. Monitoring practices

2. Financial infrastructure

3. Use, storage, or handling of chemicals

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4. Operation and maintenance of the system

2. Reassess the risk and resilience of each identified asset in the water system in terms of the following.

a. Threat - natural or manmade occurrence, individual, entity, or action that has the potential to harm life, information, operations, the environment, and/or property.

b. Vulnerability – likelihood of mitigation of a threat

c. Consequence – financial impact of asset replacement

3. Re-evaluate the highest risks to critical operations.

a. Identify measures to reduce those risks.

It is expected that meetings with the City of Brighton will be held virtually to gather the appropriate information. The Consultant will describe how this will be handled.

The Consultant will describe tools and methods they will utilize to complete this scope of services. The creation of a complete, final report, “Updated Risks and Resilience Assessment 2025”, will be required. The EPA Fact Sheet can be utilized (https://www.epa.gov/system/files/documents/2024-07/awia-sdwa1433-factsheet.pdf) as well as the American Water Works Association (AWWA) document AWWA J100.

The consultant should have experience with this type of report and produced reports in the first iteration of the Risk and Resilience Assessments.

This document will be utilized to complete the Emergency Response Plan, which is not a part of this scope of services.

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https://www.epa.gov/system/files/documents/2024-07/awia-sdwa1433-factsheet.pdf