RFP 2031ZA24R00013 - TOUR BROCHURE DISTRIBUTION.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF 43

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

2031ZA24R00013

6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

05/08/2024, 3PM CST

9. ISSUED BY CODE 2031ZA 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 % FOR:

BEP-ACQUISITION

Bureau of Engraving and Printing, Office of

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

Acquisition, 301 14th Street SW Washington, DC, 20228-0001, US

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

NAICS:

541870

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA- 12. DISCOUNT TERMS

SMALL BUSINESS 8 (A)

13b. RATING

$ 28.0 Million

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO

See Schedule

CODE 16. ADMINISTERED BY CODE

Same As Issuing Office

2031ZA

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

155949

4/30/2024

Terry Lawrence (817)847-3813

TBD

***All invoices must be submitted electronically in accordance with DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

2031ZA24R00013

TABLE OF CONTENTS:

1. Listing of Incorporated Purchase Requisitions

2. Supplies or Services and Prices/Costs

3. Packaging and Marking

4. Inspection and Acceptance Terms

5. Delivery or Performance

6. Contract Administration Data

7. List of Documents, Exhibits, and other Attachments

8. Contract Clauses

1. Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

155949

2. Supplies or Services and Prices/Costs

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12 & 13, as supplemented with additional information included in this notice. This announcement constitutes the only active solicitation; proposals are being requested and a written solicitation shall not be issued. THIS IS A SMALL BUSINESS SET ASIDE.

The Bureau of Engraving and Printing (BEP) Western Currency Facility (WCF) located in Fort Worth, TX anticipates awarding a Firm Fixed Price contract for the following distribution services:

Item Number

Base Item Number

Supplies/Services Quantity Unit

0001 Base Year Distribution Services, May 22, 2024 – May 21, 2025

12 MONTH

Contract Type: Firm Fixed Price Unit Price

Extended Price Cost Constraint Not to Exceed

Description:

Distribute and display BEP WCF Tour Brochures for the Fort Worth WCF Visitor Center in high-traffic, tourist-oriented locations including hotels, motels, car rental offices, visitor center locations, airports, chambers of commerce, restaurants, etc. in the Dallas/Fort Worth metropolitan area, located within an estimated 70-mile radius of the BEP Tour and Visitor Center. (Driver/Courier, Administrative and Material Handling Clerk, etc.)

Purchase Requisitions 155949

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

1001 Option Year I Distribution Services, May 22, 2025 – May 21, 2026

12 MONTH

Contract Type: Firm Fixed Price Unit Price

Extended Price Cost Constraint Not to Exceed

Description:

Distribute and display BEP WCF Tour Brochures for the Fort Worth WCF Visitor Center in high-traffic, tourist-oriented locations including hotels, motels, car rental offices, visitor center locations, airports, chambers of commerce, restaurants, etc. in the Dallas/Fort Worth metropolitan area, located within an estimated 70-mile radius of the BEP Tour and Visitor Center. (Driver/Courier, Administrative and Material Handling Clerk, etc.)

Purchase Requisitions

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

2001 Option Year II Distribution Services, May 22, 2026 – May 21, 2027

12 MONTH

Contract Type: Firm Fixed Price Unit Price Extended Price Cost Constraint Not to Exceed

Description:

Distribute and display BEP WCF Tour Brochures for the Fort Worth WCF Visitor Center in high-traffic, tourist-oriented locations including hotels, motels, car rental offices, visitor center locations, airports, chambers of commerce, restaurants, etc. in the Dallas/Fort Worth metropolitan area, located within an estimated 70-mile radius of the BEP Tour and Visitor Center. (Driver/Courier, Administrative and Material Handling Clerk, etc.)

Base Item Number

Supplies/Services Quantity Unit

3001 Option Year III Distribution Services, May 22, 2027 – May 21, 2028

12 MONTH

Contract Type: Firm Fixed Price Unit Price

Distribute and display BEP WCF Tour Brochures for the Fort Worth WCF Visitor Center in high-traffic, tourist-oriented locations including hotels, motels, car rental offices, visitor center locations, airports, chambers of commerce, restaurants, etc. in the Dallas/Fort Worth metropolitan area, located within an estimated 70-mile radius of the BEP Tour and Visitor Center. (Driver/Courier, Administrative and Material Handling Clerk, etc.)

Base Item

Number Supplies/Services Quantity Unit

4001 Option Year IV Distribution Services, May 22, 2028 – May 21, 2029

12 MONTH

Contract Type: Firm Fixed Price Unit Price

Distribute and display BEP WCF Tour Brochures for the Fort Worth WCF Visitor Center in high-traffic, tourist-oriented locations including hotels, motels, car rental offices, visitor center locations, airports, chambers of commerce, restaurants, etc. in the Dallas/Fort Worth metropolitan area, located within an estimated 70-mile radius of the BEP Tour and Visitor Center. (Driver/Courier, Administrative and Material Handling Clerk, etc.)

PERFORMANCE WORK STATEMENT (PWS)

Tour Brochure Distribution and Display Contract

Western Currency Facility (WCF)

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract effort to provide the widest reasonable distribution of advertisement and educational materials for the Bureau of Engraving and Printing (BEP), Western Currency Facility (WCF) Tour and Visitor Center (TVC) in Fort Worth, Texas. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items for this nonpersonal services contract necessary to provide distribution and display of BEP tour brochures for the Fort Worth TVC in high-traffic, tourist-oriented locations including hotels, motels, car rental offices, visitor centers, airports, chambers of commerce, restaurants, etc. in the Dallas/Fort Worth metropolitan area, located within an estimated 70-mile radius of the BEP facility as defined in this PWS except for those items specified as government furnished materials, property or services. The contractor shall perform to the standards in this contract.

1.2 Background: As the U.S. government’s security printer, the BEP is responsible for the design, engraving and printing of all U.S. paper currency. More than half of the nation’s currency order is produced in Fort Worth. In 2004, the BEP opened a free state-of-the-art Tour and Visitor Center in Fort Worth with the purpose of educating the visitors about the history and production of U.S. paper currency and other security items produced by the BEP. Visitors can enjoy two floors of interactive exhibits and displays, view a high-definition theater movie, take a free self-guided audio tour, and purchase uncut currency and souvenir items. As a way to bring awareness of how the public can learn about U.S. paper currency, the BEP developed and printed a special tour brochure.

1.3 Objectives: Ensure the largest dissemination of advertisement and educational information concerning the BEP and the products it produces.

1.4 Scope: Disseminate advertisement and educational brochures and material for the BEP for the TVC in Fort Worth.

1.5 Period of Performance: The period of performance shall be for one (1) base year of 12 months and four (4) 12-month option years. The period of performance is:

Base Year May 22, 2024 through May 21, 2025 Option Year I May 22, 2025 through May 21, 2026 Option Year II May 22, 2026 through May 21, 2027 Option Year III May 22, 2027 through May 21, 2028 Option Year IV May 22, 2028 through May 21, 2029

1.6 General Information

1.6.1 Quality Control: Quality Control (QC) is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the government.

The contractor shall develop, implement and maintain an effective Quality Control System that includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The contractor’s QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction;

corrective action procedures to include procedures for addressing government discovered nonconformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent reoccurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the government their quality control documentation. The QCP is to be submitted for review and acceptance 10 workdays after contract award. After acceptance of the QCP, the contractor shall receive the Contracting Officer’s (CO) acceptance in writing of any proposed change to their QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP), which is a government-only document primarily focused on what the government must do to assure the contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Government Holidays: The contractor is not required to perform services on the federal holidays listed below and the Year End Shutdown period for the BEP:

Year End Shutdown Christmas Day through New Year’s Day

New Year’s Day First day of January Martin Luther King Jr.'s Birthday Third Monday of January Presidents Day Third Monday of February Memorial Day Last Monday of May Juneteenth Third Monday in June Independence Day Fourth day of July Labor Day First Monday of September Columbus Day Second Monday of October Veterans Day 11th day of November Thanksgiving Day Fourth Thursday of November Christmas Day 25th day of December

1.6.4 Hours of Operation: The contractor is responsible for conducting business from 8:30 a.m. to 5:30 p.m. Monday through Friday except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government-directed facility closings. The contractor shall coordinate with the government regarding hours of operation for BEP’s Year End Shutdown. For other than Firm Fixed Price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at high-traffic, tourist-oriented locations including hotels, motels, car rental offices, visitor centers, airports, chambers of commerce, restaurants, etc. in the Dallas/Fort Worth metropolitan area, located within an estimated 70-mile radius of the BEP facility. The contractor must provide a list of cities and locations of distribution locations within two days after contract execution and immediately upon any location changes.

1.6.6 Environmental, Health and Safety: The contractor will be provided access to the BEP to restock and pickup brochure materials. While on BEP premises, the contractor shall comply with all environmental and safety practices as may be deemed necessary by the WCF Environmental Services Branch and Safety and Occupational Health Branch to ensure the safety and health of contractor and BEP employees. The contractor shall take any other precautions necessary to protect contractors and BEP employees against injury while on BEP premises and shall be held responsible for all damages to people and property that occur as a result of the contractor's fault or negligence in performing the contract work. The contractor shall obey, abide by and comply with all federal, state and local environmental, health and safety regulations, as applicable to the work performed and the location of the work. The contractor shall be responsible for satisfactory standards of employee competency, conduct and integrity and shall be responsible for taking such disciplinary action with respect to their employees as necessary.

1.6.7 Type of Contract: The government will award a Firm Fixed Price contract.

1.6.8 Security Requirements: Contractor personnel performing work under this contract accessing the BEP facility must comply with the following as the requirements are applicable to the tasks being performed.

(a) Information Technology (IT). All IT-related contractor personnel shall be either United States-born or naturalized United States citizens. No foreign nationals may occupy IT positions at the Critical Sensitive or High Risk levels.

(b) Personnel Security Clearance. Contractor and subcontractor employees shall be subjects of background investigations, conducted by the BEP Office of Personnel Security, before assignment to performance of the work. The contractor shall furnish the Contracting Officer Representative (COR) with the following BEP-supplied documents on each person who shall be authorized access to the BEP for work under any resultant contract within five (5) working days after contract award:

(1) Applicant's full legal name. Must be full name as shown on birth certificate or state/federally-issue picture ID. If no middle name, indicate by “NMN” or if only an initial, provide the initial and add “(IO.” If a senior (Sr.), junior (Jr.)

or I, II, III or other, this information is also required.

(2) Social Security number

(3) Date of birth

(4) Place of birth (City, state or city, country)

(5) Home address (No not use a P.O. Box)

(6) Telephone number

(7) Email address (Best contact email, i.e. email used regularly)

(c) All contractors are required by Executive Order 12989 (as amended) to verify the legal right to work status of their employees through the United States Government's E-Verify system before they are submitted for work on any government contract.

(d) The COR (in conjunction with Personnel Security) is responsible for assigning appropriate position sensitivity levels to all positions occupied by contractor and subcontractor employees.

The position sensitivity of all positions occupied by contractor and subcontractor employees performing under this contract are designated as Non-sensitive. Should other positions be identified, the position sensitivity shall be designated as Critical Sensitive, Non-Critical Sensitive or Non-sensitive. Access to the BEP and placement in these positions require that the BEP conduct an appropriate background investigation, and that it be favorably completed. All individuals requiring access to the BEP will complete and submit the required security investigative forms (security packet) to the COR within 10 working days for use by the Personnel Security Branch, Office of Security.

(e) The BEP reserves the right to deny access to its facilities following adjudicative guidelines set forth in Executive Order 10450 and applicable supplemental directives to any individual about which an adverse suitability determination is made. Failure to submit the required security packet or to truthfully answer all questions contained in security packets shall constitute grounds for denial of access clearance.

(f) The selected contractor shall not provide access to employees or subcontractor employees until written access clearance is provided by the BEP Office of Security, Personnel Security Branch. Contractors and subcontractor are responsible for reporting all changes concerning any of their employees, which may affect the suitability of their employees for access to the BEP or placement in any of these positions including additions or deletions to the COR within five (5) days of the occurrence of the change.

(g) The COR will maintain a current list of access requirements and provide that information to the BEP Office of Security, Personnel Security Branch. The Personnel Security Branch will inform the COR of all access denials. Denial of access to the BEP does not preclude employment of the individual concerned, by the contractor, in any capacity not associated with the contract.

1.6.8.1 Physical Security: Not applicable to this requirement.

1.6.9 Special Qualifications: Not applicable to this requirement.

1.6.10 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The CO, COR and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the CO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor contractor's performance and notify both the CO and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The contract manager will be considered key personnel by the government. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the contract manager is absent shall be designated in writing to the CO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8 a.m.

and 4:30 p.m., Monday through Friday except federal holidays or when the government facility is closed for administrative reasons.

1.6.13 Identification of Contractor Employees: All contract personnel, including subcontractors, attending meetings, answering government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor personnel shall clearly identify themselves as a contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture and show the name of the individual and the company they represent. A list of issued identification cards shall be furnished to the CO before the contract performance date and updated as needed to reflect contractor and subcontractor personnel changes. Contractor personnel are prohibited from possessing firearms or ammunition on themselves or within their contractor-owned or privately owned vehicle while on BEP premises.

1.6.14 Supervision of Contractor Employees: The government will not exercise any supervision or control over contractor or subcontractor employees while performing work under the contract.

Such employees shall be accountable solely to the contractor, not the government. The contractor, in turn, shall be accountable to the government for contractor or subcontractor employees.

1.6.15 Contractor Travel: Not applicable to this requirement.

1.6.16 Other Direct Costs: Not applicable to this requirement.

1.6.17 Data Rights: The government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the CO. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

1.6.18 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services that may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the CO immediately whenever they become aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements that may be affected by the OCI.

1.6.19 PHASE IN /PHASE OUT PERIOD: Not applicable to this requirement.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS:

2.1.1 CONTRACT SPECIALIST. The official government representative delegated authority by the CO to administer a contract. This individual is normally a member of the appropriate contracting/procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (CO). A person with authority to enter into, administer and/or terminate contracts and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

government appointed by the CO to administer the contract. The appointment shall be in writing and shall state the scope of authority and limitations. This individual has the authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered but may include nonmanufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP).

Property in the possession of or directly acquired by the government and subsequently made available to the contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and who may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the individuals listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control.

Acts as technical adviser to the CO in these areas.

2.1.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 QUALITY CONTROL. All necessary measures taken by the contractor to assure the quality of an end product or service shall meet contract requirements.

2.1.14 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The government does not have privity of contract with the subcontractor.

2.1.15 WORKDAY. The number of hours per day the contractor provides services in accordance with the contract.

2.1.16 WORKWEEK. Monday through Friday, except for federal holidays unless specified otherwise.

2.2. ACRONYMS.

ACOR Alternate Contracting Officer's Representative BEP Bureau of Engraving and Printing CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 CO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1 Services: The government will provide all promotional and educational materials to be distributed and displayed.

3.2 Facilities: Not applicable to this requirement.

3.3 Utilities: Not applicable to this requirement.

3.4 Equipment: Not applicable to this requirement.

3.5 Materials: The government will provide brochures and pamphlets as agreed to between the government and contractor for restocking purposes.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Low Risk Security Facility Clearance: The contractor’s employees, performing work in support of this contract shall have been granted a Low Risk Security Facility Clearance security clearance from the BEP Office of Security.

4.3 Equipment: The contractor shall furnish all the agreed upon brochure racks used to display the government’s brochures within an estimated 70-mile radius of the BEP facility. The contractor shall also provide all the transportation equipment/services for the distribution of the government’s brochures.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS

5.1 The contractor shall provide distribution and display services of BEP brochures and educational materials.

5.2 The contractor shall provide the government two working days notice of restocking need and desired pickup date.

5.3 Rack and display systems must be kept clean and in good repair (unbroken or visibly damaged).

5.4 The materials must not be obstructed from random or easy view based on the location on the display system (racks, stands, etc.)

5.5 The contractor must ensure the materials have not run out at any of the listed sites for more than a 24-hour period.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) Not applicable to this requirement.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISING

Attachment/Technical Exhibit List:

Attachment 1/Technical Exhibit 1 – Performance Requirements Summary Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1 - PERFORMANCE REQUIREMENTS SUMMARY

The contractor tasks requirements summarizes the performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of work required for each requirement. These thresholds are critical to mission success.

Performance Objective

Performance Standard

Performance Threshold

Method of Surveillance

Incentives (Positive or Negative)

PRS # 1.

The contractor shall provide the government two working days notice of restocking need and desired pickup date.

The contractor shall provide notice in writing, i.e. via email, to the COR.

No deviation allowed

100% COR or designee contact.

Positive or Negative assessment in

CPARS

PRS # 2

The contractor shall ensure all rack and display systems are kept clean and in good repair (unbroken or visibly damaged).

Free of easily visible dust, dirt or any other visually unsightly marks, smudges or smears.

A single opportunity to correct the issues within two working days.

Periodic Inspection/ Customer Feedback

Positive or Negative assessment in

CPARS

PRS # 3

The materials must not be obstructed from random or easy view based on the location on the display system (racks, stands etc.).

The brochures must not be positioned directly behind other material obstructing a potential customer’s ability to view them at a glance.

No deviation allowed

Periodic Inspection/ Customer Feedback

Positive or Negative assessment in

CPARS

PRS # 4

The contractor must ensure materials have not run out at any of the listed sites for more than a 24-hour period.

Brochures should always be available at a rack or display system and not be missing for more than a 24-hour period.

No deviation allowed

Periodic Inspection/ Customer Feedback

Positive or Negative assessment in

CPARS

TECHNICAL EXHIBIT 2 – DELIVERABLES

This technical exhibit lists any reports or documentation required as deliverable to include the frequency, number of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include nonphysical things such as meeting minutes.

Note: All PWS deliverables should be included in this exhibit.

Deliverable Frequency # of Copies Medium/Format Submit to

Provide a listing of cities and locations where brochures are displayed.

Must be provided within two days after contract execution and immediately upon any location changes.

1 PDF/MS

Word/Email Microsoft Word 2003 (or higher) format

COR

Quality Control Plan To be submitted for review and acceptance 10 workdays after contract award.

1 PDF/MS

Word/Email Microsoft Word 2003 (or higher) format

COR

3. Packaging and Marking

Not Applicable, Services Based Contract

4. Inspection and Acceptance Terms

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov/

(End of Clause)

CLAUSE NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE AUG 1996

This paragraph details the means of inspection of any services performed under this contract. The contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires. In order for the services to be acceptable to the Government, the services must meet all requirements outlined in Section 2, Performance Work Statement, of the contract. If the services do not meet the requirements as outlined in Section C, then the services will be deemed unacceptable. Therefore, final acceptance and payment for services will only be made for services deemed acceptable by the Bureau. The COR will provide oversight on behalf of the CO. In accordance with FAR Clause 52.246-4, if the Contractor fails to promptly perform the services again or to take necessary action to ensure future performance in conformity with contract requirements, the Government may –

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

When services are rejected for noncompliance, written notification of the rejection will be furnished by the Contracting Officer, within ten (10) calendar days after inspection has been completed. The notification shall include an explanation of the deficiencies noted during inspection, the reasons for the rejection, and the Government’s terms as to what remedies will be made by the Contractor. All services that are found insufficient must be corrected at the contractor’s expense.

5. Delivery or Performance

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov/

(End of Clause)

CLAUSE NUMBER TITLE DATE

52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay of Work APR 1984 http://www.acquisition.gov/ http://www.acquisition.gov/

The period of performance shall be for one (1) Base Year consisting of 12 months; and four (4) 12-month option periods.

Performance of this contract shall take place at the following premises:

• Bureau of Engraving & Printing (BEP), Western Currency Facility (WCF) o 9000 Blue Mound Road o Fort Worth, Texas 76131

• High-traffic, tourist-oriented locations including hotels, motel, car rental offices, visitor centers, airports, chambers of commerce, restaurants, etc. in the Dallas/Fort Worth metropolitan area, located within an estimated 70-mile radius of the BEP facility. The contractor must provide a list of cities and locations of distribution locations within two days after contract execution and immediately upon any location changes.

6. Contract Administration Data

Requesting Office Address

BEP-OPS_SUPP_WCF

Bureau of Engraving and Printing Office of Operations Support Division (WCF) 9000 Blue Mound Road Fort Worth TX 76131-3304 Phone: Fax:

Contact Details:

COR Office Address

BEP-OPS_SUPP_WCF

Bureau of Engraving and Printing Office of Operations Support Division (WCF) 9000 Blue Mound Road Fort Worth TX 76131-3304 Phone: Fax:

Contact Details:

Issuing Office Address

BEP-ACQUISITION

Bureau of Engraving and Printing Office of Acquisition 301 14th Street SW Washington DC 20228-0001 Phone: Fax:

Contact Details:

6.1 BASIS OF AWARD

The Government will award a contract resulting from this solicitation to the responsible Offeror whose proposal conforms to the solicitation and will be the most advantageous to the Government, price and technical factors considered. The Government intends to determine the best value outcome by utilizing the Lowest Price Technically Acceptable (LPTA) source selection process. LPTA is when best value is expected to result from selection of a technically acceptable proposal with the lowest evaluated price.

Award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the technical acceptability standard. An offer is technically acceptable if it is fully compliant with all of the requirements of terms and conditions herein.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified for the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government intends to evaluate offers and award a contract without clarifications with Offeror. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct clarifications if later determined by the Contracting Officer to be necessary.

The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer;

and waive informalities and minor irregularities in offers received. (FAR 52.212-1(G)).

6.1.1. Submission of Proposal:

6.1.1.1 Offeror is expected to examine this entire request for offer. Failure to do so shall be at the Offeror’s own risk.

6.1.1.2 Offeror shall set forth full, accurate, and complete information as required by the RFP package (including Attachments). The penalty for making false statements is prescribed in 18 U.S.C 1001.

6.1.1.3 In responding to this RFP, it is the Offeror’s responsibility to provide current, complete, and accurate information in their offer. If in reviewing the offer the Government identifies or otherwise learns that the provided offer information is not accurate or misrepresents the Offeror’s status or capabilities, that information may be used by the Contracting Officer as part of the Offeror’s responsibility determination and could result in the Offeror not being eligible for award.

6.1.1.4 Offer must be clear, coherent, and prepared in sufficient detail for effective evaluation. Failure to comply with all terms and conditions of the solicitation may result in the offer being ineligible for an award.

6.1.1.5 Offers shall be submitted to Terry.Lawrence@bep.gov no later than 3:00 p.m. CST Wednesday, May 8, 2024. Please submit questions no later than 12:00 p.m. CST Friday, May 3, 2024 via email to Terry.Lawrence@bep.gov. The Offeror is responsible for submitting offers, and any modifications or revisions, so as to reach the Government office designated in the RFP by the time specified. The Offeror may submit modifications to their offers at any time before the RFQ closing date and time. The Offeror may submit revised offers only if requested or allowed by the CO. Any offer modification received at the Government office designated in the RFQ after the exact time specified for receipt of offers is “late” and may not be considered.

6.1.1.6 Offers may be withdrawn by written notice received any time before award. The Offeror shall submit offers in response to this RFP in English and in U.S. dollars. Withdrawals are effective upon receipt of notice by the CO.

6.1.1.7 Period of Acceptance of Proposals: The Offeror agrees to hold prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

6.1.2 Technical Acceptability

The Government will evaluate the Offeror’s quote for technically acceptability. All equipment shall meet the specifications stated within the Performance Work Statement. The Government will also evaluate any proposed warranty and delivery schedule. The Offeror shall present in detail the technical approach and specifications set forth in the Performance Work Statement for all materials, equipment, and supplies. Offeror shall address as many possible capabilities, functionalities, and specifications for the proposed items:

• Technical approach and plan to complete tasks listed in Performance Work Statement, Performance Requirements Summary mailto:Terry.Lawrence@bep.gov mailto:Terry.Lawrence@bep.gov

• Appropriate Warranty and/or Insurance information

• Delivery Schedule

• Any examples of relevant past performance (optional)

6.1.3 Price Reasonableness

The Government will evaluate price to determine fair and reasonableness. The Government will use any combination of the price analysis techniques and stipulated under FAR Subpart 13.106-3. A pricing worksheet has been provided with some suggested amounts. Offerors should use this worksheet as a guide. However, Offeror pricing should reflect their specific Technical Approach.

6.2 CONTRACT ADMINISTRATION DATA

The Contractor shall provide sufficient management to ensure that this contract is performed efficiently, accurately, on-time, and in compliance with the requirements of this document. Specifically, the Contractor shall designate oversight for this contract and supervise staff assigned to this contract.

6.3 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the directions of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made to the contract terms and conditions, including price.

6.4 DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and Authority (APR 2015)

(a) The COR SHALL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises, or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government workday.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

6.5 DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause)

6.6 NON-PERSONAL SERVICES CONRACT

This contract is a "non-personal services contract" as defined in the FAR Subpart 37.101. It is understood and agreed that the Contractor and/or Contractor's employees, consultants and Subcontractors:

(a) Shall perform the services specified herein as independent Contractors, not as employees of the Government.

(b) Shall be responsible for their own management and administration of the work required, and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract.

(c) Shall be free from any direct or indirect supervision or control by any Government employee with respect to the manner or method of performance of the services specified; however, Shall, pursuant to the government rights under contract clauses such as "Inspection," and "Key Personnel" comply with such general direction of authorized Government employees as is necessary and appropriate to ensure accomplishment of the contract requirements and objectives.

6.7 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty…