Regional Office Audio Visual Upgrade Project SOW.pdf

PDF 663 KB Posted Aug 14, 2020

Attached to: Regional Office Audio Visual Upgrade Project Federal contract opportunity
Solicitation number: 1291S820Q0054
Issued by: Department of Agriculture Forest Service R5-Pacific Southwest Region

View the file

Other files for this federal contract opportunity

Other files attached to Regional Office Audio Visual Upgrade Project, newest first.
File	Type	Posted
Amendment A0002 Regional Office Audio Visual Upgrade Project_SF-30.pdf	PDF	Aug 29, 2020
Amendment A0001 Regional Office Audio Visual Upgrade Project_SF-30.pdf	PDF	Aug 21, 2020
RFQ USDAFS Audio Visual Upgrade Project 1291S820Q0054.pdf	PDF	Aug 14, 2020
Past Performance Reference Questionnaire.pdf	PDF	Aug 14, 2020
Wage Determination.pdf	PDF	Aug 14, 2020

On GovTribe

Work with this file on GovTribe

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

USDA Forest Service, Pacific Southwest Region Regional Office Audio Visual Upgrade Project

Solicitation Number 1291S820Q0054

USDA Forest Service Pacific Southwest Region

REGIONAL OFFICE AUDIO VISUAL UPGRADE PROJECT

STATEMENT OF WORK

1.0 Background

The USDA Forest Service has a requirement to perform technology upgrade for six (6) room locations within our Regional Office for audio/visual components. The systems will be installed in four (4) offices and two (2) conference rooms located at 1323 Club Drive, Vallejo, CA 94592. Any work to be performed under this requirement must be coordinated with USDA Forest Service Regional Office.

2.0 Scope/Objective

The USDA Forest Service, Region 5, Pacific Southwest employs approximately 5,000 people in support of conservation. Our Region 5 Headquarters is located on Mare Island in Vallejo and conducts a range of land management activities throughout California. Our leaders need to be able to reach out and collaborate with Forests in California, Hawaii, Guam, and other Pacific Islands using our existing Forest Service Network.

The requirement for the USDA Forest Service consists of conducting replacement of existing audio/visual components in one (1) office and two (2) conference rooms, as well as initial installation of audio/visual components in three (3) offices. The required ultra-high definition audio/visual equipment shall provide all necessary primary and ancillary equipment required to facilitate the use of the government furnished Microsoft TEAMS® collaborative software, including assistive listening devices for the conference rooms. All rooms contain T-Bar style drop ceilings. No floor boxes containing conduits exist currently. Users will bring their own government issued laptop into the meeting to present. No stand alone, dedicated machines will be present.

Additionally, the solution proposed to this order will need to be integrated into the existing network within the USDA Forest Service Building. Access and control of these systems shall be in space occupied by USDA Forest Service. The Government is constrained to using the approved Microsoft TEAMS® software as instantiated on a U.S. Forest Service approved laptop, with associated Operating System image. The vendor shall not provide or propose additional or alternate software, as it would render the completed system unusable/out of compliance under current USDA Forest Service policies.

It is the Vendor’s responsibility to propose and provide the equipment to meet the Government’s requirements for functionality and capability, not solely to provide and install the listed equipment.

3.0 General Information

3.1 Contract Type: Firm fixed price.

3.2 Place of Performance: USDA Forest Service, Regional Office, 1323 Club Drive, Vallejo, CA 94592

1. Fourth Floor, Office 1 (Replace and Install): 17’8”x18’6” (Dimensions)

2. Fourth Floor, Conference Room 1 (Replace and Install): 18’4”x28’0” (Dimensions)

3. First Floor, Conference Room 2 (Replace and Install): 38’10”x63’9.5” (Dimensions)

4. Fourth Floor, Office 2 (Initial Install): 19’3”x14’0” (Dimensions)

5. Fourth Floor, Office 3 (Initial Install): 19’3”x14’0” (Dimensions)

6. Fourth Floor, Office 4 (Initial Install): 13’3”x19’8” (Dimensions)

3.3 Period of Performance: Delivery and installation within sixty (60) days after receipt of award.

3.4 Privacy Act: In the course of performing under this order, Vendor personnel may have access to Privacy Information. Vendor personnel shall adhere to The Privacy Act of 1974 (5 U.S.C. § 552a) and applicable agency rules and regulations for the handling and safeguarding of privacy information.

3.5 Personal Services: The services required in this order are not considered to be “personal services” as defined in FAR 2.101. The Vendor shall be solely responsible for supervising and managing its employees and subcontractors.

3.6 Government-furnished Equipment: Microsoft TEAMS® shall be provided for testing on a government furnished laptop to conduct testing of the audio/visual components as installed by the vendor following award.

The government shall retain ownership of the laptop and make it available to the vendor while they are on the job site.

3.7 Vendor-furnished Items: The Vendor shall provide all equipment, labor, tools, parts, test equipment (other than the GFE Laptop), user manuals, training material, and support services necessary to satisfy the Government’s requirements. NEW Equipment ONLY - NO REFURBISHED ALLOWED Equipment must have United States warranty and support, NO AFTER MARKET/GREY MARKET equipment allowed. The vendor shall clearly delineate between any warranties provided from the Original Equipment Manufacturer (OEM), a third party, and those offered by the Vendor directly.

3.8 Coordination with Agency Representative: The Vendor shall coordinate installation and testing with U.S.

Forest Service Representatives when necessary.

4.0 Points of Contact

4.1 Agency Representative

Ms. Anjani Bellamy 1323 Club Drive

Vallejo, CA 94592

The USDA Forest Service Representative is responsible for overseeing the Vendor’s performance, responding to any questions of a technical nature, accepting deliverables and services, and approving payment of the invoice.

This person will be the Vendor’s primary point of contact for access to the site and resolving technical issues.

4.2 Contracting Officer’s Technical Representative

Mr. Michael Willis 1323 Club Dr Vallejo, CA 94592

5.0 Specific Requirements

The Vendor will incorporate the latest commercial, off-the-shelf technology to meet the Government’s requirements. The audio/visual components for the locations listed in Section 3.2 of this order shall meet the following requirements. All equipment proposed shall be UL certified for the United States.

5.0.1 Fourth Floor, Office 1 (Replace and Install): 17’8”x18’6” (Dimensions)

a. De-installation of existing office equipment, installation of proposed equipment. All installation work shall seek to minimize the visual presence of cables, cords and other components other than the display via the use of cable looms, and other aesthetic mediums.

b. Avocor AVF-8650 86” Ultra High Definition Interactive Touch Display or equivalent. Any proposed deviation from the Avocor AVF-8650 86” Ultra High Definition Interactive Touch Display shall include a side by side exhaustive tabular specification comparison within the Vendors proposal for ready validation that the quality and usability of the equivalent proposed does not degrade performance or require additional software. All comparisons must also demonstrate equal to or greater than life cycle availability and support.

c. Swing Arm Wall Mount sufficient to allow positioning of the display such that it shall be viewable from any forward-facing location in the room (1500 radius minimum).

d. Ultra-High Definition Web-Camera sufficient to allow the presenter and/or participants to be viewable to outstations from any forward-facing location in the room (1500 radius minimum).

e. Any and all microphones and speaker technology proposed shall be capable of covering the entire length and breadth of the office for full listening and speaking range to cover the location.

Microphone and speaker technologies shall fully optimize the use of MS Teams available a/v codecs (SILK and G.722 for audio and H.264 for video, with consideration that Microsoft may move to Satin for future audio upgrades). The vendor shall only propose ceiling mounted speaker options.

f. The Vendor shall include adapters for cables, including commonly used standards for video such as VGA, USB Type-C, HDMI, DVI-I, DVI-D, Lightening, and DisplayPort at a minimum. Vendors shall propose additional adapter types as appropriate. The government is aware that application of some of these adapter types may degrade the performance quality of the overall system when applied.

These adapters shall be required so ensure support for legacy devices that may be required to present using this system.

g. The vendor shall provide cables, repeaters, amplifiers, receivers and other necessary ancillary support devices to enable integration of the audio/visual components. These components shall not degrade the overall audio/visual performance of the system below the established MS TEAMS® capabilities.

Photos of Office 1

5.0.2 Fourth Floor, Conference Room 1 (Replace and Install): 18’4”x28’0” (Dimensions)

a. De-installation of existing conference room equipment, installation of proposed equipment. All installation work shall seek to minimize the visual presence of cables, cords and other components other than the display via the use of cable looms, and other aesthetic mediums.

c. 65" 4K LED 350Nit 16/7 WiFi Tizen 4.0 WiFi Bluetooth HDMI 2.0 IP5X Ultra High Definition repeater display capable of mirroring the content being displayed on the main display

d. Swing Arm Wall Mounts sufficient to allow positioning of the display such that it shall be viewable from any forward-facing location in the room (1500 radius minimum).

e. Ultra-High Definition Web-Cameras sufficient to allow the presenter and/or participants to be viewable to outstations from any forward-facing location in the room (1500 radius minimum).

Cameras will be required to face the presenter as well as the audience.

f. Any and all microphones and speaker technology proposed shall be capable of covering the entire length and breadth of the office for full listening and speaking range to cover the location.

Microphone and speaker technologies shall fully optimize the use of MS Teams available a/v codecs.

Then vendor shall only propose ceiling mounted speaker options.

g. The vendor shall propose assistive listening devices for those individuals who may require them.

h. The vendor shall propose wireless hand-held microphones, wireless lapel microphones, and ceiling mounted audience participation microphones optimized for the functionality of the codecs resident with the MS TEAMS environment.

i. The Vendor shall include adapters for cables, including commonly used standards for video such as VGA, USB Type-C, HDMI, DVI-I, DVI-D, Lightening, and DisplayPort at a minimum. Vendors shall propose additional adapter types as appropriate. The government is aware that application of some of these adapter types may degrade the performance quality of the overall system when applied.

These adapters shall be required to ensure support for legacy devices that may be required to connect and present using this system. Commonly used devices for this location include DisplayPort (Laptops) and Apple Lightening (iPad) enabled devices.

j. The vendor shall provide cables, repeaters, amplifiers, receivers and other necessary ancillary support the overall audio/visual performance of the system below the established MS Teams capabilities.

Photos of Conference Room 1

5.0.3 First Floor, Conference Room 2 (Replace and Install): 38’10”x63’9.5” (Dimensions)

c. Swing Arm Wall Mount sufficient to allow positioning of the display such that it shall be viewable from any forward-facing location in the room (1500 radius minimum)

d. Ultra-High Definition Web-Cameras sufficient to allow the presenter and/or participants to be viewable to outstations from any forward-facing location in the room (1500 radius minimum).

Cameras will be required to face the presenter as well as the audience.

e. Any and all microphones and speakers proposed shall be capable of covering the entire length and breadth of the office for full listening and speaking range to cover the location. Microphone and speaker technologies shall fully optimize the use of MS Teams available a/v codecs. Then vendor shall only propose ceiling mounted speaker options

f. The vendor shall propose assistive listening devices for those individuals who may require them.

g. The vendor shall propose wireless hand-held microphones, wireless lapel microphones, and ceiling mounted audience participation microphones optimized for the functionality of the codecs resident with the MS TEAMS environment.

k. The Vendor shall include adapters for cables, including commonly used standards for video such as

VGA, USB Type-C, HDMI, DVI-I, DVI-D, Lightening, and DisplayPort at a minimum. Vendors shall propose additional adapter types as appropriate. The government is aware that application of some of these adapter types may degrade the performance quality of the overall system when applied.

These adapters shall be required so ensure support for legacy devices that may be required to present using this system. Commonly used devices for this location include DisplayPort (Laptops) and Apple Lightening (iPad) enabled devices.

h. The vendor shall provide cables, repeaters, amplifiers, receivers and other necessary ancillary support

Photos of Conference Room 2

5.0.4 Fourth Floor, Office 2 (Initial Install): 19’3”x14’0” (Dimensions)

b. Avocor AVW-6555 65" Ultra High Definition Interactive Touch Display or equivalent. Any proposed deviation from the Avocor AVW-6555 65" Ultra High Definition Interactive Touch Display shall include a side by side exhaustive tabular specification comparison within the Vendors proposal for ready validation that the quality and usability of the equivalent proposed does not degrade performance or require additional software. All comparisons must also demonstrate equal to or greater than life cycle availability and support.

c. Swing Arm Wall Mount sufficient to allow positioning of the display such that it shall be viewable from any forward-facing location in the room (1500 radius minimum)

d. Ultra-High Definition Web-Camera sufficient to allow the presenter and/or participants to be viewable to outstations from any forward-facing location in the room (1500 radius minimum)

l. The Vendor shall include adapters for cables, including commonly used standards for video such as VGA, USB Type-C, HDMI, DVI-I, DVI-D, Lightening, and DisplayPort at a minimum. Vendors shall propose additional adapter types as appropriate. The government is aware that application of some of these adapter types may degrade the performance quality of the overall system when applied.

These adapters shall be required to ensure support for legacy devices that may be required to present using this system. Commonly used devices for this location include DisplayPort (Laptops) and Apple Lightening (iPad) enabled devices.

f. The vendor shall provide cables, repeaters, amplifiers, receivers and other necessary ancillary support

Photos of Office 2

5.0.5 Fourth Floor, Office 3 (Initial Install): 19’3”x14’0” (Dimensions)

c. Swing Arm Wall Mount sufficient to allow positioning of the display such that it shall be viewable from any forward-facing location in the room (1500 radius minimum).

d. Ultra-High Definition Web-Camera sufficient to allow the presenter and/or participants to be viewable to outstations from any forward-facing location in the room (1500 radius minimum)

m. The Vendor shall include adapters for cables, including commonly used standards for video such as VGA, USB Type-C, HDMI, DVI-I, DVI-D, Lightening, and DisplayPort at a minimum. Vendors shall propose additional adapter types as appropriate. The government is aware that application of some of these adapter types may degrade the performance quality of the overall system when applied.

f. The vendor shall provide cables, repeaters, amplifiers, receivers and other necessary ancillary support

Photos of Office 3

5.0.6 Fourth Floor, Office 4 (Initial Install): 13’3”x19’8” (Dimensions)

c. Swing Arm Wall Mount sufficient to allow positioning of the display such that it shall be viewable from any forward-facing location in the room (1500 radius minimum)

d. Ultra-High Definition Web-Camera sufficient to allow the presenter and/or participants to be viewable to outstations from any forward-facing location in the room (1500 radius minimum)

n. The Vendor shall include adapters for cables, including commonly used standards for video such as

f. The vendor shall provide cables, repeaters, amplifiers, receivers and other necessary ancillary support

Photos of Office 4

5.1 Service Requirements

Vendor will ship each office’s equipment to that office. The Vendor shall perform system installation.

5.2 Implementation Schedule

The Vendor shall provide an implementation schedule within five (5) working days after issuance of the order. All work shall be completed within the period of performance specified for this task.

5.3 Training

Upon successful installation, the Vendor shall provide end user training along with OEM manuals. Basic End User training may be provided by video.

6.0 Acceptance Testing

The systems shall perform satisfactorily for a period of 30 calendar days. When necessary, the Vendor shall correct any system defects and replace any failed equipment during this test period. The Vendor shall respond to a trouble call within four hours and resolve the problem within 24 hours of the call.

7.0 Warranty

7.1 The Vendor shall provide a one-year warranty (full parts and labor) or the warranty provided by the original equipment manufacturer, whichever is longer, for all new equipment and software from the date of acceptance. The Vendor’s workmanship shall be guaranteed for 90 days from the date of acceptance by the USDA Forest Service.

7.2 All items shall be free from defects in material and workmanship and conform to the Government’s requirement.

8.0 Section 508

The Vendor may receive requests to provide equipment that meets accessibility requirements under Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d). Information regarding Section 508 is available via the Internet at http//www.section508.gov. If requested by the Government, the Vendor shall provide Section 508-compliant resources under this contract.

9.0 Documentation

The Vendor shall provide documentation from the original equipment manufacturer for all installed equipment and software to the USDA Forest Service Representative; hard copy or CD/DVD is acceptable. All documentation shall be current and correspond to the installed hardware and software version(s).

10.0 Administration

10.1 Acceptance

The U.S. Forest Service Representative will review the installed equipment and accept or reject the equipment, which is the basis for payment to the Vendor.

10.2 Invoicing

The Vendor may invoice after acceptance by the Government for the systems based on the as-built inventory.

Failures to comply with the procedures outlined above may result in your payment being delayed.

File details come from the government source that posted it. Updated Aug 14, 2020.