Redacted Justification and Approval.pdf
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- Attached to
- HOTAS Device J&A Federal contract opportunity
- Solicitation number
- N6893621Q0207
About this file
This justification and approval document outlines a sole source award for human operator training and simulation devices. The Naval Air Warfare Center China Lake plans to award a contract to incumbent Bugeye Technologies to provide F-35 and F-18 flight simulator hardware including sticks, throttles, and interface software. The estimated value is $4 million over two fiscal years. A sources sought notice yielded only one response that was deemed non-compliant as the proposed equipment required significant hardware and software redesign along with increased costs. To change vendors would also force the purchase and integration of existing devices. The contracting officer will review pricing to ensure fair and reasonable costs. No plans exist to compete future requirements if the incumbent maintains acceptable performance.
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Text version
J&A Number: 21-0388
8 F-35 Replica Stick Repair (20B120550-1003) Bugeye Part No. Repair - Stick
9 On-Premises Repair Travel to/from site
10 Repair: Replace 20B120581-1003 linear potentiometer Bugeye Part No. Repair Throttle
11 Repair: Replace 20B120581-1003 TDC F-35 Replica Throttle Repair
OPT1
F18 DESK THROTTLE WITH LABJACK ENCLOSURE
Bugeye Part No. 20B120915-1001
OPT2
F18 DESK STICK WITH LABJACK ENCLOSURE
Bugeye Part No. 20B120916-1001
Estimated Dollar Value in Thousands
FY 21 FY22 Total
CIP
Total
4. Statutory Authority Permitting Other Than Full and Open Competition.
10 U.S.C. 2304(c)(1), Only one responsible source and no other supplies or services will satisfy agency requirements.
5. Rationale Justifying Use of Cited Statutory Authority.
At this time, NAWCWD cannot support multiple device types. If a new source was chosen, NAWCWD would be forced to purchase everything in this current order, replacements for existing HOTAS, and to task simulator vendors with interface modification, one of which has tightly integrated calibration software. In addition there would be significant mount redesign and remanufacturing. In 2019, comparable vendors charged roughly for their F-35 HOTAS.
The below table details expected cost if the system was to be sourced to anyone other than Bugeye Technologies. It assumes the cost is similar for F-18 front seats (Throttle & Stick) and back seats (two hand controllers). It also assumes for engineering support from the simulator developers, in line with estimates received from the simulator vendors on other efforts.
Description Qty Unit Cost Est. Cost 1 F35 HOTAS Replacement 8 2 F18 HOTAS Front Seat 14 3 F18 HOTAS Back Seat 7 4 F35 Sim Interface Software Rewrite 240 hrs 5 F18 Sim Interface Software Rewrite 320 hrs 6 F35 Mount Reconfiguration (govt) 160 hrs 7 F35 Mount Procurement (materials) 8
J&A Number: 21-0388
8 F18 Mount Reconfiguration (govt) 160 hrs 9 F18 Mount Procurement (materials) 20
TOTAL
6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable.
In accordance with DFARS PGI 206.302-1(d), a sources sought for this requirement was posted in Contract Opportunities on the beta.sam website on 17 June 2021 with a capability submission date of 27 June 2021. One response was received.
Aerotronics LLC:
Aerotronics LLC proposed the use of their Aerotronics Grips and Controllers. After Technical Review of their response, Aerotronics response presented several issues:
1. The Aerotronics devices are not drop-in replacements (neither physically, electrically, nor in their software-interface) for the existing Bugeye Technologies devices already in use.
2. Aerotronics LLC does not provide repair services for 3rd Party devices (such as the existing Bugeye Technologies devices already in use).
3. Using the Aerotronics equipment would entail hardware and software redesign efforts at two major contractors in addition to in-house redesign of the physical hardware mounts resulting in greatly increased cost to the project.
A combination synopsis / solicitation will also be prepared in accordance with simplified procedures outlined in FAR Subpart 13.5.
7. Determination of Fair and Reasonable Cost.
In accordance with FAR 15.402, the Contracting Officer shall ensure that all supplies and services provided under this contract are procured at a fair and reasonable price. The Contractor will submit a formal price proposal with sufficient information to support the accuracy and reliability of the estimate. Bugeye Technologies Inc proposal will be reviewed by experienced technical analysts, cost analysts, and contract specialists with the aid of necessary field pricing support. The Contracting Officer will utilize cost and price analysis as the basis for negotiating a fair and reasonable price.
8. Actions to Remove Barriers to Future Competition.
NAWCWD China Lake, CA has no plans at this time to compete future contracts for the types of supplies/services covered by this document. If another potential source emerges, NAWCWD China Lake, CA will assess whether competition for future requirements is feasible.
CERTIFICATIONS AND APPROVAL
TECHNICAL/REQUIREMENTS CERTIFICATION
I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein are complete and accurate to the best of my knowledge and belief.
Technical/Requirements Cognizance:
Signature Name (Printed) Phone No. Date
LEGAL SUFFICIENCY REVIEW
I have determined this Justification is legally sufficient.
Signature Name (Printed) Phone No. Date
CONTRACTING OFFICER CERTIFICATION
I certify that this Justification is accurate and complete to the best of my knowledge and belief.
Signature Name (Printed) Phone No. Date
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