Recycled Asphalt Project Bid Document.pdf

REQUEST FOR BIDS

Recycled Asphalt Project

Title: Recycled Asphalt Project

Central Office

Transportation Center

Alpena Public Schools

2373 Gordon Road

Alpena, Michigan 49707

District Website: www.alpenaschools.com

Release Date: Thursday, May 22, 2025

Due Date: Thursday, June 5, 2025

Time: 1:00 p.m. Local Time

FORM OF ADVERTISEMENT

Alpena Public Schools will accept sealed bids for Recycled Asphalt Project until 1:00 p.m. local time on Thursday, June 5, 2025 at Alpena Public Schools, 2373 Gordon Road, Alpena, Michigan 49707. Please send sealed bids marked Recycled Asphalt Project to the Business Office at the above address. Facsimile bids will not be accepted!

Plans and/or Specifications may be obtained during regular business hours at the Central Office located at 2373 Gordon Road, Alpena MI 49707 or on the Alpena Public Schools home page, www.alpenaschools.com, under the "District" tab.

Alpena Public Schools reserves the right to accept or reject any and/or all bids in whole or in part and waive any and/or all irregularities there-in. Alpena Public Schools will make awards as may appear to be in the best interests of Alpena Public Schools.

PROPOSED TIMELINE (SUBJECT TO CHANGE)

Release RFP Recycled Asphalt Project Pre-Bid Meeting/Walkthrough Thursday, May 29, 2025 Bids Due 1:00 p.m. Thursday, June 5, 2025 Board Award TBD Monday, June 9, 2025 Contracts Finalized TBD Delivery and Installation Completed by August 15, 2025

DOCUMENT ORGANIZATION

This Document is organized into three broad Sections:

General Specifications Technical Specifications Forms

All questions regarding the General Specifications and Forms must be directed in writing to:

Simon Zolnierek zolniereks@alpenaschools.com

All questions regarding Technical Specifications must be directed in writing to:

Simon Zolnierek zolniereks@alpenaschools.com

Any oral communications will not be considered.

http://www.alpenaschools.com/

GENERAL SPECIFICATIONS SECTION

1. Bid Proposal Due Date

A. Alpena Public Schools (herein called the District) requests bids for the Recycled Asphalt Project.

B. Bids will be received by the District as follows:

Date: Thursday, June 5, 2025 Time: 1:00 p.m.

Location: Business Office Attn: Sealed Bid “Recycled Asphalt Project” 2373 Gordon Road Alpena, MI 49707

2. Conditions of Bidding

A. The work in the Bid Package shall be the sole responsibility of the successful bidder, known herein as “Contractor” or “Vendor”. A detailed description of the Bid is defined in the TECHNICAL SPECIFICATIONS SECTION below.

B. Each bid shall include all Conditions set forth in these General Specifications and the Technical Specifications as they apply to each Bid Category.

C. Bids are to include all elements of the pertinent Bid Package specifications. All responding Contractors must submit a single proposal, which may include Alternates if/where indicated. Contractor must list all subcontractors, if any, to be included in their proposal.

D. Bids must be considered firm for 60 days from the bid opening date. Bidders are granted the privilege of withdrawing their bids, if they desire, between the time they are submitted and the bid opening date.

E. Upon entering into an agreement with the District, the successful Vendor shall not assign or delegate any obligation to another Vendor without the express written consent of District.

All subcontractors supplying services must be identified within the proposal including name, address, phone number, and Vendor information sheets, with designated service identified.

F. Unless specifically authorized in writing by the Superintendent, on a case by case basis, the successful Vendor shall have no right to use, and shall not use, the name of APS, or its officials or employees in advertising, publicity, or promotion; nor to express or imply any endorsement of the Vendor products or services.

G. While present on APS grounds, the Vendor, including all employees and agents, agrees to abide by, and comply with all APS, federal, state and local policies, regulations, and laws that pertain to sexual harassment and non-discrimination. The Vendor shall be proactive in assuring that applicants, employees, and customers are treated fairly without regard to, or in discrimination of their race, religion, sex, national origin, marital status, age, sexual orientation, veteran status, or disability. Vendor further agrees that Vendor employees and agents while on APS property shall comply with and observe all applicable rules and regulations concerning conduct as are imposed upon APS employees and agents. All APS facilities are smoke-free.

H. Vendor employees and agents who will be servicing the contract onsite at any APS location during the duration of this agreement (construction, delivery, setup, routine or periodic maintenance, etc.) will be asked to complete the APS fingerprinting and background check with all costs incurred by the Vendor.

I. Any dispute, controversy or claim arising out of or relating to this bid and resultant contract shall be adjudicated in Alpena County, the state of Michigan.

J. All information provided through this request and ensuing process will be held in confidence and will not be revealed nor discussed with any competitor until final execution of the agreement. At that time, all documents of this process shall become public (excluding proprietary or financial information as determined by the District) regardless of statements contained within submittal to the contrary. Furthermore, all material submitted shall become the property of the District and may be returned only at the District’s option.

K. It is understood that the School District is a governmental unit and, as such, is exempt from the payment of most state and federal taxes applying to the products specified in this document. Therefore, the prices quoted by the Bidder should not include any allocation for taxes.

It is further understood that Personal Property Taxes on rented or leased property shall not be the responsibility of the School District but shall remain the responsibility of the Vendor.

L. The Contractor shall furnish Alpena Public Schools or authorized representative(s) with every reasonable opportunity to determine whether the work is performed in accordance with the requirements of the Contract. Alpena Public Schools may appoint qualified persons to inspect the Contractor’s operations and equipment, and Contractor shall permit these authorized representative(s) to make such inspections at a reasonable time and place.

M. It is expressly agreed and understood that the Contractor is in all respects an Independent Contractor as to the work, and that the Contractor is in no respect an agent, servant or employee of Alpena Public Schools. This Contract specifies the work to be done by the Contractor, but the method utilized to accomplish the work shall be the responsibility of the Contractor.

N. Alpena Public Schools shall not enter into any non-compete clauses with respect to the Contractor’s employees; in the event a Contractor employee wishes to apply for any employment position with the District, he/she shall not be barred from doing so.

3. Pre-Bid Meeting/Walkthrough

An Optional Pre-Bid meeting and/or walkthrough is scheduled as follows:

Date: Thursday, May 29, 2025 Time: 10:00 am Location: Start at Central Office, 2373 Gordon Rd, Alpena, MI 49707

End at Transportation Center, 1357 W M-32, Alpena, MI 49707

4. Examine Contract Documents

A. The Contractor shall be held to have examined these Specifications in their entirety and to have satisfied him/herself as to the conditions of the premises, any obstructions, etc.

necessary for execution of the work before the delivery of his bid. The Contractor shall also acquaint him/herself with the character and extent of other Contractor(s) scope of work (if any) throughout the project, so that s/he may make his/her plans accordingly. This may be accomplished through the pre-bid meetings and document review. No allowances for extra payment will be made to the Contractor for, or because of, costs or expenses caused by his/her failure to comply with the provisions of this paragraph, or due to error or oversight on the part of the Contractor, or because of interference by other Contractor(s) activities.

B. Complete sets of Bidding Documents, if any, shall be used in preparing bids. The District assumes no responsibility for errors, omissions or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

C. The District, in making the Bidding Documents (if any) and/or Contract Documents available to the Contractor, does so only for the purpose of obtaining bids for the work and does not confer a license or grant these copies for any other use.

5. Discrepancies, Deletions, Interpretations, or Substitutions

A. Bidders shall promptly notify the District of any ambiguity, inconsistency, or deletions that they may discover upon examination of the Bidding Documents or Contract Documents, or of the site and local conditions. Interpretations will not be made orally.

Bidders who require clarification or interpretation of the bidding Documents or Contract documents must make a written request by:

Date Thursday, May 29 , 2025

Time: 2:00 p.m.

Designated Contact: Simon Zolnierek zolniereks@alpenaschools.com

The District will attempt to respond to all written inquiries received before the foregoing deadline in writing, to all known prospective bidders by Monday, June 2, 2025.

The District may do so by email to known prospective bidders and by posting clarifications and/or Addenda on the District website. The District shall not be responsible for failure of bidders to obtain said clarifications.

B. Any interpretation, correction, or change of the Contract Documents will be made by Addendum by the District. Interpretations, corrections, or changes of the Documents made in any other manner will not be binding, and bidders shall not rely upon such interpretations, corrections and changes.

C. Any and all requests for consideration of substitutions of specified Materials and/or Equipment must be made in writing no later than seven (7) days prior to bid due date to Simon Zolnierek zolniereks@alpenaschools.com.

6. Bid Proposal Form

A. The bidder by making a bid represents that he/she has read and understands the Bidding Documents and a bid is made in accordance therewith.

B. Three copies of each bid shall be submitted on the bid proposal form furnished by the District, with all blank spaces filled in by type or manually in ink.

C. All interlineation (insertions), alterations, or deletions (erasures) shall be initialed by the bid signer. Failure to do so may be cause for rejection of the bid.

D. The bidder must fill in all blank spaces for bid prices in both words and figures. In case of discrepancies, amount shown in words will govern. Submit all copies of the bid and any other required documents with the bid in a sealed opaque envelope. Indicate on the outside of envelope the name of bidder, address, name of project for which the bid is submitted, Bid Number and description, and address to the party to receive the bid. If forwarded by mail, enclose a sealed envelope containing bid in another envelope addressed as indicated with the notation “Sealed Bid Enclosed” clearly shown on the envelope face.

E. Any and all requested Alternates and Unit Prices, (if any) should be bid. If the Alternates require no change to the Base Bid, enter “No Change”.

F. Make bid in name of Principal Contractor and if co-partnership, give names of all parties.

Give complete address. If an agent submits bids, provide satisfactory evidence of agency authority.

G. Each copy of the bid shall include the legal name of the bidder and a statement that the bidder is a sole proprietor, a partnership, a corporation, or some other legal entity. Each copy shall be signed by the person or persons legally authorized to bind the bidder to a contract.

H. Bidder making his/her bid represents that he/she has read and acknowledges that the District’s schedule is acceptable.

I. Bidder making his/her bid represents that his/her bid is based upon the materials, system and equipment required by the Bidding Documents without exception.

J. Bids must be received at the designated location prior to the time and date for receipt of bids indicated in the Advertisement and Invitation to Bid, or any extension thereof made by Addendum, if any.

K. Oral, telephone, telegraphic, emailed or faxed bids are invalid and will not receive consideration.

7. Addenda

A. Any and all Addenda issued during the time of bidding shall become part of the Contract Documents and receipt thereof shall be acknowledged on the Bid Proposal Form provided.

B. Each bidder shall ascertain, prior to submitting a bid that they have received any and all Addenda issued. The District shall not be responsible for failure of bidders to obtain said Addenda.

8. Opening Of Bids

A. Properly labeled bids, received on time by Thursday, June 5, 2025 by 1:00 p.m. local time, will be publicly opened and results read aloud immediately following the due date and time. Bidders are invited to attend.

The Bid Opening will be at held at:

Alpena Public Schools - Central Office Gerry Ludwig Board Room 2373 Gordon

Road, Alpena, Michigan 49707

9. Evaluation Criteria

A. The District desires to award this bid and resultant Contract to the bidder that in the sole opinion of Alpena Public Schools best meets the needs of the District. Cost is not the sole consideration. The following criterion may be considered (where applicable) in making an award:

1. Cost of any equipment (lease or purchase) including rate of interest for any lease.

2. Maintenance/service agreement including supply and usage costs, ongoing maintenance/warranty coverage agreements, etc.

3. Conformity to listed specifications and/or suitability of any substitutions.

4. Delivery and installation within the required time schedule.

5. Service and warranty level provided, with demonstrated ability to provide the service level proposed.

6. References and credentials of bidders.

7. Accurate representation of Total Cost of Ownership/Operation, with all pertinent assumptions included, where ongoing or multi-year arrangements apply.

B. The final determination shall be at the District’s sole discretion. Alpena Public Schools reserves the right to accept or reject any and/or all bids in whole or in part and waive any and/or all irregularities therein. Alpena Public Schools will make awards as may appear to be in the best interests of Alpena Public Schools.

10. Contractor’s Liability Insurance Indemnification Clause

A. The Insurance and Indemnification provisions of the contract shall be as follows:

1. The contractor, prior to commencing work, shall provide at his/her own cost and expense, the following insurance to the Owner. The policies shall be written by companies licensed and/or approved in the State of Michigan, rated not less than “A+“or “A” by Bests Key Rating Guide, which insurance shall be evidenced by certificates and/or policies as determined by the Owner. Certificates of insurance shall be on file in the Board of Education office prior to any work or activity commencing. Alpena Public Schools reserves the right to receive copies of the policies themselves. Each certificate or policy shall require that thirty (30) days prior to cancellation or material change in policies, written notice thereof, receipt requested, for all of the following state insurance policies. All such notices shall name the Contractor and identify the contract number.

a. Workers’ Compensation covering Michigan statutory benefits and $1 million/$1 million/$1 million Employers’ Liability.

b. Commercial General Liability (Most recent ISO occurrence form or equivalent) with a combined single limit of $1,000,000 for bodily injury, personal injury and property damage, including premises, operations, products, contractual, completed operations and independent contractors. The policy shall include Alpena Public Schools, its affiliated organizations, Board of Education members, officers, and employees as additional insureds.

c. All contracts shall provide XCU (Underground and Explosion) coverage if the following box is checked “YES”. __N/A__

d. Owners Protective Liability [OCP], is applicable, with a $1 million limit per occurrence and aggregate, using the Commercial General Liability (most recent ISO occurrence form or equivalent) and covering bodily injury, personal injury, and property damage. The covered entity for this policy shall include Alpena Public Schools, its affiliated organizations, Board of Education members, officers, and employees.

e. Comprehensive Automobile Liability Insurance, including owned, non-owned, and hired automobiles, with a combined single limit of $1,000,000 for bodily injury and property protection.

f. Lower limits in the above coverage are acceptable if evidence is provided of a commercial umbrella liability policy providing equivalent coverage and limits.

g. Additional coverages and limits may be required based upon the particular services contracted. If such additional coverages and limits are required for a specific contract, those requirements will be described in the “General Instructions to Bidders” section of the contract specifications.

2. If any of the Property and Casualty insurance requirements are not complied with at their renewal dates, payment to the Contractor will be withheld until those requirements have been met, or at the option of the Owner, the Owner may pay the renewal premium and withhold such payments from any monies due the Contractor.

3. All property losses shall be made payable to and adjusted with the Owner.

4. All policies and certificates of insurance shall be approved by the Superintendent of the Alpena Public School System prior to the inception of any contract work.

5. Other coverage’s and/or higher limits of liability may be required by the Owner based on specific needs. If such other coverages are required for a specific contract, those coverages will be described in the “Instructions to Bidders” section of the contract specifications.

If at any time any of the foregoing policies shall be or become unsatisfactory to the Owner to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the Owner, the Contractor shall upon notice to that effect from the Owner promptly obtain a new policy, submit the same to the Owner for approval and submit a certificate thereof as here-in-above provided. Upon failure of the Contractor to furnish, deliver and maintain such insurance as above provided, this contract, at the election of the Owner may be forthwith declared suspended, discontinued or terminated. Failure of the Contractor to take out and/or maintain or the taking out and/or maintenance of any required insurance shall not relieve the Contractor from any liability under the contract nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations of the Contractor concerning indemnification.

6. In the event that claims in excess of the insured amount provided herein are filed by reason of any operations under the contract, the amount of excess of such claims, or any portion thereof, may be withheld from payment due or to become due the Contractor until such time as the Contractor shall furnish such additional security covering such claims as may be determined by the Owner.

7. All policies and certificates of insurance of the Contractor shall contain the following clauses:

a. Insurers shall have no right of recovery or subrogation against the Owner (including the agents and agencies as aforesaid), it being the intention of the parties that the insurance policies so affected shall protect both parties and be primary coverage for any and all losses covered by the above described insurance.

b. The clause “other insurance provisions” in a policy in which the Owner is listed as an additional insured, shall not apply to the Owner.

c. The insurance companies issuing the policy or policies shall have no recourse against the Owner (including its agents or agencies as aforesaid) for payment of any premiums or for assessments under any form of policy.

d. Any and all deductibles in the above-described insurance policies shall be assumed by and before the account of and at the sole risk of the Contractor.

e. The Owner shall be listed as an Additional Insured on the following insurance coverages provided by the Contractor. To be printed on certificates “Alpena Public Schools is an additional insured under this policy”.

11. Bid Security

Bid Security requirement: __N/A_

A. Where Bid Security is marked “Required” directly above, a Certified or Cashier’s Check or an acceptable Bid Bond made payable to Alpena Public Schools, in an amount of not less than 5% of the total bid submitted must accompany each bid. The Bid Guarantee shall be forfeited as liquidated damages if the bidder fails to execute a contract and furnish a Performance Bond as specified, within ten (10) days after receiving notification of a contract award.

B. Checks posted as security by unsuccessful bidders will be returned as soon as possible after the award is made. Checks of the successful bidders will be returned upon receipt of a Performance Bond to cover the contract issued.

Scope of Work:

Base Bid: Crush stockpiled reclaimed asphalt, appx 3000 tons on the property of 3303 S. Third, Alpena, MI 49707 as marked, include trucking to (2) locations. Include rough grading existing gravel base, spreading crushed asphalt, and grading to a uniform thickness. Once graded, it shall be rolled with a vibratory roller. Approximately 171000 sq ft. Field verify the amount per marked-up location.

Alternate bid: Includes rough grading existing gravel base, spreading pulverized asphalt and grading to a uniform thickness. Once graded, it shall be rolled with a vibratory roller at (2) locations. Approximately 171000 sq ft. Field verify the amount per marked-up location.

Pulverized material will be stockpiled and trucked to each site by the owner.

General Conditions:

1. APS reserves the right to accept or reject any or all bids, to accept other than the lowest bids, or to waive any irregularities in the bidding. This inquiry implies no obligations on the part of the Buyer, nor does the Buyer’s silence imply any acceptance or rejection of any quotation offer.

2. APS reserves the right to award this bid in total or in part, according to the best interests of APS. Sellers not willing to accept award of partial bid must so indicate as part of their proposal.

3. It is understood and agreed that APS reserves the right to modify conditions and specifications by mutual agreement with the selected Seller, both at the time of acceptance of this quotation offer as so modified and subsequent thereto.

4. All bids must be submitted on the enclosed Base Bid Proposal Form.

5. Please Note Carefully – In quoting, give complete information in spaces provided, otherwise, your quotation offers may be given no consideration.

6. APS is exempt from applicable Federal and State Taxes. All quotation offers and/or bids are made taking this fact into consideration. Federal ID number is 38-6000392.

7. APS reserves the right to accept any bid regardless of price. Factors to be considered when determining the best value for APS shall include service, quality and delivery when promised performance by the Seller, as well as the price.

8. APS policy is not to discriminate on the basis of race, religion, color, creed, sex, national origin, age, political belief, or disability in its education programs, employment practices and bidding processes. The Bidder, by signing this Invitation to Bid commits that it has a similar policy and is in full compliance with the APS non-discrimination policy.

9. All terminations or abutments to existing sidewalks or asphalt, subbase shall be cut down to provide a smooth transition.

10. All storm drains and manholes in the affected area shall be protected from debris and spoils.

Silt fabric shall be in place to strain any material flow throughout the length of the project.

11. Finish grade slopes shall pitch away from the building and be void of areas that could hold water.

12. Sub base shall be graded to provide proper drainage, and the owner may hire density testing.

13. Any sub-base replacement shall be verified with the contractor and an APS representative.

14. The stockpile and crushing site shall be restored and graded once complete.

15. Project shall be completed by August 15th, 2025

16. Contractor to coordinate with APS to move vehicles at each site based on schedule.

17. Dust from the crusher is to be kept to a minimum

18. Damage to existing structures/utilities must be repaired at the contractor’s expense.

AHS Site: Reclaimed asphalt stockpile area.

Transportation Site: Approximately 106000 sq ft. 4-6” average thickness, 2200 tons

Central office Site: approximately 65000 sq ft. 2-3” average thickness, 800 tons

Base Bid Proposal Form

Alternate bids will only be considered if the Base Bid is completed.

Base Bid: Crushed material

(A) Crush, truck, and Spread appx 3000 tons of recycled Asphalt at the APS Central Office and the Transportation Center:

Alternate Bid: Pulverized material

(A.1) Spread appx 3000 tons of pulverized asphalt at the APS Central Office and the Transportation Center:

By submitting this form, the bidder has fully acquainted himself/herself with all conditions and requirements of the work involved. Alpena Public Schools reserves the right to accept or reject any or all bids and to waive any irregularities.

NAME OF BIDDER:

ADDRESS:

PHONE: ( )

SIGNATURE OF BIDDER:

ACKNOWLEDGEMENT OF ADDENDUM

Instructions to Bidders:

On the lines below, please list all Addenda (if applicable) that have been issued since this original RFP was released to verify that you are aware of said Addenda and that any costs (additions or subtractions) are included in the proposal.

If none have been issued, please mark “Not Applicable”.

(Addendum Number) (Addendum Number)

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BID PROPOSAL FORM

Project Name: ___________________________________________________________

Bidder Name: ________________________________________________

Contact: ____________________________________________________

Address: _____________________________________________________

Phone: ( ) ______________________ Fax: ( ) ______________________

Email Address: _______________________ Cell Phone: ( ) _____________________

Having carefully examined the requirements of the proposal contemplated by this Request in its entirety; being fully informed of the conditions to be met in the prosecution of work; having read and examined the documents and specifications applicable to this project; and agreeing to be bound accordingly; the undersigned proposes to furnish all necessary labor, material, and equipment to complete the work indicated on the drawings and described in the specifications for the following unit prices and/or lump sums.

The amount shall be in both words and figures with the amount in words governing in the event of a discrepancy.

Whenever any material or equipment is specified by patent or proprietary name or by the name of the manufacturer, such specification shall be considered as if followed by the words “or acceptable equal”. The seller may offer material or equipment with equal or better qualities and performance in substitution for those specified which he considers would be in the Owner’s interest to accept.

The seller shall include sufficient specification data that will, together with any other data the Owner may require, enable the Owner to assess the acceptability of the material or equipment.

I confirm that I have the authority and ability to bind the aforementioned entity and agree to abide by all of the terms of this request for proposal unless otherwise stated in my bid proposal.

Authorized Signature Date

Name and Title (Please Print)

FAMILIAL DISCLOSURE STATEMENT

(Complete one for each Respondent: Vendor, Subcontractor, Leasing Company)

All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid proposal. The bid proposal will be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Alpena Public Schools Board or Superintendent. The District will not accept a bid proposal that does not include this sworn and notarized disclosure statement.

The members of the Alpena Public School District Board are:

Anna Meinhardt, Eric Hansen, Dr. Eric Lawson, Monica Dziesinski, Andrew MacArthur, Sarah Costain, and Sarah Fritz.

The Alpena Public School District Superintendent is: David Rabbideau.

☐ The following are the familial relationships:

Owner/Employee Name: Related to: Relationship:

1.

2.

3.

4.

Attach additional pages if necessary to disclose familial relationships.

☐ There is no familial relationship that exists: between the owner or any employee of the bidder and any member of the Alpena Public Schools District Board or the Alpena Public School District Superintendent.

Signature of Bidder Representative: _______________________________________________

Printed Name: ________________________________________________________________

Title: ________________________________________________________________________

Subscribed and sworn to before me this _____day of _______________, _______________

Notary Public, ___________County of _________

My Commission Expires _____/_____/_____

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

I am the _____________________________________________________________(title) of ____________________________________________________________________ (bidder) or I am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the provision of ______________________________________ to Alpena Public Schools.

I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

Signature of Bidder Representative: _______________________________________________

Printed Name: ________________________________________________________________

Title: ________________________________________________________________________

Subscribed and sworn to before me this _____day of _______________, _______________

Notary Public, ___________County of _________

My Commission Expires _____/_____/_____

FORM OF STANDARD AGREEMENT(S)

Instructions to Bidders: Please attach examples of your standard agreements for the following documents, if they exist.

___________ Contract

___________ Maintenance or Service Agreements

___________ Warranties

REFERENCES – SERVICE PERFORMANCE

Instructions to Bidders: Please provide three service performance references. Please include Michigan School District(s) whenever possible.

Company Name and Contact Name: ___________________________________________

Address: _________________________________________________________________

Telephone: _________________________ Email: __________________________

Years you have served this Company: __________________________________________

Company Name and Contact Name: ___________________________________________

Address: _________________________________________________________________

Telephone: _________________________ Email: __________________________

Years you have served this Company: __________________________________________

Company Name and Contact Name: ___________________________________________

Address: _________________________________________________________________

Telephone: _________________________ Email: __________________________

Years you have served this Company: __________________________________________

FINANCIAL REFERENCES AND INFORMATION

Banking Reference:

Name and Contact Name: ___________________________________________________

Address: _________________________________________________________________

Telephone: _________________________ Email: __________________________

Number of Years: ___________________________________________________________

Vendor Reference:

Name and Contact Name: ___________________________________________________

Address: _________________________________________________________________

Telephone: _________________________ Email: __________________________

Number of Years: ________________________________________

Vendor Reference:

Name and Contact Name: ___________________________________________________

Address: _________________________________________________________________

Telephone: _________________________ Email: __________________________

Number of Years: ________________________________________

Bidder’s DUNS Number: _________________________________________________

Business Structure: Corporation ( ) Partnership ( ) Sole Proprietor ( ) Other ( )

Number of years in business as the company above: _______________________________

Largest single contract this company held: $______________________________________

Annual gross volumes for last three (3) years:

2024: __________________ 2023: ___________________ 2022: ___________________

Name of your Insurance Company: _____________________________________________

Insurance Limits: ___________________________________________________________

Please attach a copy of any current certificate(s) showing limits you normally carry.

Geographical area of operations for your firm: _____________________________________

Contracting Classification: General ( ) Sub ( ) Supplier ( ) Lessor ( )

Service provided by your firm:

Primary Services: ___________________________________________________

Other Services: _____________________________________________________

CONTRACTOR NOTIFICATION FORM

[In accordance with 40 CFR part 763.84(d)]

As required by the EPA AHERA standard, each school district is responsible for providing contractors with information regarding locations of known or assumed asbestos containing materials prior to entering a building under the school district’s jurisdiction.

Please complete this form and return it to Mr. Simon Zolnierek , Director of Facilities, Alpena Public Schools.

I, _________________________________, representing and having authority for ______________ (Bidder)

________________________________, hereby indicate and agree that a representative of the Alpena Public School District, has provided me information regarding the location of the inspection management plan for each building in the district.

These plans will provide me with specific information, location, and materials that are encountered during the course of activity involving the building(s) in question. I expressly agree that neither I nor any of my employees, agents, subcontractors, or other individuals or entities over whom I have any responsibility or control, will disturb asbestos containing materials as listed in the management plan for the building(s) in question. I further understand and agree that should I, my employees, agents, subcontractors, other individuals or entities over whom I have control, encounter any material suspected of containing asbestos, said materials shall not be disturbed without first notifying the office of the school district’s asbestos administrator, and receiving approval that such materials may be disturbed.

Signature Company

Title Address

Date Telephone