Rebate_Report_Template.xlsx

This is a Rebate Report Template document related to the City of Seattle's Invitation to Bid for Electrician Services. The template is designed to track rebates submitted by awarded contractors and includes fields for agency identification, invoice or credit number, invoice date, and invoice amount excluding tax. The rebate reporting mechanism will be utilized by the primary user departments—Seattle Public Utilities, Finance and Administrative Services, Seattle City Light, Seattle Department of Transportation, Seattle Parks and Recreation, and Seattle Center—to document any rebates or credits associated with electrical services work orders. The City seeks to establish a contractor pool for on-demand electrical services for jobs valued under $200,000, with a pre-bid conference scheduled for December 15, 2025, questions due by January 5, 2026, and sealed bids due January 8, 2026. Awarded contracts will have an initial one-year term with six optional one-year extensions, providing up to seven years of potential contract life.

The pricing structure requires contractors to provide labor rates for apprentice and journeyman electricians across regular time, overtime, and weekend/holiday classifications, with all costs inclusive of labor, administrative expenses, and prevailing wages per RCW 39.12. The City currently maintains a pool of six contractors that generated $1,960,048 in electrical services spending during 2024, and these new contracts will replace the existing pool. No minimum order quantities are guaranteed, and the City reserves the right to award multiple contracts and select vendors based on competitive quotes for individual work orders. Qualified bidders must hold a Washington electrical contractor license, demonstrate five years of business experience, maintain a business order desk available 7:00 a.m. to 5:00 p.m. on business days with a five business day response time for most orders, and provide insurance coverage of $1,000,000 for both Commercial General Liability and Automobile Liability with the City named as additional insured. A 90-day trial period will apply to awarded contracts, with the City retaining the right to cancel immediately for performance issues.