Rayon SOW Final Ops copy 3-2-2021.pdf

Aerospace-grade Rayon SOW

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Statement of Work

PROCUREMENT OF NATIONAL DEFENSE STOCKPILE

Aerospace-grade Rayon

1 BACKGROUND

ENKA 300/60 AS Select rayon is a critical constituent for use in advanced composite materials in various critical Department of Defense (DoD) and National Security Space (NSS) applications such as rocket motors and re-entry heat shields. Rayon-based carbon phenolics have been the industry standard material for nozzle exit cone liners and other hard insulator applications, offering a good combination of thermal insulation, erosion resistance, and producibility. US manufacturers of rayon such as AVTEX Fibers closed rayon operations in 1990 and North American Rayon Corporation (NARC) closed operation in 2000.

With NARC rayon no longer in production. The DoD and NASA qualified ENKA rayon in its place making it the only qualified source for certain critical DoD and NASA solid rocket motors and heat shield applications. ENKA’s aerospace-grade rayon product is ENKA 300/60 AS Select.

To ensure DoD, NASA, and NSS have access to a supply of these materials, DLA Strategic Materials received Congressional authority to procure Aerospace-grade rayon. Through research on rayon, the Government determined to procure ENKA 300/60 AS Select for the National Defense Stockpile (NDS). It is anticipated that the stockpile inventory will be established during a two year period from Fiscal Year (FY) 2021 to FY 2022.

2 SCOPE

In order to reduce the risk of import reliance in the Aerospace-grade rayon supply chain, DLA Strategic Materials intends to purchase 420,000 pounds (lbs.) of ENKA 300/60 AS Select rayon with a delivery occurring over a two year period from FY2021-FY2022. DLA Strategic Materials received authority to procure Aerospace-grade rayon in the FY2019 National Defense Authorization Act (NDAA).

Table 1: Maximum planned procurement quantities and schedule for 300/60 AS Select ENKA Rayon

Execution Year Quantity (lbs.)

FY21 (Base Year) 420,000

TOTAL 420,000

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3 DELEVERY SCHEDULE

The Contractor shall have 720 calendar days from the contract award date to deliver the amounts outlined in Table 1. All material must be received at the delivery point by September 30, 2022.

4 APPLICABLE DOCUMENTS

The following documents are incorporated by reference:

a. Occupational Safety & Health Administration (OSHA) 29 Code of Federal Regulations (CFR) 1910.1200

b. The United Nations Globally Harmonized System of Classification and Labeling of Chemicals (GHS)

c. Harmonized Tariff Schedule, the Tariff Act of 1930, and the Trade Act of 1974

d. United States (US) Customs and Border Protection (CBP) Form 7501

e. US CBP Form 6059, General Declaration

f. US CBP Form 5106 (Request for Importer Number, or Notification of Importer

Number)

g. Department of Transportation (DoT) Hazardous Materials Regulations (49 CFR

170-189).

5 TECHNICAL REQUIREMENTS

The following sections define the requirements for the material, material packing, labeling, and material transportation the Contractor shall provide.

5.1 Material Description

5.1.1 The material shall be ENKA 300/60 AS Select Aerospace-grade Rayon which shall be in accordance with the physical properties outlined in Table 2.

Table 2 ENKA 300/60 AS Select Physical Properties

Property Value

Minimum Maximum

Yarn Denier 285 315

Tenacity, grams per denier 1.7 ---

Elongation, percent 15 ---

S Twist 2.1 2.0

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Boiling water shrinkage, percent --- 4.0

5.1.2 The yarn shall be uniform in quality, condition, and texture and free from foreign materials, internal and external imperfections, impurities, and other defects that could prevent its use for the purpose intended.

5.1.3 Unless otherwise specified in the contract or purchase order, the Contractor is responsible for the performance of all inspection requirements specified herein.

Except as otherwise specified in the contract or purchase order, the supplier may use his own or any commercial laboratory acceptable to the procuring activity.

The procuring activity reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

5.1.4 The required tests for testing the physical properties are outlined below and shown in Table 3:

a. Yarn denier shall be determined in accordance with ASTM D 1059 and ASTM D 1907.

b. Tenacity shall be determined in accordance with ASTM D 2256.

c. Elongation shall be determined in accordance with ASTM D 2256.

d. Twist shall be determined in accordance with ASTM D 1423.

e. Boiling water shall be determined in accordance with ASTM D 2259.

5.1.5 All tested values shall conform to the requirements of Table 2. For nonconforming material, the failed test shall be repeated a minimum of ten (10) times on that particular spool. If all repeat tests conform to the requirement, the material shall be acceptable. Any repeat test failures shall be cause for rejection of that material.

Table 3 Required Tests

ASTM D 1059 Yarn Number Based on Short- Length Specimens, Standard Test Method for

ASTM D 1423 Twist in Yarns by Direct- Counting, Standard Test Method for

ASTM D 1907 Yarn Number by the Skein Method, Standard Test Method for

ASTM D 2256 Tensile Properties of Yarns by the Single-Strand Method, Standard Test Method for

ASTM D 2259 Shrinkage of Yarns, Standard

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Test Method for

5.1.6 The Contractor shall ensure the material from each production lot is segregated from the material from any other production lot. Co-mingling of multiple production lots into one larger lot will not be accepted. The Contractor shall assign a unique lot number to each production lot.

5.2 Certificates of Analysis (COA)

5.2.1 The Contractor shall provide a COA with each production lot.

5.2.2 The COA is a legal document, which ensures that the materials delivered by the contractor meet the specifications stated in this SOW. The contractor shall sample and test the material to ensure the reliability of the COA.

5.2.3 A production lot is defined as the material produced by the same batch for a batch-wise production process or the same operating run for a continuous process.

5.2.4 The COAs shall be sent to the Contracting Officer’s Representative (COR) for review and acceptance prior to shipment of each lot to the delivery point.

5.2.5 The Government will review every COA submitted to determine acceptability and compliance with the requirements in this SOW within ten (10) business days after receipt of the COA.

5.2.6 Each COA shall include the following, at a minimum:

a. Lot number

b. Weight and number of containers the COA covers

c. List of the tests performed and/or methodology applied

d. Numerical results and qualitative results (as applicable)

e. Error ranges/limits for results

f. Specifications/requirements

g. Name of the company or name of the laboratory performing the testing

h. Date(s) each analysis is performed, and

i. Printed name and signature of analyst.

5.2.7 The COA and all of the other documents submitted to the Government in this

Contract shall be in English.

5.3 Packaging

5.3.1 Each cone of yarn shall be packaged in industry standard containers which are formed to support the yarn in a manner that will prevent damage to the yarn during shipment to the delivery point and later storage.

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5.3.2 Upon delivery all packaging shall be intact and free of damage.

5.3.3 Palletizing Requirements

5.3.3.1 All containers shall be placed onto new undamaged pallets meeting the specifications listed below and be banded/shrink wrapped together to prevent box movement during handling, transportation or other operations where boxes and/or personnel could be damaged and/or injured if the containers shift. The use of used, recycled, repaired, remanufactured and/or refurbished pallets will not be accepted.

5.3.3.2 All palletized containers shall be covered with a water resistant (e.g.

plastic bag etc.) barrier that totally covers the top and sides of each banded/shrink wrapped pallet of containers to preclude water damage to the containers during shipment and storage.

5.3.3.3 Pallet Design

5.3.3.3.1 All pallets shall be approximately 48 inches deep (front to back) and 48 inches wide (side to side) in size.

5.3.3.3.2 All pallets shall contain four (4) full length, solid stringers.

One stringer shall be located at each edge (side) and two stringers shall located in the interior of all pallets. Interior stringers shall be spaced 18 1/2 inches (on center) from the outside of each edge (side). Stringers shall be 1 5/8 inches in width and 3 ½ inches in height. Segmented, composite and/or block stringers will not be acceptable.

5.3.3.3.3 All pallets shall have flush sides (e.g. no wings).

5.3.3.3.4 All pallets shall contain “top decking” and “bottom decking” boards. Decking boards shall be six (6) inches in width for the lead boards and 3.5 inches in width for the interior boards. All decking boards shall be ¾ inches in thickness and be solid.

5.3.3.3.5 All pallets shall be of a “two way entry” configuration.

5.3.3.3.6 Pallets may be reversible in design.

5.3.3.3.7 All pallets shall have a minimum rated load capacity of greater than 250 pounds per square foot.

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5.3.3.4 Pallet Construction

5.3.3.4.1 All pallets shall satisfy the requirements listed in ASTM D6199-18a.

5.3.3.4.2 All pallets shall be constructed entirely (except fasteners) of high density hardwood meeting the requirements of paragraph 6 of ASTM D6199-18a. Only high density hardwood species categorized in “Group IV” of ASTM D6199-18a shall be acceptable for pallet construction.

The only acceptable high density hardwood species used for pallet construction are; Beech, Birch, Hackberry, Hard Maple, Hickory, Oak (Eastern), Pecan, Rock Elm, American Elm, White Oak and Green Oak. Pallets may be constructed by mixing together or using different high density hardwood species listed above interchangeability.

5.3.3.4.3 All pallets shall satisfy the requirements listed in ISPM- 15 (International Standards for Phytosanitary Measures Number 15) (e.g. heat treated etc.).

5.3.3.4.4 Only driven nails that are “helically” threaded, “Annularly” threaded or “fluted” will be acceptable for use in pallet construction. The fastener length shall be sufficient to provide a minimum penetration of 1 ¼ inches into the stringer.

5.3.4 A copy of the Safety Data Sheet (SDS) for the contained material shall be provided external to the packed material with each lot delivery. In accordance with The Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)), the SDS shall contain the chemical name and concentration or concentration range of all ingredients which are classified as health hazards and are: present above their cut-off/concentration limits, or present a health risk below the cut-off/concentration limits. The SDS shall be in English.

5.4 Labeling

5.4.1 All containers shall be identified with attached tags(s)/label(s) as follows:

a. The font size utilized to enter the required information on each tag/label shall be of sufficient size to be legible to the unaided eye.

b. All information on tag(s)/label(s) shall be in English.

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c. Any ink used to print tag(s)/label(s) shall be indelible, permanent and suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist. The use of paint on tags/labels to enter the required information on each tag/label is not acceptable.

d. The tag/label material shall be durable and suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist. The tag/label material shall not react with the commodity being tagged/labeled.

e. Tag/label material shall have an expected lifespan of a minimum of twenty years with no degradation.

f. All tag(s)/label(s) shall be of sufficient size to permit the listing of all required information.

5.4.2 The information in items a through l below shall be listed on each tag/label. The marking shall not include a security classification or anything indicating DLA Strategic Materials ownership other than the contract number.

a. Commodity Name

b. Commodity Grade, Type or Form

c. Merge Number

d. Denier

e. Country of Origin

f. Producer Name

g. Producer’s part number

h. Gross Weight in pounds and metric units. (Metric units to be in parentheses.)

i. Net Weight in pounds and metric units. (Metric units to be in parentheses.)

j. Lot Number

k. Container Serial Number. (The serial number is the individual container number in relation to the total number of containers in the lot; e.g.

container 25 of 100 containers in the lot.)

l. Government Contract Number

5.4.3 Tag(s)/Label(s) shall be attached to each container in a permanent manner that prevents accidental detachment. The means of attachment shall be suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist.

5.4.4 Two tags/labels shall be permanently attached to each container at two locations on opposite sides/ends of each container.

5.4.5 If the material is considered hazardous as defined by OSHA 29 CFR

1910.1200 and/or the United Nations GHS, a label shall be prepared and affixed to each container in accordance with those requirements.

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6 TRANSPORTATION

6.1 The Contractor shall be responsible for transport, as well as for Carrier and Insurance

Paid To (CIP) of the material to the point of delivery: the Government Storage Depot in Scotia, New York. The transportation of this material shall comply with all relevant Federal, State, and Local laws, including the DoT Hazardous Materials Regulations (49 CFR 170-189) where appropriate, including SDS documentation inclusion in shipping requirements.

6.2 The Contractor shall comply with DLA Strategic Materials’ Environmental, Safety and Occupational Health Management System (ESOHMS), Scotia Depot ESOHMS Orientation Guide for Contractors and Visitors, and Depot On-Site Rules while at Government facilities; see Attachments I and II. The DLA Strategic Materials ESOHMS Policy Statement and additional ESOHMS information can be found on the DLA Strategic Materials website under I Am The Key:

http://www.dla.mil/HQ/Acquisition/StrategicMaterials/iamthekey.aspxDELIVERY

AND ACCEPTANCE

7.1 Delivery

7.1.1 The Contractor shall deliver materials to the Government Storage Depot (delivery point) at the following address:

Defense Logistics Agency Strategic Materials Scotia Depot Route 5, Building #12 Scotia, NY 12302-9463 United States of America Telephone: (518) 370-3347 Unloading Hours: 7:30 AM – 2:30 PM (EST), Monday – Friday Accessibility: Truck

7.1.2 The contractor shall not ship any material prior to the review and acceptance of submitted COAs by the Government. The COAs shall be sent to the Contracting Officer’s Representative (COR) for review and acceptance prior to shipment of each lot to the delivery point. The Government will review every COA submitted to determine acceptability and compliance with the requirements in this SOW and notify the contractor of the acceptability/unacceptability of each COA within ten (10) business days after receipt of the COA.

7.1.3 The Contractor shall schedule all deliveries ten (10) business days in advance of their delivery with the COR. Deliveries will only be accepted between the hours of 7:30 AM – 2:30 PM (EST), Monday – Friday (excluding federal holidays).

7.1.4 The Contractor shall abide by the rules, laws and regulations when

09/13/2018 Page 9 of 9 accessing/delivery the material to the Government Storage Depot, as referenced in Attachment I: DLA Strategic Material Depot On-Site Rules and Attachment II: Scotia Depot ESOHMS Orientation Guide for Contractors and Visitors.

7.1.5 The contractor must plan delivery of material so that no more than two trucks arrive per day.

7.1.6 The Contractor shall have 720 calendar days from the contract award date to deliver the amounts outlined in Table 1.

7.2 Inspection and Acceptance

7.2.1 The material inspection and acceptance location will be at the Government Storage Depot (delivery point).

7.2.2 The government will perform a visual inspections of all material upon receipt at the delivery point to verify conformance with the requirements of this SOW that can be verified visually.

7.2.3 The COR will provide written notification to the Contractor of final acceptance or rejection of each lot of material once all inspections have been completed by the Government.

7.2.4 If any lot, or lots, of the material do not conform to the standards listed in this

SOW, the Government will reject those lots. The Contractor shall remove and replace the material within 90 calendar days of notification of rejection; the Contractor shall be responsible for any and all appropriate remedies in accordance with the contract.