5._R16PS01391_Submittals.pdf

SUBMITTAL REQUIREMENT

General:

The Contractor shall furnish all submittals to the Government point of contact listed in section 10.0, in accordance with this paragraph, Table 2 (List of Submittals), and the requirements in the provisions, clauses, and paragraphs of this solicitation.

The word "submittals" shall be interpreted to include delivery schedule, artwork, coin sample, die and plaster, excess copper and other items furnished by the contractor for approval, information or other purposes as identified in Table 2.

Submittals:

The Contractor's cover on each submittal letter shall include reference to the job name and the Bureau of Reclamation contract number.

A. List of submittals--Table 2 (List of Submittals), lists the submittals required by this contract. Any submittal required to be submitted by the contractor but which is not listed in the table shall be submitted in accordance with the applicable requirements of this contract. In case of a conflict between the requirements of this paragraph and the requirements included elsewhere in this contract, the requirements elsewhere shall take precedence over the requirements contained in this paragraph.

B. Submittals--Each item in Table 2 (List of Submittals) has been assigned an RSN (Required Submittal Number). Each submittal by the contractor shall include all materials required for one RSN under cover of a transmittal letter. The contractor may transmit more than one RSN under cover of the same transmittal letter provided they are required by the same responsible code and are clearly identified with the Transmittal Submittal Number

(TSN.)

C. All Submittals shall be sent as noted in Table 2.

1. The Government will acknowledge receipt of each submittals.

2. The Government may reject any submittal when the submittal does not comply with the contract. The Contractor shall correct mistakes or and resubmit.

i. Include the following information in transmittal letters:

• Contract number and title.

• RSN for each attached submittal.

• Responsible code.

• Number of sets for each RSN.

• Identify submittal as initial or resubmittal.

• If a resubmittal, then identify the resubmittal No (R1, R2, R3 etc..)

ii. Resubmittal of submittals not approved:

• Follow the same format and include the information as above.

D. Review of submittals furnished for approval.

i. Time Required:

1. Submittal review will require 1-2 business days for review of each submittal or resubmittal, unless otherwise specified.

2. Time required for review of each submittal or resubmittal begins when complete sets of materials required for a particular RSN are received.

3. The CO may extend the contract completion date to allow additional time for completing work affected by excess review time.

a. The time extension will be to the extent that excess review time caused delay to the contract completion date.

b. The time extension will not exceed the time used in excess of the specified number of days for review of submittals or resubmittals.

c. Concurrent days of excess review time resulting from review of two or more separate submittals or resubmittals will be counted only once in extending the contract completion date.

d. No time extension will be allowed if the Contractor fails to make complete action submittals in sequence and within time periods specified.

e. Adjustment for delay will be made only to the extent that:

i. Approval was required under the contract, and

ii. Requests for approval were properly and timely submitted and were approved.

4. Adjustment will be subject to terms of paragraphs (b) and (c) of the clause at FAR 52.242-14, Suspension of Work, however, no such delay shall be deemed to be a “suspension order” as the term is used in that clause.

ii. Return of Submittals:

1. Required submittals will be returned either approved or accepted, approved or accepted subject to comments, or not approved or not accepted.

TABLE 2: List of Submittals

RSN Item Responsible code

Submittals required No. of sets to be sent to:

Due Date or delivery time

CO

COR

00001 Schedule COR Schedule includes shipping arrangements for Hoover Dam

1 2 Within two weeks from award and prior to start of

00002

Contractor’s Art Work

Artwork and brief description of artwork.

Prior to manufacturing sample RSN 3.

00003

Sample

Coin Sample

After approval of RSN 2 and prior to start of manufacturing.

00004 Die & Plaster COR End Product 1 2 After approval of RSN 3 and prior to final payment.

00005 Excess Cooper COR All unused copper shall be returned.

‘- 1 Prior to final payment.

* CO indicates Contracting Officer (Boulder City Nevada) and COR indicates Contracting Officer’s Representative (Hoover Dam Nevada.) For mailing addresses, see point of contact, SOW section 10.

Inspection On-site inspection of the factory and observation during any portion of the manufacturing process may be made by the POC/COR, at the Government’s discretion. The Government will notify the Contractor at least 7 day prior to any site visit. Final acceptance of each item will be made upon delivery to Hoover Dam by the COR, pending visual and dimensional inspection for conformance to the specifications herein.

Payment The Contractor shall invoice by line item delivery and acceptance of the items listed in the schedule. Invoices shall include delivered material, associated costs, labor, and shipping. The final payment will be accepted upon receipt and inspection.