Attachment_A-Request_for_Proposal_Amendment__3_08.26.13.....docx

Revision #1 dated 08.13.2014 Revision #2 dated 08.21.2014 Revision #3 dated 08.26.2014 General Services Administration Integrated Workplace Acquisition Center 20 North 8th Street 10th Floor Philadelphia, PA 19107 www.gsa.gov

REQUEST FOR PROPOSAL (RFP)

TOTAL WORKPLACE FURNITURE AND INFORMATION TECHNOLOGY (FIT)

The General Services Administration (GSA), Federal Acquisition Service (FAS) will procure sustainable benching/systems furniture, conference room furniture, tables, filing, storage, seating and other accessory furniture products as well as design and installation services for the Total Workplace Furniture and Information Technology (FIT) Initiative. The Government will be establishing an Indefinite Delivery Indefinite Quantity (IDIQ) contract, for the following Functional Areas for the FIT program as described in the Statement of Work (SOW):

Functional Area 1 Workplace Furniture* Functional Area 2 Tables and Conference Room Furniture Functional Area 3 High Density and Rotary Filing, Industrial Filing Functional Area 4 Seating (Small Business Set Aside)+ Functional Area 5 Demountable Walls (Small Business Set Aside)+

+Functional Area 4 and Functional Area 5 are set aside for Small Business whereby the Non Manufacturer Rule applies.

The awarded IDIQ contracts will be for one (1) base year with four (4) one (1) year option periods, exercised at the Government’s discretion. GSA has estimated total spend of $175,000,000.00 for FIT over the 5 year period. The estimated $175 Million for each functional area over the 5 year period is broken down as follows:

Functional Area 1 Workplace Furniture-$140 Million Functional Area 2 Tables and Conference Room Furniture- $5 Million Functional Area 3 High Density and Rotary Filing, Industrial Filing-$5Million Functional Area 4 Seating (Small Business Set Aside)-$10 Million Functional Area 5 Demountable Walls (Small Business Set Aside)-$10 Million

Offerors may submit a proposal for multiple Functional Areas, and the Government may establish IDIQ’s with an offeror under multiple Functional Areas.

*The Government is contemplating the issuance of a multiple award firm fixed price IDIQ for Functional Area 1 only. The Government reserves the right to make one award to a responsible small business whose proposal represents the best value to the Government under Functional Area 1. The Government anticipates concurrent award of the FIT IDIQ with the delivery order for the United States Department of Commerce (DOC).

This is a Request for Proposal (RFP) under Part 12, Acquisition of Commercial Items. All offeror submissions in response to this RFP are considered proposals not quotes, even, if labeled as such.

There are eight (8) attachments to this RFP:

Attachment #1-FA1 Attachment #2-FA2 Attachment #3-FA3 Attachment #4-FA4 Attachment #5-FA5 Attachment #6-DOC Attachment #7-Updated DOC Floor Plans Attachment #8-DOC Elevation Drawings

Note: All typicals are provided for pricing purposes only. The Offeror shall convert the generic typical into product specific drawings.

Proposal Due Date/Time: All proposals are due by September 2, 2014. Note: The Government will begin immediate review and evaluation of the proposals following the RFP closing date and time. Therefore, proposals received after the closing date and time, are considered late, and will not be accepted.

Proposals in response to the RFP MUST be submitted through GSA IT Solutions Shop System (https://web.itss.gsa.gov/Login) under the following ITSS ID#’s:

ID31140078-Functional Area 1 Workplace Furniture ID31140079-Functional Area 2 Tables ID31140080-Functional Area 3 High Density and Rotary Filing, Industrial Shelving ID31140081-Functional Area 4 Seating Small Business Set Aside ID31140082-Functional Area 5 Demountable Walls Small Business Set Aside

Offerors who respond to this RFP acknowledge and agree to all the instructions and procedures described herein.

The Government intends to conduct a pre-proposal teleconference on Monday, July 28, 2014 at 10:00 AM EST to allow offerors the opportunity to hear the Government’s approach to this RFP. The dial-in number for the teleconference is 1-866-928-2008 and the Passcode is 338778. This will not be an opportunity to ask questions of the requiring activity regarding this RFP. If any offeror has questions regarding this RFP, the offeror shall submit the questions in writing via email to the following email addresses: Melissa.DiTomaso@gsa.gov and Kate.Koch@gsa.gov no later than Thursday, July 31, 2014.

While the pre-proposal teleconference is not mandatory, information may be valuable to potential offerors and will not be provided by other means. Offerors who choose not to participate do so at their own risk.

Basis for Award The Government’s intent is to evaluate the submitted proposals against the criteria set forth below and make award on Best Value (Tradeoff) basis considering price and other factors.

NOTE: The Government anticipates selecting an awardee(s) based upon initial proposals received; therefore, offerors are cautioned to submit their best price and technical proposals in the initial submission.

EVAULATION CRITERIA AND PROPOSAL SUBMITTAL INSTRUCTIONS

The submission shall include two separate volumes: Volume I-Technical Proposal and Volume II-Price Proposal.

Proposals will be evaluated on the factors listed below. Failure to follow the instructions may result in the proposal being removed from further consideration for award.

Offerors are cautioned not to include assumptions, caveats, or exceptions within any part of their submission. Inclusion of assumptions, caveats, or exceptions to the requirement of any kind may result in the proposal no longer being considered. Offerors should ONLY submit information explicitly requested in this RFP.

VOLUME I-TECHNICAL PROPOSAL

The Technical Factors below are listed in descending order of importance. The Technical Factors when combined are approximately equal to price. However, price is always evaluated and price rises in importance when technical merit among the proposals becomes more equal.

1. Technical Compliance

2. Management Plan

3. Past Performance

The Technical Proposal for each Functional Area shall be a written submission limited to a total of 6 single-spaced pages, one-sided, letter size pages (excludes drawings). Anything over 6 pages will not be considered. Number the pages consecutively and use an 11 point font size in an easily readable font, such as Times new Roman. The 6 page limit for each Functional Area shall be broken down as follows:

1. Technical Compliance- Go/No Go Criteria (Drawings/ Bill of Materials/ Cut Sheets Not included in page limitation)

2. Management Plan-4 Pages

3. Past Performance-2 Pages

FACTOR 1: TECHNICAL COMPLIANCE (Go/No Go Criteria) Functional Area 1 Workplace Furniture The offeror shall demonstrate that the products proposed meet the requirements of the FIT IDIQ as identified in the SOW (7.0- Furniture Requirements) as follows:

· Typical Drawings: The offeror shall submit drawings in Plan and Isometric (3D) View for each typical in PDF Format.

· Bill of Materials: A Bill of materials for each typical drawing and for all other furniture components identified in the SOW (7.0-Furniture Requirements) for Functional Area 1 is required to be submitted.

· Typicals: Offeror shall submit a bill of materials for each typical in laminate finish. For the Private Offices (PO-1 through PO-4A) that require wood veneer finish as an option, the offeror shall submit an additional bill of materials referencing only the furniture components requiring the wood veneer finish.

· All Other Furniture Components: Offeror shall submit a bill of materials for each section identified in the SOW, inclusive of the various finish options identified in 6.0 of the SOW (Furniture, Finish and Equipment (FF&E) Requirements) and the Price Form (Attachment #1-FA1) for Functional Area 1. THE BILL OF MATERIALS SHALL NOT CONTAIN ANY PRICING INFORMATION.

· A cut sheet from the offerors current commercial catalog for each product offered shall be submitted. The cut sheet shall contain more than a pictorial representation of the product. The cut sheet should include the following: part number, catalog name, catalog page number, quantity and/or item codes that correspond with the SOW.

NOTE: Drawings/Bill of Materials/Cut sheets are excluded from page limitations

Functional Area 2 Tables The offeror shall demonstrate that the products proposed meet the requirements of the FIT IDIQ as identified in the SOW (7.0- Furniture Requirements) as follows:

· Bill of Materials: A Bill of materials for all furniture components identified in the SOW (7.0-Furniture Requirements) is required to be submitted. Offeror shall submit a bill of materials broken down by each section identified in the SOW (7.0-Furniture Requirements) inclusive of the various finish options identified in 6.0 of the SOW (Furniture, Finish and Equipment (FF&E) Requirements) and the Price Form (Attachment #2-FA2) for Functional Area 2. THIS BILL OF MATERIALS SHALL NOT CONTAIN ANY PRICING INFORMATION.

· A cut sheet from the offerors current commercial catalog for each product offered shall be submitted. The cut sheet shall contain more than a pictorial representation of the product. The cut sheet should include the following: part number, catalog name, catalog page number, quantity and/or item codes that correspond with the SOW.

NOTE: Bill of Materials/Cut sheets are excluded from page limitations Functional Area 3 High Density Filing and Rotary Filing, Industrial Shelving The offeror shall demonstrate that the products proposed meet the requirements of the FIT IDIQ as identified in the SOW (7.0- Furniture Requirements) as follows:

· Typical Drawings: The offeror shall submit drawings in Plan and Isometric (3D) View for each typical in PDF Format.

· Bill of Materials: A Bill of materials for each typical drawing and for all other components identified in each section of the SOW (7.0-Furniture Requirements) and the Price Form (Attachment #3-FA3) for Functional Area 3 is required to be submitted. THE BILL OF MATERIALS SHALL NOT CONTAIN ANY PRICING INFORMATION.

· A cut sheet from the offerors current commercial catalog for each product offered shall be submitted. The cut sheet shall contain more than a pictorial representation of the product. The cut sheet should include the following: part number, catalog name, catalog page number, quantity and/or item codes that correspond with the SOW.

NOTE: Drawings/Bill of Materials/Cut sheets are excluded from page limitations

Functional Area 4 Seating Small Business Set Aside The offeror shall demonstrate that the products proposed meet the requirements of the FIT IDIQ as identified in the SOW (7.0- Furniture Requirements) as follows:

· Bill of Materials: A Bill of materials for all seating identified in the SOW (7.0-Furniture Requirements) is required to be submitted. Offeror shall submit a bill of materials broken down by each section identified in the SOW (7.0-Furniture Requirements) and Price Form (Attachment #4-FA4) for Functional Area 4. THIS BILL OF MATERIALS SHALL NOT CONTAIN ANY PRICING INFORMATION.

· A cut sheet from the offerors current commercial catalog for each product offered shall be submitted. The cut sheet shall contain more than a pictorial representation of the product. The cut sheet should include the following: part number, catalog name, catalog page number, quantity and/or item codes that correspond with the SOW.

NOTE: Bill of Materials/Cut sheets are excluded from page limitations Functional Area 5 Demountable Walls Small Business Set Aside The offeror shall demonstrate that the products proposed meet the requirements of the FIT IDIQ as identified in the SOW (7.0- Furniture Requirements) as follows:

· Typical Drawings: The offeror shall submit drawings in Plan, Isometric (3D) and Section View for each typical in PDF Format.

· Bill of Materials: A Bill of materials for each typical drawing and for all other components identified in each section of the SOW (7.0-Furniture Requirements) and Price Form (Attachment #5-FA5) for Functional Area 5 is required to be submitted. THE BILL OF MATERIALS SHALL NOT CONTAIN ANY PRICING INFORMATION.

· A cut sheet from the offerors current commercial catalog for each product offered shall be submitted. The cut sheet shall contain more than a pictorial representation of the product. The cut sheet should include the following: part number, catalog name, catalog page number, quantity and/or item codes that correspond with the SOW.

NOTE: Drawings/Bill of Materials/Cut sheets are excluded from page limitations

FACTOR 2: MANAGEMENT PLAN *

The offeror shall submit a narrative demonstrating its plan for:

· Concurrently managing the design, manufacturing, delivery and installation of various agencies/locations throughout the Continental United States.

· Allocating resources to accommodate each agency’s project schedule.

· Managing dealer/subcontractor/local installer network to ensure seamless performance for each customer agency.

*Factor 2 Management Plan is required for each Functional Area proposed.

FACTOR 3: PAST PERFORMANCE

Functional Area 1 The offeror shall provide two (2) examples of past performance that are similar to the technical scope and size of this requirement.

Note: The past performance examples may be satisfied using either:

· Multiple delivery orders under a single BPA/IDIQ/GSA schedule over a 12 month period (e.g. GWAC/GSA schedule delivery orders) within the past 3 years. NOTE: The number of multiple delivery orders under a single BPA/IDIQ/GSA Schedule shall not exceed five (5).

or

· Multiple single contracts or delivery orders over a 12 month period within the past 3 years. NOTE: The number of single contracts shall not exceed five (5).

Any examples that include an excess of five (5) delivery orders or single contracts will not be reviewed by the Government.

The past performance examples shall have been performed under a federal, state, local Government contract or a private commercial contract.

The example shall be a maximum of two (2) pages.

So that the Government may efficiently evaluate and verify the past performance information the offeror should include the following information for each example:

· Name and Address of Organization and Contract Number

· Period of Performance

· Points of Contact with correct phone numbers, titles, and e-mail addresses to allow the Government to verify information submitted and at least 1 verifiable contracting or technical point of contact. If possible, provide both contracting and technical points of contact. The Offeror shall ensure that information presented for points of contact is accurate and current (i.e. current phone numbers, email addresses).

The Government will evaluate the relevance, quality, timeliness, and customer satisfaction for the offeror’s past performance example. In evaluating the past performance example, the Government reserves the right to use data obtained from other sources as well as that provided in the proposal.

Note: Offerors are cautioned that it is exclusively the offeror’s responsibility to ensure that information provided is accurate and complete for all points of contact listed. Further, offerors are responsible for ensuring references will willingly participate in the Government’s attempts to verify information provided in the quote. The Government is not responsible for the inability to contact an offeror’s references due to inaccurate contact information or uncooperative references.

Functional Area 2 The offeror shall provide two (2) examples of past performance that are similar to the technical scope and size of this requirement.

Note: The past performance examples may be satisfied using either:

· Multiple delivery orders under a single BPA/IDIQ/GSA schedule over a 12 month period (e.g. GWAC/GSA schedule delivery orders) within the past 3 years. NOTE: The number of multiple delivery orders under a single BPA/IDIQ/GSA Schedule shall not exceed five (5).

or

· Multiple single contracts or delivery orders over a 12 month period within the past 3 years. NOTE: The number of single contracts shall not exceed five (5).

Any examples that include an excess of five (5) delivery orders or single contracts will not be reviewed by the Government.

The past performance examples shall have been performed under a federal, state, local Government contract or a private commercial contract.

The example shall be a maximum of two (2) pages.

So that the Government may efficiently evaluate and verify the past performance information the offeror should include the following information for each example:

· Name and Address of Organization and Contract Number

· Period of Performance

· Points of Contact with correct phone numbers, titles, and e-mail addresses to allow the Government to verify information submitted and at least 1 verifiable contracting or technical point of contact. If possible, provide both contracting and technical points of contact. The Offeror shall ensure that information presented for points of contact is accurate and current (i.e. current phone numbers, email addresses).

The Government will evaluate the relevance, quality, timeliness, and customer satisfaction for the offeror’s past performance example. In evaluating the past performance example, the Government reserves the right to use data obtained from other sources as well as that provided in the proposal.

Note: Offerors are cautioned that it is exclusively the offeror’s responsibility to ensure that information provided is accurate and complete for all points of contact listed. Further, offerors are responsible for ensuring references will willingly participate in the Government’s attempts to verify information provided in the quote. The Government is not responsible for the inability to contact an offeror’s references due to inaccurate contact information or uncooperative references.

Functional Area 3 The offeror shall provide two (2) examples of past performance that are similar to the technical scope and size of this requirement.

Note: The past performance examples may be satisfied using either:

· Multiple delivery orders under a single BPA/IDIQ/GSA schedule over a 12 month period (e.g. GWAC/GSA schedule delivery orders) within the past 3 years. NOTE: The number of multiple delivery orders under a single BPA/IDIQ/GSA Schedule shall not exceed five (5).

or

· Multiple single contracts or delivery orders over a 12 month period within the past 3 years. NOTE: The number of single contracts shall not exceed five (5).

Any examples that include an excess of five (5) delivery orders or single contracts will not be reviewed by the Government.

The past performance examples shall have been performed under a federal, state, local Government contract or a private commercial contract.

The example shall be a maximum of two (2) pages.

So that the Government may efficiently evaluate and verify the past performance information the offeror should include the following information for each example:

· Name and Address of Organization and Contract Number

· Period of Performance

· Points of Contact with correct phone numbers, titles, and e-mail addresses to allow the Government to verify information submitted and at least 1 verifiable contracting or technical point of contact. If possible, provide both contracting and technical points of contact. The Offeror shall ensure that information presented for points of contact is accurate and current (i.e. current phone numbers, email addresses).

The Government will evaluate the relevance, quality, timeliness, and customer satisfaction for the offeror’s past performance example. In evaluating the past performance example, the Government reserves the right to use data obtained from other sources as well as that provided in the proposal.

Note: Offerors are cautioned that it is exclusively the offeror’s responsibility to ensure that information provided is accurate and complete for all points of contact listed. Further, offerors are responsible for ensuring references will willingly participate in the Government’s attempts to verify information provided in the quote. The Government is not responsible for the inability to contact an offeror’s references due to inaccurate contact information or uncooperative references.

Functional Area 4 The offeror shall provide two (2) examples of past performance that are similar to the technical scope and size of this requirement.

Note: The past performance examples may be satisfied using either:

· Multiple delivery orders under a single BPA/IDIQ/GSA schedule over a 12 month period (e.g. GWAC/GSA schedule delivery orders) within the past 3 years. NOTE: The number of multiple delivery orders under a single BPA/IDIQ/GSA Schedule shall not exceed five (5).

or

· Multiple single contracts or delivery orders over a 12 month period within the past 3 years. NOTE: The number of single contracts shall not exceed five (5).

Any examples that include an excess of five (5) delivery orders or single contracts will not be reviewed by the Government.

The past performance examples shall have been performed under a federal, state, local Government contract or a private commercial contract.

The example shall be a maximum of two (2) pages.

So that the Government may efficiently evaluate and verify the past performance information the offeror should include the following information for each example:

· Name and Address of Organization and Contract Number

· Period of Performance

· Points of Contact with correct phone numbers, titles, and e-mail addresses to allow the Government to verify information submitted and at least 1 verifiable contracting or technical point of contact. If possible, provide both contracting and technical points of contact. The Offeror shall ensure that information presented for points of contact is accurate and current (i.e. current phone numbers, email addresses).

The Government will evaluate the relevance, quality, timeliness, and customer satisfaction for the offeror’s past performance example. In evaluating the past performance example, the Government reserves the right to use data obtained from other sources as well as that provided in the proposal.

Note: Offerors are cautioned that it is exclusively the offeror’s responsibility to ensure that information provided is accurate and complete for all points of contact listed. Further, offerors are responsible for ensuring references will willingly participate in the Government’s attempts to verify information provided in the quote. The Government is not responsible for the inability to contact an offeror’s references due to inaccurate contact information or uncooperative references.

Functional Area 5 The offeror shall provide two (2) examples of past performance that are similar to the technical scope and size of this requirement.

Note: The past performance examples may be satisfied using either:

· Multiple delivery orders under a single BPA/IDIQ/GSA schedule over a 12 month period (e.g. GWAC/GSA schedule delivery orders) within the past 3 years. NOTE: The number of multiple delivery orders under a single BPA/IDIQ/GSA Schedule shall not exceed five (5).

or

· Multiple single contracts or delivery orders over a 12 month period within the past 3 years. NOTE: The number of single contracts shall not exceed five (5).

Any examples that include an excess of five (5) delivery orders or single contracts will not be reviewed by the Government.

The past performance examples shall have been performed under a federal, state, local Government contract or a private commercial contract.

The example shall be a maximum of two (2) pages.

So that the Government may efficiently evaluate and verify the past performance information the offeror should include the following information for each example:

· Name and Address of Organization and Contract Number

· Period of Performance

· Points of Contact with correct phone numbers, titles, and e-mail addresses to allow the Government to verify information submitted and at least 1 verifiable contracting or technical point of contact. If possible, provide both contracting and technical points of contact. The Offeror shall ensure that information presented for points of contact is accurate and current (i.e. current phone numbers, email addresses).

The Government will evaluate the relevance, quality, timeliness, and customer satisfaction for the offeror’s past performance example. In evaluating the past performance example, the Government reserves the right to use data obtained from other sources as well as that provided in the proposal.

Note: Offerors are cautioned that it is exclusively the offeror’s responsibility to ensure that information provided is accurate and complete for all points of contact listed. Further, offerors are responsible for ensuring references will willingly participate in the Government’s attempts to verify information provided in the quote. The Government is not responsible for the inability to contact an offeror’s references due to inaccurate contact information or uncooperative references.

VOLUME II – PRICE QUOTE

Offerors shall submit a Firm-Fixed Price Quote, utilizing the following Price Forms for each Functional Area, for all work described in the solicitation:

Attachment #1-FA1 Attachment #2-FA2 Attachment #3-FA3 Attachment #4-FA4 Attachment #5-FA5

The Government anticipates concurrent award of the FIT IDIQ with the delivery order for the DOC. Therefore, offerors shall submit a Firm-Fixed Price Quote, utilizing the following Price Form for the DOC, which is broken down by separate tabs for each Functional Area, for all work described in the solicitation:

Attachment #6-DOC

NOTE: For Attachment #6-DOC, the offeror is only required to submit the Functional Areas in which they are intending to propose under.

Immediately after award of the IDIQ, the Functional Area 1 awardee, whose proposal meets the technical requirements at the lowest price will be issued a delivery order for the DOC requirement.

All pricing forms should be submitted in MS Excel Format. Missing or incomplete pricing data in the Pricing Form may result in the proposal no longer being considered, or downgraded. In addition, offeror shall submit a signed copy of the SF1449 and acknowledge all amendments issued (e.g. cover letter).

The price of all CLIN's in the following Attachments: Attachment #1-FA1, Attachment #2-FA2, Attachment #3-FA3, Attachment #4-FA4, Attachment #5-FA5, Attachment #6-DOC Pricing Forms must be equal to or less than the price for the same offering on the Offeror’s current GSA Schedule after discounting for any GSA or other Government fee such as the 0.75% GSA fee. If the product is not available on the Offeror’s current GSA schedule, then the contract price must be equal to or less than the same offering on the Offeror’s current commercial price list.

Design, Project Management and Installation shall be quoted using Washington, D.C. labor rates.

When quoting installation for each typical at the delivery order level, the estimated number of hours shall include all storage and ancillary furniture components within each typical. After award, the Government will not accept separate pricing for installation of all storage and ancillary furniture components that are included within the typicals.

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