quick buy well.docx

The Ohio Department of Natural Resources is requesting bids for: Division of Wildlife , St. Marys State Fish Hatchery, water well repair work.

Name or Title of the Service or Supply:

Ordering Division and address: Wildlife, St. Marys Fish Hatchery 01735 Feeder Road, St. Marys, Ohio 45885.

Specifications: To include Delivery and all installation of :

· Airshock Nitrogen gas Well cleaning of 8 inch well and casing. Rock Well is 240’ deep. Casing stops at about 190 feet (video of entire well is complete and is available for viewing on flash drive).

· Old drop pipe has been removed and available for reinstallation.

· See pictures in bid posting of site and removed equipment.

· 1 new 20 hp, 230V motor.

· 1 new Grundfos 230S300 pump.

· 1 new Baker Pitless adapter and new gasket.

· New pump wiring.

· To include pump testing and make job whole.

· Vendor will responsible for disposing of old/unused items and equipment.

· We are tax exempt.

· Site visits can be scheduled for M-F 7am – 3pm by calling Jay or Steve at above numbers.

· Job needs completed by January 31st, 2026.

Delivery: St. Marys State Fish Hatchery 01735 Feeder Road, St. Marys, Ohio 45885, Jay Williams (primary contact) 419-394-5170 ext. 1 jay.williams@dnr.ohio.gov or Steve Niekamp (secondary contact) 419-394-5170 ext. 2 steven.niekamp@dnr.ohio.gov

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive Site Visit & Point of Contact If bidders need to schedule an appointment, use the following:

Site visits available by appointment only Monday – Friday 7 am – 3 pm. To schedule an appointment, contact:

Jay Williams (primary contact) 419-394-5170 ext. 1 jay.williams@dnr.ohio.gov or Steve Niekamp (secondary contact) 419-394-5170 ext. 2 steven.niekamp@dnr.ohio.gov

Bill to information:

a. Please Print Origin N22 On Invoice

b. All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

c. There are two options available to submit invoices to FSS:

d. EMAIL the invoice to: invoices@ohio.gov

f. MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

g. In order for your invoice to be processed, please make sure all the required information is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

h. Each invoice and associated documentation must be a separate file and must be in the .pdf or .jpg format

i. Must include The PO number assigned. You may shorten it to the last five digits

j. Suppliers Full name as it appears on your Purchase Order (PO)

k. The Ship to and/or service facility name and full address;

l. Unique Invoice number

m. Date of service or date work was completed.

n. Complete itemization of services performed, materials or goods supplied and or labor furnished.

o. Line charge(s), if parts are included, please break out the line charges with product and charges separately

p. No sales tax;

q. Remit address that matches our records for payment.

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