25 - ETS_TSS Lodging Non-Use Justifications - R19

ETS and TSS lodging non-use justifications

HC codes are the new no hotel exception codes that were added as part of ROI and we attempted to add to Attachment 10 and 14; these have not been added to the ETS2 Master Contract as of yet. The memo is currently with OGP and I know that Frank recently asked for an update. However, with Regulatory Reform, I do not believe there has been any movement on this.

• HC0 - No response

• HC1 - No hotel required, Non-Conventional Lodging Used

• HC2 - Meeting-Conference Reservation Requirement HC3 - Policy Compliant Hotel Booked Through

Approved TMC

• HC4 - Remote CONUS or Foreign destination, not booked (ConcurGov or E2) - TMC

• HC5 - Booked outside ConcurGov-TMC: Enter rate, hotel name & explanation.

HV is when there is no FedRooms hotel booked.

• HV1 - No FedRooms/FEMA facilities within a reasonable proximity of TDY

• HV2 - FedRooms/FEMA properties sold out

• HV3 - Booked agency negotiated contract

• HV4 - Booked agency authorized alternative

• HV5 - Meeting/Conference requirement

• HV6 - Travel is OCONUS

HR is when the FedRooms rate is not booked at a FedRooms property.

• HR1 - Lowest rate for authorized room type

• HR2 - Lower rate booked w/non-pref vendor

• HR3 - Higher rate booked - room sharing

• HR4 - Higher rate booked - Lower cost room type sold out

• HR5 - Higher rate booked - no props avail w/1 per diem

• HR6 - Higher rate booked - declined pref room type

• HR7 - Higher rate booked - declined lower cost alternatives

HP as part of the modification to Attachment 10; this was based upon the request from Treasury FS ARC as the HV codes didn't quite meet the needs. FedRooms rate not used.

• HP0 – No response

• HP1 – Used available commercial rate below per diem

• HP2 – Booked agency negotiated contract

• HP3 – Booked agency authorized alternative

• HP4 – Meeting/conference requirement