QA 90DETR-S3390.xlsx
XLSX spreadsheet 16 KB Posted
- Attached to
- Comprehensive Statewide Needs Assessment State and local contract opportunity
- Solicitation number
- 90DETR-S3390
- Issued by
- Nevada
About this file
The document is a Q&A spreadsheet (QA 90DETR-S3390.xlsx) related to a Request for Proposal (RFP) from Nevada's Department of Employment, Training and Rehabilitation (DETR), specifically for the Rehabilitation Division's Bureau of Vocational Rehabilitation and Bureau of Services to the Blind and Visually Impaired (BVR/BSBVI). The solicitation seeks a vendor to conduct a Comprehensive Statewide Needs Assessment (CSNA), with the first report anticipated within one year after Board of Examiners approval, expected in October 2025. The contract term is four years, with a second CSNA report expected three years after the first. The project involves conducting focus groups, interviews, and surveys across Nevada's geographic regions, targeting consumers, partners, businesses, and staff, with an emphasis on accessibility and inclusion of diverse populations.
The RFP evaluation will weight proposals at 40% comparable engagement experience, 30% RFP conformance, 20% finalist presentations, and 10% cost factors. A 5% preference is offered for Nevada-based businesses, and vendors must maintain an active Nevada business license and be registered on sam.gov. The project is funded through federal regulations including CFR PART 361, EDGAR, and 2 CFR, with a preference for indirect costs not exceeding 10% of total direct costs. Surveys should be available in English and Spanish, meet 508 and WCAG 2.0 accessibility standards, and potentially include incentives for participants. The state seeks a vendor that can provide a comprehensive assessment of vocational rehabilitation needs, with a focus on individuals with significant disabilities, minorities, youth in transition, and workforce development system interactions.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Contract Provisions for Non-Federal Entity Contracts~3.docx | DOCX document | |
| Reference Questionaire.docx | DOCX document | |
| CSNA Solicitation 90DETR-S3390 AM2.docx | DOCX document | |
| CSNA Solicitation 90DETR-S3390.docx | DOCX document | |
| Cost Schedule~20.xlsx | XLSX spreadsheet | |
| Insurance Schedule Standard.docx | DOCX document | |
| Quote Instructions.pdf | ||
| Standard-form-contract~4.docx | DOCX document | |
| Vendor Information Response.pdf | ||
| Certification-regarding-lobbying~1.pdf | ||
| Proposed Staff Resume~8.docx | DOCX document | |
| Terms-and-conditions-for-services~7.pdf | ||
| Workforce Innovation and Opportunity Act WIOA Information Sheet.pdf | ||
| CSNA Solicitation 90DETR-S3390 AM1.docx | DOCX document |
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Text version
Sheet1
| Question # | Questions | Answers |
| 1 | RFP section 2.2 states, The resulting contract is expected to be for a contract term of four years, subject to Board of Examiners approval. Does NV DETR intend to solicit bids for a single production of their triannual CSNA, or is the vendor expected to produce a second CSNA three years from now under this contract? | The anticipated deadline for completion of the first CSNA report is within one year after final Board of Examiners approval of the contract. For example, should the BOE approve the contract in 10/2025, the first CSNA report shall be due prior to 10/2026. It is anticipated to have the contractor produce a second CSNA three years from the date the first CSNA is anticipated to be due. |
| 2 | Does NV DETR have an anticipated budget for this scope of services? | DETR is focused on selecting the vendor that offers the best overall value based on the proposed solution and its ability to meet the requirements outlined in the RFP. We encourage vendors to submit proposed solutions that are both cost-effective and aligned with the scope outlined in the RFP. |
| 3 | RFP section 5.2.4 J. indicates the estimated contract start date is October 2025. Does NV DETR have an anticipated deadline for the completion of the final CSNA report? | The anticipated deadline for completion of the first CSNA report is within one year after final Board of Examiners approval of the contract. For example, should the BOE approve the contract in 10/2025, the first CSNA report shall be due prior to 10/2026. |
| 4 | How many BVR and BSBVI individuals did NV DETR serve in the prior year? a. Out of the total individuals served, approximately how many individuals have valid e-mail addresses on file as part of their case record? | SFY2024: 07/01/2024 – 6/30/2024, Total Participants Served: 3,858. A. Unknown, however, there are currently 2,896 cases in Service status and of these only 7 do not have an email address. The validity of the email address provided is not known. |
| 5 | During the last CSNA, how many hard copy surveys did the vendor mail to NV DETR individuals with disabilities (former, current or potential customers of BVR services)? How many of valid (useable) hard copy surveys were returned to NV DETR? a. How many hard copy surveys does NV DETR estimate that the vendor will have to mail to DETR individuals with disabilities for this CSNA? b. RFP section 3.23 states, �??The cost of mailing and return postage is covered in the contract price.�?? Does this mean that vendors should include an estimate of these costs in our proposed project cost? | A. Surveys can be electronic first, and paper for those who request it. Number to be determined by responses. B. Yes, add to costs |
| 6 | The vendor has extensive prior experience conducting consumer surveys and stakeholder engagement with individuals with different accessibility needs and would like to propose a method that incorporates these successful practices. For example, blind or visually impaired have better access to online survey tools or surveys delivered by phone. Would DETR be open to the vendor proposing an alternative approach to survey administration? | Yes, we would be open to differing approaches. We have used online survey tools in previous CSNA and would be open provided it was fully accessible to consumers and other responders. |
| 7 | May the vendor use DETR office space to conduct the interviews and focus groups, or will the vendor be expected to procure this space? | Yes |
| 8 | If DETR chooses to waive the finalist presentations for 20 points, will the scoring chart in section 6.1.6 amended? | Per Purchasing, I need to do an amendment for this RFP to remove the "may be waived" language from the evaluation criteria section. We will require presentations if its apart of the criteria. |
| 9 | As a for-profit organization, the vendor does not share salary or fringe information of project team members. The vendor leverages fully loaded, market-based all-inclusive rates that are used in combination with the level of effort to determine project costs. Would DETR be open to accepting this alternative approach, such as deliverables or project phase-based pricing? | Though vendors may propose a project phased-based pricing structure, it is highly recommended that proposing vendors fill out and submit the Cost Matrix for Proposal so all proposals can be reviewed, considered and consistently scored by the evaluation committee, in accordance with the evaluation criteria. |
| 10 | The cost matrix includes a section for vendor operating expenses. Typically, these types of expenditures are included in the vendor�??s fully loaded hourly billing rates. As such, do we need to break them out here? | DETR is focused on selecting the vendor that offers the best overall value based on the proposed solution and its ability to meet the requirements outlined in the RFP. We encourage vendors to submit proposed solutions that are both cost-effective and aligned with the scope outlined in the RFP. |
| 11 | Are vendors able to provide compensation or incentives to focus group or interview participants? | Program is ok with paid incentives, provided it is legal for recipient to receive those incentives; ie if they are a VR employee and also a VR client, or a partner who works for another state agency. |
| 12 | Are there any caps on indirect cost? | |
| 13 | Is it okay if we combine trips for meetings with the BVR staff and focus groups/interviews? For example, do one trip in the northern part of the state for 9 days, 2 days of meetings with BVR staff and 7 days in the northern area doing focus groups and interviews? The other trip would be the same structure but in the southern part of the state. | Yes, that would be acceptable. |
| 14 | Could DETR please clarify how the Department defines �??you�?? in the following prompt: Are you now or have you been within the last two (2) years an employee of the State of Nevada, or any of its agencies, departments, or divisions? Would DETR like us to provide this information for any former State of Nevada employee(s) currently employed by our firm, or is this information only required if a member of our proposed project team is a former State employee? | This is asking if anyone working on this project has been an employee with any agency or division within the last two years in the State of Nevada. |
| 15 | Could DETR please clarify the four-year contract term to conduct the scope of work as detailed in the RFP? Are there implementation and monitoring components to the expectations that would cover the time period, or is it expected that the needs assessments will require four years to conduct? | The anticipated deadline for completion of the first CSNA report is within one year after final Board of Examiners approval of the contract. For example, should the BOE approve the contract in 10/2025, the first CSNA report shall be due prior to 10/2026. It is anticipated to have the contractor produce a second CSNA three years from the date the first CSNA is anticipated to be due. |
| 16 | What is meant by �??Programs in the State�?? as a goal/objective? An inventory of relevant State resources? | N/A |
| 17 | What is meant by �??The needs of business�?? as a goal/objective? Understanding the availability of types of positions for VR clients? | Yes, understanding what business/employers are looking for so we can prepare our clients to meet those needs. |
| 18 | 1. What is the expected number of focus groups and interviews by stakeholder type (e.g., consumers, partners, businesses, staff)? The RFP notes each group should have 6-10 participants, but not the overall number of focus groups and interviews | Ideally, at minimum one each representing each georgraphic region of the state, North, South and Rural. |
| 19 | 2. Can focus group participants receive incentives for their participation? | Program is ok with paid incentives, provided it is legal for recipient to receive those incentives; ie if they are a VR employee and also a VR client, or a partner who works for another state agency. |
| 20 | 3. The RFP indicates a goal of including individuals with disabilities from different ethnic groups. Will the surveys need to be conducted in multiple languages? Are there specific accessibility requirements (alternate survey formats)? | Ideally, at minimum it should be offered in English and Spanish. Also should be accessible to individuals who use American Sign Language as primary language and any physical or online surveys should be in accessible formats for the visually impaired and meet 508, WCAG 2.0 compliance. |
| 21 | 4. The RFP states consumer surveys will be online and paper. Can that be adjusted to online and phone outreach with a paper version available to those who request it? | yes |
| 22 | 5. Can BVR assist with outreach or reminders to increase survey response rates from individuals with disabilities and partners? | No, BVR should not be involved with these surveys in any way, to preserve independence of the responses without perceived coersion. |
| 23 | 6. Will BVR provide access to VR performance data and historical CSNA reports to support comparative analysis? | Yes, to the extent of that which is already published and publically available. Prior reports are archived on our website. |
| 24 | 7. Can virtual participation be substituted for some or all focus groups or interviews if needed? | It is not what we hoped for. We hope for in person. |
| 25 | 8. Is there flexibility in the number or duration of on-site research visits, given travel and cost factors? | no |
| 26 | 9. Are interim deliverables or progress reports expected (e.g., initial findings or check-in presentations)? | No |
| 27 | 9. How often would we be expected to meet with the SRC? | This report is not presented to the state rehab council. |
| 28 | 10. Can the State clarify the expected duration of the CSNA project from the October 2025 start date? Specifically, when is the final report expected to be submitted and presented to the SRC? | The anticipated deadline for completion of the first CSNA report is within one year after final Board of Examiners approval of the contract. For example, should the BOE approve the contract in 10/2025, the first CSNA report shall be due prior to 10/2026. It is anticipated to have the contractor produce a second CSNA three years from the date the first CSNA is anticipated to be due. |
| 29 | Please confirm if secure, electronic signatures are acceptable for use on all required forms. | Yes |
| 30 | The RFP requires the vendor to provide the number of employees locally and the State awards a 5% preference to Nevada-based businesses. Is the State seeking a local Nevada-based vendor to provide the CSNA services? | No |
| 31 | Please confirm if job descriptions will be accepted in lieu of resumes for any key personnel that will be hired. | No |
| 32 | [The State provides an inverse preference to vendors that have a place of business in a state other than Nevada and that state applies an in-state preference not afforded to Nevada based vendors pursuant to NRS 333.33695.] Are there certain specifications that can be provided for vendors in Pennsylvania? | no |
| 33 | Please confirm if it would be considered a conflict of interest if a vendor�??s parent company is a Managed Care Organization in the state of Nevada and if this would disqualify the vendor from submitting a proposal. | It would not. |
| 34 | Do project staff need to be based in Nevada? | No |
| 35 | Can the State provide an estimate of the number of assessments to be conducted annually? | The anticipated deadline for completion of the first CSNA report is within one year after final Board of Examiners approval of the contract. For example, should the BOE approve the contract in 10/2025, the first CSNA report shall be due prior to 10/2026. It is anticipated to have the contractor produce a second CSNA three years from the date the first CSNA is anticipated to be due. |
| 36 | Are there any caps on indirect costs? | We would prefer indirect costs not exceed 10% of total direct costs. |
| 37 | Are there any restrictions on the use of funds? | The funding is regulated by CFR PART 361, EDGAR AS APPLICABLE, and 2 CFR AS APPLICABLE |
| 38 | Project Overview, 2.2 states that the resulting contract is expected to be for a contract term of four years. a. Is that correct? b. When is the final CSNA report due to the State of Nevada�??s Department of Employment, Training and Rehabilitation, Rehabilitation Division, Bureau of Vocational Rehabilitation? c. Would the data collection (e.g., on-site research visits, surveys) occur each year for 4 years, or spread out over 4 years? d. Timeline: Is the expectation for a yearly interim report every year with a final formal report after 4 years? A formal report each year? 4. Mailing and return postage: Is there an estimated number of hard copies to be distributed yearly as this is to be included in the budget for the vendor. | A. Yes,The resulting contract is expected to be for a contract term of four years, subject to Board of Examiners (BOE) approval. B. The anticipated deadline for completion of the first CSNA report is within one year after final Board of Examiners approval of the contract. For example, should the BOE approve the contract in 10/2025, the first CSNA report shall be due prior to 10/2026. C. It is anticipated to have the contractor produce a second CSNA three years from the date the first CSNA is anticipated to be due. D. See C. 4. No hard copies are required. We expect the vendor to house and keep all backup data, NV VR expects an electronic report. |
| 39 | The Attachments tab of Nevadaepro includes options for uploading Files and Forms. Should the forms attached to the bid solicitation, such as the Certification Regarding Lobbying, the Proposed Staff Resume, and the Vendor Information Response, be attached as Forms or should they be included in the Technical Proposal as listed in section 9.2 on page 9 of the solicitation? | The forms mentioned should be included with the Technical Proposal only. |
| 40 | Is there a page limit for proposed staff resumes? | No |
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