PWS with Maps.pdf

409th CSB Ver 5 20180730

PERFORMANCE WORK STATEMENT (PWS)

for Requirements Type Service Contract

Snow and Ice Control at United States Army Garrison

(USAG Bavaria)

Rose Barracks Vilseck & Tower Barracks Grafenwoehr

5 December 2019

Part 1

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide snow and ice control at United States Army Garrison (USAG Bavaria) Rose Barracks, Vilseck and Tower Barracks, Grafenwoehr. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: The USAG Bavaria, Vilseck Directorate of Public Works (DPW) Buildings and Grounds Branch is responsible to provide snow and ice control for buildings CDC, SAS, CYS, Teen Center, include walkways, parking lots and Fitzthum Military Family Housing (MFH) Area located in Vilseck City. For Medical Department Activity (MEDDAC) buildings incl. walkways, parking lots and exit roads, 250, 700, 701.

The DPW, Buildings and Grounds Branch Grafenwoehr is responsible to provide snow and ice removal services at the US Army Airfield Grafenwoehr, Netzaberg Village Center, TA-1 Road to Netzaberg Family Housing, Chancellorsville Road, One Community Road, Gate 6, Wash Wrack # 10 and other areas at Main Post Rose Barracks / Tower Barracks and Field Capms as shown with the task order.

This contract supplements the DPW in-house team to assure timely completion prior to start of daily operations at these locations that cannot wait until the DPW in-house team completes other top priority snow clearance. The limited DPW team is not equipped or manned to be everywhere at once between the start of snowfall and the opening of daily business operations. Safety is paramount.

1.3 Scope: The Contractor shall provide non-personal services of snow and ice control at Rose Barracks, Vilseck and Tower Barracks Grafenwoehr and community roads/tankroads.

1.4. Objectives: This service contract supports the work of the US in-house personnel for the performance of the snow and ice control at the performance area. It is the objective to guarantee safest movement conditions for the users of roads, walkways and parking lots during the winter season.

1.5 General Information

1.5. Quality Control Plan (QCP): The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. At a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor's Quality Control Team.

b. How the contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

c. How the contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How the contractor will ensure all keys issued will remain controlled items

f. How the contractor will inventory and track maintenance of all Government Provided Equipment / Materials.

g. How the contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

h. How the contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

A final QCP shall be submitted to the KO through the COR for review and acceptance within twenty (20) calendar days after date of contract award. After acceptance of the QCP, the contractor will receive the KO’s acceptance in writing. Any changes to the accepted QCP will be required to be resubmitted for acceptance within five (5) calendar days.

The Contractor shall bring identified issues or potential problems that might affect future performance to the attention of the COR as soon as possible. Verbal reports will be followed up by written reports within five (5) calendar days.

1.5.1.1 Reserved

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within one (1)work days of identifying those issues. Verbal reports shall be followed up by written reports within three work (3) days.

1.5.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. The Contractor is responsible to inform itself about local Host Nation Holidays of the Area/Country the work will be performed. Note: No services need to be performed on 25 December and 01 Jannuary.

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0730 to 1600 Monday through Friday, except German and U.S. Holidays identified in paragraph 1.5.3.1/2 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: Same as paragraph 1.5.4.1

1.5.4.3 Contractor Support Hours: At Tower Barracks Grafenwoehr and Rose Barracks Vilseck, the project manager or designated alternate shall be available for telephone communication or site attendance, with the COR, as required by the COR, Monday thru Sunday from 0300 hours thru 2200 hours, also on German and American holidays.

The contractor must ensure that the necessary service work shall be performed during the contract period from Monday thru Sunday from 0400 thru 2300 hours. Within 1hour minutes after the COR or inspector called, performance of work must be started.

The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The Contractor will not be reimbursed when the Government facility is closed for the above reasons.

Notice: On German and American holidays as well as on weekends snow and ice control service will be performed also by this contract.

1.5.4.3.1 Contractor Work Plan: Reserved

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance:

1.5.6.1 USAG Bavaria Rose Barracks Vilseck for CDC, SAS, CYS, Teen Center, Fitzthum Family Housing Areas and MEDDAC Areas. At the functional areas are located roads, parking lots, walkways, steps, spots and areas arounds buildings.

The surfaces of the functional areas can be asphalt, concrete, gravel or pavement. Within the Rose Barracks and Fitzthum MFH Area, Vilseck the average distance (driving ways) between the performance areas is not more than 8 km.

1.5.6.2 USAG Bavaria, Tower Barracks Grafenwoehr with the two main areas:

a) General walk and traffic areas

- Netzaberg Village Center

- Netzaberg TA-1 Road, Connection road between Main Post and Netzaberg

- Areas of the Field Camps and at the Main Camp Rose Barracks & Tower Barracks

- Chancellorsville Road

- One Community Road (tank road)

- Gate 6, including in- and outbound lanes

- Wash Wrack # 10

- Other areas at Main Post submitted with task order

b) Army Airfield Grafenwoehr. At the functional areas at Tower Barracks Grafenwoehr are located roads, parking lots, walkways, spots, areas arounds buildings and a runway. The surfaces of the functional areas can be asphalt, concrete, gravel or pavement.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Reserved.

1.6.2 Personnel Security Clearance Requirements: Reserved.

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.6.3.1 Access Control Rose Barracks:

The areas are accessible for contract work 7 days the week and 24 hours a day. The access to the Rose Barracks Vilseck is possible via gate # 1 near Sorghof. Possible waiting times and delays must be considered during access to APC area of gate # 1.

1.6.3.2 Access Control Tower Barracks:

The areas are accessible for contract work 7 days the week and 24 hours a day. The access to the Tower Barracks and Field Camps Grafenwoehr as well as Army Airfield Grafenwoehr is possible via gate # 6 or 20. Possible waiting times and delays must be considered during access to APC area of gate # 6 or gate # 20, as well as access to ACP areas of Village Center Netzaberg or Army Airfield Grafenwoehr. In the same way this is valid for the working areas at the Tank Parks at the filed camps.

1.6.3.4 Common Access Cards (CAC): Reserved

1.6.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors

1.6.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to local and stateside background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within five work days of receipt by the Contractor, identifying such with the appropriate contract number . The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within five work days of receipt by the

Contractor, identifying such with the appropriate contract number. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.4.2 Local Nationals and Third Country Nationals: Local national and third country national Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the activity manager. As a minimum prior to beginning performance, local national and third country national Contractors shall furnish the activity manager a Polizeiliches Fuehrungszeugnis issued within the previous four months no later than five (5) calendar days.

Forwarding correspondence from the Contractor shall identify the associated contract number. The activity manager will determine the favorability of the Polizeiliches Fuehrungszeugnis. The activity manager shall forward a copy to the Contracting Officer of each favorable Polizeiliches Fuehrungszeugnis within five (5) calendar days of receipt by the activity manager, identifying such with the appropriate contract number. Activity managers shall forward a copy of unfavorable Polizeiliches Fuehrungszeugnis within five (5) calendar days of receipt by the activity manager, identifying such with the appropriate contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (above).

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: : Contractor personnel shall adhere to facility security policies and restrictions. If applicable, government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: Reserved

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8.2 At the Post-award conference or within ten (10) days if no post-award conference is conducted, the contractor shall submit a Personnel and Vehicle List to the COR with the following data. The contractor shall keep the list current and provide and updated lists to the Government within five (5) calendar days after changes are made.

Personnel List. Last Name, First Name Date of Birth, Identification Card Number, and Country of Citizenship.

Vehicle List. Make and Model, Construction Year and License Plate Number.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager / Alternate Contract Manager and a Project Manager (local supervisor).

a. The contractor is required to have at least three (3) years’ experience in this trade. Offeror shall submit a list of recent and relevant contracts performed within the last 3 years with the Federal Government or Private Industry. The list shall be submitted with the following minimal information:

- Contract Number,

- Organizational Point of Contact and Telephone,

- E-mail Address,

- Description of Service Performed,

- Contract Value

b. Contract Manager and Alternate Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name, title, email address as well as the office-, and mobile phone numbers of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the COR at the Post Award conference but not later than ten (10) calendar days after contract award date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

Contractor shall provide a list of contractor employees, subcontractors, subcontractor employees and vehicles for identification (name, passport number, age, and vehicle license number) at the Post Award conference but not later than ten (10) days after contract award. The contract manager or alternate shall be available between 0730 – 1600 hrs, Monday thru Friday.

Qualifications for all key personnel are listed below: Key Personnel shall be able to read, write and speak both German and English language.

c. Project Manager (local Supervisor). The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a skilled Project Manager in this trade, physically present on-site during normal duty hours, Rose Barracks and Tower Barracks: Monday through Sunday from 0300 to 2200 hrs. Tower Barracks: Monday through Sunday from 0330 to 2200 hrs. The Contractor shall perform QC-inspections (partially together with COR), if necessary.

d. Key Personnel Qualifications: The Contractor is required to assign special trained or experienced persons (at least three (3) years of experience in a similar position) to act in behalf of the Contractor. The Project Manager and Contract Manager(s) must be able to write and speak the English language fluently to communicate with Government officials. However, if any of the Contractor’s “Agents” is not able to meet the language standards, he / she is allowed to have a “translator” assisting him / her to fulfill these requirements. In this case, that translator must be present at all times that the “Agent” is at the project site and also when meetings with Government personnel take place.

e. Special Qualification: The Contractor’s employees shall have required licenses to operate vehicles during the period of performance. The Contractor’s employees shall have a minimum three (3) years experience in Snow and Ice removal.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12. Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). (For services at Child and Youth School Services where children are present, recommend personnel wear identification when children are present.) “The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee. Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor personnel changes.

1.13 Contractor Travel: Reserved

1.14 Other Direct Costs (ODCs): Reserved

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Reserved

1.17 Non-Disclosure Statements: Reserved

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall submit a plan to the Contracting Officer three (3) work days, to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: RESERVED

1.20 Safety: The Contractor shall be responsible to comply with all required U.S., German, Department of the Army, and Garrison safety and accident prevention measures as well as protective measures necessary to ensure the safe handling and operation of snow and ice removal equipment by their personnel. The Contractor shall provide their employees all required personal protective equipment and clothing. When performing manual work at traffic areas, personnel must wear safety vests according to EN ISO 20471 Safety Clothing. The Contractor shall be responsible to provide and document job specific safety training. Refueling of equipment shall only be accomplished on paved areas. Smoking is only allowed fifty (50) feet away from buildings. All defective equipment must be replaced immediately at contractor’s expense.

Before contractor starts snow and ice control services at airfield area runway or apron area equipment operators must report to “FLIGHT DISPATCH OFFICE”, Bldg. # 2078, to receive radio phones. At the end of service work radios phones must be turned in daily.

The contractor is fully responsible to keep serviced area free from particles of every kind, loss of contractor equipment. These particles may endanger the health and welfare of personnel if debris shall be lifted and projected by aircrafts or helicopters.

Child Development Center (CDC)/School Age Services (SAS). The Contractor shall watch for moving persons especially children and teenagers while performing work at the CDC and SAS Centers.

1.20.1 Host Nation Safety Laws and Regulations: RESERVED

1.21 Environmental Compliance: The Contractor shall ensure that all systems covered under this contract operate IAW local, State, Federal and DA air and water pollution control requirements. If handling POL (petroleum, oil, lubricant) or other environmental sensitive products the contractor shall prevent spill. In case of spill the contractor shall cleanup in cooperation with the Community Spill Coordinator and the fire department. The contractor shall notify the COR within one (1) hour upon spilling of hazardous materials. The contractor shall be responsible for the prompt and proper cleanup and disposal of hazardous materials spills.

The following provides information on Environmental Compliance.

1.21.1 Environmental Compliance Plan and Program: Spill reporting procedures shall be followed IAW like the actual guidance within USAG Bavaria.

a. Applicability: These procedures shall be followed in the event of a spill of hazardous substances caused by vehicles or equipment of contractors working within USAG Bavaria

b. Hazards for humans and environment:

- Release of hazardous substances (usually POL products) during accidents

- Release of hazardous substances (usually POL products) caused by equipment failure

- Release of hazardous substances during transportation of hazardous substances/waste (not class 1, explosives)

c. Protective Measures and Procedures: The following requirements are to be met to operate a vehicle within USAG Bavaria

- Valid driving license appropriate for the vehicle

- Valid hazardous cargo driving license for the transportation of hazardous material / hazardous waste

- Follow the regulations of the Road Traffic Legislation:

o Road Traffic Law (StVG) o Motor Vehicle Traffic Regulations (StVO) o Federal Motor Vehicle Safety Standards (StVZO) o European Treaty concerning the international transport of hazardous material (ADR)

- Securing of cargo according to VDI 2700 and ADR

- Provision of spill equipment (e.g. absorbent, absorbent pads etc.)

d. Procedures shall be followed in the event of failures or hazardous situations:

- Immediately notify the local US Fire Department, telephone 09641 – 83 8303 if hazardous substances (as well as hazardous waste) or operational substances (Diesel, hydraulic fluid etc.) are released due to failure of vehicles or construction equipment.

- In addition, notify the German Police if quantities released exceed 8 gallons (30 liters) or 110 lbs (50 kg)

- The contractor shall take immediate protective measures.

- The necessary spill clean up shall be performed by the contractor or their subcontractors.

e. Emergency Procedures – First Aid:

- Secure accident site

- Inform Local Fire Department and Emergency First Responder

- Take care of injured individuals

f. Refueling, Maintenance, Disposal:

- During refueling of construction vehicles / equipment appropriate precautions shall be taken to prevent damage of the environment.

- Maintenance of vehicles and equipment is approved on paved surfaces only (concrete, asphalt).

- Disposal of hazardous operating fluids or contaminated soil caused by accidents or contractor’s vehicles / equipment shall be performed by the contractor. The COR shall be provided with proof of proper disposal.

1.21.2 Storage. De-icing, hazardous and non-hazardous materials shall be stored in proper containers and at the site designated by the US Government.

1.21.3 Cleaning and Repair. Cleaning and repair of vehicles and equipment shall be done in areas designated by the US Government.

1.21.4 Road Salt. The use of road salt is strictly prohibited on concrete walkways.

1.21.5 Damages. The services shall be performed so that no damages can occur at the named areas. The Contractor shall proceed with caution at trees, bollards, pop-up-barriers, tire killers, drop arm installations, boulders, light poles, curb stones, traffic signs, cover of petrol storage tanks, trash containers, benches and tables, as well as door stoppers at entrance areas.

Any contractor caused damages to government properties, such as buildings and facilities, also runway and taxiway lights at the airfield, must be reported the COR. The contractor will be charged for the repair/replacement costs through the US Army Claim Service Europe.

The contractor shall be held responsible for costs accociated with traffic and all other accidents that occur at snow and ice control areas, if attributed to contractor error or negligence.

1.22 Required Training: The following provides information on training requirements.

1.22.1 Anti-Terrorism (AT) Level I Training: Reserved

1.22.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calender days of employment under this contract. Verification of the training shall be provided to the COR within ten (10) calender days after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months .

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within ten (10) calender days. after completion of the training.

1.22.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calender days after the contract is awarded and within thirty (30) calender days after new employees commence contract performance, with the results reported to the COR. Verification of the training shall be provided to the COR within thirty (30) calender das after completion of the training. Training slides can be found on the Army OneSource we site: http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

1.22.4 Information Assurance (IA) Training Reserved

1.22.5 Personally Identifiable Information (PII): Reserved

1.23 Authorization to Perform Services in Germany

1.23.1 Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law. The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

1.23.2 Contractor employees who: (a) are not nationals of Germany or other European Union countries; (b) are not members of the force, the civilian component or their dependents; or c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA shall possess work and residence permits.

1.23.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and German law is a material contract requirement. Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

1.24 Notice to Proceed: RESERVED

1.25 Electromagnetic Compatibility Directive: RESERVED

1.26 Government Property and Services: RESERVED

1.27 Conventional Forces Europe (CFE) Treaty Verification Inspection: RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart

202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS).

It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Sunday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf

DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAREUR U.S. Army Europe UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: RESERVED

3.2 Facilities: RESERVED

3.3 Utilities: The Government will provide utilities free of charge at given fixed installed locations were available. At no cost to the Contractor Government will provide Electricity, Water and Sewage. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 Equipment: RESERVED

3.5 Special Tooling and Test Equipment: RESERVED

3.6 Materials: RESERVED

3.7 Training: RESERVED

3.8 Common Access Cards (CAC): RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.1.1 Airfield: Ecological de-icing materials must be used at airfield area as a combination of technical product specification

4.3.2.1 and 4.3.2.2 Other general traffic areas must be strewn by de-icing material (“Road Thawn Salt”) according to 4.3.1.3 This is also valid for all walkways and places.

The contractor must prove the equivalence of his planned products, according to guidelines of the Government as in written form, to the contracting officer, and the COR, no later than the date of the pre-performance meeting. The guidelines and the application procedures/requirements of the manufacturer must be followed. Safety data sheets with the description of the product must be provided with the offer. For the calculation of the used amounts of de-icing materials a detailed break down of each area can be found in Technical Exhibit # B.

4.2 Secret Facility Clearance: Tower Barracks: Before start of performance at the airfield the contractor has to ensure that the work can be performed without danger to air traffic. The contractor shall coordinate the services with airfield operations before start of service.

4.3. Materials: The Contractor shall provide all necessary materials to perform work under this contract that are not listed under Part 3 of this PWS.

NOTE: ALTERNATE PRODUCTS REQUIRE PRIOR CONTRACT AWARD APPROVAL FROM THE

ENVIRONMENTAL OFFICE (GOVERNMENT) AND/OR GERMAN WATER CONTROL OFFICE.

4.3.1 Application Areas for the following materials: Rose Barracks and Tower Barracks:

4.3.1.1 Solid state (product of basis “Acetate” or “Formiate):

- composite of potassium or sodium acetate

- particle size 4

- shape : spherical pellet

- bulk density : 50 lbs/ft³ ( 0.8 g/cm³ to 0.86 g/cm³ )

- typical pH : 8 to 10.5 in a 10 % solution

- packaging : 25 kg (55lbs) poly bags – (40 bags minimum), 1000 kg (2205 lbs), Super Sacks – (1 SS minimum), Bulk – (20 metric ton minimum)

- active at lower temperatures - 0º F ( - 18º C )

- water danger class 1

4.3.1.2 De-icing material solid state (product of basis “Sodium Chloride”; also “Road Thawn Salt”):

- composite of sodium chloride NaCl (additional components: MgCl2, Ca2SO4 ; pigments ; water insoluble substances with Antiback)

- color : white

- odor : odorless

- shape : crystalline, hard

- bulk density : 2.16 g/cm³ at 20º C

- water-solubility : 358 g/l at 20º C

- typical pH : 6 to 9 ( at 50 g/l, 20ºC )

- inflammation point : non – flammable

- water danger class 1 Strewing amount: 20 - 25 g/sqm

4.3.1.3 Spreading granulate, winter, consisting of expanded clay (Blaehton):

- Granulate: for use of alternatively, blunting spreading means, environmental friendly, ph-neutral. Suitable for mechanically spreading by truck or hand.

- grain size: 1-5 mm Strewing amount: 20 - 25 g/sqm

4.3.1.4 Stone, crushed, fine gravel, basalt, (Splitt):

- Stone, crushed, basalt, road construction, tight, weather resistant, free of dust, physical and mechanical properties according to DIN 52100, table 1, A.4, compression strength: 149 – 340 N/sqm, impact resistance: “(TP MIN-ST B) Part 5.2.1.4” 6-9 %.

Grain size: 2-5 mm Strewing amount: 20 - 25 g/sqm.

4.3.2 Application Areas for the following materials: Airfield Tower Barracks

4.3.2.1 Solid state (product of basis “Acetate” or “Formiate):

- composite of potassium or sodium acetate

- particle size 4

- shape : spherical pellet

- bulk density : 50 lbs/ft³ ( 0.8 g/cm³ to 0.86 g/cm³ )

- typical pH : 8 to 10.5 in a 10 % solution

- packaging : 25 kg (55lbs) poly bags – (40 bags minimum) 1000 kg (2205 lbs) Super Sacks – (1 SS minimum) Bulk – (20 metric ton minimum)

- active at lower temperatures - 0º F ( - 18º C )

- water danger class 1

4.3.2.2 Liquid state (product of basis “Acetate” or “Formiate):

- based on an unique formulation of potassium/sodium bicarbonate acetate and corrosion inhibitors

- clear, colorless, mobile liquid, free from matters in suspension

- non – flammable

- freezing point: less than - 60º C

- miscibility with water : complete

- pH – undiluted : 10,8 – 11,2

- pH – 10% m/m solution in distilled water : 8,4 – 8,8

- BOD5 : 0,295 – 0,325 g O2/g

- 96 h LC50 : 1000 mg/liter

- efficiency : up to - 29º C

-…