PWS- Well Repair.pdf

FA489724QC063

Performance Work Statement (PWS)

For

Water Treatment Well 14 Repair

Mountain Home AFB (MHAFB), ID

7/10/2024

1. GENERAL INFORMATION.

1.1. Description of Work. The contractor shall provide all personnel, labor, supervision, management, supplies, tools, equipment, parts, materials, transportation, shipping & delivery, and all other items and services necessary to expeditiously diagnose, repair, and restore Well 14 to full operational functionality at Mountain Home AFB, Idaho. This includes but is not limited to, troubleshooting and replacing non-functional components, ensuring proper installation and testing of new parts, conduct comprehensive system checks to verify that the water well meets its normal operational order, and an acceptable yield output determined by the authority or competent appointed water operator/qualified individual. All work shall be accomplished in accordance with this Performance Work

Statement (PWS), all applicable federal, state, local laws, regulations, manufacturer’s specifications, and commercial and engineering practices.

Well Characteristics:

625 FT

12 Stage Flowserve Model# 12EHL-12

Diameter

(nominal)

From

(ft)

To

(ft) Gauge

/Schedule Material Casing Liner Welded

16” +2.5 525 .375 ASTM A53B X X

12” 620 625 .375 ASTM A53B X X

NOTE: See Attachment 1 for complete well characteristics.

1.2. Contract Changes/Additional Work. At future dates, the government reserves the right to incorporate, add, remove, and/or modify quantities of work within the scope of this requirement.

At times, due to the nature of work, it may be necessary to modify this requirement on an as-needed basis. Additionally, there may be a need for ‘one-time’ requirements or special sub-contracting opportunities in order to fulfill the requirement needs. Any future changes to this requirement will be negotiated and incorporated in the contact via contract modification, whether by negotiation, or based on priced line items currently incorporated within the contract.

1.3. Publications. The contractor shall perform all work associated with this requirement detailed within this SOW, in accordance with the applicable publications below. The latest editions of the following publications and standards shall apply:

1.3.1. Idaho Code § 42-238

1.3.2. IDAPA 37.03.09, “Well Construction Standards Rules”

1.3.3. IDAPA 37.03.10, “Well Driller Licensing Rules”

1.3.4. UFC 3-230-01, “Water Storage and Distribution”

1.4. Hours of Operation. The contractor shall be available between Monday through Friday

7:00 am to 4:30 pm (local) time (MST). These are the “normal” hours of operation. Weekends or holidays shall not be counted as a business day.

1.4.1. Holidays. The contractor shall not be required to provide normal services/work during federal holidays. Federal holidays are defined as follows:

New Year’s Day Juneteenth Veteran’s Day

Martin Luther King’s Birthday Independence Day (July 4th) Thanksgiving Day

President’s Day Labor Day Christmas Day

Memorial Day Columbus Day

NOTE: Holidays occurring on Saturday will be observed the preceding Friday. Those occurring on Sunday will be observed the following Monday.

2. REQUIREMENTS.

The contractor shall perform all work associated with the requirement based on this section.

2.1. Overview of Work Requirements:

The contractor is required to undertake comprehensive diagnostic and repair services to address the current malfunction of Well 14, ensuring the restoration of its operational capacity to 1300 gallons per minute. This involves troubleshooting to identify the malfunctioning components other than the motor, sourcing and replacing these parts, and ensuring the system's compliance with all relevant specifications and standards.

The contractor shall provide certified technicians that meet the following experience requirements per Well Driller licensing Rules 37.03.10.032.01.

2.2. Work Plan:

1. Description of Required Deliverables for the Work Plan:

Required Deliverables Due Date

Diagnostic Plan Upon submission of quote at solicitation.

The diagnostic plan should include a detailed description of work to include a plan to inspect and troubleshoot all below ground well components.

Work Plan

The contractor shall complete the diagnostic plan and from the results of the diagnostic inspections and troubleshooting, they will develop a work plan.

From the initiation of the diagnostic plan the contractor has 30 calendar days to complete the diagnostic inspections and troubleshooting and turn in the work plan to the CES representative.

The work plan must include all parts that need to be replaced to include all non-motor components identified as faulty, including but not limited to valves, pipes, fittings, and electronic controls.

The work plan must include all steps the contractor plans on taking to replace and install any faulty parts. This must be accompanied by a timeline of the repairs.

Lead Times for Labor and Parts: Provide a detailed schedule of lead times for labor and parts procurement.

The work plan must include an estimate of labor hours needed and document the required labor hours for each phase of the project.

Salient Characteristics: High durability, compatibility with existing well systems, and compliance with industry standards for water well operations.

Submittals are required to ensure compatibility of parts with the existing well system. These submittals must be approved by the contracting officer before installation.

2.3. Repair and Maintenance Work:

Work Plan The submitted work plan must be approved by a CES representative prior to any repair or maintenance work starting.

Execution of Work Use specialized tools and equipment to ensure precise and effective replacement of parts.

Repair Notices: Issue repair notices to the CES representative documenting each identified issue and the corresponding corrective actions within 15 days of correcting the issue.

Compliance Ensure that all repair and maintenance work comply with the manufacturer’s specifications and industry standards.

Testing and Verification All installation work must be verified through testing to ensure full functionality and compliance with the PWS

The Contractor will provide a detailed list of work, execution, compliance and steps used to ensure proper testing and verification of the completed repairs.

2.4. Installation Requirements:

1. The entity hired (Licensed Well Driller) for the repair of Well 14 will provide certified technicians to conduct all necessary inspections, assessments, and repairs. These technicians are required to hold current certifications relevant to well maintenance and repair, ensuring they possess the expertise necessary to accurately diagnose issues and implement effective solutions.

2. The entity will install all new components, ensuring proper alignment and integration with existing systems.

3. All installation work must meet manufacturer’s specifications and be verified through testing to ensure full functionality.

2.5. Warranty, Troubleshooting, and Assistance:

The contractor will provide a standard commercial warranty for all new parts and labor, covering defects in materials and workmanship.

Troubleshooting support must be available for a minimum of 12 months post-installation, with provisions for onsite assistance to address any operational issues.

The contractor shall also provide operational training to local staff on the new system components and maintenance procedures.

3. SURVEILLANCE & QUALITY ASSURANCE.

3.2. Quality Control. The contractor shall employ their commercial quality control program and procedures to identify, prevent, and ensure non-recurrence of defective services. Through implementation of the contractor’s quality control program/procedures, the Government shall receive quality services meeting the requirements of this contract. All quality control records shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

3.3. Quality Assurance. The Government may use various quality assurance methods to determine the contractor’s compliance with the PWS and the contract requirements in accordance with FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items (a)

Inspection/Acceptance.

3.4. Re-Performance of Non-Conforming Work. Upon inspection of work, any work found to not be in accordance with this PWS/contract shall be re-performed by the contractor at no additional cost to the government.

4. CONTRACT ADMINISTRATION. During performance under contract, the contractor shall participate in administrative tasks inherent to the administration, surveillance, and oversight of contract performance.

4.1. Contract Employees. All contract personnel must be able to read, write, speak, and understand English fluently. Contract personnel shall present a neat appearance and be easily identified as a contract employee. The contractor shall obtain base identification and vehicle passes for all employees who make frequent visits to or perform work on Mountain Home AFB in accordance with the current installation access/entry requirements. Contractor personnel are required to wear or prominently display installation identification while visiting or performing work on the installation. The contractor shall not employ persons for work on this contract identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Each employee will be easily identified by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name(s). The contractor shall not employ any person who is an employee of the Government, if employing that person would create a conflict of interest. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the service provider’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

4.2. Interferences. The contractor shall not unduly interfere with regular scheduled government operational activities in the performance of contract requirements. In the event a government supervisor so requests, the contractor shall temporarily cease work in the area and report the issue, to include the name of the government personnel involved to Contracting Officer immediately. The contractor shall notify the Contracting Officer verbally of disputes with customers or other base contractors and follow-up in writing.

4.3. Records Management. The contractor shall create, handle, and maintain records for the

Air Force, regardless of medium, in accordance with the requirements established in AFRIMS

Records Disposition Schedule (RDS), AFI 33-322, Records Manage Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of

Records. Full text versions of these publications are available for free download at http://www.e-publishing.af.mil. Inquiries as to the specific actions necessary to meet the requirements established in the above referenced publication may be directed to the Mountain

Home Records Management Office at 366 CS/SCOKR, Bldg. 512, Mountain Home AFB, ID, 83648.

5.0. ENVIRONMENTAL CONTROLS.

5.1. Hazardous Material Inventory and Safety Data Sheets. SDS are required as specified in the latest version of Federal Standard No. 313 for all potentially hazardous materials. SDSs must be submitted by the Contractor upon contract award to the Hazardous Materials Program

Manager (366 FW/A7IE) at 208-828-1684/6351 for a determination of whether or not a product is a HAZMAT and what additional requirements may be applicable/necessary. Approval is required before bringing any hazardous materials (HAZMAT) onto the installation. The government (HAZMART personnel) will inventory all chemicals that the Contractor brings on to

Mountain Home AFB or any property under the control of Mountain Home AFB. Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part

261.

5.2. Material Storage and Use. The contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

5.3. Notification of Environmental Spills. If a spill occurs, the person discovering the spill will make every effort to stop the product flow (if possible), warn personnel, shut off ignition sources, contain the spill, make notifications, and begin cleanup. If the spill is considered an emergency and there is a potential life, health, fire, or other safety hazard, the MHAFB Fire

Department will be notified IMMEDIATELY. Responsible units/activities will clean up small spills’ safety and within their capabilities to do so. Generally, a spill of only a few gallons will be recovered by the responsible unit/activity using absorbent materials or a spill kit located by the site. Recovered product and contaminated materials will be packaged and staged for disposal in accordance with the installations hazardous waste procedures. Contact the Environmental

Office (208-828-6351) for guidance. The liability for the spill or release of such substances rests solely with the contractor and its agent.

5.4. Waste. Identify, label, handle, store, and dispose of hazardous waste or debris in accordance with federal, state, and local regulations. Ensure all waste has undergone the appropriate hazardous waste determination and documentation is retained for these determinations. If hazardous wastes are generated the contractor will be required to setup and maintain a hazardous waste accumulation point. All hazardous waste generated must be disposed of at a RCRA permitted treatment storage or disposal facility. Do not dispose of hazardous waste on

Government property. Do not discharge any waste to a sanitary sewer, storm drain, or to surface waters or conduct waste treatment or disposal on Government property without written approval of the Contracting Officer and Environmental. Consult with the Hazardous Waste Program

Manager (366 FW/A7IE) at 208-828-1684/6351 prior to disposal of any waste.

5.5. Historic Preservation. MHAFB houses numerous historic properties (buildings, structures, objects, archaeological sites) managed in compliance with the National Historic Preservation Act

(NHPA), and its implementing regulations at 36 CFR 800. In order to avoid inadvertent adverse effects to historic properties, coordination with 366FW A7IE Cultural Resources Manager, Ms.

Noelle Shaver (828-8003/6351) is required prior to implementation.

6. SECURITY, OPSEC, & ANTITERRORISM. The contractor shall comply with all requirements and procedures IAW AF FAR 5353.242-9000, Contractor Access to Air Force

Installations included herein. All contract employees shall always carry contractor photo identification. Contractor employees shall comply with any base security measures implemented at all times. This includes, but is not limited to, vehicle and goods searches and identification checks during times of increased security.

6.1. Operations Security: The contractor shall comply with 366 FW OPSEC requirements and countermeasures to protect critical information as defined in AFI 10-701, Operations Security.

Contractors shall receive unit specific OPSEC training within 90 days of assignment to a contract. Training documentation must be completed by the respective unit OPSEC coordinator.

The unit OPSEC personnel will provide guidance on protecting critical information, training materials and other instructions as needed. The contractor will comply with the 366 FW OPSEC

Policy that imposes a 100% shred requirement of all government related paper products using

NSA approved devices only.

7. INSURANCE

7.1 Insurance Requirements MUST follow IDAPA 37.03.10, “Well Driller Licensing Rules.”

7.2 Workman's Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational diseases with a minimum liability limit of $100,000.00.

7.3. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of

$500,000.00 per occurrence shall be required on the comprehensive form of policy.

7.4. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000.00 per person and $500,000.00 per occurrence for bodily injury and

$20,000 per occurrence for property damage shall be required."