PWS Riley Scrap.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

DEFENSE LOGISTICS AGENCY DISPOSITION SERVICES

RILEY

REMOVAL AND DISPOSAL OF SCRAP MATERIAL

TABLE OF CONTENTS

1. INTRODUCTION

2. PERIOD OF PERFORMANCE

3. TASKS TO BE PERFORMED

4. REMOVAL

5. HOURS OF OPERATION AND HOLIDAYS

6. BASE ACCESS, SAFETY, AND SECURITY

7. U.S. GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES (GFP/M/E/S)

8. CONTRACTOR FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES (CFP/M/E/S)

9. QUALITY ASSURANCE (Q/A)

10. ACCEPTABLE PERFORMANCE LEVELS (APLs)

11. SPILL RESPONSIBILITY

12. DLA DISPOSITION SERVICES ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

13. POINT OF CONTACT

14. INVOICING

15. CONTRACT MINIMUM/MAXIMUM

1. INTRODUCTION:

a. The Defense Logistics Agency Disposition Services (DLA DS) is a Major Subordinate Command (MSC) of the Defense Logistics Agency (DLA) with the primary responsibility of disposing of and reutilizing Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the general public, or ultimate disposal through abandonment or destruction. The headquarters for DLA DS is located in Battle Creek, Michigan. DLA DS Riley requires the removal and compliant disposal of unserviceable scrap that includes wood, textiles, broken furniture, pallets, plastic, plastic containers, and plastic chairs.

b. This is a Firm-Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract.

c. Contractor personnel shall perform all operations in a prudent, conscientious, safe, and professional manner.

d. There will be a 1-time Initial Drop Fee (CLIN 0003) for each roll-off container on the base year of the contract. As the Government foresees continuous accessibility of an empty container at the proximal location as the initial placement.

e. All placements of containers under Contract Line-Item Number (CLIN) 40 Cubic Yard Uncovered Rolloff Container (CLIN XXX2) are required within two (2) business days after issuance of written Task Order (TO). The clock for a TO will commence on the first full business day following issuance of the written TO.

f. The clock for rental time will commence on the first full business day following placement of the container and will end on the day of scheduled final removal. The Contractor shall ensure that the scheduled final removal date has been identified on the written TO when the CLIN is ordered. The day of placement, regardless of time, will constitute “Day 0” (zero). Government possession of the container, beginning the following calendar day (“Day 1”) and all subsequent calendar days thereafter, whether in whole or in part.

g. Removal of the container and its contents for waste disposal will be executed under the Refuse Transportation and Disposal CLIN, (CLIN XXX1).

h. The Contractor shall comply with applicable federal, local and host installation laws, safety regulations and procedures. The Contractor’s personnel and equipment are subject to safety inspections by United States Government (USG) personnel.

i. The term Contractor applies to all subcontractor personnel/equipment/supplies that may be hired/provided by the Contractor.

2. PERIOD OF PERFORMANCE:

This is a firm-fixed price contract which consists of one (1) 12-month base period and four (4) 12-month options. The total contract length shall not exceed five (5) years.

3. TASKS TO BE PERFORMED:

The Contractor shall:

a. Provide and maintain two (2) 40 cubic yard uncovered roll-off containers with continuous accessibility at DLA DS Riley, Building 1950, L Street, Fort Riley, KS 66442 within two (2) business days of award of the contract. One (1) roll-off shall be utilized for scrap wood and one (1) roll-off container shall be reserved for textiles and plastics.

b. The roll-off containers shall be of acceptable appearance and integrity to the USG, with minimal evidence of corrosion and be visibly void of waste residue upon delivery. The roll-off container shall not display any legible or offensive graffiti.

c. Any defects or damage to the roll-off container shall be documented on Attachment 1, Contractor Work Surveillance Checklist, by the Contractor and acknowledged via signature by USG personnel upon delivery.

d. When the TO is issued the Contractor will remove full roll-off container(s) when requested by the Contracting Officer’s Representative (COR) within two (2) business days of request and replace the roll-off container(s) with empty containers at time of removal.

e. Roll off containers must first be inspected by the Contractor and COR prior to removal. Any damage sustained during the Government’s possession must be identified and documented prior to removal from the installation. The USG assumes no responsibility for damages that occur after the roll-off container has left the installation.

f. Coordinate with the COR to weigh the empty conveyance upon arrival at the DLA DS Riley site and weigh the full conveyance when exiting the DLA DS Riley site.

g. Obtain weight ticket or comparable document indicating the weight of the refuse that has been removed. In lieu of a printed/certified weight ticket, a manual ticket that is signed or stamped by a witnessing Government representative will constitute a certified weight ticket.

4. REMOVAL

a. The Contractor shall schedule and transport the roll-offs containing either Wood or Textile/Plastic scrap, respectively, after notification that the roll-offs are ready for pickup.

b. The Contractor shall notify the COR at least one (1) business day before attempting site visits, identification, preparation, or pickup.

c. The Contractor shall provide information and documentation to his transportation agent, authorizing the transporter to pick up the material. The transporter shall provide this information to the COR at the time of material pickup and prior to release of the material by the COR to the transporter.

5. HOURS OF OPERATION AND HOLIDAYS

a. The service to be performed under this contract shall be performed during normal USG business days. The schedule of service will be any normal workday Monday thru Friday 7:00 AM – 3:00 P.M., and if not finished that day will return on the following workday to complete the task. Services will not be scheduled to be performed on a regular Federal holiday (see below), or one designated by Presidential proclamation.

b. * The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

6. BASE ACCESS, SAFETY, AND SECURITY:

a. The Contractor shall coordinate base installation access for all their employees. The Contractor shall be familiar with and comply with all Base Command policies regarding security considerations for all Contractor employees.

b. Unscheduled gate closures by the installation security personnel may occur at any time causing all personnel entering or exiting a closed installation to experience a delay; this cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges.

c. Contractor personnel and equipment shall comply with applicable Department of Transportation (DOT), Federal, State, local and host installation laws, safety regulation and procedures and the Contractor shall ensure all personnel involved in performing on this contract are trained for the level of expertise required for proper performance on this project. Personnel protective equipment shall be provided by the Contractor and must be appropriate for the task.

d. The Contractor shall assume all responsibility and liability for compliance with all federal, state, and local regulations pertaining to the health and safety of personnel and the environmental management during the execution of work. All work shall be completed and performed in accordance with the best practices of the trade and in compliance with all applicable federal, state, and local codes.

e. Contractor employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The USG reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

f. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The Contractor and all associated employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation security personnel. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoD and/or local policy. Should the Force Protection Condition (FPCON) change, the USG may require changes in Contractor security matters or processes.

7. U.S. GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES (GFP/M/E/S):

a. Property: The USG will furnish the necessary workspace for the Contractor to place 40 yard3 roll-offs as outlined in this PWS.

b. Material: The USG will not provide any materials.

c. Equipment: The USG will not provide any equipment.

d. Services: The USG will not provide any services.

8. CONTRACTOR FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES (CFP/M/E/S):

a. Property: The Contractor shall provide the required number of uncovered 40 yard3 roll-off containers.

b. Material: The Contractor shall not be required to provide any additional material not otherwise identified in this PWS.

c. Equipment: The Contractor shall provide all personal protective equipment, tools, vehicles, and any other equipment required to perform under the provisions of this contract.

d. Services: The Contractor shall provide all supervision, quality control, trained and certified employees, and a primary and alternate point of contact (POC) with phone number.

9. QUALITY ASSURANCE (Q/A):

The USG will evaluate the Contractor’s performance under this contract In Accordance With (IAW) the Acceptable Performance Levels listed below. They are primarily focused on what the USG will do to ensure that the Contractor has performed IAW the performance standards as defined. They define how the performance standards will be applied, the method of surveillance, and the acceptable quality levels(s) or defect rate(s).

10. ACCEPTABLE PERFORMANCE LEVELS (APLs):

a. APLs are the minimum performance levels of specific requirements which the Contractor achieve or risk having the government consider performance unsatisfactory, which may result in monetary or other consideration from the Contractor.

b. If performance falls below the specified performance level, consideration may be taken at the USG’s discretion. Decisions will consider the impact on the USG because of the failure to meet the performance requirement and the number of times the failure has occurred throughout the contract period.

c. Performance incentives for the Contractor will include, but are not necessarily limited to, favorable impact on option exercise decisions, future awards of the same requirement, and future awards of similar requirements by DLA DS as well as other government and non-government entities that may review performance of this contract.

DELIVERABLE

STANDARD

TIMEFRAME

SECTION

ACCEPTABLE

PERFORMANCE LEVEL (APL)

METHOD

OF

SURVEILLANCE

11. SPILL RESPONSIBILITY:

a. The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occurs because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the COR and Contracting Officer (KO) immediately upon discovery. A written follow-up report shall be submitted to the COR and KO not later than twenty-four hours after the initial telephonic report. The written report shall be in narrative form, and as a minimum shall include the following:

1. Description of item spilled (including identity, quantity).

2. Whether amount spilled is EPA or state reportable, and if so, whether it was reported. Exact time and location of spill including a description of the area involved.

3. Containment procedures initiated.

4. Summary of any communications Contractor has with press or USG officials other than the KO.

5. Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

6. Description of item spilled (including identity, quantity).

12. DLA DS ENVIRONMENTAL MANAGEMENT SYSTEM (EMS):

DLA DS implemented an Environmental Management System (EMS) in accordance with ISO 14001:2015(E), DOD, and DLA requirements at all appropriate DLA DS facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, reviewing, and maintaining the environmental policy of an organization. The DLA DS EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA DS mission. The DLA DS EMS program is explained in the agency EMS Core Instruction. Site supplements may detail information required by EMS at a local level such as local, state and host environmental regulations as well as local emergency procedures and operating procedures unique to the location. Site supplements also contain information concerning the local interaction between the appropriate DLA DS tenant facility and the DOD/DLA host facility EMS program. Contractors and their personnel are required to be aware that each appropriate DLA DS facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLA DS facility maintains EMS awareness posters that identify the DLA DS Environmental Management Representative (EMR) and host facility EMR for specific guidance concerning an individual facility’s EMS program. Contractors may request current copies of EMS information identified in this Section by contacting the local COR.

13. POINT OF CONTACT:

Ronald Riley, Area Manager, DLA DS Riley Office Phone: 785.239.0532 Mobile Phone: 785.307.5057 Email: Ronald.riley@dla.mil

14. INVOICING:

a. The Contractor shall invoice on a monthly basis through the Department of Defense Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with Defense Federal Acquisition Regulations Supplement (DFARS) 252.232-7003. Refer to https://wawf.eb.mil for additional information.

b. The COR will verify contractor documentation reported in WAWF compared to recorded weights removed during performance prior to approving the invoice.

15. CONTRACT MINIMUM/MAXIMUM:

This is a FFP, IDIQ contract. The contract minimum shall be $500.00. The maximum shall be 150% of the estimated value of the contract. There is no contract minimum for any option period included in the contract.