PWS - Praxair Thermal Spray Equipment.docx

Performance-Based Work Statement (PWS)

MAINTENANCE SERVICES

Thermal Spray Equipment (532 CMXS)

U.S AIR FORCE

ogden air logistics complex

11/17/2020

MAINTENANCE SERVICES

i

TABLE OF CONTENTS

DESCRIPTION OF SERVICES

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to inspect, service, repair (as necessary), calibrate and certify specific thermal spray equipment items located at Hill AFB, Utah. The contractor shall notify the Subject Matter Expert (SME) at a minimum of two (2) weeks prior to the on-site work start date.

SME: Arturo Martinez, 801-777-1942

BASIC SERVICES

Service and Calibration: The equipment items to be serviced under this PWS are listed in Appendix B. All equipment items shall be adjusted, serviced, repaired and returned to the most current original equipment manufacturer (OEM) configuration / status, as required. The Government estimates repair services to occur, 1 time per year. Total parts will not exceed $10,000 for the period of performance (POP).

The contractor shall conduct an annual on-site visit to inspect, service, repair (as necessary), calibrate, adjust and certify specific thermal spray equipment items located at Hill AFB, Utah.

Equipment Inspection. All equipment items listed in Appendix B shall be inspected and tested to determine functionality and serviceability. A Government equipment operator shall run the equipment with the contractor in attendance prior to servicing the equipment. All problems identified and all remedies made shall be documented by the contractor and reported to the SME. (CDRL A004) Inspect and replace critical orifices as needed.

Test all console safeties.

Pressure test consoles for leaks and any faults corrected.

Rotary powder feeder RPM meters and gauges will be verified to be within +/- 5% full scale.

Pressure test all powder feeders for leaks.

Equipment Calibration. All equipment items listed in Appendix B shall be re-calibrated as required. These items include calibration of individual devices such as but not limited to meters, gauges, and pressure transducers. (CDRL A001) Calibrate pressure gauges and digital displays. Faulty items shall be replaced.

Calibrate flow meters and mass flow controllers at a minimum of five points.

Calibrate systems with roto-meters or critical orifices within +/- 5% full scale.

Calibrate systems with mass flow controllers within +/- 2% full scale.

Calibrate all powder feeders.

If adjustment or repair is not possible, the device will be replaced with the exact part number or an equivalent part when approved by the SME. The replacement device(s) shall be calibrated before a certification can be issued for the equipment item.

Equipment Certifications. Upon completion, a label shall be affixed to each individual device calibrated showing the service provider name, date of calibration, the calibration due date, and the technician performing the work. (CDRL A001) All deficient parts identified by the contractor, will be identified to the Procurement Contracting Officer (PCO) for authorization of parts replacement.

Emergency response is required if equipment becomes inoperative as determined by the SME. Emergency repairs not to exceed $10,000 and shall include all labor and travel costs.

The SME will notify the contractor of the inoperative equipment. The contractor shall report to the work location no later than seven (7) calendar days from notification. The contractor shall take corrective actions as required and verbally brief the SME on all corrective actions.

SERVICE SUMMARY (SS)

GOVERNMENT PROVIDED PROPERTY AND SERVICES

The Government will provide necessary working space, including heat, light, ventilation, and electrical powered outlets for the use of contractors’ maintenance personnel. The Government shall provide access to the necessary facilities where the equipment resides. The place of performance shall be Hill AFB, UT.

Government telephones shall be used for official business only.

The contractor shall be responsible for safeguarding all Government property provided for contractor use.

DELIVERABLES:

DATA ITEM

TITLE

DELIVERY DATE

GENERAL INFORMATION:

SPECIAL QUALIFICATIONS:

National Institute of Standards and Technology (NIST) Certified Standards. All reference equipment used to perform calibrations including mass flow meters shall be NIST traceable. Contractor shall be NIST certified for each standard used at http://www.nist.gov/index.html.

HOURS OF OPERATION:

The contractor shall have access to perform services during normal working hours up to Force Protection Condition (FPCON) C. Normal shop working hours at Hill AFB are from 6:00 AM – 3:30 PM local time Monday through Thursday, and every other Friday from 6:00 AM to 2:30 PM.

Unless otherwise required by the Government, the contractor shall not have access to Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday.

All visits shall be scheduled by the SME. Schedules may have to be modified in the case of incidents or emergencies, to include natural hazards, furloughs or similar circumstances.

GOVERNMENT OBSERVATIONS:

During the course of performing this work, trained personnel from MXSG or CMXG may monitor the contractor’s personnel. Government personnel, other than contracting officers (COs) and authorized SME(s), may from time to time observe contractor operations. Government personnel may not interfere with contractor performance, and only the CO may make changes to the contract.

All contractors shall be escorted by a SME at all times.

ENVIRONMENTAL:

The contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Hill Air Force Base has the potential to expose workers to hazardous materials, which may include, but are not limited to, hexavalent chrome, cadmium, beryllium, lead, etc. While the contractor will not perform duties in a marked and signed regulated area (where exposures are expected to exceed the permissible exposure limits set by 29 CFR1910 Subpart Z, there may be contact hazards with these materials during cleanup of dust, metal shavings, etc. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from these hazards.

Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302, including hazardous materials, into the environment, the contractor or its agent shall immediately call 911. If the call is made from an on base phone it will go directly to Hill AFB dispatch. If using a cell phone it will go off base, ask the 911 dispatcher to be transferred to Hill AFB. The liability for the spill or release of such substances rests solely with the contractor and its agent.

FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

The Contractor shall follow the applicable guidance in chapters/paragraphs/ sections of Air Force Instruction (AFI) 21-102, Air Force Material Command (AFMC) Supplement to 21-102, Air Force Sustainment Center Manual (AFSCMAN) 21-102, Chapter 10, Ogden Air Logistic Complex (OO-ALC) supplements to the AFI 21-102 concerning base tool (chapter 10), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

If tools, and/or equipment are lost, the Contractor will report the loss to the SME no later than two (2) hours after discovery. If tools are lost or not accounted for, then the Contractor shall implement the lost tool procedures of AFMC supplement to AFSCMAN 21-102, Chapter 10, section B.

Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

The Contractor shall follow control/restrictions of cell phones and personal electronic devices within designated high potential FOD areas (reference chapter 1 sub paragraph 35, Communication) of AFI 21-102 and Headquarters (HQ) AFMC, HAFB, and OO-ALC supplements

APPENDICES

A. Acronyms & Abbreviations list B. Estimated Workload Data C. Safety, Fire Protection and Health Specification

APPENDIX A

ACRONYMS AND ABBREVIATIONS

APPENDIX B

EQUIPMENT ITEMS TO BE SERVICED AND CALIBRATED

AC1040010

AG1040007

AG1040008

AJ1040002

1264 (powder feeder)

AB300135

AB060020

AF300023

AB300146

AN1550055

PD 3200HP* (powder feeder)

PD32HP000002

PD32HP000003

PD32HP000005

PD32HP000006

PD32HP000007

PD32HP000008

No Data Plate

T01112801044

*Progressive Technologies Inc supplied equipment

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

Thermal Spray Equipment

20 Oct 20

OO-ALC/SE

TH201013

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program plan that ensures protection of Government personnel and property. As part of the Contractor Safety and Health Program, the contractor shall assign in their plan, by name and phone number, a person who will be the primary point of contact for safety and health issues for the on-site operation. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations. Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office. Contact 75 ABW Safety office at 801-777-7185.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

· Demonstrate a management commitment to employee safety and health

· Identify applicable rules and regulations

· Identify the roles and responsibilities of Management, Supervisors, Employees and Safety Coordinator

· Identify work to be performed and location of expected operations

· Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

· Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

· Identify employee safety and health training requirements and the documentation process

· Include emergency response plans and procedures that relate to protection of government personnel and property

· Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

· Identify procedures for accident reporting and investigation

· Identify the process for tracking controlled hazards in contractors work area

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program; AFI 91-207, and USAF Traffic Safety Program. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

The authorized Government Representative (OO-ALC Safety Office) will review contractor safety plans to ensure materials used or operations conducted do not endanger public safety and government personnel or property.

Element/Requirement Referenced Benchmark

Mishap Notification/Reporting Appendix C, Section I

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 para., 6.2.9 through 6.2.15, and para., 22.5

Handling, Storage and use of Flammable/ NFPA 30, 33

Storage and Materials Handling DoDI 4140.62 image1.jpeg