PWS_PJMS162091_Replace_AC_Ramp_Lights_Final 20203031.docx

DOCX document 102 KB Posted May 15, 2020

Attached to: Replace Apron Lights Federal contract opportunity
Solicitation number: W50S8220R0001
Issued by: Department of the Army Maryland Army National Guard

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Written by GovTribe AI · Dec 27, 2023

This performance work statement outlines the scope of work for replacing existing high pressure sodium apron lights at a Maryland Air National Guard facility with new LED lights and associated electrical work. Key requirements include inspecting existing poles, demolishing and disposing of old fixtures, installing new LED luminaires on four poles, modifying the control system to integrate with the base-wide lighting automation network, providing surge protection, constructing lightning protection, and designing bird deterrents for the new fixtures. The contractor must submit safety, quality control, scheduling, crane operation, and waste disposal plans in advance, as well as product data and as-built drawings afterwards. Work must be completed within 120 days of notice to proceed while maintaining lighting on the airfield apron. The government will evaluate the contractor's performance on safety compliance, on-time submittals, superintendent responsibilities, and other criteria outlined in the performance requirements summary.

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Other files attached to Replace Apron Lights, newest first.
File	Type	Posted
RFI_2.docx	DOCX document	Jun 15, 2020
W50S8220R0001-RFI-1 Replace Apron Lights-Fasting Enterprises Inc.doc.rtf	RTF text file	Jun 9, 2020
AIRFIELD_PAVEMENT.pdf	PDF	Jun 9, 2020
Apron pole and fixture.pdf	PDF	Jun 9, 2020
EXHIBIT A.doc	DOC document	May 15, 2020
Exhibit D_Letter of Commitment.docx	DOCX document	May 15, 2020
EXHIBIT B.doc	DOC document	May 15, 2020
osprey pipe.jpg	JPG image	May 15, 2020
EXHIBIT_C_Reference_Questionnaire_Package.docx	DOCX document	May 15, 2020
UNIFY- MARYLAND ANG AsBuilt Drawings 02282018.pdf	PDF	May 15, 2020
REPLACE AC RAMP LIGHTS Rev .pdf	PDF	May 15, 2020
W50S8220R0001 Apron Lights solicitation.pdf	PDF	May 15, 2020
osprey platform exclusion.png	PNG image	May 15, 2020

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Maryland Air National Guard, Martin State Airport Project # PJMS162091 ENERGY-Replace Aircraft Ramp Lights

PERFORMANCE WORK STATEMENT (PWS)

FOR

ENERGY–Replace Aircraft Ramp Lights

1.0	General
1.1	Scope. The 175th Wing (WG), Maryland Air National Guard (ANG), Martin State Airport, Middle River, Maryland, requires the replacement of forty-eight (48) existing High Pressure Sodium (HPS) pole-mounted fixtures located on four (4) existing-to-remain airfield mast poles with new long-life, high-efficiency light fixtures. Contractor shall provide all personnel, labor, equipment, tools, materials, licenses and permits, supervision, and quality control necessary to perform and execute the following work: an inspection of airfield mast poles, demolition of old infrastructure, installation of conduit, creation of a site lighting design, preparation of a site photometric analysis, modifications to existing control/automation systems, installation of surge protection devices, construction of a lighting arrest system, and the design/installation of appropriate mechanical bird deterrents. Obstruction lighting will also be provided. Overall, the Contractor shall provide a fully operational airfield lighting system capable of achieving required lighting levels across the apron and ramp which satisfies all applicable federal, state, and local criteria.
1.2	Background. The existing pole-mounted fixtures used in the airfield lighting system have reached the end of their useful life. The current lights burn out frequently and are difficult to repair. The 175th WG requires an apron and ramp illuminated to appropriate light level standards to meet mission needs.
1.3	Period of Performance (PoP). PoP shall be 120 calendar days after notice to proceed for this contract.
1.4	General Information
1.4.1	Quality Control (QC). Contractor is responsible for QC, all applicable material testing, and special inspections necessary to ensure the project is constructed according to federal, state, and local codes. Inspections by COR do not alleviate Contractor from his/her responsibility.
1.4.1.1	Quality Control Plan (QCP). Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. Refer to Paragraph 5.4.2.2.
1.4.2	Federal Holidays. In accordance with federal law (5 United States Code [U.S.C.] 6103), the following are recognized U.S. federal holidays. For more information or a list of federal holidays, refer to the Office of Personnel Management website (https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/#url=Overview). Contractor shall not perform services on these days:
1.4.2.1	New Year’s Day–Tuesday, January 1, 2019
1.4.2.2	Birthday of Martin Luther King, Jr.–Monday, January 21, 2019
1.4.2.3	Washington’s Birthday–Monday, February 18, 2019
1.4.2.4	Memorial Day–Monday, May 27, 2019
1.4.2.5	Independence Day–Thursday, July 4, 2019
1.4.2.6	Labor Day–Monday, September 2, 2019
1.4.2.7	Columbus Day–Monday, October 14, 2019
1.4.2.8	Veterans Day–Monday, November 11, 2019
1.4.2.9	Thanksgiving Day–Thursday, November 28, 2019
1.4.2.10	Christmas Day–Wednesday, December 25, 2019
1.4.3	Place and Performance of Services. Except on recognized federal holidays or when the Government installation is closed due to local or national emergencies, administrative closings, or similar Government-directed installation closings (e.g., inclement weather), Contractor shall provide services Tuesday through Friday between the hours of 0630 to 1700. The Contractor must coordinate access to the premises.
1.4.3.1	Unscheduled gate closures by the 175th Security Forces Squadron (SFS) may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.
1.4.3.2	Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government installation is not closed for the above reasons. When hiring personnel, Contractor shall keep in mind that the stability and continuity of the workforce are essential.
1.4.4	Base Access. Contractor shall comply with all applicable base access and local security policies and procedures, which may be obtained from COR. Contractor passes are only issued to personnel who have properly submitted base access applications and have been cleared through an approved background investigation. This requirement includes deliveries of any kind.
1.4.4.1	Contractor employees, including subcontractors, (hereafter referred to as Contractor employees) shall provide all information required for background investigations to meet installation access requirements as mandated by the 175th SFS. Contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense, Maryland ANG, and/or local policy. Should the Force Protection Condition (FPCON) change, Government may require changes in Contractor security matters or processes.
1.4.4.2	All Contractor employees shall comply with adjudication standards and procedures using a National Crime Information Center (NCIC) background check, Defense Biometric Identification System (DBIDS) check, or other applicable installation, facility or area installation procedures provided by a Government representative.
1.4.4.2.1	Antiterrorism Level 1 Awareness Training. All Contractor employees requiring access to the Martin State ANG Base shall successfully complete Antiterrorism Level 1 Awareness Training prior to commencing performance work. Contractors who have not completed Antiterrorism Level I Awareness Training will not be allowed on the installation. Training can be found at http://jko.jten.mil/courses/atl1/launch.html. Contractor shall submit certificates of completion for each affected Contractor and subcontractor employee to COR.
1.4.4.3	Contractor passes are only issued to Contractors who are required to work more than fourteen (14) days on the installation in performance of their contract. Contractors requiring less than fourteen (14) days access will be issued a Visitor/Vehicle Pass (AF75) upon completion of a favorable background investigation.
1.4.4.4	The Defense Forces Commander (DFC) maintains the right to deny Contractors access to the installation based on unfavorable information obtained through NCIC or DBIDS.
1.4.5	Base Security Requirements. All Contractor employees shall be familiar with and obey the base regulations including fire, traffic, safety and security regulations while at Martin State ANG Base.
1.4.5.1	Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.
1.4.5.2	Contractor employees should only enter restricted areas when required to do so and only with prior approval from Contracting Officer (KO) or COR.
1.4.5.3	Vehicles operated by Contractor employees are subject to search pursuant to applicable regulations. Any moving violation of an applicable motor vehicle regulation may result in the termination of Contractor employee’s installation driving privileges.
1.4.5.4	Contractor Identification. All Contractor employees shall wear identification badges with the company name, employee name and the word “Contractor” displayed. Contractor employees shall carry proper identification at all times and shall be subject to such checks as may be deemed necessary.
1.4.5.4.1	Contractor shall retrieve all identification media, including vehicle passes, from employees who depart employment for any reason. Government-furnished identification media (e.g., vehicles passes) shall be returned to KO within ten (10) business days of employee departure.
1.4.5.5	The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease.
1.4.5.5.1	Removal of Contractor employees for reasons stated above does not relieve Contractor from responsibility for total performance of this contract.
1.4.6	Physical Security. Contractor shall safeguard all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.
1.4.6.1	Key Control. All references to keys include key cards. Contractor shall establish and implement methods of ensuring that no keys issued by Government are lost or misplaced or are used by unauthorized persons. No keys issued by Government shall be duplicated. Contractor shall include procedures covering key control in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. Contractor shall immediately report any occurrences of lost or duplicated keys to COR.
1.4.6.1.1	In the event keys, other than master keys, are lost or duplicated, Contractor shall, upon direction by KO, re-key or replace affected lock(s); however, the Government, at its option, may replace the affected lock(s) or perform re-keying. When the Government replaces or re-keys locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due Contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system deduct the total cost from the monthly payment due Contractor.
1.4.6.1.2	Contactor shall prohibit use of Government-issued keys by any persons other than Contractor’s employees. Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by KO.
1.4.7	Special Qualifications. Contractor shall be a reputable company that regularly engages in type of work identified in PWS. Contractor shall hold all applicable licenses required by federal, state, and local authorities for the type of work required by the PWS and ensure that all employees, including subcontractors, performing work under this contract have the required licenses and certifications.
1.4.7.1	Supporting documentation shall be provided, if requested by the KO, COR, or Base Civil Engineer (BCE).
1.4.7.2	Work performed by a non-qualified person may be rejected at any time for noncompliance and may be considered unacceptable.
1.4.8	Pre-Performance Conference. Contractor agrees to attend and participate in any post-award/pre-performance conference convened by KO in accordance with the Federal Acquisition Regulation (FAR) Subpart 42.5. The purpose of such conference is to completely review the job, project requirements, and to confirm mutual understanding of the job content and performance. Refer to Paragraph 5.1.1.
1.4.9	Contract Manager (CM). Contactor shall designate a CM to ensure performance under this contract. The name of this person, and an alternate who shall act for Contractor when the CM is absent, shall be designated in writing to KO. The CM or alternate shall have full authority to act for Contractor on all contract matters relating to daily operation of this contract; work through COR to resolve issues, receive technical instructions, and ensure adequate performance of services; ensure that Contractor employees do not perform any services outside the scope of contract without an official modification issued by KO; and ensure Contractor employees understand that services performed outside the scope of contract are performed wholly at the expense of Contractor.
1.4.10	Combating Trafficking in Persons. The Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractor employees shall not engage in severe forms of trafficking in persons during the PoP of contract; procure commercial sex acts during the PoP of contract; or use forced labor in the performance of contract. Contractor shall notify its employees of the Government’s zero-tolerance policy, the actions that will be taken against employees for violations of this policy. Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the Government policy as described at FAR 22.17.
1.4.11	Data Rights. The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials produced under this contract shall be Government-owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by Contractor without written permission from KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.
1.4.12	Organizational Conflicts of Interest (OCI). Contractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. Contractor shall notify KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to KO to avoid or mitigate any such OCI. Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of KO. In the event KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, KO may impose other remedies as he or she deems necessary, including prohibiting Contractor from participation in subsequent contracted requirements which may be affected by the OCI.
2.0	Definitions and Acronyms
2.1	Definitions
2.1.1	Betterment. Any component, system or quantities which exceeds the minimum requirements stated in the PWS.
2.1.2	Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.
2.1.3	Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. KO is the only individual who can legally bind the Government.
2.1.4	Contracting Officer Representative (COR). An employee of the Government designated by KO to monitor Contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to Contractor as long as that direction is within the scope of contract, does not constitute a change, and has no funding implications. COR does NOT have authority to change the terms and conditions of contract.
2.1.5	Defective Service. A service output that does not meet the standard of performance associated with the PWS.
2.1.6	Deliverable. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.
2.1.7	Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.
2.1.8	Physical Security. Actions that prevent the loss or damage of Government property.
2.1.9	Quality Control (QC). All necessary measures taken by Contractor to ensure that the quality of an end product or service shall meet contract requirements.
2.1.10	Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.
2.2	Acronyms
AFOSH	Air Force Occupational Safety and Health
ANG	Air National Guard
ANSLG	American National Standard for Electric Lamps
AQL	Acceptable Quality Level
ATCT	Air Traffic Control Tower
WG	Wing
BCE	Base Civil Engineer
CCI	City Cost Index
CCT	Correlated Color Temperature
CD/DVD	Compact Disc/Digital Versatile Disc
CFP/M/E	Contractor Furnished Property, Materials, and Equipment
CFR	Code of Federal Regulations
CM	Contract Manager
CMRA	Contractor Manpower Reporting Application
COR	Contracting Officer Representative
CRI	Color Rendering Index
CS	Communication Squadron
DBIDS	Defense Biometric Identification System
DD	Directives Division
DFAS	Defense Finance and Accounting Service
DFC	Defense Forces Commander
DTA	Designated Tobacco Areas
EA	Each
EM	Engineering Manual
ETL	Engineering Technical Letter
EOC	Emergency Operations Center
FAA	Federal Aviation Administration
FAR	Federal Acquisition Regulation
FPCON	Force Protection Condition
GAL	Gallons
GFP/M/E/S	Government-Furnished Property/Material/Equipment/Services
HMI	Human Machine Interface
HPS	High Pressure Sodium
IBC	International Building Code
IES	Illuminating Engineering Society
kW	Kilowatt
K	Kelvin
KO	Contracting Officer
LBS	Pounds
LED	Light-Emitting Diode
LLF	Light Loss Factor
MOV	Metal Oxide Varistor
MSDS	Material Safety Data Sheets
NCIC	National Crime Information Center
NEMA	National Electrical Manufacturers Association
NFPA	National Fire Protection Association
NGB	National Guard Bureau
NLT	No Later Than
NTE	Not to Exceed
O&M	Operations and Maintenance
OH&P	Overhead and Profit
OCI	Organizational Conflict of Interest
OSHA	Occupational, Safety, and Health
OTS	Over-the-Shoulder
OZ	Ounces
PLC	Programmable Logic Controller
PF	Power Factor
PoP	Period of Performance
PRS	Performance Requirements Summary
PWS	Performance Work Statement
QC	Quality Control
QCP	Quality Control Plan
QTS	Quarts
SME	Subject Matter Expert
SFS	Security Forces Squadron
SPD	Surge Protection Devices
UFC	Unified Facilities Criteria
U.S.	United States
USACE	U.S. Army Corps of Engineers
USAF	United States Air Force
U.S.C.	United States Code
3.0	Government-Furnished Property, Material, Equipment and Services (GFP/M/E/S). Contractor use of Government-owned or leased equipment (e.g., hoists, forklifts, compressors, welding machines, cutting rigs, etc.) is not permitted. All equipment required to accomplish the work identified in this PWS shall be included in Contractor’s final bid price.
4.0	Contractor Furnished Property, Materials, and Equipment (CFP/M/E). Contractor shall furnish all equipment, tools, and materials necessary to execute the work defined in Paragraph 1.1.
5.0	Requirements. The scope of work includes:
5.0.1	Existing Conditions Assessment. Inspect four (4) existing-to-remain airfield mast poles for corrosion or other forms degradation that may affect performance. Immediately notify Contracting Officer Representative (COR) of unsuitable or deficient conditions. Refer to Attachment A: Energy–Replace Aircraft Ramp Lights Site Plan.

5.0.? Prior to Construction Contractor shall certify the existing poles are adequate and compatible with new fixtures and the number of new fixtures. The designer must evaluate the need for pole modification to account for possible resonance issues due to wind when reducing the weight and Effective Projected Area (EPA) of the luminaire replacement.

5.0.2	Demolition, Disposal, and Materials Salvage. Engage in environmentally responsible demolition, disposal, and materials salvage of existing pole-mounted high pressure sodium (HPS) fixtures and associated ballasts, lamps, wiring, conduit, hardware, and controls.
5.0.3	Conduit Trenching or Boring. Install necessary conduit under airfield pavements to accommodate new supply conductors from existing switch gear for high voltage light-emitting diode (LED) supply by trenching or boring in open surface areas. Areas covered with Airfield pavements shall be bored, no trenching or cutting of airfield pavements is permitted without approval from COR. All permits are responsibility of Contractor.
5.0.4	Site Lighting Design. Install new pole-mounted LED luminaires in accordance with the site photometric analysis using four (4) identified existing-to-remain airfield mast poles. Design shall include all required electrical distribution for LED luminaires and connection of lighting system to existing emergency back-up power. Work shall include all wiring, conduits, mounting hardware, controls, and fixtures. Replace all conductors from switch gear, in-ground conduit, up poles, and fixtures. Contractor is allowed to abandon in place all in ground conductors as necessary.

5.0.4.1 All luminaires provided for this project shall have a minimum ten (10)-year warranty.

5.0.5 Photometrics. Prepare site photometrics of aircraft apron areas to demonstrate that required surface illuminance, in footcandles, shall be achieved using Contractor-proposed LED luminaires.

5.0.5.1 Prior to construction, Contractor shall provide computer generated photometrics plans for each area, in accordance with UFC3-530-01 Interior and Exterior Lighting Systems and Controls, that demonstrate luminaires locations meet the lighting requirements of UFC 3-530-01 Visual Air Navigation Facilities.

5.0.5.1.1 Photometric plan submittals must include:

• Horizontal illuminance (or luminance for roadways) measurements at pavement, taken at a maximum of every 10 feet (3 m).• Minimum and maximum illuminance (or luminance for roadways) levels.• Average maintained illuminance (or luminance for roadways) level.• Average to minimum and maximum to minimum ratios for horizontal illuminance (or luminance for roadways).

5.05.1.2 Apron Area Floodlighting lighting levels shall be in accordance with UFC3-535-01 Visual Navigation Facilities:

Security Area 0.50 Footcandles Parking Area 0.50 Footcandles Loading Area (including hydrant fuel area) 2.00 Footcandles Other Apron Areas 1.00 Footcandles

5.0.5.2 Upon completion, the installed LED lighting system shall meet minimum light level standards across the entire airfield apron and ramp. Contractor shall provide a post-construction photometric analysis to demonstrate designed surface illuminance of installed fixtures is consistent with installed conditions.

5.0.5.3 Should variations between designed and installed conditions be observed, instances of non-compliance or other circumstances of rejected work be identified, Contractor shall re-aim, adjust, or correct fixture placement at no additional cost to the United States (U.S.) Government (hereafter referred to as Government).

5.0.6 Control System. Modify existing base-wide UNIFY HIPATH 4000 Lighting Automation and Management System (hereafter referred to as UNIFY System) to include automatic daylight response controls and provide manual dimming control from three (3) designated separate locations for the new lights and integration with the UNIFY graphical user interface. Refer to Attachment B: UNIFY System As-built Drawings.

5.0.6.1 Lighting system shall have dimmable characteristics allowing for down cycling control. Update the existing UNIFY System to allow for system integration with existing graphical control panels.

5.0.7	Surge Protection Devices (SPD). Provide two levels of surge protection. Surge protection integral to the light fixture and a SPD at the electrical panel that feeds the fixtures.
5.0.8	Construct an appropriate lightning arrest system on each mast pole per the National Fire Protection Association (NFPA) 780, Standard for the Installation of Lightning Protection Systems.
5.0.9	Bird Deterrent. Design and install mechanical bird deterrent to prevent nesting on lights, work platforms, or mast surfaces. Refer to Paragraph 5.3.4.
5.1	General
5.1.1	Pre-Performance Conference. Contractor shall meet in conference with COR prior to commencing work to discuss and develop a mutual understanding relative to scheduling and administration work.
5.1.2	Project Coordination. Contractor shall coordinate all work with COR so that normal base operations are not adversely affected.
5.1.3	Contractor shall contact COR within five (5) business days in advance of onsite mobilization and provide proper documentation to allow for processing of base access paperwork. This requirement includes any and all deliveries. Accommodation of same-day requests is not always possible.
5.1.4	Continued and Beneficial Occupancy. The Government reserves the right to take beneficial occupancy of parts of the project area included in the PWS prior to the project completion date. Beneficial occupancy of selected areas does not indicate or determine final project acceptance and identified deficiencies shall be corrected by Contractor.
5.1.4.1	The work area identified in the PWS is not directly in a restricted area. The general work area is a functioning aircraft apron area and adjacent to an operational ANG and regional airport. All Contract personnel should use appropriate care and caution when operating vehicles, machinery, and other equipment to ensure the safety of aviation personnel, mechanics, and other airport personnel. Note, if work is required in a restricted area, access will need to be coordinated with 175th SFS inside the restricted area. Additionally, the entire project must be appropriately planned and scheduled to ensure a minimum of one (1) light pole in the A-10 apron area remains active at all times during the duration of the project.
5.1.4.2	The project area shall remain in full operation for the entire duration of the project. Contractor will be given partial access to the project area.
5.1.5	Use of Premises. Contractor assumes full responsibility for protection and security of materials and equipment stored on site. The COR will determine the storage or work areas available under this contract.
5.1.5.1	Contractor Material Storage. Contractor shall submit a written request for material storage or laydown areas not located inside the areas of work. Exterior laydown requests shall include schematic site plan(s) showing the area(s) requested in reference to existing buildings.
5.1.5.1.1	Contractor shall move any stored products, under their control, which interfere with operations of the Government.
5.1.5.1.2	All materials and equipment shall be stored and protected in accordance with manufacturer recommendations.
5.1.6	Equipment Damaged by Contractor. Contractor shall be responsible for the repair of any Government property damaged in the process of performing their work. Contractor shall take before and after photographs of work areas, in accordance with COR approval.
5.1.6.1	Prior to starting work, Contractor shall photograph, annotate, and bring to the attention of COR any noticeable damage to equipment, walls, doors and frames, furniture, floors, etc. The location of annotated photographs shall be documented. If damage is not documented prior to commencement of work, Contractor shall be responsible for repairs.
5.1.6.2	Contractor shall jointly verify any appropriate fire alarm panel status with an inspector prior to the commencement of work. Any repairs shall utilize original manufacturer parts and comply with manufacturer specifications. Equipment shall function within acceptable manufacturer tolerances and shall be accomplished at no additional cost to the Government.
5.1.7	Materials and Material Deliveries. Product deliveries shall be sent to Contractor at an offsite location. Large deliveries requiring direct site delivery shall be coordinated with COR and Contractor shall be onsite to accept said deliveries. The 175th WG is not responsible for items inadvertently shipped to Martin State ANG Base.
5.1.7.1	As outlined in Paragraph 1.4.4, Contractor shall submit a Base Access Request Form for all project team members, including delivery drivers requiring access.
5.1.7.2	Contractor shall supply certificates of compliance and technical data sheets for all project materials.
5.1.7.3	Contractor shall deliver all materials to site in manufacturer’s original, unopened containers and packaging/wrapping. Materials shall bear manufacturer’s brand, name, and description of contents.
5.1.8	Government-Supplied Drawings. Drawings furnished to Contractor by the Government are for general information only and shall not be relied upon or used as the basis for preparation of contract drawings required by this PWS without onsite verification by Contractor.
5.1.9	Utilities. Contractor shall be provided reasonable access to existing electricity, water, and sewer utilities required to perform work. Contractor shall instruct employees in utilities conservation practices and shall operate under conditions that preclude the waste of utilities. If additional new temporary utility connections are required, Contractor shall pay for connections and service.
5.1.10	Tobacco Use. Tobacco use of any kind is prohibited on base unless in a designated tobacco area (DTA). The 175th WG has identified DTAs throughout the Martin State ANG Base. Contractor shall coordinate with COR to obtain a map showing the locations of DTAs.
5.1.11	Contractor Manpower Reporting Application (CMRA). Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of services provided under this contract for the National Guard Bureau (NGB) via a secure data collection site. Contractor shall completely fill in all required data fields using the CMRA website at http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the PoP during each Government fiscal year, which runs October 1 through September 30. While inputs may be reported any time during the fiscal year, all data shall be reported no later than (NLT) October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at the CMRA website.
5.1.12	Military Real Property Data (Directives Division [DD] Form 1354). For each new construction and/or renovation project awarded, Contractor shall furnish real property data to Government via DD Form 1354Building Information Checklist for the Transfer and Acceptance of Military Real Property, unless notified otherwise. The cost and unit of measure of each individual asset shall be identified separately. If demolition work is within the scope of the project, demolished assets and demolition costs shall be identified.
5.1.12.1	Contractor is responsible for accuracy of data, current up to the time of completion. Contractor should contact the Real Property Office at (410) 918-6222 with questions pertaining to DD Form 1354. For construction data assistance, contact COR at the 175th WG.
5.2	Common Practice Work Details
5.2.1	Superintendent. A full-time Superintendent is required for this project. Superintendent shall be onsite at all times when any Contractor or subcontractor personnel are onsite.
5.2.1.1	Within ten (10) business days of contract award, Contractor shall provide KO a letter designating a competent person as site Superintendent. The letter shall state that the superintendent has full authority to act for Contractor and shall be the primary point of contact for the Government. The Government reserves the right to disapprove the proposed superintendent.
5.2.1.2	The Government, through KO or COR, reserves the right to shut down all Contractor site activities if the Superintendent is not onsite. Site work shall not resume until the Superintendent returns to the site. Several violations of this requirement are cause for termination for default. A working superintendent is permitted. However, if the Superintendent is a working superintendent, he/she shall, at all times, be available to Government and be totally aware of all aspects of the project.
5.2.2	Contractor shall provide the technical knowledge and skills necessary to satisfy the minimum standards set forth in this PWS for facilities, equipment, and systems. Contractor shall ensure all final products are produced in accordance with manufacturer’s requirements. Completed job shall meet the approval of COR and BCE.
5.2.3	Approvals and Changes. Changes to project cost or scope require Change Orders. Only the BCE or Contractor may initiate Change Order requests. Contractor shall not proceed with any work until a signed modification or other written authority is received from KO. Contractor shall submit all proposed Change Order documents to COR for approval prior to procurement of equipment and commencement of the change. Field changes not involving cost or scope may be initiated by BCE, KO, COR, or Contractor.
5.2.3.2	No deviation from approved plans, specifications, and general notes will be permitted without written approval from COR. Requests for deviations or substitutions shall be submitted on a substitution request form available from COR.
5.2.4	Sign-In Register and Daily Reports. Each day Contractor is onsite to perform work, the Superintendent/Foreman (hereafter referred to as Superintendent) shall sign in at Base Engineering (Building 2100) and identify the specific Building/Location of work and the number of person who shall be performing work that day. Project will require reports be filled out daily and submitted to KO on a weekly basis.
5.2.4.1	At a minimum, daily reports shall contain the following information:
5.2.4.1.1	Amount and type of work accomplished.
5.2.4.1.2	Materials delivered to the site.
5.2.4.1.3	Weather conditions and impact to work and schedule.
5.2.4.1.4	Labor workforces on site.
5.2.4.1.5	Construction equipment on site.
5.2.4.1.6	Safety inspection performed and violations noted.
5.2.4.1.7	Any outstanding issues (i.e., delays, RFIs, etc.).
5.2.5	Utility Outages, Welding, and Permits. Permits or inspections by local building officials are typically not required. All inspections will be performed by COR unless modified by the PWS. Testing shall be performed by Contractor unless modified by technical or construction documents. Contractor is responsible for attending permit and outage meetings.
5.2.5.1	Martin State ANG Digging Permits. To obtain permits to dig on Martin State ANG property, Contractor shall contact the Base Engineering Work Control Office (Building 2100) at (410) 918-6300.
5.2.5.1.1	Contractor is responsible for contacting “Miss Utility” to mark gas and electrical lines. Contractor shall locate and locate and mark underground water, sanitary sewer, storm sewer, broadband cable, and communication lines.
5.2.5.2	Utility Outages shall be approved in writing by the BCE. Contractor shall request utility outages in writing from the BCE, with a copy to COR, a minimum of twenty-one (21) calendar days prior to the proposed outage. Contractor shall work to schedule all utility outages at the Government’s convenience. Whenever possible, Contractor shall coordinate outages with BCE and COR so that outages occur at times other than normal working hours.
5.2.5.3	The use of burning equipment or open flame welding and cutting shall be allowed only as authorized in writing by the Base Fire Inspector (Building 3150), unless otherwise specified. When authorized by the Base Fire Inspector, a United States Air Force (USAF) Welding, Cutting, and Brazing Permit (AF592) will be issued. Permits are reviewed and, if approved, issued by the fire department within one (1) hour of request. AF592 permits shall be renewed daily.
5.2.6	Site Cleanup, Maintenance, and Restoration. Contractor shall complete the following actions to ensure adequate site conditions during the course of the project:
5.2.6.1	Maintain the work site in a neat, orderly and safe manner.
5.2.6.2	Perform regular foreign object debris sweeps of the project area.
5.2.6.3	Remove scrap, waste, and excess materials promptly.
5.2.6.4	Provide signs, barricades, and lights as required to protect base personnel.
5.2.6.5	Do not allow trash and debris to accumulate and become unsightly.
5.2.6.6	Restore project site to its final condition as required by contract as soon as possible.
5.2.7	Cutting and Patching. Cutting and patching includes cutting into existing structures to provide for the completion of the work. Subsequent fitting and patching includes the restoration of surfaces disturbed, damaged, or otherwise altered to their original or specified condition. Contractors completing either of these activities shall ensure the following:
5.2.7.1	Do not cut and patch work in a manner that would result in substantial visual evidence of cut and patch work. Contractor shall remove and replace work judged by COR to be cut and patched in a visually unsatisfactory manner.
5.2.7.2	If possible, Contractor shall retain the original installer or fabricator, or another recognized experienced and specialized firm, to cut and patch.
5.2.7.3	Contractor shall use materials for cutting and patching that are identical to existing materials. If identical materials are not available or cannot be used, Contractor shall use materials that match existing adjacent surfaces to the fullest extent possible with regard to visual effect. Contractor shall use materials for cutting and patching that shall result in equal-or-better performance characteristics.
5.2.7.4	Contractor shall restore surface(s) of patched areas to match adjacent finishes. Where necessary, Contractor shall extend finish restoration to [retained] adjoining work in a manner which shall eliminate appearance of patching and refinishing.
5.2.8	Rejected Work. If work performed by Contractor or one of their agents is deemed substandard or does not meet the plans, specifications, national standards, base standards, applicable codes, industry standards, or acceptable workmanship, Contractor shall accomplish re-work at no additional cost to the Government. All rework shall be performed the next normal workday.
5.2.9	Warranty. Unless otherwise specified, all work completed under this contract shall be guaranteed by Contractor against defects in materials or workmanship for a period of one (1) year from date of final project acceptance.
5.2.10	Safety. Contractor is responsible for performing all work in accordance with federal, state, and local Occupational, Safety, and Health (OSHA) requirements as well as compliance with the most current U.S. Army Corps of Engineers (USACE) Engineering Manual (EM) 385-1. Contractor shall also comply with Air Force Occupational Safety and Health (AFOSH) and NFPA Standards.
5.2.11	Environmental Protection, Scrap Metal, and Waste Disposal. Contractor shall, at their own expense, remove all sludge, dusts, and debris resulting from the specific work described in this PWS from Martin State ANG Base property.
5.2.11.1	Disposal of materials, which may include hazardous or toxic liquids that are used to perform the work, shall conform to all federal, state, and local environmental regulations with regards to both transportation and ultimate disposal.
5.2.11.2	All recyclable metal shall be placed into Martin State Airport scrap metal recycling containers. Contact the Base Environmental Engineer at (410) 918-6486 for detailed information.
5.2.11.2	Project shall comply with all federal, state, and local environmental regulations. All dumpster and waste management services shall be provided by Contractor at no additional cost to Government.
5.2.12	Spill Notification. Contractor shall notify COR upon spilling any quantity of hazardous materials or waste. Spill Containment Control and Countermeasures shall be provided by Contractor in accordance with 40 Code of Federal Regulations (CFR) 112.
5.2.13	Hazardous Materials. If Contractor discovers suspected hazardous materials in or around the project site, contact COR immediately. Do not disturb the suspected materials.
5.2.14	Contractor Use of Hazardous Materials. If hazardous materials be required for the successful execution of this contract, Contractor shall:
5.2.14.1	Ensure all hazardous materials stored outdoors are placed in secondary containment in accordance with 40 CFR.
5.2.14.2	Submit two (2) hard copies and one (1) electronic copy of all manufacturer Material Safety Data Sheets (MSDS) for all hazardous materials used during the course of the project for COR review along with the following additional information:
5.2.14.2.1	Number of components in material (if it is part of a kit).
5.2.14.2.2	Container type.
5.2.14.2.3	Unit of packaging (e.g., ounces [oz], gallons [gal], pounds [lbs], quarts [qt], each [ea], etc.).
5.2.14.2.4	Package (e.g., can, drum, bottle, cylinder, etc.).
5.3	Scope and Principle Features
5.3.1	Material and Labor. Contractor shall furnish all required materials and labor to accomplish the project per Paragraphs 1.1, 3.0, and 4.0.
5.3.2	Codes and Regulations. All design and construction work, along with related submissions, shall comply with applicable federal, state, and local codes. Construction drawings, shop drawings, construction submittals, and all other related construction activities, including labor, shall comply with OSHA, International Building Code (IBC), environmental, health, and safety requirements including those listed below.
5.3.2.1	Contractor shall bring any conflicts or discrepancies between requirements stated in this PWS to the attention of COR. Ambiguities within or among referenced standards and criteria, or deviations from requirements contained in the standards and criteria documents, shall be reported to COR in writing to determine applicability and impact on project scope and intent.
5.3.2.2	The latest version of each code/regulation shall be followed unless otherwise specified:
5.3.2.2.1	ANG Engineering Technical Letter (ETL) 15-01: Air National Guard Design Policy (01 May 2015)
5.3.2.2.2	Air Force ETL 11-29: Use of Light-Emitting Diode (LED) Fixtures in Airfield Lighting Systems on Air Force Installations and Enduring/Contingency Locations (22 December 2011)
5.3.2.2.3	Unified Facilities Criteria (UFC) 1-200-02, High Performance and Sustainable Building Requirements (01 December 2016, Change 03, 07 September 2018)
5.3.2.2.4	UFC 3-530-01, Interior and Exterior Lighting Systems and Controls, With Change 3 (01 April 2015, Change 3, 01 June 2016)
5.3.2.2.5	UFC 3-535-01, Visual Air Navigation Facilities (11 April 2017, Including Change 1, 07 March 2018)
5.3.2.2.6	UFC 3-535-02, Design Drawings for Visual Air Navigation Facilities (21 May 2018)
5.3.2.2.7	UFC 3-575-01, Lighting and Static Electricity Protection Systems (01 July 2012)

5.3.2.2.8 Air Force Instruction (AFI) 10-64

5.3.2.2.9 National Electric Code (NEC)

5.3.2.2.10 National Fire Protection Association (NFPA) 70

5.3.2.2.11 Illuminating Engineering Society (IES) Lighting Handbook, 10th Edition

5.3.2.2.12 Any other Federal and State Electrical Codes, industry standards, and all additional requirements noted within this SOW.

5.3.3	Construction Considerations
5.3.3.1	Contractor shall be responsible for coordinating and installing all necessary conduit [direct buried conductors are not an option] and for required trenching or boring from existing switch gear to mast poles, fixtures, and final control locations. All work shall be completed in accordance with COR guidance and mission schedule.
5.3.3.2	All electrical work shall be completed in accordance with applicable codes and safety procedures including those for lock-out/tag-out and ARC Flash as described in NFPA 70E, Standard for Electrical Safety in the Workplace. Contractor shall use lock-out/tag-out with all local utilities when removing and installing equipment.
5.3.3.3	All electrical work shall include updating power panel schedules, both at the panel and on record drawings, to document new circuits or demolition of removed circuits. All installed electrical devices shall be marked with permanent labels indicating the associated electrical panel and circuit breaker identification.
5.3.3.4	Contractor shall provide all required electrical distribution for new LED lights including all conductors from switch gear to fixtures as existing equipment shall be replaced. Contractor shall connect lighting system to existing emergency back-up power. Contractor is allowed to abandon in place all in ground conductors as necessary.
5.3.3.5	Contractor shall provide and install all required mounting hardware and accessories and confirm compatibility with existing mast poles prior to ordering. All existing mounting hardware and accessories shall be replaced.
5.3.3.6	Contractor shall inspect four (4) existing-to-remain airfield mast poles for corrosion or other forms degradation that may affect performance and immediately notify COR of unsuitable or deficient conditions.
5.3.3.7	Contractor shall immediately notify COR in writing of any energized electrical conductors within the area(s) of work that cannot be placed in an electrically safe work condition as described in NFPA 70E, Section 130.3 (B) (1). Contractor shall provide COR with a written description of work practices that Contractor personnel, including subcontractors, intend to use to complete work in affected area(s) without exposing workers to shock or ARC Flash hazards.
5.3.3.8	Contractor shall be responsible for damage to water pipes, gas pipes, oil pipes, electrical wires, sewers, conduits, drains, buildings, and other structures that may located within the boundaries of the work area or encountered during the completion of the work, owned by individuals, firms, corporations, municipalities, or Government. Contractor shall be liable for damages to public or private property resulting from the completion of work.
5.3.3.9	Contractor shall be responsible to locate underground utilities in the project work area(s). Results shall be submitted to Government on project as-built drawings.
5.3.3.10	Contractor shall be responsible for obtaining Federal Aviation Administration (FAA) and Maryland Aviation Administration (MAA) permits required for any crane operations needed as part of lighting inspection and installation.
5.3.3.11	Exterior surface mounting of electrical conduit and equipment enclosures is not permitted without the express written consent of COR.
5.3.3.12	Should removal of electrical wiring result in an empty conduit or raceway, Contractor shall leave a pull string in place for future use of the conduit or raceway. Pull string shall be secured on both ends to prevent accidental removal.
5.3.3.13	Use of flexible conduit is limited to vibration isolation and short lengths of less than three (3) feet to better facilitate equipment installation and maintenance. Other uses may be approved by COR on a case-by-case basis.

5.3.3.14 Contractor will be required to complete existing pole evaluation, finish a lighting layout with photometrics based on the existing poles, demonstrate to the Government that the lighting layout photometrics will meet required lighting levels, and the selected lighting configuration can be supported by structural characteristics of the existing poles before project construction can begin.

5.3.3.15 The Contractor’s use of Government owned or leased equipment such as: hoists, forklifts, compressors, welding machines, and cutting rigs shall not be permitted on either a reimbursable or non-reimbursable basis. The cost for all equipment required to accomplish the work shall be included in the Contractor’s final bid price.

5.3.4	Bird Deterrent. Contractor shall design and install necessary mechanical bird deterrent to prevent nesting on lights, work platform, or mast surfaces. Bird deterrent system shall provide steep sloping, or rounded exclusionary devices which consistently shed dropped bird nesting material off the light fixtures and pole itself. Refer to Attachment C: Martin State ANG Bird Deterrent Design Intent Sketch Example #1 and Attachment D: Martin State ANG Bird Deterrent Design Intent Sketch Example #2.
5.3.4.1	Exclusionary design must shed nesting material off the platform.
5.3.4.2	Exclusionary design allow for mast/pole and luminaire/fixture maintenance.
5.3.4.3	Exclusionary design be durable and withstand local weather conditions.
5.3.4.4	Exclusionary design may consider mechanical tilting approach to dislodge a nest in the event of an overly persistent bird intent on nesting.
5.3.4.5	Traditional bird spikes may not be used as they do not exclude the entire nesting space and they actually help to retain nesting material.
5.3.4.6	Shorter spikes which will not retain larger nesting material may be considered if they still dissuade birds from perching and if the exclusionary design yields smaller remaining ledges or apexes.
5.3.5	Luminaires. Fixtures shall be adjustable with internal louvers, external louvers, and shields, as required.
5.3.5.1	Contractor shall provide necessary glare louvers and shields to satisfy applicable glare ratings and related criteria identified in UFC 3-535-01. Floodlights may require custom louvers to meet UFC criteria.
5.3.5.2	Ray Diagram Analyses. Contractor shall submit ray diagram analyses to ensure glare within direct sight fixtures will not impact the Air Traffic Control Tower (ATCT) and aircraft pilots on approach.
5.3.5.3	Lighting shall conform to minimum acceptable illuminance criteria of UFC 3-530-01 and UFC 3-535-01.
5.3.5.4	Correlated Color Temperature (CCT). CCT shall be neutral and conform to the National Electrical Manufacturers Association (NEMA) American National Standard for Electric Lamps (ANSLG) C78.377.	CCT shall not exceed 4000 Kelvin (K) degrees and shall be consistent within three (3) MacAdam ellipses.
5.3.5.5	Color Rendering Index (CRI). CRI shall be greater than or equal to seventy (70).
5.3.5.6	Illuminating Engineering Society (IES) Lighting Measurement Testing & Calculation Guides (LM)-79 and LM-80 testing reports shall be supplied from the manufacturer and include all relevant information.
5.3.5.7	Luminaries shall be manufactured within one (1) year of date of installation.
5.3.5.8	Luminaires, power supplies, and associated components shall be provided with a ten (10) year warranty.
5.3.5.9	Power supplies shall be provided with SPD integral to each new fixture and at the servicing electrical panels in accordance with UFC 3-530-01. Luminaries require integral metal oxide varistor (MOV)-type SPD.

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File details come from the government source that posted it. Updated May 15, 2020.