PWS - Fire Suppression Systems Maintenance 2024 Sources Sought.docx

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Statement of Work as of (21 Mar 23)

STATEMENT OF WORK

FA8601-24-R-0013

SERVICE AND TEST HIGH PRESSURE

CARBON DIOXIDE AND DRY/WET CHEMICAL

FIRE EXTINGUISHING SYSTEMS AND TEST THERMOSTATS ON DEEP FAT FRYERS

1. SCOPE OF WORK

A. The work consists of performing semi-annual inspections, testing and maintenance service for specialized fire suppression systems installed in facilities to support mission operations. The suppression systems include high pressure carbon dioxide cylinders, clean/dry/wet chemical fire suppression systems, and testing of deep fat fryer thermostats if required by equipment manufacture. The contractor shall furnish all equipment, labor and materials and shall perform all operations necessary to complete the service work.

2. LOCATION

A. The site of the work is located in areas A and B, at Wright-Patterson Air Force Base, Ohio. (See Exhibit’s A and B locations)

3. LOCATIONS TO THE CONTRACTOR

A. The Civil Engineering Squadron, Fire and Emergency Services Flight, Fire Prevention Section (788 CES/CEXFP), Wright-Patterson Air Force Base, Ohio, is hereby designated as the representative of the Contracting Officer and responsibilities include but are not necessarily limited to random periodic inspections and final acceptance of the work under the contract.

B. The superintendent in charge of the work shall contact the Fire and Emergency Services Flight, Fire 72 hours before starting site operations.

C. The work area will remain occupied by Government personnel during the work.

4. COORDINATION AND SCHEDULING

A. Coordinate all work with the Contracting Officer or with an authorized representative of the Contracting Officer, Project Inspector and the Facility Manager for each building where a systems are located.

B. The contractor shall provide a proposed work schedule for review and approval by the Contracting Officer or by an authorized representative of the Contracting Officer prior to starting any work. Because of the specialized operation in some areas protected by the high pressure carbon dioxide systems, it may be necessary to perform the operations after normal working hours or on weekends.

C. The contractor shall perform the inspections semi-annually each year starting in 2025 as the base year and 4 option years, for a total of five years.

5. FIRE PREVENTION

A. Any hot work operations is not authorized with a Hot Work Permit being issued by the Fire Prevention office. The Hot Work Request line is or contact the Fire Inspector. Notify the Fire Inspector 24 hours in advance of the intended use of any flame apparatus. When using flame apparatus, provide fire protection devices, such as non-combustible coverings and fire extinguishers, as directed by the Fire Inspector.

6. APPLICABLE PUBLICATIONS

A. The following publications are in effect and used as the standard.

1. NFPA 12, Standard on Carbon Dioxide Fire Extinguishing Systems.

2. NFPA 17, Dry Chemical Extinguishing Systems

3. NFPA 17A, Wet Chemical Extinguishing Systems

4. NFPA 96, Standard for Ventilation Control and FP of Commercial Cooking Operations

5. NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems

5. UFC 3-601-02, Unified Facilities Criteria Operation and Maintenance, ITM of Fire Protection Systems

B. Appendices to the referenced publication shall be considered part of the standard. Advisory portions of the standard shall be considered mandatory as if the word “shall” were substituted for the word “should”. Any reference to the “Authority Having Jurisdiction” shall be interpreted to mean the Base Fire Chief.

7. PROTECTION OF GOVERNMENT PROPERTY AND PERSONNEL

A. Work Areas include the following:

1. Actual Construction Site – Areas in which the work of the contract is accomplished or performed.

2. Storage Areas – Areas used for the storage of materials and equipment to be used in the work.

3. Office and Shed Areas – Areas for placing temporary field office, tool or storage sheds.

4. Transportation Areas – Areas that are defined as streets, roads, driveways, parking areas, or grass areas used for transportation purposes.

B. Protect Government and non-Government property and personnel on-base from inconvenience and damage or injury of any nature.

C. Accomplish the work in accordance with the provisions of Federal, State of Ohio Industrial Commission and American Standard Safety Code for Building Construction, American Standard Association, applicable parts of Base Safety and Fire Prevention policy, Air Force instructions, and such other measures as may be deemed applicable by the Base Safety Office. The Air Force Project Inspector will assist in matters of safety to insure compliance with all contract safety requirements.

D. Not required for the performance of this contract for the contactor to conduct any utility line maintenance on the installation.

8. STORAGE AND PROTECTION OF MATERIALS

A. The contractor is responsible for the storage and safekeeping of all material to be used in the work.

B. Access to on-base storage facilities for the purpose of this contract is not required or authorized.

9. REMOVALS AND SALVAGE

A. Remove all items required to complete the work.

B. All removed materials shall become the property of the contractor unless otherwise designated. Remove these materials from the work area as they accumulate and dispose off-base.

10. DAILY CLEAN UP

A. Keep the work area clean of all debris on a daily basis or more often as required. Keep storage areas clean and orderly at all times.

B. Dispose of combustible wastes at the end of each workday and under no circumstances allow them to accumulate.

11. UTILITIES

A. The contractor may have access to public restrooms in the facilities where service work will be performed.

B. Required utilities, which are not readily available in the work area or which would cause significant expense or inconvenience to the Government, shall be provided by the contractor.

C. Maintain all utilities for the duration of the work. Coordinate through the Contracting Officer or through an authorized representative of the Contracting Officer any requirement for temporary disconnection of a utility for ANY period of time.

D. Accomplish any utility shutdowns for the purpose of disconnecting or connecting services which will affect areas outside the immediate work area after normal base work hours or on weekends.

E. To effect a utility shutdown submit a request in writing 14 full days in advance of the necessity for the shutdown. The request shall contain the following:

1. Name of Contractor

2. Requested Date for Shutdown

3. Duration of Shutdown

4. Buildings or Parts of Buildings Affected

5. Utilities Affected

F. Do not affect a shutdown until all approvals have been obtained and a signed AF Form 103, Civil Engineering Construction Permit, has been issued.

G. Damage of any nature caused by this work shall be repaired or damaged property replaced at no expense to the Government. If the contractor does not satisfactorily repair; in accordance with AF Regulations stated in Sections 8 through 12 of this SOW, or replace the damaged property, the Government reserves the right to make the necessary corrections. The contractor shall reimburse the Government for consequential damages and for all materials and labor used for the corrections.

12. ENVIRONMENTAL PROTECTION

A. Do not discharge fuels, oils, pesticides or any other toxic or hazardous substance into the storm or sanitary sewers of the base. Use all means available and necessary to control dust and prevent erosion on the construction site.

B. Open burning is not permitted on base.

C. Control litter at all times by keeping it in containers. Remove construction debris from the base and dispose of it in a State approved landfill.

D. Remove all equipment, drums, containers, and all other construction material upon contract completion.

E. Coordinate with the 88th Civil Engineering Group, Environmental Branch, 88 CEG/CEIE, 937-257-5627, prior to the start of any contract involving the removal and disposal of asbestos, polychlorinated biphenyl’s or other regulated hazardous waste.

13. SUBMITTALS

A. Submit for approval all items described below:

1. Contractor’s test plan/schedule as described in Section 14 A, B, C, D and E.

2. Contractor’s test report as described in Section 14 G.

3. Manufacturer’s information on all parts and components installed in the system by the contractor. Manufacturer’s recommended testing procedures shall be provided also. Information shall be original copies and shall clearly show the model or style of component installed.

14. WORK TO BE COMPLETED

A. High Pressure Carbon Dioxide Systems.

1. Conduct a complete inspection and test of each high pressure carbon dioxide extinguishing system on a semi-annual basis. The test shall include all functions of the system and devices IAW most current NFPA 12. Seven (7) days prior to conducting the test, submit a detailed test plan to the Facility Manager (FM) showing the devices and functions to be tested and the procedures that will be used to perform and the schedule to be followed. The test plan must be approved by the Contracting Officer or by an authorized representative of the Contracting Officer and the Fire Prevention Section prior to beginning the tests. The following apply to all carbon dioxide systems included in this contract and fulfillment of these tasks constitute a “complete inspection”.

2. Inspection Testing and Maintenance Table - Carbon Dioxide Systems

carbon dioxide [CO2])

1. Verify adequate liquid level with tank level gauge.

Annually

2. Check nozzles for obstruction and alignment.

2. Verify valve alignment.

including zone valve operation.

2. Inspect manual actuators for accessibility.

3. Check times and time delay (pre-discharge

door closers, and dampers) operate properly and are activated by the control panel.

cylinders.

After Modification to Compartment/ Protected Enclosure

1. Protected Enclosure/Room

1. Inspect the enclosure to verify integrity and ability to maintain agent concentration.

2. If uncertainty exists, follow the enclosure procedures in NFPA 2001.

As Part of Other Building Inspection (not part of the ITM requirements)

a. Pipe hangers.

b. Nozzles for obstruction.

c. Piping for leaks.

d. Riser condition.

2. Ensure:

a. Detectors unblocked/uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and unobstructed.

e. Nozzle covers in place.

3. Provide liquid carbon dioxide to fill the extinguishing systems as directed by the Contracting Officer or an authorized representative of the Contracting Officer. Cost shall include the agent (CO2), transportation to the site, and labor to fill the tank.

B. Dry Chemical Extinguishing Systems

1. Conduct a complete inspection and test of each dry chemical extinguishing system on a semi-annual basis. The test shall include all functions of the system and devices IAW NFPA 17, most current edition. Seven (7) days prior to conducting the test, submit a detailed test plan to the Facility Manager (FM) showing the devices and functions to be tested and the procedures that will be used to perform and the schedule to be followed. The test plan must be approved by the Contracting Officer or by an authorized representative of the Contracting Officer and the Fire Prevention Section prior to beginning the tests. The following apply to all Dry Chemical systems included in this contract and fulfillment of these tasks constitute a “complete inspection”. At least semiannually, maintenance shall be conducted in accordance with the manufacturer’s listed installation and maintenance manual. As a minimum, such maintenance shall include the following:

2. Inspection Testing and Maintenance Table – Dry Chemical Systems

proper support.

2. Verify the presence of all required blow off caps.

3. Verify nozzles are appropriately aimed at the hazard.

2. Verify storage pressure of propellant.

ultrasonic measuring.

accessibility.

2. Inspect detection devices (fusible links or heat detectors) for contamination, and clean.

3. Test actuation system without agent release. (Coordinate with annual replacement of fixed temperature sensing elements.)

4. Verify that interfaces (gas shutoff, power shutoff) operate properly.

5. Replace fixed temperature sensing elements (fusible links/metal alloy type).

5-12 Years

cylinders in accordance with OSHA and DOT standards.

As Part of Other Building Inspection (not part of the ITM requirements)

a. Pipe hangers.

b. Nozzles for obstruction.

c. Piping for leaks.

d. Riser condition.

2. Ensure:

a. Detectors unblocked/uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and unobstructed.

3. Each Dry chemical system shall have a tag or label indicating the month and year the maintenance is performed and identifying the person performing the service. Only the current tag or label shall remain in place.

C. Wet Chemical Fire Extinguishing Systems

1. Conduct a complete inspection and test of each wet chemical extinguishing system on a semi-annual basis. The test shall include all functions of the system and devices IAW NFPA 17A, most current edition. Seven (7) days prior to conducting the test, submit a detailed test plan to the Facility Manager (FM) showing the devices and functions to be tested and the procedures that will be used to perform and the schedule to be followed. The test plan must be approved by the Contracting Officer or by an authorized representative of the Contracting Officer and the Fire Prevention section prior to beginning the tests. The following apply to all Wet Chemical systems included in this contract and fulfillment of these tasks constitute a “complete inspection”. At least semi-annually, maintenance shall be conducted in accordance with the manufacturer’s listed installation and maintenance manual. As a minimum, such maintenance shall include the following:

2. Inspection Testing and Maintenance Table - Wet Chemical Systems

proper support.

2. Verify the presence of all required blow off caps.

3. Verify nozzles are appropriately aimed at the hazard.

2. Verify storage pressure of propellant.

ultrasonic measuring.

accessibility.

2. Inspect detection devices (fusible links or heat detectors) for contamination, and clean.

3. Test actuation system without agent release. (Coordinate with annual replacement of fixed temperature sensing elements.)

4. Verify that interfaces (gas shutoff, power shutoff) operate properly.

5. Replace fixed temperature sensing elements (fusible links/metal alloy type).

5-12 Years

cylinders in accordance with OSHA and DOT standards.

As Part of Other Building Inspection (not part of the ITM requirements)

a. Pipe hangers.

b. Nozzles for obstruction and proper alignment

c. Riser condition.

2. Ensure:

a. Detectors unblocked/uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and unobstructed.

e. Nozzle covers (blow-off caps) in place.

f. Pressure gauge within operating range.

D. Clean Agent Systems

1. Conduct a complete inspection and test of each clean agent extinguishing system on a semi-annual basis. The test shall include all functions of the system and devices IAW NFPA 2001, most current edition. Seven (7) days prior to conducting the test, submit a detailed test plan to the Facility Manager (FM) showing the devices and functions to be tested and the procedures that will be used to perform and the schedule to be followed. The test plan must be approved by the Contracting Officer or by an authorized representative of the Contracting Officer and the Fire Prevention section prior to beginning the tests. The following apply to all clean agent systems included in this contract and fulfillment of these tasks constitute a “complete inspection”. At least semi-annually, maintenance shall be conducted in accordance with the manufacturer’s listed installation and maintenance manual. As a minimum, such maintenance shall include the following:

2. Inspection Testing and Maintenance Table - Clean Agent Systems

(tanks, spheres, cylinders).

ultra-sound or liquid level sensing; do not disconnect and weigh tanks.

2. Verify adequate pressure of agent/propellant and pressure gauge within operating range.

accessibility.

2. Test actuation system without agent release.

shutdown, dampers, and door closures) operate properly and are activated by the system actuation.

alignment.

2 Years

1. Protected Enclosure or Room

1. Inspect the enclosure to verify integrity and ability to maintain agent Concentration.

After Modification to Compartment/ Protected Enclosure

1. Protected Enclosure/Room

1. Inspect the enclosure to verify integrity and ability to maintain agent concentration.

2. If uncertainty exists, follow the enclosure procedures in NFPA 2001.

As Part of Other Building Inspection (not part of the ITM requirements)

a. Pipe hangers.

b. Nozzles for obstruction

c. Piping for leaks.

2. Ensure:

a. Detectors unblocked/uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and unobstructed.

f. Pressure gauge within operating range.

E. Deep Fat Fryer Thermostats

1. Thermostats shall be tested annually if not solid state IAW OEM recommendation.

2. Deep fat fryers shall be equipped with a primary thermostat of 400 degrees Fahrenheit (F) and a secondary thermostat that limits the temperature to of the liquid to 475 degrees F.

3. Units designed with secondary thermostats that do not have a cut –out switch or destruction of the secondary thermostat would occur if the testing were conducted are exempt from the required testing.

4. Documentation of the testing will be affixed to the unit.

5. The primary thermostat on the deep fat fryer shall be provided with a shunt bypass assembly to be accessible to authorized personnel for testing.

F. Make repairs and modifications to the systems as directed by the Contracting Officer or an authorized representative of the Contracting Officer, and approved by the Base Fire Prevention Section.

G. The preferred method is to provide access to the contractor’s report portal system to retrieve digital copies of the completed reports on facilities covered by this contract. The contractor will need to coordinate Fire Prevention office for creating an account.

15. Contractor Manpower Reporting:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the SERVICE AND TESTING OF HIGH PRESSURE CARBON DIOXIDE AND DRY/WET CHEMICAL FIRE EXTINGUISHING SYSTEMS AND TESTING OF THERMOSTATS ON DEEP FAT FRYERS via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRAlink. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

EXHIBIT A

HIGH PRESSURE CO2 SYSTEMS

(*) This is a Kidde System activated automatically by heat detectors.

(A) These systems are connected to building fire alarm systems. Notify the Fire Dept. a minimum of 5 days before work is to begin in these buildings. Do not begin work until the alarm has been disconnected by the base C.E. Alarm shop.

EXHIBIT B

CLEAN/DRY/WET CHEMICAL FIRE SUPPRESSION SYSTEMS

(A) These systems have automatic fire alarm connections to the base fire department. Notify the Fire Dept. a minimum of 5 days before work is to begin in these buildings. Do not begin work until the alarm has been disconnected by the base C.E. Alarm shop .