PWS.pdf

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Performance Work Statement for

C-130 Electronic Flight Instrument (EFI) and Radar Display Unit (RDU) Repair

Purchase Request: FD2060-24-00011

25 October 2023

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1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to repair the C-130 Aircraft Electronic Flight Instrument (EFI) and Radar Display Unit (RDU), National Stock Numbers (NSNs) 6610-01-487-3794LG, Part Numbers (P/N) 429300- 001/000/300, NSN 6610-01-498-0524LG, P/N 429300-100 and NSN 5841-01-517-7518LG, P/N 427300-200. For this contract, services shall include maintenance services and repair of recoverable items, packaging, handling, storage, transportation and data collection while meeting required performance thresholds. The contractor shall provide management organization, systems and processes to effectively and efficiently accomplish component repair. The contractor shall furnish all material, support equipment, tools, test equipment and services. The contractor is responsible for providing, maintaining and calibrating all support equipment required at their facility or a subcontractor’s facility. Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts. The contractor shall repair and test the EFI and RDU to Original Equipment Manufacturer (OEM) specifications, returning the assets to the United States Air Force (USAF) in serviceable condition. The contractor shall deliver repaired assets on time and maintain turnaround times for priority backorders (Mission Impaired Capability Awaiting Parts (MICAP) and Surge requirements). Additionally, the contractor shall track and resolve items affected by Quality Deficiency Reports (QDR). The contractor shall provide prompt and correct Data reporting of Commercial Asset Visibility Air Force (CAV-AF) system.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF), Navy and Coast Guard by providing serviceable assets to the warfighter, thus meeting mission needs and increasing the readiness of the C-130 Fleet.

1.3 Background: The EFI and RDU display critical navigation information to the pilot and co-pilot to assist in aircraft navigation. The EFI processes flight data, such as attitude, altitude, air speed, barometric pressure, and displays the results. The RDU is responsible for providing radar displays or electro-optic imagery on CRT monitors. It is designed to operate with the AN/APN- 241 radar and is used for the coordination of aircraft operations. These are critical application items that are essential to weapon system performance and operation. The EFI and RDU are currently repaired under contract FA8538-20-D-0003 awarded on 25 January 2020.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Quality system shall be established and maintained for repair

4.3.3 Repaired assets shall pass DCMA inspection with no

more than two (2) failures per contract year.

At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated monthly.

There shall be no more than two (2) PQDRs and/or QDRs per contract year.

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3.0 Government Property

3.1 Contractor Responsibility: The contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property: Government property to be provided includes Government Furnished Property (GFP), Government Furnished Material (GFM), Government Furnished Equipment (GFE), special tooling, special test equipment, etc. GFP includes assets furnished for repair, maintenance, overhaul or modification.

3.3 Reporting of Government Property: The contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

https://piee.eb.mil/ https://dodprocurementtoolbox.com/ https://piee.eb.mil/piee-landing/

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4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend 12 months after contract award with the option of extending four (4) additional 12 month ordering periods.

4.1.2 Place of Performance: These services will be performed at contractor’s or subcontractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier Base Year

Option Year

Option Year

Option Year

Option Year

DID Title PWS Reference(s)

A001 B001 C001 D001 E001 DI-

MGMT-

81838

Commercial Asset Visibility (CAV) Reporting

4.3.8

A002 B002 C002 D002 E002 DI-PSSS-

81995A

Contract Depot Maintenance (CDM) Monthly Production Report

4.3.9

A003 B003 C003 D003 E003 DI-

MGMT-

81803A

Item Unique Identification (IUID) Marking Plan

4.7.1

A004 B004 C004 D004 E004 DI-

MGMT-

81804A

Item Unique Identification (IUID) Marking Activity, Validation and Verification Report

4.7.1

A005 B005 C005 D005 E005 DI-MISC-

81832

Counterfeit Prevention Plan (CPP)

4.8.5

A006 B006 C006 D006 E006 DI-

MGMT-

80441D

Government Property (GP) Inventory Report

4.5

A007 B007 C007 D007 E007 DI-QCIC-

81794A

Quality Assurance Program Plan

5.9

A008 B008 C008 D008 E008 DI-

MGMT-

82256

Supply Chain Risk Management (SCRM) Plan

4.8.1

A009 B009 C009 D009 E009 DI-SAFT-

81563

Accident/Incident Report 5.5.2

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than two (2) total rejection(s) of deliverables per contract year. The Government will reject a deliverable if three (3) or more technical errors or five (5) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical

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error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within fifteen (15) business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted directly to the individuals identified on the CDRL. There shall be no more than two (2) late submission(s) of deliverables per contract year. The contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair

4.3.1 Repair Objective: The contractor repair shall include test, teardown and evaluation, replacement of failed components and return assets to the Original Equipment Manufactures (OEM) Specifications in serviceable condition to support the performance objectives and thresholds reflected in the services summary. The contractor shall be responsible for establishing reorder points for replacement parts, based on procurement lead times and replacement percentages, to meet the performance objectives and thresholds reflected in the services summary. Should the contractor not be able to meet the performance objectives and thresholds reflected in the services summary, the contractor shall immediately notify the Government PCO and the Program Manager. The contactor shall provide weekly status updates to include parts shortages reflecting a detailed list of parts, specific manpower and support equipment issues and any other situation that impedes repair of the listed item. Weekly updates shall be provided in a Contractor-selected format and will continue until the issues are resolved.

4.3.2 Repair Acceptance Objectives: The contractor shall ensure each item is in serviceable condition prior to returning to Government Supply and is capable of its intended operational use.

4.3.3 Repair Quality Control Objectives: Repaired assets shall pass DCMA inspection with no more than two (2) failures per contract year. At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated monthly. Should any repaired item be found unserviceable or not operating when first installed on the aircraft, the contractor shall provide engineering support to resolve such issues. The Government will provide a quality deficiency report (QDR) and return the item to the contractor. The Contractor shall induct, repair and return the deficient item and provide a report defining the quality deficiency at no cost to the Government. There shall be no more than two (2) Product Quality Deficiency Report (PQDRs) and/or QDRs per contract year.

4.3.4 Repair Turn-Around Time Objectives: The contractor shall provide all resources, parts, support and test equipment necessary to begin delivery of serviceable assets at contract award.

The contractor shall maintain repair turnaround times agreed upon with the contractor and in accordance with the scheduled defined by the contract/order per item after induction of asset except for Surges and MICAPs. Surges and MICAPs incurred after contract award, the contractor shall deliver assets to satisfy requirements within 15 calendar days after notification if assets are available at contractor’s facility. If no assets are at contractor’s facility, requirements will be satisfied within 20 calendar days after receipt of assets at the contractor’s facility. There shall be no more than two (2) late deliveries per contract year. The contractor shall notify the

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Government if the delivery of any asset will not meet the scheduled delivery date and negiotate a revised delivery date. The late asset shall be delivered by a revised delivery date acceptable to the Government.

4.3.5 Configuration Control: The contractor shall qualify, procure and document all replacement components of obsolete parts required to support functional interchangeability without degradation of design parameters. No component shall be replaced with like items without prior written approval from the 409th Supply Chain Management Squadron, Engineering Section, through the Government PCO.

4.3.6 Parts Obsolescence Management: In the unlikely event there are parts that become obsolete prior to or during the performance of this contract, and there is no form, fit or function replacement, the contractor shall inform the Government of the unavailability and provide notification of an opportunity of a lifetime buy, if available. In the event redesign is required due to unavailability of replacement parts, the contractor shall submit a proposal to the Government with any cost and/or schedule impacts associated with the redesign.

4.3.7 Incoming Inspection: The contractor shall perform a pre-induction inspection to identify the estimated time and anticipated materials needed for the item’s repair. Pre-induction inspections shall ensure the correct identity of the item and identify any missing sub-components. The contractor shall maintain inspection records documenting part number, serial number, the condition of the item as received, including identification of missing sub-components, or component data plates.

4.3.8 Commercial Asset Visibility-Air Force (CAV-AF): The contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract, and shall report production in CAV-AF. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAV-AF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The contractor shall report requirements for each unit in CAV-AF daily or within 24 hours of a supply or maintenance action. [CDRL Reference in paragraph 4.2 - DI-MGMT-81838 - Commercial Asset Visibility (CAV) Reporting]

4.3.9 Contract Depot Maintenance (CDM) Monthly Status: The contractor shall submit a Depot Maintenance Production Report monthly within five (5) business days of the previous month’s last calendar date and in accordance with the CDRL. The contractor shall report on maintenance production figures, status and accountability of assets at the contractor’s facility. The specific requirements are listed in [CDRL Reference in paragraph 4.2 – DI-PSSS-81995A – Contract Depot Maintenance (CDM) Monthly Production Report]

4.3.10 Over and Above (O&A): Any Over and Above repairs identified that are not caused as a result of contactor’s actions shall be reported to the PCO immediately for disposition and/or engineering evaluation. The PCO may authorize the contractor to exceed the percentage of the Stock List Price when an item is in critical supply status.

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4.3.11 No Fault Found/RETOK (NFF): Any item found to be serviceable on initial test and evaluation and deemed by the Contractor as a serviceable item shall be reported to the PCO immediately for disposition. Assets shall be returned within 30 calendar days.

4.3.12 Beyond Economical Repair (BER): The contractor shall immediately notify the Government PCO and Program Manager of any listed item that is determined BER (repair cost estimated to exceed 75% of the latest acquisition cost as reflected in the Air Force Master Item Identification Data Base (D043). The contractor shall take no further repair action until written direction is received from the PCO. Any work performed by the contractor that is above the negotiated repair price prior to, and approval by, the Government will not be considered reimbursable. Replacement carcasses will be provided by the Government for those items determined as BER and these replacements will be included in contract repair quantities at no additional cost to the Government. Request for condemnation shall be submitted in writing through the PCO and Program Manager for evaluation by the 409th SCMS/GUMB Equipment Specialist and Engineer. The Government Contract Repair Team (CRT) will then make the final determination and provide disposition instructions to the PCO, which may include one of the following:

• Disposition instructions for asset return or condemnation

• Retain asset for reclamation purposes to be used in the repair of other assets. The

Government will not be charged for the reclamation of subcomponents.

4.4 Counterfeit Electronic Parts: The contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory. See 4.8.5 for further details and CDRL requirement.

4.5 Government Property Inventory: The contractor shall conduct a 100% physical inventory once per contract year of all GFP. The report shall be delivered annually within fifteen (15) calendar days from the end of each reporting period in accordance with the CDRL. The report shall be in contractor’s format but compatible with .xls or .xlsx format. The report shall include any contractor held or subcontractor inventories where GFP has been provided by the government for a contractor’s or subcontractor’s repair performance. Once an annual physical inventory has been accomplished, the contractor shall provide their internal property management control records in accordance with FAR Part 52.245-1(f)(1)(iv), Physical Inventory.

The specific report requirements are listed in [CDRL Reference in paragraph 4.2 - DI- MGMT-80441D – Government Property (GP) Inventory Report]

4.6 Packaging: The contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.7 Item Unique Identification

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4.7.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR. The contractor shall submit an IUID Marking Plan within sixty (60) days of contract award in accordance with CDRL. The contractor shall submit IUID Marking Activity, Validation and Verification Report annually within fifteen (15) calendar days from the end of each reporting period. [CDRL Reference in paragraph 4.2 – DI-MGMT-81803A - Item Unique Identification (IUID) Marking Plan and DI-MGMT-81804A - Item Unique Identification (IUID) Marking Activity, Validation and Verification Report]

4.7.2 Reporting in IUID Registry

4.7.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the contractor. The contractor is required to record the receipt of GFP from the Government. The contractor is required to record the return of GFP to the Government.

4.7.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.8 Supply Chain Risk Management

4.8.1 Supply Chain Risk Management Plan: The contractor shall identify, assess, plan for, and mitigate actual or potential threats, vulnerabilities, and disruptions to the Air Force's supply chain throughout the lifecycle to ensure mission effectiveness. The contractor shall inform and include the Government in any mitigations or alterations to the program. The SCRM plan shall address thle broad spectrum of supply chain risks that have the potential to: jeopardize the integrity of products, services, people, and technologies; compromise intellectual property;

disrupt the flow of product, materiel, information, and finances needed for continued Air Force operations; and drive materiel cost increases to the program. The contractor shall develop and execute processes for identifying supply chain risks as early as possible; the persistent and comprehensive tracking, monitoring, and re-evaluation of supply chain risks and their corresponding mitigation actions; and communicating supply chain risks to affected stakeholders and the Government. The contractor shall notify in writing the identified actual and potential supply chain risks. The contractor's SCRM program and processes shall apply to the prime and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain, from raw material stage to delivery of a finished product and/or service. As part of the overall SCRM approach, the contractor shall establish, document and maintain documentation about subcontractors/vendors for all parts that will be used for Government contracts. The contractor shall continuously monitor their sources of supply for unknown, unauthorized, non-certified, or unqualified sources providing parts or services from any sub-tier supplier within the contractor's supply chain. The contractor shall investigate and submit findings to include root causes, impacts and a corrective action. The contractor shall include a SCRM

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plan detailing the offeror's supply chain risk management approach, providing specific emphasis on the risks associated with a.) Continuity of Operations b.) Foreign Influence and c.)

Cybersecurity. The contractor shall detail the specific supply chain risk (identified below in 4.8.2, 4.8.3 and 4.8.4) and provide a management and mitigation plan identifying how the contractor will ensure Supply Chain Risk Management is effective over the life of the contract.

The contractor shall submit an SCRM Plan within sixty (60) days of contract award. [CDRL Reference in paragraph 4.2 - DI-MGMT-82256 – Supply Chain Risk Management Plan]

4.8.2 Continuity of Operations (COOP): The contractor will develop and/or update a Continutiy of Operations Plan (COOP), also know as a Business Operations Plan, which outlines the processes and actions to prepare for, and respond to, unplanned natural and man-made disruptions to mission essential operations and provide that to the U.S. Government. The COOP will address disruptions caused by:

a) natural causes possible in the local vicinity (winter weather, earthquakes, hurricanes, fires, flooding, wind, pandemics, etc.) and

b) man-made causes (cyber attacks, electrical outages, strikes affecting workforce, civil unrest, modes of transportation, and receiving/shipping goods, etc.)

The plan will explain:

a.) how work will continue in the same or alternate facility (ies) b.) ability to use and/or augment the current workforce c.) ability to repair/restore key infrastructure (machinery, commputers, logistics, etc.)

d.) how to communicate with, and inform the US Government and others in the supply chain

The contractor shall provide essential records management for personnel working on U.S. contracts.

Records will be accessible to key members of the organization. Contractor shall ensure continuous records management support (training, etc.) despite any changes in personnel. If applicable, the Contractor shall prepare for the continuation of essestial DoD services during crisis in accordance with DFARS 252.237-7023, DFARS 252.237-7024 and other applicable references as necessary. In a state of emergency, if the Government deems necessary, the contractor shall provide all services necessary to ensure mission accomplishment. On occasion, services may be required to support an activation, or exercise of contingency plans outside normal duty hours.

4.8.3 Foreign Influence: The contractor shall disclose any Foreign Ownership, Control or Influence (FOCI) for the purpose of initial or continued facility clearance eligibility. A Standard Form 328 Certificate Pertaining to Foreign Interest shall be submitted to the Government cognizant security office specified in each DD254. The contractor shall provide information regarding FOCI. If the contract requires access to classified information, DD254, Contract Security classification Specification, shall be required. Contractor shall provide an update on its financial health and potential FOCI when a merger or acquisition occurs. Foreign contractor participation is excluded at the prime and subcontractor level, unless authorized through a current approved National Interest Determination (NID). It is solely the responsibility of the contractor to obtain necessary certification from the U.S. Department of State and to comply with the federal laws and regulations. Question must be directed to the U.S. Department of State’s Directive of Defense Trade Controls.

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4.8.3.1 Subcontract Management: The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The Prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team only after notification to the PCO and Contracting Officer Representative (COR).

4.8.3.2 Foreign Disclosure: Foreign Disclosure Restrictions do not apply

4.8.4 Cybersecurity: The contractor shall develop and implement a cybersecurity protection of supply chain information plan and provide a copy to the U.S. Government. The contractor shall conduct early and continuous monitoring throughout the contract to prevent or reduce impacts of cyber vulnerabilities where adversaries are able to exploit, steal, alter, manipulate, interrupt or destroy system functionality, information or technology. The contractor’s plan shall a) make specific reference to those aspects of the National Institute of Standards and Technology Special Publication (NIST SP) 800-161, “Supply Chain Risk Management Practices for Federal Information Systems and Organizations” that represent the contractor's implemented processes and practices; b) include a description of how the contractor shall protect the supply chain from exploitation due to the insertion of counterfeits/malware, unauthorized production, tampering, theft, insertion of malicious software and hardware, functionality alteration, and any other elements that would allow adversaries to gain unauthorized access to data, alter data, interrupt communications, or otherwise disrupt operations; c) inform the U. S. Government of any instances of unauthorized access and/or compromise, such as those listed in item “b” to contractor’s digital information and parts and components and d) make specific reference to those aspects of NIST SP 800-53 that represent the processes and practices the contractor will implement. The plan and processes shall apply to the prime and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain, from raw material stage to delivery of a finished product.

4.8.4.1 System Securiy: The contractor and any subcontractors shall provide to the government a system security plan (or extract thereof) and any associated plans of action developed to satisfy the adequate security requirements of DFARS 252.204-7012, and in accordance with NIST Special Publication (SP) 800-171, “Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations” in effect at the time the solicitation is issued or as authorized by the contracting officer, to describe the contractor’s unclassified information system(s)/network(s) where covered defense information associated with the execution and performance of this contract is processed, is stored, or transmits. The contractor shall develop/update an incident-handling capability plan that utilizes guidance provided in NIST SP 800-61 revision 2, Computer Security Incident Handling Guide, consisting of 1) incident response policy and plan, 2) procedures for performing incident handling and reporting, 3) guidelines for communicating with outside parties regarding incidents, 4) incident team structure and staffing model, 5) relationships and lines of communication between the incident response team and other groups, both internal and external, 6) services the incident response team should provide, and 7) staffing and training the incident response team. Any incident reported to Defense Industrial Base Cybersecurity Program (https:\\dibnet.dod.mil) shall also be reported to the responsible contracting officer within 24 hours.

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4.8.5 Counterfeit Prevention: Counterfeit Prevention Plan (CPP). Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC- 81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. The contractor shall submit a Couterfeit Prevention Plan within sixety (60) days of contract award. See below for detailed information required. [CDRL Reference in paragraph 4.2 - DI-MISC-81832 – Counterfeit Prevention Plan]

4.8.5.1 At a minimum, the CPP shall address:

a) Applicability. The contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

b) Definitions. The contractor shall utilize definitions per AS 5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

c) Parts Availability and Use of Parts Brokers. The contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

d) Procurement Policies. The contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

e) Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that

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shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer.

(Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

f) Detection and Avoidance Responsibilities. The contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note).

The Contractor shall flow down such requirements and processes to their subcontractors per Office of the Deputy Assistant Secretary of Defense (ODASD) Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref.

AS5553, paragraph 4.1.4, 4.1.5, appendix E)

g) Testing and Verification. The contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

h) Configuration Identification and Traceability. The contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts, unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F).

i) Counterfeit Notification and Reporting. The contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI).

The PCO shall coordinate reporting to the appropriate Program Management, System

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Engineering Management, the AFMC Discrepant Material Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the contractor shall within the same 30 day period, or as directed by AFOSI, ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref AS5553, paragraph 4.1.7, appendix G).

j) Counterfeit Prevention Training. The contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training.

The CPP shall describe and list the training provided by the contractor to their personnel.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Service Manager (FSM) has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, sub contracts, and information used in the performance of duties in support of Air Force requirements/missions. The contractor shall ensure contractor personnel who perform work on (or in) a Government facility comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

5.2.3 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.4 Security Incident or Violation: The contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.5 Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The contractor

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shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the contractor shall ensure the system account(s) are closed.

5.2.6 Access to Government Facility or Military Installation: The contractor shall ensure contractor/subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

5.3 Environmental Management System (EMS): Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products) and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

5.5.1 Contractor Environmental, Safety, and Occupational Health Compliance: Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.01E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan (SHP). The Contractor shall require all subcontractors to comply with required safety, health and fire standards.

5.5.2 Mishap Notification/Investigation: In accordance with DAFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF assets/interests. The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within eight (8) hours of any damage to government property where the dollar value exceeds $600,000.00, and within two workdays for any damage to government property less than $600,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, contract number, name and title of person(s) reporting https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products http://www.biopreferred.gov/

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b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO or COR, the Contractor shall immediately secure the mishap scene (and damaged property) and impound pertinent maintenance and training records until released by the Government’s safety office. Such release shall be accomplished through the Contracting Officer. The Contractor shall cooperate and assist Government personnel in the investigation of the mishap and submit an Accident/Incident Report within 48 hours of the mishap [CDRL Reference in paragraph 4.2 – DI-SAFT-81563 - Accident/Incident Report]

5.5.3 Voluntary Protection Programs (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP.

5.5.4 VPP Description: In 1982, OSHA created the Voluntary Protection Programs (VPP) to recognize and partner with worksites that implement exemplary systems to manage worker’s safety and health. These sites implement comprehensive Safety and Health Management Systems that exceed basic compliance with OSHA standards. VPP applies to all personnel at Robins AFB

- civil servants (both bargaining and non-bargaining), active duty (officer and enlisted), reservists and contractor employees. The contractor shall ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The contractor, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, shall follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html. The contractor shall access the site to ensure their understanding of VPP and how their performance is linked to the Air Force installation’s pursuit of VPP recognition.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Service Contract Reporting (SCR): The contract does not meet the DoD Contract Reporting criteria and/or reporting dollar threshold; therefore, SCR does not apply.

5.8 Invoicing/Payment and Receipt/Acceptance: The contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.9 Quality Control Plan/Quality Management System (QMS): The contractor shall ensure the quality of services through a quality and/or inspection system. The contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, PR: FD2060-24-00011 PWS REVISION: 0 16 identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the contractor. 100% compliance with the QMS is required. The contractor shall submit a QMS within sixty (60) days of contract award. [CDRL Reference in paragraph 4.2 – DI-QCIC- 81794A – Quality Assurance Program Plan]

5.10 Trafficking in Persons: The contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Plan for Corrective Action

6.1 Unsatisfactory Contractor performance will result in the issuance of a negative PAR. The program office will set a suspense date and forward the PAR to the Procuring Contracting Officer (PCO) for submission to the Contractor. The PCO will submit the PAR to the Contractor for corrective action. The Contractor shall explain the deficiency and identify the corrective action they shall take to resolve the deficiency and prevent recurrence. The Contractor shall sign and return a negative PAR to the PCO by the suspense date.

6.2 If repetitive negative PARs or a single negative PAR identifying critical Contractor non-compliance are issued without satisfactory resolution, the program office will initiate the corrective action report (CAR) process. However, the Multi-Functional Team (MFT) reserves the right to issue a CAR at any time based on the severity of the Contractor non-compliance. The PCO will set a suspense date and submit the CAR to the Contractor for corrective action. The Contractor shall sign and return the CAR, with a corrective action plan, to the PCO for acceptance by the Multi-functional team (MFT) by the suspense date. The corrective action will be tracked and documented until the deficiency is resolved to the satisfaction of the MFT. The CAR will become part of the PCO contract file. If the CAR process fails to resolve the deficiency, the PCO has the right to invoke the Inspection of Supply/Services clause(s) identified in the contract/order.

7.0 Contractor Responsibilities

7.1 The Contractor shall ensure the quality of services through a quality and/or inspection system. In order to meet the government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and, 4) Follow-up to ensure quality related problems/defects do not recur; a mature QMS requires the contractor be the proactive party on quality issues.