PWS.docx

Agricultural Research Service

U.S. DEPARTMENT OF AGRICULTURE

Southeast Area Baton Rouge, LA And Shriever, LA

Maintenance Program and Testing for On-Site Water Treatment System

PERFORMANCE WORK STATEMENT

1.0 BACKGROUND

1.1 The USDA, Agricultural Research Service (ARS) finds solutions to agricultural problems that affect Americans every day from field to table. All major agricultural commodities of the mid-south United States are researched by Southeast Area scientists including cotton, corn, soybean, rice, sugarcane, poultry and catfish, as well as small fruits, nuts, such as blueberries and strawberries.

1.2 There are multiple ARS locations in the state of Louisiana, to include the Honey Bee Breeding, Genetics & Physiology Laboratory (HBB) in Baton Rouge and the Sugarcane Research Unit (SRU) in Schriever.

1.3 Louisiana's Water Quality Regulations require permits for the discharge of pollutants from any point source into waters of the state of Louisiana. This surface water discharge permitting system is administered under the Louisiana Pollutant Discharge Elimination System (LPDES) program.

1.4 The Water Permits Division, within the Office of Environmental Services, consists of two LPDES Water Permitting Sections: Industrial Water Permits and Municipal & General Water Permits. Permitting responsibilities are distributed between the two sections based on facility type.

1.5 The HBB and SRU facilities are not on a municipal sewer system, and as a result, are required to treat wastewater before discharged into the surrounding surface waters. Additionally, both facilities are required to meet reporting requirements for the LPDES General Permit for a Covered Facility.

2.0 SCOPE

2.1 The scope of this project includes a routine maintenance program for the HBB and SGU sewage treatment systems. The work required includes: inspections, operations adjustments, routine maintenance, preventative maintenance, quarterly sampling and testing, submittals for LPDES and discharge monitoring reports (DMR) to the Louisiana Department of Environmental Quality (LDEQ) meeting all federal, state, and local regulations.

2.2 The Contractor must report all sampling and testing results to the state of Louisiana for compliance with LPDES and LDEQ reporting.

2.3 The Contractor must possess required licenses and certifications for completion of the work required.

2.4 The sewage treatment system includes the following equipment:

2.4.1 HBB Facility

· J.H. Wright: #1134383; Model #K62-20835L

· SJE Rhombus Model: PNOL, 3 PH DPLX BWR 3-12 FLA USAK

· 2,500 GPD Delta Extend Aeration Concrete Treatment

· 200-gallon chlorine contact chamber

· Duplex Lift Station in Existing fiberglass Tank with (2 ea)

· 2 HP 230V 3 Phase Pumps

2.4.2 SGU Facility

· Purestream Model PT-3 Treatment Plant

2.5 No maintenance, repair, or replacement issues outside the scope of work are authorized under this PO. Any work outside of the scope will be considered a separate action and must be approved and bill separate. Some items considered outside the scope of this PO are: dumping fees, filters, belts, chlorine tablets, emergency service calls, and additional sampling for LPDES permit compliance.

3.0 PERFORMANCE REQUIREMENTS/SPECIFIC TASKS

3.1 Lift Station: Monitor grease and sludge build-up, pull and clean float switches, check amps on pumps and record data, check control panel and ensure all components are operational and functional.

STANDARD. The Contractor meets requirements with no missed tasks or required rework at least 80% of the time.

3.2 Treatment Plant: Monitor grease and sludge build-up; check oil, grease, and filters on motors and blowers; check amps on motors and record data; check control panel and ensure all components are operational and functional; check and adjust belts, aeration lines, and return lines; skim floating debris; maintain adequate supply of chlorine in chlorinator; inspect motor alignments; inspect belts for wear and proper alignment; inspect and clean/unclog skimmer and return lines; clean bar screens and weirs; assist with regulatory and effluent compliance monitoring and reporting.

STANDARD. The Contractor meets requirements with no missed tasks or required rework at least 80% of the time.

3.3 Operation and Maintenance: Equipment must remain in proper working order. Preventive maintenance on a monthly basis must include:

3.3.1 Maintain and service pumps, floats, control panels, motors, blowers, and piping on a monthly basis.

3.3.2 Inspect fluid levels, level switches, wastewater & structure conditions, operations of piping, valves, fittings, sludge condition, v-belts for tension and wear, and air filters.

3.3.3 Inspect electrical components for proper output and automatic operations of all pumps, blowers, and motors.

3.3.4 Inspect aeration chamber for proper mixing, color, odor, dissolve oxygen, pH, and settleability rates.

3.3.5 Inspect clarifier chamber for scum build up, supernatant quality, skimmer & sludge return operations.

3.3.6 Inspect chlorine contact chamber for solids accumulation, odor, clarity, and residual chlorine.

3.3.7 Inspect pond levee conditions & cross over piping.

3.3.8 Adjust timers to optimize aeration and energy consumption.

3.3.9 Adjust air distribution for proper agitation, sludge return flows and skimmer flows.

3.3.10 Adjust fluid level switches to accommodate proper volume flows.

3.3.11 Maintain the removal of non-biodegradable solids to the extent practical by hand nets and dispose appropriately.

3.3.12 Maintain lubrication levels and changing oil on all equipment.

3.3.13 Maintain proper disinfection products in system.

3.3.14 Maintain brushing down the clarifier walls, and weirs.

3.3.15 Maintain the washing of the treatment plant inner walls and piping according to the inspection frequency, but no more than twice a month.

STANDARD. The Contractor meets requirements with no missed tasks or required rework at least 80% of the time.

3.4 Regulatory Sampling, Testing, and Reporting:

3.4.1 Monthly preparation of sample containers and chain of custody; sampling, field pH measurement, recording flow, residual chlorine by test strips, preserving, and transportation of samples to lab as per regulatory protocols.

3.4.2 Monthly DMR report submitted to the Government for review and signature.

3.4.3 Sewage sludge/Biosolids use & disposal annual report as per LDEQ regulation.

STANDARD. The Contractor meets requirements with no missed tasks or required rework at least 80% of the time.

4.0 PERIOD AND PLACE OF PERFORMANCE

4.1 The term of the PO is anticipated to be 12 months from award and include four (4) 12-month option periods. The Government maintains the right to exercise option years at its discretion.

4.2 HOURS OF OPERATION: Work hours are 8:30 a.m. to 4:30p.m., Monday through Friday; excluding federal holidays (https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/).

4.3 The HBB facility is located at 1157 Ben Hur Road, Baton Rouge, LA, 70820.

4.4 The SGU facility is located at 501 Bull Run Road, Schriever, LA, 70395.

5.0 GOVERNMENT FURNISHED PROPERTY, MATERIALS, AND INFORMATION

5.1 No Government property or equipment will be provided to the Contractor.

6.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

6.1 The Contractor must provide and pay for all labor, materials, equipment, maintenance of the equipment, tools, travel, supervision, and all other items to successfully complete the work required. The Contractor is responsible for all licenses and certifications required to successfully perform the services required.

6.2 Utilization of Bio-Based Products: The Contractor must utilize products and material based from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the customer. All supplies and materials must be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR. Products can be found at: https://www.biopreferred.gov.

6.2.1 As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 (7 U.S.C. 8102(c) (3)), the Offeror certifies that bio-based products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 3201, subpart B) to be used or delivered in the performance of the contract, other than bio-based products that are not purchased by the Offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

7.0 PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST)

The following table summarizes the tasks, the performance standard, monitoring method, and incentives/disincentive for not meeting performance standards.

Periodic Inspection

1) Favorable Past Performance Recording for Exceptional Performance.

2) Missed tasks completed at Contractor’s expense.

3) Payment deductions as specified in Section 9.

3.2 Treatment System

3.3 Operation and Maintenance

3.4 Regulatory Sampling, Testing, and Reporting

8.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

8.1 The COR will be identified by a separate letter. The COR monitors all technical aspects of the purchase order and assists in contract administration. A letter of designation issued to the COR, a copy of which will be provided to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting purchase order.

9.0 GOVERNMENT REMEDIES

9.1 All work will be subject to inspection, approval, and acceptance by the Government. The Government will compare the Contractor's performance to industry standards and will not exclude common sense considerations as applied by the COR. The Contracting Officer (CO) will follow the requirements of FAR Clause 52.212-4 for the Contractor’s failure to correct nonconforming services. The Government will consider work incomplete when any one of the following conditions exits:

• The Contractor did not perform any or all of the tasks successfully and timely.

9.2 If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the Contractor, the Government may reduce the purchase order price to reflect the reduced value of defective services if the Government gives the Contractor a written Purchase Order Discrepancy Report prior to executing such payment deductions.

9.3 The CO will determine the payment deduction amount by calculating the percentage of acceptable services performed by the Contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.

10.0 POINTS OF CONTACT

USDA, Agricultural Research Service amanda.somerville@usda.gov

Location Contact

TBD

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