PWS CRREL JOC 04 August 2022.docx

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15 February 2022

JOB ORDER CONTRACT (JOC)

COLD REGION RESEARCH ENGINEERING LABORATORY

HANOVER, NEW HAMPSHIRE

STATEMENT OF WORK

A Abbreviations

1.0 PROJECT DESCRIPTION

1.1 The contractor shall provide all management, labor, material, equipment, (unless furnished by the Government), transportation, supervision and minor designs to accomplish simultaneous projects for a broad range of maintenance, repair and minor construction work. Facilities include, but are not limited to, research and development, academic, secure areas, administrative, institutional, pavements, industrial, etc., as well as their corresponding support facilities; infrastructure such as pavements, roads, parking, drainage systems, utility systems, and force protection. Prompt response and execution of all task orders is required. The Contracting Officer (KO) will issue a request for proposal (RFP) describing basic requirements for each individual task order (TO) on an as needed basis. Following review of the Contractor’s TO proposal, the KO will negotiate with the Contractor, and award an individual TO. The Contractor will be required to maintain a local office to facilitate receipt of each RFP.

The JOC contract value is $900,000 to include a 12-month base contract period and two 12-month option periods with $300,000 of capacity each for a total of three years. Individual task orders will be awarded between $2,500 and $750,000 per task order, but may exceed the task order amount if such award is deemed to be in the best interest of the Government. Capacity not used in any period may be carried forward for a total of $900,000.

1.2 The Government will provide only basic design information for each RFP. The Contractor shall complete the incidental design (design that does not require stamped drawings by licensed professional engineers) and provide construction and complete as-built drawings. The Contractor shall provide sufficient technical support and project management to assure quality and completeness of TO proposals, accommodate a number of concurrent “active” projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, process submittals in a timely manner, and perform according to schedule. The contractor shall be required to manage and execute the normal workload of 3 plus (3+) concurrent projects, and up to 10 (10+) projects annually. The contractor may on occasion be required to provide for large unexpected fluctuations in the workload. It is estimated that less than 7 percent (7%) of all work will be required during other than normal working hours.

1.3 The government will not use this contract solely to satisfy equipment requirements. Task orders issued hereunder, however, may include incidental requirements for equipment that are reasonable components of construction projects.

1.4 Simplified TO Execution:

Pre-Construction Administrative Submittals: There shall be two categories of Pre- Construction administrative submittals for Government review: (1) Base Contract Submittals and (2) TO Submittals. Base Contract Submittals shall be provided within fifteen (15) calendar days of award of the Base Contract and will serve to reduce subsequent TO paperwork, maximize TO execution efficiency, and speed commencement of field work. The Base Contract Submittals will address general administrative contract requirements, plans, and procedures and shall thoroughly address the type of work and situations typically encountered for this type of work. TO Submittals will be submitted as Addendums to the Base Contract Submittals and will address TO specific administrative requirements, plans, and procedures. TO Submittals will appoint personnel, address specific hazards, controls, and features of work. Example administrative submittals for each category are below:

Base Contract Submittals:

· Contractor Quality Control (QC) Plan

· Accident Prevention Plan (APP)

· Environmental Protection Plan (EPP)

TO Submittals (when required):

· QC Plan Addendum

· APP Addendum(with AHAs)

· EPP Addendum

· Bar Chart Schedule

· Asbestos Abatement/Control Plan

· Lead Abatement/Control Plan

· Outage Requests

· Permits

· Product specifications

2.0 WORK BY THE GOVERNMENT: The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.0 PERFORMANCE CAPABILITIES

3.1 Commencement of Work:

3.1.1 The contractor shall be capable of negotiating and executing task orders within fifteen (15) calendar days from the time of contract award.

3.1.2 The contractor shall have fifteen (15) days from the time of contract award to be fully operational to administer and meet all the requirements of the contract.

3.1.3 Upon notification from the Contracting Officer (KO) of a requirement, the Contractor shall prepare and submit a task order proposal to the KO within ten (10) working days from the date of the task order request site visit. If the KO determines the requirement to be a quick response requirement, the Contractor shall submit the TO proposal to the KO within five (5) working days. For more complex projects, additional time may be granted by the KO.

3.2 Contractor Personnel

3.2.1 Project Team and Shared Roles: The Contract Manager (CM) shall not serve as the primary QCM (Quality Control Manager), PS (Project Superintendent), or SSHO (Site Safety and Health/Environmental Officer), however the CM may be appointed as an alternate to provide oversight during the short term absence of the primary QCM, PS, SSHO if the CM meets the qualifications of those positions. The QCM, PS, and SSHO may be a single person if that person meets the qualifications of every position. If there is evidence the appointed personnel cannot fulfill all contract requirements while serving in multiple roles, they shall be replaced, supplemented, or roles separated as directed by the KO at no additional cost to the Government.

3.2.2 Offeror’s must identify the qualifications of key personnel in the following positions:

a. Project Superintendent (PS)

b. Quality Control Manager (QCM)

c. Site Safety Health / Environmental Compliance Manager (SSHO)

The QCM, PS, and SSHO may be a single person if that person meets the qualifications of every position.

-The Project Superintendent must have a minimum of five (5) years of relevant construction Project Superintendent experience, and a minimum of ten (10) years’ experience on construction similar in nature, size, scope and complexity of this solicitation. Resumes for key personnel to include Letter of Commitments signed by key personnel.

-The Quality Control Manager, and Site Safety Health / Environmental Compliance Manager must have a minimum of five (5) years’ relevant experience in the operations of construction projects similar in nature, size, scope and complexity of this solicitation.

Contractor’s Project Superintendent (PS): Provides on-site supervision in accordance with FAR 52.236-6. The PS shall visit each active project site daily, provide Daily Reports, schedule and coordinate subcontractors and material suppliers, and attend all weekly status meetings, site visits and pre-final/final inspections.

Contractor’s Quality Control Manager (QCM): The QCM executes the CQC Plan and implements the three phase control system. The QCM shall visit each active project site daily and verify that the materials and workmanship are in accordance with the approved construction drawings, shop drawings, material submittals and technical specifications. The QCM shall prepare material submittal sheets, schedule and coordinate testing procedures and reports, and attend pre-final/final Inspections. The name of the QCM and alternates, who shall act for the contractor when the QCM is absent, shall be designated in writing to and approved by the KOCOR.

Site Safety Health / Environmental Compliance Manager (SSHO): The Contractor shall appoint a competent person for each function as the Site Safety and Health Officer (SSHO) in accordance with EM 385-1-1, Section 01.A.17. The SSHO shall report to the senior project official or to a senior corporate official. The SSHO shall be responsible for appointing a Designated Representative at each active TO project site to support and supplement the SSHO efforts in managing, implementing and enforcing the Contractor's Safety and Health Program. The Designated Representative shall be at the work site at all times when the SSHO is overseeing other project sites. The Designated Representative shall be qualified as required by the SSHO, will perform safety program tasks as designated by the SSHO, and will report safety findings to the SSHO/Alternate SSHO. The SSHO shall document results of safety findings and provide information for inclusion in the CQC reports to the Government Representative.

3.2.3 The Contractor shall also provide and maintain the following capabilities, through in- house or sub-contractors at a local or remote office, to support the JOC contract.

3.2.4 Design/Drafting: Provide technical design and computer aided design and drafting (CADD) support compatible with USACE AUTOCAD version 2010 or MicroStation V8XM edition version 08.09.04.51 and capable of producing accurate design and drawings for each individual TO within the time constraints specified in Section

16.0 – ORDERING PROCEDURES where applicable.

3.2.5 Cost Estimating/Negotiating: Provide estimating/negotiating support capable of producing accurate quantity take-offs and cost proposals, using E4Clicks Software, within the time constraints specified.

3.3 Contractor Employee Requirements: The contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

3.4 Conflict of Interest: The contractor shall not employ any person if the KO determines that the employment of that person would create a conflict of interest.

3.5 Subcontractors: All subcontractor firms shall be licensed in the State of New Hampshire in their specialty where required. They shall have a minimum of five (5) years’ experience in related projects of similar size and scope.

3.6 Not Used.

3.7 Not Used.

3.8 Not Used.

3.9 Key Personnel, Outside Associates, or Consultants: In connection with this contract, any in-house personnel, outside associates, or consultants will be limited to individuals or firms that were specifically identified in the Contractor’s accepted proposal. The Contractor shall obtain the Contracting Officer's written consent before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants. If the Contractor proposes a substitution, it shall submit the same type of information that was submitted in the accepted proposal to the Contracting Officer for evaluation and approval. The level of qualifications and experience submitted in the accepted proposal or that required by the Solicitation, whichever is greater, is the minimum standard for any substitution.

4.0 Technical Design Support:

4.1 All projects accomplished under the scope of this contract will not require the services of a registered architect or engineer.

5.0 NOT USED

6.0 DESIGN AND CONSTRUCTION REQUIREMENTS

6.1 Codes: All design documentation and subsequent construction accomplished pursuant to this contract shall comply with the latest edition of the following codes, unless the KO directs the Contractor otherwise. Any exception must be approved in writing by the KO prior to construction start-up.

1. International Building Code

2. International Mechanical Code

3. International Plumbing Code

4. National Electrical Code

5. National Fire Code

6. Uniform Federal Accessibility Standards

7. Unified Federal Criteria (UFC). Criteria can be accessed and downloaded online from http://www.wbdg.org.

8. Unified Facilities Guide Specifications (UFGS). These specifications can be accessed and downloaded on line at http://www.wbdg.org.

6.2 Order of Precedence: In the event an item within the contractor’s proposal fails to comply with the mandatory requirements as stated in the contract specifications and/or SOW, the contractor shall furnish components or services which conform to the mandatory requirements as stated in the contract specifications and/or SOW. When the contractor’s proposal exceeds the contract specification and/or SOW requirements, the proposal will prevail. However, the contract specification and/or SOW requirements shall prevail in any other circumstances in establishing the requirement. For conflicts between requirements included in the SOW, the most stringent requirements shall apply, unless specifically requested in writing by the Government.

6.3 Environmental Specifications: The following environmental specifications shall be the specifications used to address environmental protection and controls on all projects.

a. Solid, Liquid, and Gaseous Contaminants. Contractors shall be responsible for the proper disposal of all solid, liquid, and gaseous contaminants including asbestos in accordance with all Federal, State and local codes and regulations, together with the following requirements: (1) Discharge gaseous contaminants so that they will be sufficiently diluted with fresh air to reduce the toxicity to an acceptable level. (2) Liquid contaminants may, subject to local utility standards, be diluted with water to a level of quality acceptable in the local sewer system, or shall be disposed of in approved vessel at approved sites.

b. Disposal of Scrap and Debris. All scrap and debris caused by the operations under this contract shall be removed at the end of each working day and hauled off the installation. The Government will not provide a disposal site if one is not available on the military installation. However if available, it will only be utilized and negotiated on each task order award basis.

c. Burning of Materials and Debris. No materials or debris will be burned on any installation.

d. Covered Chutes. All chutes for refuse, and the like, shall be covered or of such a design to fully confine the material to prevent the dissemination of dust and debris.

e. The contractor shall be responsible for compliance will all EPA requirements.

6.4 Manufacturer’s Instructions: Manufacturer's instructions pertaining to the use or installation of products, materials, or equipment used or installed in the execution of work under this contract form a part of these specifications as though specifically set forth herein. These instructions apply whether furnished as a normal, usual, or customary practice of the manufacturer or if furnished in response to a requirement stipulated herein. In the event of conflict between the specification of drawings and manufacturers' instructions, the contractor shall bring such conflict to the attention of the KO for resolution before proceeding with the work involved.

6.5 Minor Materials and Work: Minor material and work not specifically mentioned herein, but necessary for the proper completion of the specified work, shall be furnished without additional cost to the Government.

6.6 Existing Work: Where existing work is changed or removed, where new work adjoins, connects to, or abuts existing work, the existing work shall be altered, as necessary, and connected in a substantial and workmanlike manner. All new work shall match, as nearly as practicable, the existing adjoining and/or adjacent similar work. Operations affecting existing work damaged by such operations shall be rectified, or replaced, without additional expense to the Government.

7.1 QUALITY CONTROL (QC)

7.2 It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of this Statement of Work (SOW) and to ensure compliance with the Contract Clause entitled "Inspection of Construction" and other contract requirements. The contractor is responsible for quality control and shall establish and maintain an effective quality control system consisting of plans, procedures, personnel, control, instructions, tests, records, forms and organization necessary to manage all task orders to produce end products which comply with the contract requirements. The system shall cover all construction operations, both on site and off site, including work by subcontractors, fabricators, suppliers and purchasing agents.

7.3 The QCM shall direct the execution of the Contractor’s QC Plan.

7.4 Separate payment will not be made for providing and maintaining an effective Quality Control program. All costs associated therewith shall be included in the contractor's coefficient.

7.5 QC Plan: The Base Contract QC Plan shall reflect the individual elements of the Management Approach Narrative submitted with the technical proposal and shall be submitted to the Contracting Officer within fifteen (15) days of award of the JOC contract. Any changes to the accepted QC plan shall be submitted to the Government in writing for approval by the KO. The QC plan shall cover all construction operations. It shall include, but not limited to the following:

1. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement the three phase control system for all aspects of the work specified.

2. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a QC function.

7.6 Acceptance of QC Plan: Acceptance of the Contractor's Base Contract QC plan is required prior to the award of any task order. Construction will be permitted to begin on a TO only after acceptance of the QC Plan.

Addendum. Acceptance is conditional and will be predicated on satisfactory performance during the construction design and construction. The Government reserves the right to require the Contractor to make changes in his CQC Plan and operations including removal of personnel, as necessary, to obtain the quality specified.

7.7 Design Quality Control: The CQM shall thoroughly review all design submittals for accuracy, completeness, and compliance with contract requirements, and shall indicate its approval thereon as evidence of such coordination and review. The contractor shall include constructability, architectural and system compatibility, operability, and maintainability considerations and engineering disciplines as applicable for each task order in each review.

7.8 Supplemental Inspectors: If required by the TO, the contractor shall provide ICC certified inspectors to assist the QCM in the areas of Mechanical, Electrical, Structural, and Materials (Concrete, Pavement, Soils), Fire Protection and Environmental. Certifications shall be current and inspectors shall have a minimum of 4 years related experience in the work involved in this contract. Applicable certifications are: ICC Commercial Mechanical Inspector; ICC Commercial Electrical Inspector, ICC Reinforced Concrete Special Inspector and Structural Steel and Bolting Special Inspector (as applicable to the type of construction involved), SCDOT or other nationally recognized agency certifications. These individuals shall be directly responsible to the QC manager; be physically present at the construction site during work within their areas of responsibility; and have the necessary education and/or experience to be qualified to inspect their trade. These individuals may perform other duties but must be allowed sufficient time to perform their assigned quality control duties as described in the QC Plan.

7.9 Not Used.

7.10 Control: Contractor Quality Control is the means by which the Contractor ensures that the construction, to include that of subcontractors and suppliers, complies with the requirements of the contract. At least three phases of control must be conducted by the CQC System Manager for each definable feature of the construction work as follows:

7.10.1 Preparatory Phase: Notify the KOCOR at least two work days in advance of each preparatory phase. Conduct the preparatory phase with the superintendent and the foreman responsible for the definable feature of work. The QCM shall document the results of the preparatory phase actions by and attach to the daily CQC report. Perform the following prior to beginning work on each definable feature of work: (a) A review of each paragraph of applicable specifications, reference codes, and standards. Make available during the preparatory inspection a copy of those sections of referenced codes and standards applicable to that portion of the work to be accomplished in the field. Maintain and make available in the field for use by Government personnel until final acceptance of the work; (b) Review of the contract drawings; (c) Check to assure that all materials and/or equipment have been tested, submitted, and approved; (d) Review of provisions that have been made to provide required control inspection and testing; (e) Examination of the work area to assure that all required preliminary work has been completed and is in compliance with the contract; (f) Examination of required materials, equipment, and sample work to assure that they are on hand, conform to approved shop drawings or submitted data, and are properly stored; (g) Review of the appropriate activity hazard analysis to assure safety requirements are met. (h) Discussion of procedures for controlling quality of the work including repetitive deficiencies. Document construction tolerances and workmanship standards for that feature of work; (i) Check to ensure that the portion of the plan for the work to be performed has been accepted by the Contracting Officer; (j) Discussion of the initial control phase;

7.10.2 Initial Phase: Notify the KOCOR at least two work days in advance of each preparatory phase. Conduct the initial phase with the superintendent and the foreman responsible for the definable feature of work. The QCM shall document the results of the preparatory phase actions by and attach to the daily CQC report. This phase is accomplished at the beginning of a definable feature of work. Accomplish the following:

(a) Check work to ensure that it is in full compliance with contract requirements. Review minutes of the preparatory meeting; (b) Verify adequacy of controls to ensure full contract compliance. Verify required control inspection and testing; (c) Establish level of workmanship and verify that it meets minimum acceptable workmanship standards. Compare with required sample panels as appropriate; (d) Resolve all differences; (e) Check safety to include compliance with and upgrading of the safety plan and activity hazard analysis. Review the activity analysis with each worker;

7.10.3 Follow-up Phase: Perform daily checks to assure control activities, including control testing, are providing continued compliance with contract requirements, until completion of the particular feature of work. Record the checks in the CQC documentation. Conduct final follow-up checks and correct all deficiencies prior to the start of additional features of work which may be affected by the deficient work. Do not build upon nor conceal non-conforming work.

7.10.4 Additional Preparatory and Initial Phases: Conduct additional preparatory and initial phases on the same definable features of work if: the quality of on-going work is unacceptable; if there are changes in the applicable CQC staff, onsite production supervision or work crew; if work on a definable feature is resumed after a substantial period of inactivity; or if other problems develop.

7.11 Tests:

7.11.1 Testing Procedure: Perform specified or required tests to verify that control measures are adequate to provide a product which conforms to contract requirements. Upon advance request, furnish to the Government duplicate samples of test specimens for possible testing by the Government. Provide an information copy of tests performed by an offsite or commercial test facility directly to the Contracting Officer. Failure to submit timely test reports as stated may result in nonpayment for related work performed and disapproval of the test facility for this contract.

7.12 N/A

7.13 Documentation: The contractor shall maintain, current records providing factual evidence that the required quality control inspections, tests and other activities have been conducted by the contractor and the necessary corrective actions taken. These records shall include the work of subcontractors and suppliers.

Documentation shall be in a format acceptable to the KO and made available to the Government throughout the performance period of this contract.

7.14.1 Daily Reports: Contractor shall develop and maintain daily reports for each TO, indicating:

1. Contractor and subcontractors working on the project, a description of trades, their area of responsibility and their number of personnel working.

2. Operating plant/equipment with hours worked, idle, or down for repair.

3. Work performed each day, giving location, description, and by whom.

4. Test and/or three phases of control activities performed with results and references to specifications/drawings requirements. List deficiencies noted along with corrective action.

5. Quantity of materials received at the site with statement as to acceptability, storage, and reference to specifications/drawings requirements.

6. Submittals reviewed, with contract reference, by whom, and action taken.

7. Off-site surveillance activities, including actions taken.

8. Job safety evaluations stating what was checked, results, and instructions or corrective actions.

9. Instructions given/received and conflicts in plans and/or specifications.

10. Weather conditions encountered

11. Any delays encountered, and.

12. Contractor's verification statement that equipment and materials incorporated in the work and workmanship comply with the contract.

Email one copy daily to the COR in report form to the Government daily within 24 hours after the date covered by the report. Reports shall be signed and dated by the QCM. Reports shall include copies of test reports and copies of reports prepared by subordinate QC personnel.

7.14.2 Notification of Noncompliance: The Contracting Officer will notify the Contractor of any detected noncompliance with the foregoing requirements. Take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the work site, will be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders will be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

8.0 N/A

9.1 PROTECTION OF CONTRACTOR’S EQUIPMENT & GOVERNMENT PROPERTY

9.2 All Contractor supplied equipment is the sole responsibility of the Contractor. The Government shall not be liable for any loss or damage to the Contractor's property, including stock, or for expenses incidental to such loss or damage. The Contractor shall secure his materials and protect all equipment from damage. The contractor is responsible for insuring his/her own contents. In the event of a fire or damage to either Contractor or Government property, the contractor shall immediately notify KO, CRREL Security or the City of Hanover Fire Department.

9.3 Any equipment/material the Contractor removes and which requires reinstallation as part of the job requirements shall be the responsibility of the Contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the Contractor at his own expense.

10.1 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY

10.2 Only the KO is authorized to make changes to the contract or any TO issued there under. No other Government or non-Government official may alter this contract or any TO issued in accordance with the basic contract terms and conditions. The Contractor is to report any attempts to alter this contract or any TO to the KO. In the event the Contractor effects any such changes at the direction of any person other than the KO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

11.1 TASK ORDER PRICING: Task Order pricing shall be accomplished using E4clicks software and RS MEANS pricing to make up the Unit price book. Contractor task order pricing shall be accomplished as described below and based on the most economical standard construction practices. Value engineering and design review shall be used in project design and scope development. Unreasonable methods and or estimates to accomplish task order tasks will not be accepted.

11.1.1Terms Explained:

11.1.2 Line Item Costs: The cost of a line item shall be the item’s total bare cost based on a national average as defined by RS MEANS Price Book for the City of Manchester, NH. The RS MEANS labor costs are included as line items of work.

11.1.3 Contract Unit Price Book (UPB): RS MEANS Price Book line items unit prices are to be used as the basis on task order pricing. Estimates composed of the RS MEANS Price Book line items and the Custom price book line items bare costs per unit, based on a national average are used. They are non-negotiable.

11.1.4 RS MEANS Price Book (MPB): Includes all items of work from a current year RS MEANS Facilities Construction Cost, RS Means Facilities Maintenance & Repair, RS MEANS Assemblies, and RS MEANS Master Composite Cost Data Guides. The RS MEANS labor costs are included as line items of work.

11.1.5 Non Pre-priced Items (NPP): are Items of work not included in the UPB required for execution of a TO and within the scope and general intent of the contract.

These items must be submitted, approved and/or negotiated.

11.1.5.1 Non-Means NPP item prices taken from local area sources shall be the lowest price offered from at least three (3) verifiable, independent, acceptable vendors. Equipment and material prices shall be based on the contractors cost. The contractor may be required to show proof of its cost upon request. Labor costs shall be derived using the RS MEANS productivity and crew cost rates.

11.1.6 Local Area Adjustment Factor: The RS MEANS total weighted average city cost index for the city of Manchester, NH.

11.1.7 Coefficient: The coefficient is multiplied against the bare unit prices in the UPB to calculate task order prices. The contractor will provide coefficients in accordance with the bid schedule.

11.1.8 The unit prices as established by the UPB are multiplied by the coefficient to arrive at the actual price for a unit of work.

11.1.8.1 Coefficient is defined as a numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the UPB unit pricing. The coefficients shall include all costs not covered in the UPB line items, or not allowed, (such as Division 1 – General Requirements) in the RS MEANS. The coefficients shall include but not be limited to overhead, profit, labor burden for the prime Contractor and subcontractors, bond premiums, insurance, taxes, any adjustment factors for average TO size, proposal preparation costs for withdrawn TOs, costs associated with procurement of required tools, equipment, software, specifications, computers, compliance with environmental laws, security requirements, engineering and testing services if required, and Contractor’s perception of the accuracy of the UPB. Coefficient should also include cost for incidental design, daily cleanup, protection or incidental moving of Government property including furniture, portable toilets, and administrative and technical support. No allowance will be considered later for these costs.

11.1.8.2 Contingencies such as changes to labor wages and inflation shall be adjusted annually by the annual economic price adjustment to RSMEANS and the E4Clicks software. Any change in the applicable minimum hourly rates of wages during the contract period shall not affect the unit prices to be paid by the Government for work performed under the contract.

11.1.8.3 The Contractor shall consider the following factors that affect the calculation of the coefficients:

1. The coefficients are fixed for the term of the contract.

2. The UPB prices are for “in-place” quantities. There shall be no allowances added for waste, compaction, storage, shipping, staging, handling, etc.

3. Daily clean up shall be performed at all active project sites. It shall not be a direct TO cost but shall be paid from the coefficient. Final cleanup will be a direct cost added to each TO.

4. The coefficient shall cover all the items typically designated as general conditions, profit and overhead including administrative support, technical support and labor burden for the prime Contractor’s office staff and workforce.

5. All vehicles, office supplies/setup, administrative requirements, and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients. Equipment/tool rental will be allowed as a direct cost to any TO for specialty equipment required for a TO. For example, scaffolding, lifts, earthmoving equipment etc. The Contractor shall provide and maintain equipment/tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, pick-up trucks or vans, etc. The cost of maintaining, operating, mobilizing, demobilizing and transporting the Contractor’s equipment shall be included in the coefficient.

6. Equipment rental shall not be allowed as a direct cost to any TO, except under special circumstances as described.

7. RS Means unit prices are based on projects ranging from $10,000 to $1,000,000. Construction projects under this contract will fall within this range.

JOC TO size shall be included in the Contractor’s coefficient. No adjustment for TO size will be allowed as a direct TO cost.

11.2 How To Calculate a Task Order Price:

11.2.1 Total UPBCosts: The sum of all RSMEANS line items line item costs.

11.2.2 Total NPP Costs: The sum of all NPP line item costs.

11.2.3 Government Furnished Material and Equipment: The Government may provide materials and/or equipment for installation. When furnished, the respective RS MEANS material/equipment shall be deleted from the RS MEANS line item cost, and the remaining line item cost shall be treated as UPB line item. If an item does not exist in the UPB, the cost for that line item shall be calculated exactly as an NPP item.

11.2.4 Project Total Bare Costs: The sum of the total UPB and NPP costs.

11.2.5 Localized Total Bare Costs: The UPB total bare costs multiplied by the local adjustment factor.

11.2.6 Task order Costs: The localized total bare cost multiplied by the contractor’s coefficient.

11.2.7 NPP Percentage: The NPP total bare cost divided by the total project bare costs.

11.3 Keeping Prices Current:

11.3.1 (UPB) Unit Price Book: Contains the list and price information for all pre-priced items covered in this contract. UPB consisting of the current year RS MEANS Facilities Cost Data Guide, R.S. Means Assemblies and the R.S. Means Master Composite Cost Data Guides shall be updated each year effective 15 January. (Example: The contract is awarded on 30 March, the 2022 UPB shall remain in effect through December 31 2022, and be updated on 15 January 2023).

11.3.1.1 The RS MEANS Construction Data Books: (MPB) shall be updated annually through the life of the contract. Each year on 15 January, all projects that were previously estimated, but not yet awarded, will be updated to the current year costs. If the new RS Means Price Book covers an existing Custom Price Book line item, the line item in the new RS MEANS price book will be used and the existing line item in the CPB shall be discarded.

12.1 COMPUTER REQUIREMENTS

12.2 Each TO proposal shall be prepared using e4Clicks Project Estimator and the RS MEANS Facilities master file AES. Each line item in the UPB includes appropriate material, equipment and labor costs indexed to the Hanover area. The RS MEANS prices in the UPB shall be updated annually per agreement, using the MEANS referenced local percentage (in the section titled City Cost Index) for materials and labor.

12.3 The software estimating package shall have the capability to include yearly RS MEANS price updates by 15 January each year including the current year local adjustment. The software estimating package shall have the capability to adjust for different coefficients.

12.4. Not Used.

12.5 Not Used.

12.6 Any Contractor furnished hardware not operating properly shall be promptly repaired by the Contractor so as to maintain all schedules and deliver all documents to the Government within the timeframes specified.

12.7 The Contractor shall furnish and install the RS MEANS annual unit price updates on the Contractor’s PC each year at option renewal throughout the term of this contract.

13.0 Not Used.

14.0 CONSTRUCTION START-UP PERIOD: The first 30 calendar days following basic contract award shall be designated as a start-up period, after which the Contractor shall have all equipment and personnel in place to fully execute the requirements of this contract.

15.0 PRE CONSTRUCTION CONFERENCES: Prior to issuance of a NTP for any TO, the KO may elect to host a Preconstruction Conference. The Contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

16.1 ORDERING PROCEDURES

16.2 Site Visit

16.2.1 As the need arises for performance under the terms of this contract, the KO or his/her authorized representative will provide the CM an RFP that shall include a written SOW, a preliminary list of required administrative, design, and shop drawings/material submittals, and possibly concept design drawings. The site visit will be scheduled at the earliest possible time, but in no case more than 2 working days from the date of notification. The Contractor and subcontractors shall attend the site visit with the Government and KO’s representative to clarify the scope of the requirement, verify existing conditions, satisfy themselves as to the character and amount of work to be accomplished, and obtain whatever measurements and information is necessary to develop the design and produce a complete and accurate TO proposal. The scope validation/site visit discussions will include:

1. Site access;

2. Methods and alternatives for accomplishing the work;

3. Definition and refinement of requirements;

4. Requirements for Contractor proposal (in addition to those enumerated in this SOW);

5. Validation/Refinement/Detailed scope of work; and

6. Special time requirements for completion, phasing requirements, and liquidated damages.

16.2.2 The COR shall accomplish a Memorandum for Record of the site visit.

16.3 Contractor’s Proposal: A TO proposal shall consist of (1) E4Clicks cost proposal, (2) proposed Bar Chart Schedule, (3) supporting documents. Each proposal shall be complete and in sufficient detail to allow ready determination of compliance with the TO requirements.

16.3.1 Detailed TO Cost Proposal: An emailed copy of the Contractor’s complete detailed line-item TO cost proposal shall be submitted for each proposal. The narrative of the proposal shall include, elements of cost (cost breakdown), written quotes as required, State and County sales taxes, quantity discount rates, method of delivery, delivery time, company name, point of contact, phone number, personal knowledge of the market conditions, etc.

· Accuracy: All measurements used in developing cost estimates shall be exact dimensions. Unit prices include all waste, so the government will NOT allow additional SF, SY, LF, CY, etc., for waste. For example, when estimating ceiling tile for a room 14 feet by 14 feet totals 196 square feet, the contractor's proposal shall reflect 196 square feet for the removal and installation of the ceiling tile.

16.3.2 Bar Chart Schedule: Each TO proposal shall include a brief critical path Bar Chart Schedule, taking into account the major work elements from the detailed cost proposal, as well as submittal reviews, mobilization, material delivery times, anticipated weather delays and Pre-Final and Final Inspection.

16.3.3 Supporting Documents: Includes calculations, catalog cuts, specifications, architectural renderings and/or other documentation necessary to demonstrate compliance with the requirements of the Government’s concept design, criteria and building codes.

16.4 Negotiations: Negotiations shall consist of meetings between government and contractor personnel to come to an agreement on the specific conditions, performance times, and cost of a task order.

16.4.1 The KO will schedule negotiations.

16.4.2 The Government will negotiate, on a line item by line-item basis, a firm fixed price for the TO. Unit prices will not be discussed, except for NPIs. The negotiations will establish the appropriate line items for the TO, and quantities for each line item. The Contractor must be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

16.4.3 For each TO, the Government shall develop its own independent Government Estimate. During negotiations, should either party (the contractor or the Government) refuse to agree on the appropriateness of the other's line item(s) and adjust their estimate accordingly, negotiations shall cease without award or cost to the government.

16.4.4 At the conclusion of line item cost negotiations, the Government will negotiate a reasonable and expeditious performance period based upon input from the COR, the Contractor’s proposed critical path Bar Chart Schedule, and RS Means daily output data. Provisions for assessing liquidated damages (LD) will be determined on each individual TO.

16.4.5 Within 5 working days after the TO price and performance time have been negotiated, the Contractor shall provide negotiated changes

16.5 Estimation Of Projects In Advance Of Funding:

16.5.1 During the course of the contract, the contractor may be required to estimate and negotiate projects in advance of funding. These projects may not have funding available and there is no guarantee that funds will become available for award of the project. No separate compensation for any PreOrder costs including proposal preparation and attendance during negotiations or site visits will be due to the contractor for projects that are negotiated and funding is not provided.

16.5.2 Fiscal Year-end Procedures: The contractor may be given a list of projects that the Government reasonably expects funding for. The list may be revised for both additions and deletions based on the Governments’ requirements. These projects will be estimated and negotiations completed. The Government shall incur no obligation until such time as funding becomes available and a task order is executed for the project. The negotiated total quantities shall remain binding until funding becomes available. Projects that are funded and awarded after the exercise of an option will be re-priced (not renegotiated) utilizing the current UPB. Agreed upon total prices that contain non-priced items shall be verified with the contractor prior to execution of the task order. In the event the non-priced items have undergone a substantial change in the market (i.e., 10% difference), the items shall be re-negotiated and agreement reached prior to executing a task order.

17.1 TASK ORDER PROPOSAL EVALUATION

17.2 The Government will evaluate the Contractor’s TO proposal and provide the KO with a price evaluation of the contactor’s proposal identifying quantities and/or line items requiring negotiations.

18.1 COMMENCEMENT, PROSECUTION, COMPLETION & PAYMENT FOR WORK

18.2 Task order Issuance: TOs will be issued by the KO using the Department of Defense (DD) Form 1155, Order for Supplies or Services. Each task order will include the following information:

1. Date of Task order;

2. Contract Number and Task order Number;

3. Item number, description, material submittal requirements, quantity and unit prices for prepriced and non- prepriced items and total ;

4. Task order price and delivery or performance period;

5. Accounting and appropriation data;

6. Liquidated damages, if any; and

7. Any statement of work, drawings or other pertinent data.

18.3 Notice to Proceed (NTP): Once the KO has issued an individual TO the NTP will not be issued until the construction submittals have been approved by the COR. The Notice to Proceed for written task orders may be the date the contractor receives the TO, in which case submittals will be minor and reviewed concurrent to work commencement. In rare circumstances, on projects deemed emergencies, the Contracting Officer may issue verbal direction prior to the issuance of the written task order. In those instances, the notice to proceed shall be the date the contractor received the verbal notice to proceed from the Contracting Officer with written notification to follow within 72 hours. The Government also reserves the right to execute changes in delivery dates of on-going task orders to accommodate higher priority task orders.

18.4 Change Proposals: The maximum time for submission of proposals shall not exceed five (5) calendar days from receipt of request.

18.5 Submittals: Submittals shall be provided in a logical timely manner and each shall be listed on the Submittal Register. An updated submittal register with all data fields completed and up-to-date shall be submitted on a monthly basis.

18.6 Bar Chart Schedule: Upon award of the task order and prior to the start of work, prepare and submit to the Contracting Officer for acceptance a construction schedule in the form of a Bar Chart.

18.7 Inspection by the Government: The COR will monitor the Contractor’s progress on each active TO, and identify any non-compliance items while performing technical surveillance of workmanship. The COR must have access to the jobsite at all times.

18.8 Progress Reports: The Contractor will be paid monthly (upon the submission of proper invoices) for the work performed during the preceding month for each individual TO.

18.9 Progress Meetings: The contractor shall attend a weekly meeting as scheduled by the Government to discuss each active TO. The contractor shall prepare minutes of the meeting and provide a copy to all parties in attendance. Should any party not concur with the minutes, they shall state the areas of nonoccurrence in writing to the contractor within 4 calendar days of receipt of the minutes.

18.10 Distribution of Correspondence: A Contractor representative shall visit the DPW/Contracting Office as needed.

18.11 Payment: Final payment for each TO will be withheld until all discrepancies are corrected and as-built drawings are approved by the COR. Payment up to 90% will be made for performance, and 10% will be withheld for receipt of approved as-built drawings/CADD disks for 100% payment.

19.1 TIME EXTENSIONS FOR WEATHER

19.2 Time extensions will be given based on contractor request and COR approval. Documentation of weather and the use of daily reports shall be utilized.

19.3 Upon acknowledgement of the notice to proceed and continuing throughout the contract, the Contractor will record on the daily CQC report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delay days must prevent work on critical activities for 50 percent or more of the contractor's scheduled work day.

20.1 HOURS OF WORK

20.2 Standard Working Hours: Standard working hours at CRREL are from 0700 to 1700 hours, Monday through Friday, excluding Federal holidays. The government may restrict access to work sites to these hours and days. The contractor shall consider all other hours non-standard time and use the appropriate coefficient to multiply unit prices for tasks performed during those hours.