PWS CNC Equip Repair Svcs 24 Feb 2021.pdf

PERFORMANCE WORK STATEMENT

COMPUTER NUMERICAL CONTROL (CNC)

EQUIPMENT REPAIR SERVICES

24 February 2021

1.0 DESCRIPTION OF SERVICES. The Contractor shall provide the technical expertise, training, engineering support, parts, material, and travel necessary to enable the Government to maintain and repair Government-owned Computer Numerical Control (CNC) equipment located in building 140 at Robins Air Force Base, Georgia. The Contractor shall provide support as required to the Government to keep the equipment functioning safely, effectively, and efficiently with the goal being to reduce downtime. The requirement includes the CNC equipment listed in Table 1.

1.1 NOTE - Due to ongoing Government efforts to replace obsolete CNC equipment, there is the potential that some of the CNC equipment listed in Table 1 will be replaced one for one with a new piece of equipment during the timeframe of award of this Performance Work

Statement. However, the services required by the Contractor in this PWS will remain the same.

Table 1: List of CNC Equipment

1.1.1 EQUIPMENT WARRANTY. Several of the assets listed above are new and potentially under warranty with the original equipment manufacturer (OEM). Any potential repairs or modifications of these assets must be coordinated & approved through both the Government

Program Manager (PM) and OEM before proceeding to ensure that the warranty is not voided.

This approval shall be provided in writing/email from the OEM.

Machine Manufacturer Model WR # S/N Description Warranty

NV7000 Mori Seiki NV7000/50 WR004438 NV701JI0074 3-Axis Vertical CNC Machining Center No

NV7000 Mori Seiki NV7000/50 WR004383 NV701KA0111 3-Axis Vertical CNC Machining Center No

SNK CNC Mill SNK America RB-2N-M/C WR004434 453641/B0K3763 3-Axis Vertical CNC Machining Center No

Mag3EX Makino Mag3EX WR005767 351 5-Axis Horizontal CNC Machine No

Mag3H Makino Mag3H WR003325 61 5-Axis Horizontal CNC Machine No

T1 #1 Makino T1 WR005461 60 5-Axis Horizontal CNC Machine No

T1 #2 Makino T1 WR005462 61 5-Axis Horizontal CNC Machine No

T4 #1 Makino T4 WR005463 21 5-Axis Horizontal CNC Machine No

T4 #2 Makino T4 WR005464 22 5-Axis Horizontal CNC Machine No

Mag3EX Makino Mag3EX 5-Axis Horizontal CNC Machine

1 Yr Machine /

2 Yr Controller

Mag3EX Makino Mag3EX 5-Axis Horizontal CNC Machine

1 Yr Machine /

2 Yr Controller a71nx Makino a71nx 5-Axis Horizontal CNC Machine

1 Yr Machine /

2 Yr Controller a71nx Makino a71nx 5-Axis Horizontal CNC Machine

1 Yr Machine /

2 Yr Controller

D800Z Makino D800Z 5-Axis Horizontal CNC Machine

1 Yr Machine /

2 Yr Controller

D800Z Makino D800Z 5-Axis Horizontal CNC Machine

1 Yr Machine /

2 Yr Controller

U6 H.E.A.T Makino U6 H.E.A.T WR005448 W150638 CNC Wire EDM No

Mastermill Ingersoll Mastermill 5-Axis Horizontal CNC Machine

2 Yr Machine/

Controller

CTX-2500 DMG Mori CTX-2500-700 Slantbed Lathe

2 Yr Machine/

Controller

CTX Gamma 3000 DMG Mori CTX Gamma 3000 TC Slantbed Lathe

2 Yr Machine/

Controller

DMF 180 DMG Mori DMF 180 3-Axis Vertical CNC Machining Center

2 Yr Machine/

Controller

DMF 180 DMG Mori DMF 180 3-Axis Vertical CNC Machining Center

2 Yr Machine/

Controller

DMF 260 DMG Mori DMF 260 3-Axis Vertical CNC Machining Center

2 Yr Machine/

Controller

DMF 360 DMG Mori DMF 260 3-Axis Vertical CNC Machining Center

2 Yr Machine/

Controller

NVX7000 DMG Mori NVX7000 3-Axis Vertical CNC Machining Center

2 Yr Machine/

Controller

NVX7000 DMG Mori NVX7000 3-Axis Vertical CNC Machining Center

2 Yr Machine/

Controller

Conquest 42 Hardinge Conquest 42 WR000427 SGA-1000-B Barstock Lathe No

Elite 2-8/51 Hardinge ML Elite 2-8/51 WR003592 ML-448 Lathe No

Reinen Grinder Reinen EGP55-100CNC WR005657 EGP18201 CNC , Grinder, Barrel No

Pacific Grinder Pacific T1984 WR000441 997102 Grinder, Thrust Washer, C-130 No

Hardinge Grinder Hardinge

KEL-VISTA UR

175/1000 WR003757 675372 Grinder No

Landis Grinder Landis

Gardner CHW 48 X 96 WR002669 LT-83234 CNC, Grinder, Cylindrical No

Simmons Grinder Simmons CS 480 WR002430 97246090-022 CNC, Grinder, Cylindrical No

1.1.2 Each piece of equipment listed performs milling and metal cutting operations utilizing its hardware under the guidance of software driven controller systems. Each of these machines when operating properly has the capability of producing a variety of aircraft parts in support of flight line production operations within required tolerance ranges up to +/-.0005. This tolerance requirement is documented on the OEM aircraft manufacturer’s drawings and must be met for form, fit, and functional requirements for the aircraft. All of the aircraft parts produced by this equipment directly support flight line operations and ultimately the war fighter.

1.2 Corrective Repairs. When a corrective repair is required, this will constitute an urgent requirement. Examples include encoders broken or blocked by chips, loose electrical connections that cause controller faults, and physical damage to the spindle/head. Corrective repairs shall be provided at three levels of support as needed to ensure the continued operation of the CNC equipment.

1.2.1 Level-one support – telephone support. Level-one support shall consist of the

Contractor providing technical support by telephone to the Government. The Contractor shall provide technical telephone support from 7:00 am to 5:00 pm (EST), Monday through Friday.

The Contractor shall provide priority status for technical support inquiries and shall respond by telephone within four (4) hours of being contacted by the Government Program Manager.

1.2.1.1 The Government will first attempt to perform corrective repairs to the CNC equipment by utilizing telephone technical support provided by the Contractor. If Contractor telephone support does not resolve the problem within eight (8) hours, level-two support will be required.

1.2.2 Level-two support. Level-two support occurs when level-one support is not adequate to return the system to operational status within eight (8) hours. If a work stoppage occurs and a solution cannot be provided via telephone, the Contractor shall dispatch a service technician to respond on-site. When level-two support is required, the Government Program Manager will contact the contractor and notify the primary contracting officer representative (COR). The

Contractor shall provide on-site response no later than 36 hours after notification, and shall continue providing on-site support to Government personnel until the problem is resolved.

1.2.2.1 The Contractor shall provide the required technical expertise and engineering support to enable the Government to perform the corrective maintenance repairs necessary to return the

CNC equipment to an operational status. This support will include providing technical guidance, advising, and overseeing the performance of the repair tasks performed by Government personnel.

1.2.3 Level-three support – Over and Above.

1.2.3.1 Level-three support - On-Site OEM repair/service. After a level-two initial assessment, if the required repair is OEM specific in nature, (meaning it could involve proprietary or specialized knowledge, OEM specific software, configuration, or tooling, etc.), the contractor will coordinate with the appropriate OEM/vendor and provide a written repair estimate to the Government Program Manager and COR by email no later than four (4) business days from assessment. The COR will obtain Contracting Officer approval before the repairs are performed.

1.2.3.2 NOTE. These complex CNC machines are an integration of various OEMs & vendor specific components & subcomponents, therefore the term ‘OEM specific’ can apply both to the overall machine OEM or any of the various OEM specific subcomponents.

1.2.3.3 Level-three support shall be O&A (Over and Above). Along with written repair estimate, the contractor shall provide the original estimate from the OEM when seeking approval.

1.2.4 New Parts – Over and Above. When new parts are required to accomplish corrective repair, the Contractor shall identify and price all required parts within four (4) business days of the notification. The Contractor shall provide the information to the Government Program

Manager and Contracting Officer Representative (COR) for approval before proceeding with the repair. The COR will obtain Contracting Officer approval for all new parts. (CDRL A001, DI-ADMN-81401B NOT 1, Contract Change Proposals (CCPS))

1.2.4.1 New parts as stated above shall be O&A (Over and Above). Along with the parts/material estimate, the contractor shall provide the original estimate from the OEM/vendor when seeking approval.

1.2.5 Off-site Repair – Over and Above. After an initial assessment, if an item cannot be repaired on-site, the item will be shipped by the Contractor to an evaluation facility. The

Contractor shall provide a written repair estimate to the Government Program Manager and

COR by email no later than four (4) business days from receipt of the item by the evaluation facility. The COR will obtain Contracting Officer approval before the repairs are performed.

(CDRL A002, DI-ADMN- 81401B NOT 1, Contract Change Proposals (CCPS))

1.2.5.1 The information included in the repair estimate shall include equipment ID #, date of evaluation, description of findings and recommendations, required part(s) and part(s) number, cost of part(s), number of parts needed, estimated labor hours required to complete repair, and a proposed timeline for completion of the repair. The timeline must be agreed upon by the Government and will be adhered to by the Contractor. The Contractor shall be responsible for shipping repaired items back to the Government.

1.2.5.2 Off-site repair as stated above shall be O&A (Over and Above. Along with the estimate, the contractor shall provide the original repair estimate from the OEM/vendor when seeking approval.

1.3 Training – Over and Above. When opportunities arise to expand Government knowledge of equipment or process, the contractor will coordinate with the appropriate

OEM/vendor and provide a written training estimate to the Government Program Manager and COR by email no later than ten (10) business days from assessment. The COR will obtain Contracting Officer approval before the training is accomplished.

1.3.1 Training shall be O&A (Over and Above). Along with written estimate, the contractor shall provide the original training estimate from the OEM/vendor when seeking approval.

1.4 Engineering Services and Software Updates. – Over and Above. The Contractor shall provide consultation & engineering services for software, maintenance, system integration, and development and revision of preventive maintenance procedures as requested.

1.4.1 Software updates shall be O&A (Over and Above). The Contractor shall provide all software updates for the CNC machines, and shall provide all technical guidance, advice, and training, to enable Government personnel to install and configure software updates as needed.

1.5 Acceptance. After all repair work and updates are complete, the Contractor shall perform a functional test of the equipment to ensure proper operation. The Government

Program Manager will observe and approve the functional test results. The Contractor shall provide a maintenance log detailing all tasks completed. This information shall be submitted via email to the Government Program Manager and COR. (CDRL A003, DI-MISC-

80508B, Technical Report- Study Services – Maintenance Log)

1.6 Contractor Contact Information. The Contractor shall provide the Government

Program Manager and COR with technical support contact information to include telephone numbers, fax numbers, and email addresses to enable the Government to submit requests for level-one, level-two, and level-three support.

2.0 SERVICES SUMMARY.

PERFORMANCE OBJECTIVE PWS

REF

PERFORMANCE THRESHOLD

Respond to request for level-two support.

1.2.2

The Contractor shall provide on-site response no later than 36 hours after notification by the

Government Program Manager.

Respond to level-three support.

1.2.3

The contractor will coordinate with the appropriate

OEM/vendor and provide a written repair estimate to the Government Program Manager and COR within four (4) business days of assessment.

Contractor shall identify and price new parts.

1.2.4

The Contractor shall identify and price all required parts within four (4) business days of identification.

Provide and/or facilitate written training estimates.

1.3

The contractor will coordinate with the appropriate

OEM/vendor and provide a written training estimate to the Government Program Manager and

COR within (10) business days of assessment.

Provide a written repair estimate for items that cannot be repaired on-site to the Government Program

Manager and COR.

1.2.5

The Contractor shall provide a written repair estimate to the Government Program Manager and

COR by e-mail no later than four (4) business days from receipt of the item by the evaluation facility.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide the following property/services as needed to facilitate Contractor repairs in a timely and cost-effective manner:

Building hoists

Stands

Forklifts

Man-lifts

Special tooling

Drawings

Schematics

Program/data backups

Software backups

3.1 The Government will provide operators for all Government furnished equipment and/or machinery such as hoists, man-lifts, and forklifts, etc. However, if a situation should arise that requires the Contractor to assist the Government with operating a piece of equipment listed in paragraph 3.0 that requires special Government authorization, training, or sign-off, the Government will be responsible for providing this service to the

Contractor.

3.2 Government furnished property attachment will be completed when GFP is identified.

4.0 GENERAL INFORMATION

4.1 Government Program Manager (PM). The Contractor shall coordinate all repair activities with the following Government Program Manager:

GOVERNMENT PROGRAM MANAGER

Name: Brett Mitchell

Organization: 402 MXSG/MXDEQ

Telephone: 478-327-5454

Email: brett.mitchell@us.af.mil

4.2 Access to Government Facilities. The Government Program Manager will ensure that

Government personnel escort Contractor personnel at all times while the Contractor is on Robins

Air Force Base. The Air Force has mandated visitors, to include all non-DOD cardholders, to consent to a check of their criminal history prior to being allowed access to installations. The check is similar to a driver’s license check and is conducted at the Visitor Control Center located by the Main Gate to the base.

4.2.1 Contractor personnel will need their driver’s license or state-issued ID, and a social security card, which will be checked by name, dates of birth and social security number.

Contractor personnel who wish to drive on base must present a valid driver’s license and vehicle registration

4.2.3 The Contractor shall ensure Contractor personnel who require access to Robins Air Force

Base or other Government facilities comply with the security procedures of the facility.

4.3 Place of Performance. The services shall be performed in building 140 at Robins AFB, Georgia.

4.4 Schedule. The Contractor shall perform on-site services between the hours of 6:00 a.m. to

5 p.m. (EST), Monday through Friday, excluding federal holidays and energy conservation days mailto:il:%20brett.mitchell@us.af.mil observed by Robins AFB.

4.5 Essential Services During Crisis. The Functional Director has determined, by placing in writing their decision, that this requirement is not Mission-Essential in accordance with

DFARS 237.76, Continuation of Essential Contractor Services.

4.6. Contractor Manpower Reporting. The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Computer Numerical Control Equipment Repair Services via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

4.6.1 Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY) which runs 1 October through 30 September. While inputs may be reported anytime during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

4.6.2 User Manuals. Data for Air Force service requirements must be input at the Air Force

CMRA link. However, user manuals for Government personnel and Contractors are available at the CMRA link at http://www.ecmra.mil (select Dept. of the Air Force option if you are working an AF requirement).

4.6.3 Uses and Safeguarding of Information. Information from the secure website is considered proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

4.7 Security Requirements.

4.7.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with DoD

5220.2, National Industrial Security Program Operating Manual (NISPOM), Air Force

Instruction (AFI) 31-101, Integrated Defense, and Robins Air Force Base Integrated Defense

Plan (RAFB IDP), 31-101.

4.7.2 Security Clearance. The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.7.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with DoD 5220.22.

4.7.4 Access to Government Systems. The Contractor will not require or be provided access http://www.ecmra.mil/ http://www.ecmra.mil/ to the base network or any Government Automated Information System.

4.7.5 Access to Government Facilities. The Contractor shall ensure Contractor personnel who require access to Robins AFB or other Government facilities comply with the security procedures of the facility.

4.7.6 Operations Security (OPSEC). The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.8 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP).

All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class

C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.8.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to

402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review.

The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A004, DI-

SAFT-82080/T, Contractor’s Standard Operating Procedures)

4.8.2 The Contractor Safety Plan shall address in detail the items listed in the Contract

Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the

Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted

Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the

CO.

4.8.3 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the

Robins AFB Safety Office telephonically at (478)-222-0043 during duty hours and (478)-

926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government

Representative, the Procurement Contracting Officer (PCO) or the Administrative

Contracting Officer (ACO) (with a copy to program manager), who will forward it to the http://www.osha.gov/dcsp/vpp/index.html mailto:402mxw.se.wf@us.af.mil

Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

(CDRL A005, DI-SAFT-81563 NOT 1, Accident/Incident Report)

4.9 Agency Affirmative Procurement Programs (formerly GPP). In accordance with FAR

23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list

[https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United

States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.9.1 In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both

EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package

4.10 Environmental Management System (EMS). Environmental Management Systems

(EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness

Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

Notification of training completion shall be sent to both the Robins AFB Contracting Officer

(CO) to be maintained in the contract file and Environmental Management, 78 CEG/CEIE, (78ceg.cev.FrontOfc@us.af.mil) for tracking purposes. Failure to provide documentation of

EMS Training may result in termination of the contract.

4.10.1 EMS training is provided by Environmental Management. Request for Robins EMS

Awareness training by calling directly to (478) 327-9283 or through email at

78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the mandatory EMS

Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

http://www.biopreferred.gov/ mailto:78ceg.cev.FrontOfc@us.af.mil mailto:78ceg.cev.FrontOfc@us.af.mil

4.10.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the Advanced Distributed Learning Service (ADLS) website:

https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp. EMS Awareness Training is located under the Miscellaneous tab. This option is only available to contractors who have a CAC and takes approximately 10 minutes to complete.

4.10.3 Option 2: Contractor requests a copy of the Robins EMS Awareness

Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

5.0 APPENDICES: DIRECTIVES, PUBLICATIONS AND REFERENCES.

NAME OF

PUBLICATI

ON

SECTION

S

THAT

APPLY

DATE OF

PUBLICATION

TITLE OF PUBLICATION

AFI 21-101

Para 11

16 Jan 20 Aircraft and Equipment

Maintenance Management

AFI 31-101

Para 11.8

16 Jan 20 Integrated Defense, and Robins Air Force Base Integrated Defense Plan (RAFB IDP)

DoD 5220.2 Entire 24 Sep 20 National Industrial Security

Program (NISP)

OSHA

Public Law

91-596

Entire 1 Jan 04 Occupational Safety and Health Act (OSHA) of 1970

Occupational

Safety And Health

Standards

Part 1910 1 Jan 04 Occupational Safety and Health

Act (OSHA) of 1970 https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp