purchase description.pdf

PURCHASE DESCRIPTION

Delivery of Liquid Propane Gas (LPG)

1. GENERAL REQUIREMENT: This document contains the essential performance requirements for delivery of Propane into bulk tanks for boiler operations throughout the Depot.

2. REFERENCED DOCUMENTS:

2.1 ASTM D1835-11 Standard Specifications for Liquefied Petroleum Gases

3. SPECIFIC REQUIREMENTS: The LPG provided under this specification must meet the requirements of the reference listed in Para 2.1 for propane.

4. DELIVERY AND ON-SITE FILLING OF BULK TANKS: In accordance with the provisions of NFPA 58 Liquefied Petroleum Gas Code, the contractor shall be responsible for delivery of propane fuel into bulk tanks ranging from 100 gallons to 1000 gallons located throughout Letterkenny Army Depot.

4.1 Delivery Locations & (Rack Capacity):

Bulk Tank Locations Bldg. - 1ea, 100gal, 1,000gal Bldg. - 2ea, 100gal Bldg. - 1ea, 100 gal Bldg. - 2ea, 1,000 gal Bldg. - 1ea, l00gal Bldg. - 1ea, 420 lb., 3ea 100gal Bldg. – 1ea, 500gal Bldg. - 1ea, 500gal Bldg. - 1ea, 100gal Bldg. - 1ea, 100 gal Bldg. - 1ea, 500gal Bldg. - 1ea, 1,000 gal Bldg. - 2ea, 1,000gal Bldg. - 2ea, 1,000gal Bldg. - 1ea, 1,000gal Bldg. - 1ea, 1,000gal Bldg. - 1ea, 500gal Bldg. - 1ea, 1,000gal Bldg. - 1ea, 1,000gal Bldg. - 1ea, 500gal Bldg. - 8ea, 1,000 gal Bldg. – 2ea, 1,000gal Bldg. - 1ea, 1,000gal

Bldg. - 3ea, 1,000gal

Bldg. - 1ea, 1,000gal Bldg. - 2ea, 1,000gal Bldg. - 2ea, 1,000gal Bldg. - 1ea, 1,000gal Bldg. - 3ea, 1,000gal Bldg. - 2ea, 1,000gal Bldg. - 1ea, 1,000gal Bldg. - 1ea, 1,000gal Bldg. - 1ea, 1,000gal Bldg. - 2ea, 1,000gal Bldg. - 2ea, 1,000gal

4.2. Delivery Schedule: Contractor shall deliver to the bulk tank locations on a frequency that will ensure the tank does not empty. Contractor shall provide at the beginning of each option year a delivery schedule for weekly deliveries of each building.

4.3. Emergency Services: The Contractor shall provide emergency response services that may fall outside the normal hours of operation listed in paragraph 5.1, response time shall be within 2 hours from notification by the KO or COR.

4.4. Tank Rental: The contractor shall provide tanks at the requested bulk storage locations listed above. The tank rental unit price shall be incorporated into the unit price of the propane.

4.5. Place and Performance of Services: Performance shall be at site Letterkenny Army Depot (LEAD) located approximately 4 miles north of Chambersburg, Pa., Franklin County in south central Pennsylvania. The contractor shall provide services between the hours of 6:00 AM to 4:00 PM on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at multiple storage rack and bulk tank locations listed above. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this purchase description when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

4.6. Interference with Government Operation: The Contractor and the Contractor’s employees shall perform all work in such a manner as to avoid interference with regularly scheduled Government operational activities.

4.7. Phase In/Phase Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the 30 day phase in/phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

5. Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp. The Contractor shall not perform services on these days unless otherwise requested or approved by the COR or KO:

New Year’s Day: January 1 Martin Luther King, Jr.’s Birthday: Third Monday in January President’s Day: Third Monday in February Memorial Day: Last Monday in May Juneteenth: June 19 Independence Day: July 4 Labor Day: First Monday in September Columbus Day: Second Monday in October Veteran’s Day: November 11 Thanksgiving Day: Fourth Thursday in November Christmas Day: December 25

5.1. The Depot recognizes a regular closure day which occurs every other Friday. If the holiday falls on Saturday, the preceding Friday will be observed, or Thursday if Friday is an off day. If the holiday falls on Sunday, the following Monday will be observed.

6. SECURITY REQUIREMENTS: The contractor shall comply with all the requirements of the current issue of LEAD Regulation 385-4 (See Para.4 Page 2), and any additional requirements determined necessary by the Contracting Officer. Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

6.1 AT Level 1 Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

6.2 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity

ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

6.3 OPSEC Level 1 Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training.

New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

6.4. Search and Control: Letterkenny is a controlled access post. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property.

Contractor vehicles (Contractor-owned and personal), Contractor employees, and their personal property will be subject to searches and seizure of contraband and/or unauthorized Government property upon entering or leaving the Installation. The search and seizure provisions of AR 190- 13, Chapter 8, will apply to Contractor personnel entering or leaving Letterkenny Army Depot.

6.5. Public Disclosures: The Contractor shall make no public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the KO or the COR.

6.6. Losses or Damages Caused by the Contractor: The Contractor agrees to save harmless the Government from any claims for damage to property, bodily injury, or death resulting from activities of the Contractor, his agents, servants, and employees. The Contractor shall be held accountable and liable to the Government for any damages to, but not limited to Government facilities, fixtures, furnishings, equipment, telephone pedestals, electrical apparatus or grounds caused by the Contractor or his employees. The Contractor shall verbally notify the KO or COR immediately following any occurrences. The Contractor shall submit to the KO or COR within twenty-four (24) hours following occurrences of any such damage, loss or injury, a complete report of the incident.

7. Safety Requirements: The contractor is reminded that LEAD maintains a Safety Management System (SMS) is ISO 45001 certified and is also AS9100 and AS9110 certified.

7.1. Safety Policy: The LEAD safety policy and safety program LEAD-R 385-1 can be found at https://www.letterkenny.army.mil/Info/Visitors-Information under heading Installation Resources “LEAD Safety and Occupational Health Program”. The Army Safety and Occupational Health Program is AR-385-10.

7.1.1. On-Site work at LEAD shall be completed in accordance with applicable OSHA, DoD, DOT, NFPA, LEAD-R 385-1, LEAD Safety Bulletins and Army safety requirements.

7.1.2. Contractor must be in compliance with DOT Regulations, NFPA 58- National Fire Protection Association's Standard for the Storage and Handling of Liquefied Petroleum Gases, OSHA 1910.110. Storage and handling of liquefied petroleum gases and if the bulk inventory exceeds 10,000 pounds for a single storage area, the contractor is obligated to notify that LEAD is required to write, implement and submit under OSHA 29 CFR 1910.119 a Process Safety Management Program (PSM).

7.1.3. The LPG provided by the Contractor must meet or exceed the ASTM D1835-11.

7.1.4. As a federal installation, additional requirements other than LEAD 385-1, OSHA apply to contractors performing work at LEAD. Examples include full conformance to ANSI standards.

NFPA standards, ASME B.30.22-2016, 29 CFR 1910, 29 CFR 1926, TB43-0142, ANSI Z87, AR 385-10 and other consensus standards for the industry covered by the subject contract. In case of a conflict among these laws and regulations, the Contractor will contact the LEAD COR for written guidance.

7.1.5. All chemicals used on LEAD worksites must be vetted and approved by the LEAD safety office prior to use in accordance with LEAD-R 385-1 and Safety Bulletin number 23-01. All shipped material or delivered material shall include a current product Safety Data Sheet (SDS) for all chemicals other than residue.

7.1.6. All contractor personnel shall wear the appropriate PPE per ANSI Z87.1.

7.1.7. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work.

7.1.8. If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact the assign LEAD.

7.1.9. The contractor shall notify the COR immediately of any accident or injury.

7.2. All safety messages or recalls related to the safe use of products provided by the contractor will be provided to the LEAD POC for the Contract within 5 days of contractor’s awareness or the message or notice.

7.2.1. Accidents: Any and all accidents, including property damage and injury/illness, that occur as a result of the execution of this contract, on or off the LEAD worksite, shall be reported immediately by the most expeditious means possible, but not more than one hour, to the COR and the KO. Subsequent notification will then be immediately made to the LEAD Safety Office and other applicable LEAD entities such as the fire department and the Directorate of Public Works. The contractor will investigate all accidents resulting in property damage or injury/illness to determine a root cause. Immediate and appropriate action will be taken by the contractor to prevent recurrence. Objective evidence of the investigation and corrective action shall be maintained by the contractor and provided to the COR and KO upon request.

8. Special Qualifications: The Contractor shall ensure all employees possess all required licenses for operating any equipment used in the performance of this contract. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they shall be serving. Certifications and licenses shall be provided to the COR after award. When new employees are hired any licenses or certifications shall be provide to the KO/COR before the employee may work on Depot. NOTE: The Government does not provide training to Contractors.

9. Search and Control: Letterkenny is a controlled access post. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property.

Contractor vehicles (Contractor-owned and personal), Contractor employees, and their personal property will be subject to searches and seizure of contraband and/or unauthorized Government property upon entering or leaving the Installation. The search and seizure provisions of AR 190- 13, Chapter 8, will apply to Contractor personnel entering or leaving Letterkenny Army Depot.

10. Public Disclosures: The Contractor shall make no public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the KO or the

COR.

11. Delivery Ticket Submissions: Upon completion of all material, the Contractor shall submit all delivery tickets, per delivery, per site, on a weekly basis to the COR. The Contractor shall submit a detailed invoice with line-item breakdowns to the COR. The delivery tickets and detailed invoices shall be due by the second business day, following the previous workweek of deliveries.

12. Invoicing Payments: The Contractor shall submit correct invoices through Wide Area Workflow (WAWF) on a weekly basis. The COR shall review the invoices within a timeframe of 14 days from the date of submission. Payment will be made upon COR approval of each invoice submission.