Industry_Comment-Government_Response_Matrix_-_Amendment_002.xlsx
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Industry Comment-Government Response Matrix - Amendment 002
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Sheet1
| GOVERNMENT RESPONSES TO INDUSTRY FINAL RFP COMMENTS - AMENDMENT 002 | |||||
| Comment No. | Document | Reference | Industry Comment | Industry Recommendation | Government Response (Accept / Reject / Modify) |
| 1 | Section L | Section 5.b.g), page 41 of 48 | Section L states the following requirement for Attachment 6 "The Government has identified approved GFP/GFI and Supplied Interfaces/Base Support in Attachment 6 of the model contract. Access to Government Supplied Interfaces/Base Support identified in the Non-Serially Management Items List Attachment 6 will be provided no earlier than the system event identified. Attachment 6 provides the maximum quantity of each individual GFP/GFI item available. Offeror’s are able to tailor the quantity of each item requested, but shall not request a quantity greater than the maximum available. Offeror’s shall not request GFP/GFI not identified in Attachment 6. Offerors shall follow the instructions for “GFP Attachment Tutorial” at the following link http://dodprocurementtoolbox.com/site-pages/gfpattachments when completing Serially Management and Non-Serially Managed Items List within Attachment 6." | The link provided in Section L takes the Offeror to a Page Not Found. Please provide an updated link to the webpage of instructions that the Government would like the Offeror to follow. |
The GFP equipment that is being provided by the Government should already be uploaded in the dodprocurementtoolbox. Is this section requesting that the Offeror upload any new acquisitions into the dodprocurementtoolbox regardless of the ownership?
Or is the Offeror responsible to upload a complete listing of property acquired on this contract into the dodprocurementtoolbox showing accountability to this contract even though the Offeror has an approved Property Management database?
| Please clarify full instructions and requirements for Attachment 6, particularly what the Government would like the Offeror to complete for proposal submittal. | A; reference updated in Section L for clarity. | |||
| 2 | Attachment 1_-_Statement_of_Work_SOW.pdf | SOW 1.1.3.4.b | SOW states: 'The PTES Contractor shall prepare and deliver an IPMR and Contract Funds Status Report (CFSR) in accordance with contract data requirements. These reports will be updated/submitted via [A054] and [A055] for the life of the contract.' |
Questions:
(1) Should CDRLS A054 IPMR and A055 CFSR be bid in CLINs 0001, 0002 and 0003 or just in CLIN 0001?
| (2) If the answer to question (1) is that A054 and A055 should be bid in CLINS 0002 and 0003, then why were CDRLs B054, B055, C054, and C055 not established for CLINs 0002 and 0003? | Please clarify. | M; CDRLs A054 and A055 should be bid in CLINs 0001, 0002, and 0003. A054 and A055 were established for the period of performance of the contract to capture historical financial data. |
| 3 | (1) Exhibits A, B and C | |
| (2) Attachment 1 SOW | A053, B053 and C053, Contractor's Progress, Status and Management Report | Exhibit 16 states that a Business Management Review (BMR) is required. |
SOW 1.1.3.1.b.1, 1.1.3.1.b.2 states a Program Management Review (PMR) is required every other month while an Executive PMR is required alternating months.
Questions:
(1) Is the BMR required to be presented during months of the monthly PMR but not the Executive PMR?
| (2) Are the BMR chart data required to be submitted every month regardless of whether it is presented? | Please clarify. | R; BMR data is required to be included in CDRL A/B/C-053, as indicated in DD Form 1423, and be presented at all PMRs. | ||||
| 4 | Model Contract | Section I, page 21 of 38 | Recommend removal of FAR 52.203-16, Preventing Personal Conflicts of Interest, from the model contract. Rationale: There are no requirements in the PTES RFP for services that involve performance of acquisition functions closely associated with inherently governmental functions. | Recommend removal of FAR 52.203-16 due to inapplicability of work scope. | A; FAR 52.203-16 removed from Model Contract. | |
| 5 | Attachment 8 - Small Business Subcontracting Plan | RFP Section L, page 43 of 48, i) iv | RFP states that: "...a small disadvantaged business or a HUBZone small business, subcontractors must be certified by the Small Business Administration (SBA)." | Please correct this statement. It is inconsistent with the current law and regulations concerning small disadvantaged businesses (SDBs); IAW FAR 52.219-8, SDBs can self-certify. | A; language updated to read, "To further qualify as a HUBZone small business, subcontractors must be certified by the Small Business Administration." | |
| 6 | Section L | Section 6.0 para d, page 46 of 48 | Section L states: Contingency Agreements and Cover Letters do not count against the 10 page limit for Appendix D. | Is a cover letter required for existing employees or only for contingency hires? Recommend that cover letters be submitted only for contingency hires. | ||
| If cover letters are required for existing employees, recommend a single letter as introduction to the team of five key personnel. | A; Offerors are only required to submit one cover letter for all five key personnel resumes. | |||||
| 7 | SOW | Sections CLIN 2, 1.1.5, page 79 | Pre-Operational Support is listed as a CLIN 0002 task but the activity for pre-operational support does not start until after IOC as written in the SOW. Is it the Governments intent to provide Pre- Operational Support after first install to IOC acceptance? | If the answer to the intent question is false, recommend the USG please move this task to CLIN 0003 activity, or open CLIN 0006 for Interim Operational Support as an Option. | R; The PTES Contractor shall provide Pre-Operational Support. The Pre-Operational Support period begins at product acceptance by the Government PTES Program Office and ends at the declaration of IOC. (Reference: SOW CLIN 0002, para 1.1.5) | |
| 8 | Model Contract | Section B, CLIN 0008 | As there is no stated fee limitation for CLIN 0008 in Section B, can the USG please confirm that profit can be proposed in accordance with FAR 15.404-4 for experimental, developmental, or research work performed under a cost-plus-fixed-fee contract? | A; Section B, CLIN 0008 Descriptive Data updated to reflect Fixed Fee NTE 6%; please reference Section L, Table 7 | ||
| 9 | Solicitation Model Contract | Section I | Why are the clauses at FAR 52.227-14 and 52.227-21 included in Section I when they are not proscribed for use in solicitations from the Department of Defense? | Remove these clauses from the solicitation. | A; both clauses removed from Model Contract. | |
| 10 | Attachment 7 | Paragraph (a) | Paragraph (a) on page 3 of 20 uses the term “otherwise provided.” Does the government mean “delivered”? | Delete the term “otherwise provided.” | R; The first sentence of paragraph a. Introduction, on page 3 of the attachment 7 dated 20 Feb 2018, states - "The purpose of Attachment 7 is to identify the rights the U.S. Government will acquire to all PTES development, production and sustainment data, computer software and computer software documentation delivered or otherwise provided to the Government during performance of this contract." The Government means "delivered or otherwise provided" in this introductory sentence. |
11 Attachment 7 Paragraph (c) Paragraph (c)(1) on page 3 of 20 states that the government shall have the rights described in Table 1. Does the government mean it desires to receive the rights listed in Table 1 as opposed to contractors being required to provide the rights listed? Change the term “shall” to the Governemnt desires.” R; Correct as worded.
12 Attachment 7 Paragraph (c) Paragraph (c)(3) on page 16 of 20 states that the government may provide the data listed in Table 3 to various entities outside of the government. If any of the data is proprietary, will the government recognize the requirement for prior nondisclosure agreements are required by FAR 9.505-4(b)? Add language acknowledging the requirement for prior nondisclosure agreements pursuant to FAR 9.505-4(b). R; Under DFARS 252.227-7013(b)(3)(iv)(C) , DFARS 252.227-7014(b)(3)(iii)(C) and DFARS 252.227-7015(b)(3)(iii) ...the Contractor (or party asserting restrictions) may waive in writing the requirement for an non-disclosure agreement.
13 Attachment 7 Paragraph (f) Paragraph (f) on page 18 of 20 requires that the contractor waive its rights to obtain a nondisclosure agreement from covered government support contractors as provided by DFARS 252.227-7015(b)(3)(iii). Because this is a mandatory requirement it has the effect of being a deviation to the clause. Does the Air Force Space and Missile Systems Center have clause deviation to support this as required by Subpart 201.4 of the DFARS? Delete the waiver requirement from Attachment 7. R; Under DFARS 252.227-7015(b)(3)(i) technical data covered by paragraph (b)(2) of this clause are authorized to be released or disclosed to covered Government support contractors.
| 14 | Solicitation Model Contract | Section E | FAR clauses FAR 52.246-3 and 52.246-8 have been modified as to alter the substance of the provisions as per FAR 52.101 and FAR 52.104 by stating that the cost of rework, replacement, or correction associated with Defects under CLINs 0001 – 0005, shall be considered Unallowable Costs. The Standard FAR provisions state the cost of replacement or correction shall be included in allowable cost, determined as provided in the Allowable Cost and Payment clause, but no additional fee shall be paid. | Does the Air Force Space and Missile Systems Center have the appropriate FAR clause deviation approval to support the modification to state that such costs are unallowable? Recommend that the modified language be removed and the standard language restored if no FAR clause deviation approval is in place. | M; language related to the one (1) year effective period of the clauses remains in the Model Contract. Language related to Unallowable Costs due to CAT 1 Defects relocated to SOW Appendix D. See updated SOW section highlighted blue. |
| 15 | Attachment 7 | C.2.xiv | Is it acceptable for bidders provide an indexed list of commercial and PD/OSS software and provide a single copy of the corresponding license for each License Type (MIT Public License, Apache Software License, GPL, LGPL etc…) instead of repeating the same license file for every product that uses that type of license? It will reduce significant duplication and ensure easier evaluation of the offeror’s approach. | R; Offerors shall provide software licenses as directed in Attachment 7. | |
| 16 | Section L | Section 3.0 Table 2 Number and Type of Copies Required Section 4.1c (pg 9- of 48) | Section L, Table 2 allows 3 pages (Max) for Volume I Executive. The Master Table of Contents is part of the Executive Summary and does not have a page count allocation. | It is recommended the Master Table of Contents page count is the same as the Cross Reference Matrix. Please clarify if the Master Table of Contents has a page count or not. | A; Section L, paragraph 3.0.f. states, "Page limits do not include: covers sheets for volumes, tables of contents …" Therefore, there is no page count limitation for the Master Table of Contents. |
| 17 | Section L | Section 4.1c (pg 13-14 of 48) | Section L states the following requirement for Volume I Executive Summary "Master Table of Contents and Cross Reference Matrix. The Offeror shall provide a master table of contents for the proposal which includes the traceability and interrelationships between volumes and sections or subsections of the overall proposal, and where material may be found for each major element of the evaluation as defined in Section L of this solicitation. In addition, the Offeror shall provide a cross-reference matrix for the entire proposal containing, at a minimum, the items shown in Table 3, Cross Reference Matrix." | Please clarify if the Master Table of Contents is required to provide more than the entire contents of all propisal volumes.The traceability and interrelationships between the proposal volumes, sections, and subsections are provided in the Cross Reference Matrix as defined by Section L. | A; Section L language modified for clarity. Traceability and interrelationships to be provided by Cross Reference Matrix. |
| 18 | SOW | 1.1.1.12.a | This section states that everything placed on the DAL is considered to be delivered. The DAL, in accordance with the CDRLs, is supposed to contain non-CDRL items, and they are to be marked with DOD Distribution letter “D.” Is the DAL supposed to contain non-deliverable proprietary items, and if so, why is the DOD Distribution letter D used instead of letters B or ? | Reference SOW, CLIN 0001, Paragraphs 1.1.1.11.d-f. |
Submit all DAL items per applicable DD Form 1423 (A004 / B004 / C004).
“DoD Distribution Statement D” is appropriate for all DAL submissions. Distribution of data will be to Government PTES Program Office and Government PTES Program Office support contractors who have access to the Contractor’s secure Integrated Digital Environment (IDE), with appropriate Non-Disclosure Agreements (NDAs).
| 19 | Section M | Section 4.3.a, Total Evaluated Price (TEP) | Column "F" calculation (D+E) may lead Offerors to sum the subtotal Fees IN ADDITION to the Total Proposed Fee | A; table updated for clarity - Column F should reflect the Offeror's Total Proposed Cost and Total Proposed Fee |
| 20 | Attach 2 | 1) Fix attach 2 to re-label the following docs from PTES Reference Docs to PTES Compliance Docs |
-KMI 3001 Compact Electronics Serial Number Standard, Candidate Version 1.0
-NSA R21-TECH-34-05 WATARI
-NSA R21-TECH-035-05 Generalized Concatenation Key Derivation Function, specified for use with SHA-384
| 2) Replace NSA-I311-038 Galois/Counter Mode of Operation (GCM) with NIST SP 800-38D Recommendation for Block Cipher Modes of Operation: Galois/Counter Mode (GCM) and GMAC, and re-label as PTES Compliance Doc folder | A; Attachment 2 updated. | ||||
| 21 | Model Contract | CLINs 0007, 0008, 0011, and 0012 | CLINs are Option CLINs with start dates the same as the beginning of contract performance -- please clarify if these will be exercised at award. | A; CLIN POPs updated with start date of "As Required." These CLINs will not be exercised until required during the performance of the contract, but could be exercised as early as contract award. |
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