SOW.docx

Bureau of International Narcotics and Law Enforcement Affairs (INL)

INL-MEXICO CITY, MEXICO

Acquisition of Three Hundred Drones, Extra Components, and Training

General The Bureau of International Narcotics and Law Enforcement Affairs (INL) leads the Department of State’s anticrime and counter-narcotics efforts. INL’s mission is to minimize the impact of international crime and illegal drugs on the United States, its citizens, and partner nations by providing effective foreign assistance and fostering global cooperation. INL supports our partner nations to stabilize and strengthen security institutions to build a global security capacity for combating drug trafficking and other transnational crimes. INL also provides assistance to strengthen justice sector institutions, which fosters promotion of good governance and respect for human rights.

Project Overview INL is seeking a contractor (the Contractor) for the acquisition of three hundred (300) drones, combo components, two (2) extra batteries per drone and training courses to support a joint effort between INL, United Nations Office on Drugs and Crime (UNODC) and Government of Mexico (GOM) against transnational crime. The Contractor must be able to deliver two hundred and eighty (280) drones, combo components, and extra batteries in Mexico City, Mexico, within fourteen (14) calendar days after contract award. The remaining twenty (20) drones, combo components, and extra batteries can be delivered in Mexico City, Mexico, within thirty (30) calendar days after contract award. The Contractor must also provide operational use and maintenance “train the trainer” training on the drones in Mexico City, Mexico, for a maximum of fifty (50) GOM participants. The training must be conducted in Spanish with Spanish speaking instructors (not using translators).

Scope The scope of this project is to acquire drones and training for INL Mexico.

Objectives The objective of this project is to purchase 300 drones, combo components, extra batteries, and training courses. Table 1 provides details about the specific needs addressed in this SOW.

Table 1: Perimeter Fencing Objectives

Requirements Equipment Specification Requirements All 300 drones must be new and exactly meet or exceed the requirements for a DJI Mavic Pro Platinum drone or equal. The requirements for the drone, combo components, extra batteries and training requirements are outlined below.

Drone Specification Requirements The specifications for the 300 drones must meet or exceed the following:

· Drone with 4K Stabilized Camera by a 3-axis mechanical gimbal with collapsible drone rotor arms.

· Portable and tool free for propeller transformation.

· 24 high-performance computing cores

· Transmission system with a 4.3 mile (7km) control range

· 5 vision sensors: forward and downward vision sensor.

· Flight time: 30 minutes

· 12.35 megapixel camera with FOV 78.8° 26 mm lens

· Lenses: FOV 78.8° 28mm (35mm format equivalent) f/2.2 Distortion <1.5% Focus from 0.5m to ∞

· ISO Range:100-3200 (video) / 100-1600 (photo)

· Image Size: 4000x3000

· Ability to sense obstacles at least 49 ft. (15m) away.

· WI-FI with operating frequency of 2.4G/5G and a maximum transmission distance of 80m distance 50m height.

· Charger Voltage: 13.05 V

· Operating Frequency: 2.4 GHz to 2.483 GHz

· Maximum Weight: 5 Lbs. or 240g

· Dimensions folded H83mm x W83mm x L198mm

· Intelligent flight battery and gimbal cover included

· Max flight speed 40 mph (65 kph) or higher

· Noise control: up to 4dB

· Max Total Travel Distance: 9.3 mi (15 km) or further

· App/Live View: Latency: 160-170ms.

· Required Operating System: iOS 9.0 or later or Android 4.1.2 or later

4.3. Combo Components Specifications

Each of the 300 drones must also include the following combo components. Combo components must be new and contain:

· 1 remote control

· 1 charger

· 1 power cable

· 10 extra propellers

· 1 gimbal clamp

· 1 Micro SD card (16 GB)

· 1 micro USB cable

· 3 RC cables

· 4 RC cable sliders

· 1 set of users manuals

· 2 extra batteries

· 1 battery charging hub

· 1 car charger

· 1 battery to power bank adaptor

· 1 shoulder bag to store the drone

0. Additional Battery Requirements Each of the 300 drones must include two (2) additional batteries (600 additional batteries total). The batteries must have the following specifications:

· 30-min flight time or longer

· View battery status via an application

· Self-discharge protection

· Over-charge and discharge protection

· Capacity: 3830 mAh

· Voltage: 11.4 V

· Battery Type: LiPo 3S

· Energy: 43.6 Wh

· Net Weight: 0.5 lbs (240g)

0. “Train the Trainer” Training Course Requirements The Contractor must provide five (5) “train the trainer” training courses for a maximum of fifty (50) GOM participants. Each course must consist of a four (4) hour training block for ten (10) GOM participants. Training courses must include instructions on the use and maintenance of the drones. An outdoor hands-on training session must be part of the training curriculum and the assumption should be that all participants have no previous experience with drone technology, use, or maintenance. The Contractor must provide two (2) Spanish speaking instructors for each training block as each course must be conducted in Spanish. Using translators to conduct the training is not permitted. The training courses will take place in Mexico City, Mexico, and the Contractor must make all travel arrangements for their instructors. Instructor travel expenses must be covered by the Contractor and included in the cost proposal and cannot exceed published DSSR rates for per diem and M&IE. INL Mexico will not assist in any way with travel arrangements for the Contractor’s instructors. After each course, the Contractor must provide INL Mexico with a report certifying how many participants completed the course and confirming successful conclusion of each course. The training completion certifications must be submitted to INL Mexico five business days after the completion of each training course.

Training Training courses must take place in Mexico City, Mexico. The exact location will be specified after contract award. The Contractor is responsible for making travel arrangements for the instructors to teach the five courses on drone use and maintenance.

Period of Performance The period of performance for direct delivering 280 drones, combo components, and extra batteries to Mexico City, Mexico is 14 calendar days after contract award.

The period of performance for direct delivering the balance of 20 drones, combo components, and extra batteries to Mexico City, Mexico is 30 calendar days after contract award.

The period of performance for completing the required five “train the trainer” training courses in Mexico City, Mexico is six months after contract award.

A kick-off teleconference call must be coordinated by the Contractor with INL Mexico within two business days of contract award.

Deliverables Required deliverables are summarized in Table 2. All reports must be in English. Warranty must be applicable in Mexico.

Table 2: Required Deliverables

SOW Ref

Due Date

Performance Requirements Language Capabilities Instructors teaching the “train the trainer” courses outlined in this project must speak, read, and write in Spanish (minimum proficiency level 3+/3+/3+). Please refer to https://careers.state.gov/gateway/lang_prof_def.html.

Project Management Plan The Contractor must provide a PMP detailing all planned activities during the period of performance. The PMP must be provided no later than three business days after receipt of contract award. A kick-off call must be coordinated by the Contractor and held within two business days of contract award.

Closeout Report The Contractor must provide a final report summarizing all activities, including removal and proper disposal of all debris.

Warranty and Maintenance The Contractor must provide a warranty, applicable in Mexico, guaranteeing all equipment for a period of 12 months from the time INL Mexico takes possession of the equipment. In the event INL Mexico detects degradation or damage of any equipment the Contractor, at no additional cost, must replace or repair the affected equipment within 10 business days.

Warranty Support To guarantee long term warranty support in Mexico, the Contractor must have a local presence in Mexico and be able to provide warranty support, as needed.

Quality Assurance

0.2 Quality Assurance and Surveillance Plan (QASP)

The QASP is designed to provide an effective surveillance method to promote effective Contractor performance. The QASP provides a method for the COR to monitor Contractor performance and advise the CO of unsatisfactory performance. The Contractor, not the GoM, is responsible for management and quality control to meet the terms of the contract. INL Mexico will conduct quality assurance to ensure contract standards are achieved. Table 3 summarizes performance standards by which the Contractor will be evaluated.

Table 3: Performance Standards Performance Objective Standard and Acceptable Quality Level (Maximum allowable deviation) Incentive/ Disincentive Calculation

High rating in CPARS, if applicable Negative incentive: Low rating in CPARS, if applicable;

Performance: number of valid written complaints during the month.

0.3 Quality Control Plan

The Contractor must establish a Quality Control Program/Plan to be submitted as a part of its proposal. The Contractor must implement and adhere to the approved Quality Control Program/Plan when performance begins, and throughout the performance period. The Contractor must provide the CO updates to its Quality Control Program/Plan as changes occur.

Content of the Quality Control Program/Plan At a minimum, the Quality Control Program/Plan must include the following:

· A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

· A method of documenting and enforcing quality control operations.

· A customer complaint program. The program must include:

· A way for customers to report complaints, deficiencies, and noncompliance with the terms and conditions of the contract. The medium chosen by the Contractor must be easily assessed. Adequate publicity must be given so customers are readily able to contact this Contractor.

· A description of how the Contractor will promptly investigate any customer complaint and respond to the customer. This Contractor must forward a monthly synopsis of complaints received and actions taken to the COR not later than five business days after the end of each month.

· Quality Control Records. Records of all inspections conducted by the Contractor and necessary corrective actions taken must be maintained by this Contractor. The Contractor must make these documents available to the Government throughout the term of the contract.

0.4 Surveillance

The COR will receive and document all complaints from INL Mexico personnel regarding the services provided by the Contractor. If appropriate, the COR will send the complaints to the CO for transmittal to this Contractor for corrective action.

0.5 Standard

The performance standard is the Government receiving no more than one customer complaint per month. The COR must notify the CO of the complaints so the CO is able to take appropriate action if any of the services do not meet the standard. The Contractor is responsible for the conduct, professionalism, and performance of any and all employees associated with the execution of this contract.

0.6 Procedures

· If INL Mexico personnel observe unacceptable services, including incomplete work or required services not being performed, they should immediately contact the COR or INL Mexico.

· The COR will complete appropriate documentation to record the complaint.

· If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

· If the COR determines the complaint is valid, the COR will inform the CO. The CO will then inform the Contractor and give Contractor additional time to correct the defect, if additional time is available. The CO determines how much time is reasonable.

· The CO must, as a minimum, notify the Contractor by email of any valid complaints.

· If Contractor disagrees with the complaint and challenges its validity, Contractor must notify the CO. The CO will review the matter to determine validity. The CO will consider complaints as resolved unless notified otherwise by the complainant.

· Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the CO for appropriate action.

· If the Contractor fails to meet the performance standard, the U.S. Government reserves the right to take action, including a deduction from any invoice.

VAT and Importation Taxes/Duties Reclamation The Contractor must follow the invoicing procedures established by INL to allow the US Embassy Mexico to reclaim the Value Added Tax (IVA)/VAT taxes charged. All importation taxes and duties reclamation that are generated when the Contractor directs deliveries to any State within the Mexican States from the United States must be itemized in all invoices. All purchases made in Mexico are subject to VAT and must be paid by the Contractor. VAT or “IVA” as it is known in Mexico must be itemized in all invoices. Before the Contractor may impose and collect VAT on its “tax-relief invoices,” the Contractor is required to obtain a VAT Registration Identification Number from the Secretaria de Hacienda y Crédito Público (aka Hacienda). The Contractor will provide the necessary invoicing to enable the U.S. Government to obtain reimbursement for VAT and all importation taxes and duties. This tax relief benefit is extended only to the U.S. Government – not the Contractor – a as a diplomatic privilege. The current tax-relief invoicing requirements are outlined in the paragraphs below. Notwithstanding any other provisions of this contract, in the event the GoM revises the requirements, the Contractor must follow the new requirements as soon as the Contractor is notified in writing of the new requirements by the CO.

The Contractor is responsible for providing the following list of items on every “tax-relief” invoice presented to the U.S. Government for payments associated with the in-country purchases of goods, materials or services required to perform this contract. Every invoice the Contractor delivers to the U.S. Government must be an original. The failure of the Contractor to follow these procedures will result in the U.S. Government’s inability to secure tax relief on this project, resulting in reimbursement being denied to the Contractor. Invoices for the in-country purchases described previously must not include other charges, such as “work completed” or design costs. Such invoices must list separately or collectively the pre-tax price of any supplies or services provided in country. As is required by local authorities, the Contractor must impose the appropriate tax rate against the pre-tax total of the purchases represented on the tax-relief invoice. The Contractor must submit the invoices associated with such purchases as supporting documentation for its in-country payment request. The U.S. Government will only compensate the Contractor for the tax amount provided on such invoices. Excluded from reimbursement: VAT on items such as Contractor personnel housing, personal vehicles, utilities, phone charges, per diem, etc.

The Contractor’s tax-relief invoices must provide the following:

0. Contractor’s name and address.

0. Contractor’s Federal Tax Registry Number (RFC) (aka Certificate of Fiscal Identification).

0. Photo image of Federal Tax Registry card (aka Certificate of Fiscal Identification) on the invoice.

0. Invoice number and complete transaction date (month, day, and year). Include the date and place of issue (lugar y fecha de expedicion). The two dates must be the same.

0. Required Legal wording dealing with the illegal reproduction of the document. The printing company information must Annex the date of printing and official authorization number.

0. Customer name - “U.S. Embassy Mexico City”

0. Embassy current address:

Embajada de los Estados Unidos Avenida Paseo de la Reforma No 305 Colonia Cuauhtémoc 06500, Mexico D. F.

· U.S. Embassy R.F.C. Number: EEU930201289

· Purchase Order number (Numero de Orden de Compra).

· Quantity and description of acquired services or merchandise.

· All pricing/totals must be listed in both Mexican Pesos and U.S. Dollars.

· (If applicable) The number and date of customs import documents associated with all sales of imported merchandise.

· Invoice must say “FACTURA.” All invoices (“FACTURAS”) must be presented to the Embassy/COR as an original. If the invoice in not complete, the final amount to be reimbursed will be reduced by Hacienda.

The tax-relief invoice must be written in English and Spanish versions and all pricing must be in both Mexican Pesos and US Dollars solely for the purpose of tax relief. This contract is priced and paid only in U.S. dollars.

The preceding requirements apply to all supplies and services purchased in Mexico and subsequently provided to the U.S. Government as part of this contract. All IVA documentation must be submitted to the COR for approval and monthly submission to Hacienda.

All electronic invoices must be submitted to DOSpayments@state.gov. Copy to INL COR.

Delivery Requirements The Contractor is solely responsible for purchasing and direct delivering all 300 drones, combo components, and extra batteries to Mexico City, Mexico. All items must be direct delivered to the following warehouse location:

INL Mexico Attn: Laura Cisneros Ferrocarril de Acambaro # 77 Col. San Luis Tlatilco Naucalpan, Edo, Mexico

Deliveries at End User Locations DDP - Delivered Duty Paid: The Contractor bears cost, risk and responsibility for cleared goods at named place of destination at buyer’s (INL Mexico) disposal. The Contractor is responsible for unloading. The Contractor is responsible for import clearance, duties, and taxes, as required, so buyer (INL Mexico) is not “importer of record.”

Direct Deliveries The Contractor must recognize INL Mexico operations are not commercial. Therefore, at no time or under any circumstance is INL Mexico involved in the importation process so it cannot act as the importer or consignee. The vendor/Contractor must note INL Mexico will not provide anyone nor sign documents related to the importation process since INL Mexico is not entitled by the Secretariat of Foreign Affairs (Secretaría de Relaciones Exteriores) to act as an importer of goods to be transferred to the Government of Mexico.

As this operation is not carried out through a diplomatic purchase contract, the Mexican Government end user is never authorized to provide any type of special permit, required for the importation process.

As clearly established in the Incoterm Delivery Duty Paid (DDP) it is the responsibility of the vendor/Contractor participating in this tendering procedure, to perform all processes necessary to import the goods to Mexico, including coordination and payment of all corresponding taxes, until all goods are delivered to the address indicated by the INL Mexico Logistics Area.

If the Contractor does not have a Mexican counterpart or a subsidiary office in Mexico, the vendor/Contractor can use a trading company to complete the importation process

If delivery of goods takes place by means of a courier or parcel service (UOS, DHL, FEDEX, etc.) – and not as cargo merchandise - the vendor/Contractor must consider other options to release the goods from customs, such as it a global motion arrangement.

Nonpayment for Unauthorized Work No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of its own volition or at the request of an individual other than a duly appointed CO. Only a duly appointed CO is authorized to change the specifications, terms, and/or conditions of this contract.

Type of Contract This is a firm-fixed price contract with optional quantities. No increase in award amount will be paid based on changes in exchange rate, currency fluctuation or any unforeseen costs by the awardee. The government is not responsible for cost overruns nor for any costs related to the preparation of proposals or any protests resulting from this solicitation.

DBA Insurance Proof of DBA Insurance must be provided by the contractor for all employees for whom DBA Insurance requirements apply.

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