SOW_for_12_Months_Rentral_Gens.pdf

Statement of Work - Solicitation: PR6006144 - Polaski & Alvarado Generator Lease

STATEMENT OF WORK

GENERATOR SERVICES

U.S. EMBASSY

KABUL, AFGHANISTAN

MARCH 2017

TABLE OF CONTENTS

1.0 Description

2.0 Project General Conditions .............................................................................. 3-4

3.0 Bid Form ………………………...………………………………………..4-5

4.0 Assumption and Criteria .. …………………………………………………………. 5

5.0 Statement of Work ................................................................................................ .5-6

6.0 Project Schedule

7.0 Deliverables

8.0 Responsibilities & Project Management ............................................................... 6-8

9.0 Attachments: ............................................................................................ N/A

1.0 PROJECT DESCRIPTION

PROJECT BRIEF

The aim of this Statement of Work (SOW) is for the Contractor to supply materials, labor, tools and equipment necessary to the successful installation of power generation and fuel tank at Camp Alvarado and Pulaski Lot.

2.0 GENERAL CONDITIONS

1. Fixed-Price Proposal. The Contractor shall provide one fixed-priced

Proposal for the complete Project that includes every aspect of the Work.

2. Specifications. The Work shall be governed by the National Electrical code

(NEC) and the International Building Codes. The Contractor is responsible for compliance with all Afghanistan Building Codes; Work not in compliance with the Codes shall be deemed to be unacceptable.

3. Execution. The Work shall be executed in a diligent and workmanlike manner in accordance with the negotiated fixed-price, this Scope of Work, the

Project Schedule, International Building Codes, and the laws of the City of

Kabul, where applicable.

4. Work Hours. The construction unless otherwise agreed upon with Facility

Management, shall be executed during normal business working hours:

Sunday through Thursday 08:00 AM to 4:30 PM and Saturday 08:00 AM to

4:30 PM

5. Safety. The Contractor shall be responsible for conducting the work in a manner that ensures the safety of DoS employees, visitors to the Embassy, and the Contractor’s employees.

6. Workforce. The Contractor shall provide all supervision, skilled and unskilled labor needed to perform the work.

7. Subcontractors. Contractor shall be responsible for the conduct and workmanship of Subcontractors engaged in the Project, and for Subcontractors compliance with the terms of this Statement of Work. The Contractor is responsible for the behavior and workmanship of Subcontractors.

8. Modification to Contract. The Contractor shall not incur any costs beyond those described in this SOW unless directed otherwise in writing by the

Contracting Officer. Any work performed by the Contractor beyond this

SOW without written direction from the Contracting Officer will be at the

Contractor’s own risk and at no cost to the Embassy.

9. Stop Work. At any time during the Project, the Contracting Officer reserves the right to Stop Work for protection of employees or visitors, security, or any other reason at his/her discretion.

10. Construction Cost Breakdown. The Government provided “Construction

Cost Breakdown” is for bid comparison only, and the contractor is responsible to field measure and quantify the required materials and tasks as to complete the job.

11. Submittals. The Contractor is responsible to submit shop drawings prior to fabrication and release of any materials for the FAC Engineer’s review and approval. The Engineer’s review, however, does not relieve contractor responsibility for the engineering work necessary to complete a working system.

12. Excavation and Utilities. The Contractor is responsible to locate all existing utility lines prior to any excavation. Prior to disconnecting any existing utility services, the contractor is responsible to provide 48-hour advance notice to the

COR.

13. Close-out. Prior to final acceptance, the Contractor is to submit to the

Engineer marked up drawings (As-Builds) reflecting the work as constructed.

The drawings shall be digitally submitted on a CD-ROM in both AutoCAD and PDF format.

14. Housekeeping. The Contractor is responsible to clean up daily after working hours.

3.0 BID FORM

Construction Cost Breakdown

No Descriptions Unit Qty Unit Price

Total

Price $

1 Administration

A Mobilization / Demobilization LS 1

B Submittals – product data & shop drawings

LS 1

Administration Sub-Total

2 Construction Work

A LS 1

B LS 1

C EA 1

D SL 1

E Close-out LS 1

Construction Sub-Total

Items 1&2 Sub-Total

G & A

Sub-Total

Profit

4 Basic Bid - Contract

Cost

4.0 ASSUMPTIONS AND CRITERIA

1. The Contractor is responsible to field measure and to quantify the required materials to complete the job.

2. The Contractor is responsible for all tools and equipment necessary to complete the work described on the Statement of Work (SOW).

3. The Contractor is responsible to clean up daily after working hours.

5.0 STATEMENT OF WORK:

Installation and maintenance/service of rental Generators with Fuel tank along with containment which should be located at Polaski Lot and Camp Alvarado near HKIA for an initial period of 1 (one) year + four option year for extension.

The project consists of the basic bid as described below:

5.1 Generators

PULASKI LOT:

The generators provided shall be 30KVA 380Y/220V, 3 Phase, 50 Hz and able to provide power 24 hours seven days a week.

TWO generators are required with one being a backup during maintenance so power loss is at a minimum.

Connection to the Main Distribution Panel is the Contractor’s responsibility.

Installation of a noise reducer and weatherproof canopy is required.

Includes regular monthly maintenance and 24/7 emergency services as needed.

CAMP ALVARADO:

The generator provided shall be 110KVA 380Y/220V, 3 Phase, 50 Hz and able to provide power 24 hours seven days a week.

ONE generator is required with the purpose of supplying back up power during maintenance or power loss to the primary power source.

Installation of a noise reducer and weatherproof canopy is required.

Connection to the Main Distribution Panel is the Contractor’s responsibility.

Includes regular monthly maintenance and 24/7 emergency services as needed.

5.2 Fuel Tank

Fuel tank should be of size to provide 7 days of operation.

Tank shall have a containment equal to contain 115% of the tank.

5.3 Service

Contractor shall be available for call out 24 hours a day seven days a week to repair and restore power.

Contractor shall be responsible to maintain power at no less than 98% of the time during a 24 hour period.

Routine service and overhauls shall be the Contractor’s responsibility.

6.0 PROJECT SCHEDULE

1. Approximate dates of pre-award activities

Pre-Bid Site Survey and conference o/a

Bids Due o/a

Contract Award o/a

Notice to Proceed (NTP) o/a

2. Construction Milestones, from Notice to Proceed

Notice to Proceed (NTP) 0 Days from NTP

Project Schedule to COR N/A

Project Design Notes / Sketches N/A

FAC Review 2

Construction completion 5

Project Acceptance (after punch list)

3. Commencement, Prosecution, and Completion of Work

The Contractor shall be required to (a) commence work under this contract within five (5) calendar days after the date the Contractor receives the Notice to Proceed, (b) prosecute the work diligently, and

(c) complete the entire work ready for use not later than seven (7) calendar days after NTP. The time stated for completion shall include final cleanup of the premises.

7.0 DELIVERABLES

Construction Schedule 2 Days from NTP

Project Design Notes / Sketches N/A

As-Builds N/A

8.0 RESPONSIBILITIES AND PROJECT MANAGEMENT

1. COR. A Contracting Officers Representative (COR) will be assigned to ensure quality assurance goals are met. The Contractor shall provide the COR access to the site at all times.

2. Point of Contact. The COR shall be the main point of contact for this Project.

The Contractor shall report to the COR on (a) status of the Project, (b) changes in Schedule, (c) accidents and safety issues, (d) disruptions to elevator or utility services; and all other important information pertaining to the Project

3. English Speaking Representative. The Contractor shall provide an English-speaking representative on-site during all working hours with the authority to make all decisions on behalf of the Contractor and subcontractors.

4. Management Personnel. The Contractor shall staff the site, full-time, with a competent senior manager who shall perform project management. Remote project management is not an option. This individual shall keep a detailed photographic and written history of the project and shall update the

Government weekly.

5. Deficiencies and Corrections. The Contractor shall, without additional compensation from the U.S. Embassy, correct any errors or deficiencies in its construction and/or other provided services. The Contractor shall make these corrections within 72 hours after being notified of such errors or deficiencies.

6. Site Security. The Contractor is responsible for on-site security as necessary to ensure no unauthorized access to their work sites. The Contractor is 100% responsible for securing their working materials and equipment. Any damage to facilities or infrastructure, which happens due to a lack of security, will be the responsibility of the Contractor to correct.

7. Contractor’s Temporary Work Center. The Contractor will be permitted to use a designated area within the contract limits for operation of his construction equipment and office if warranted. If directed by the Contracting

Officer, the Contractor shall not receive additional compensation to relocate his operations. The Contractor is responsible for obtaining any required additional mobilization area above that designated. On completion of the contract, all facilities shall be removed from the mobilization area within 2 days of final acceptance by the Contractor and shall be disposed of in accordance with applicable host government laws and regulations. The site shall be cleared of construction debris and other materials and the area restored to its final grade. The Contractor is responsible for maintaining this area in a clear orderly manner.

8. Health and Safety. The Contractor shall be solely responsible for risk assessments, managing health, and safety issues associated with this project.

The Contractor must provide cold water to all workers at the job sites. Based on hazard assessments, Contractors shall provide or afford each affected employee personal protective equipment (PPE) that will protect the employee from hazards. At a minimum PPE shall consist of eye protection, hard hats, and closed toe shoes. All construction workers and management personnel must wear hard hats at all times on the construction sites. Other PPE such as gloves, dust masks, are also recommended. These items must be provided at the Contractor’s expense. Workers may use discretion if they feel unsafe in using the equipment in a hostile environment. Any worker at an elevated location above 4 meters, with the exception of a portable ladder, must be provided and utilize a safety harness.

9. Progress Payments. If the contract awardee expects to receive more than one (1) progress payment, the Contractor must submit a broken out Cost

Proposal with a Schedule of Values in order to properly calculate the percentage of contract completion.

9.0 ATTACHMENTS: N/A