PR 20118505-SOW_091520020_Redacted.pdf

Detainee Meals

Statement of Work (SOW) For

Detainee Meals- Blanket Purchase Agreement (BPA) Tucson Sector Office of Border Patrol Headquarters

1. BACKGROUND:

The Customs and Border Protection (CBP), Office of Border Patrol Headquarters, Tucson Sector (Tucson Sector OBP) is responsible for providing packaged nutritious meals to support the health and well-being of detainees in the custody of the Tucson Sector OBP.

2. SCOPE:

It is the intent of the Tucson Sector OBP to procure commercially available products detailed in Section 5.1 to support the office(s) located at the addresses listed in section 5.2.

3. APPLICABLE DOCUMENTS:

Commercial standards shall be used wherever practicable.

4. SPECIFIC TASKS:

The contractor shall complete the following tasks as required to comply with this SOW.

Contractor shall provide meals as required at an estimated rate of about 50,000 meals per month. Products will include, but are not limited to, the acquisition and delivery of meal packages to each Tucson Sector OBP location as specified below.

o Packaging: Each meal will be prepared and packaged individually, it will be sealed and with no glass, metal edges, or sharp edges. The package will include expiration dates clearly marked on the packaging. The Contractor shall provide each product (i.e. juice, crackers, burritos) in bulk packaging for safe and efficient transportation to each station and easy, sanitary storage by the Government.

o Beverage: The Contractor shall provide a container of assorted 100% all natural juice flavors. Each Juice container will contain approximately 4.23 ounces of beverage. Each Juice container must be individually wrapped and packaged for bulk delivery. Each container will include expiration and shelf-life dates, which are clearly marked on the container. Each juice container will be biodegradable and capable of disposal upon consumption. For sanitation reasons each container will have a seal. The container of juice will not require refrigeration (room temperature storage only). Each Container will contain the nutritional label as set forth by the Food & Drug Administration (FDA).

o Low Fat Milk: The Contractor shall provide an aseptic carton of shelf-stable Low Fat Milk. Each milk carton will contain approximately 8 ounces of beverage. Each milk carton must be a single serve carton and packaged for bulk delivery. Each carton will include expiration and shelf-life dates, which are clearly marked on the carton. Each milk carton will be biodegradable and capable of disposal upon consumption. For sanitation reasons each carton will have a seal. The carton of milk will be shelf-stable and not require refrigeration (room temperature storage only).

Each carton will contain the nutritional label as set forth by the Food & Drug Administration (FDA).

o Crackers: The Contractor shall provide a package of crackers of assorted flavors (i.e…cheese, peanut butter, garlic) in 1.0 - 1.5 ounce packages.

Flavors may, or may not, include a cream filling. Each package will be individually wrapped containing 6 crackers. Individual packages will be ready for immediate issue and consumption. Each package of crackers will contain the nutritional label as set forth by the Food & Drug Administration (FDA).

o Burritos: The Contractor shall deliver the assorted frozen, individually packaged, burrito flavors (Plain Bean, Bean & Cheese, Meat and Bean) in an estimated weight of 5.0 oz meals. Packaging will allow for heating of each burrito meal by microwave. Each package of burritos will contain the nutritional label as set forth by the Food & Drug Administration (FDA).

o Breakfast Burritos: The Contractor shall deliver the assorted frozen, individually packaged breakfast burritos (Egg, Sausage, Cheese & Potato) in an estimated weight of 4.5 oz meals. Burritos are made with real scrambled eggs, seasoned sausage, cheddar cheese & diced potatoes wrapped in a fresh baked tortilla. Packaging will allow for heating of each burrito meal by microwave. Each package of burritos will contain the nutritional label as set forth by the Food & Drug Administration (FDA).

o Rice Cups: The Contractor shall deliver assorted, individually packaged

Ready to Serve Rice Cup. Rice Cups shall be shelf stable and microwaveable. Each cup must be a single serve cup and sealed in a disposable cup in an estimated weight of 4.4 oz. and packaged for bulk delivery.

o Raisin Snacks: Raisins Snacks Bag/Box, 6 oz.

o Instant Oatmeal: Single-serve in a disposable cup in a variety of flavors made from 100% whole grain Oats.

o Apple Sauce Pouch: The Contractor shall deliver individually packaged Apple Sauce fruit pouch. Fruit pouch snacks shall be shelf stable and sealed in a disposable pouch in an estimated weight of 3.2 oz. and packaged for bulk delivery. Contractor may provide a variety of flavors.

o Fruit Cup Snacks: The Contractor shall deliver assorted, individually packaged Fruit Cup Snacks. Fruit Cup Snacks shall be shelf stable and sealed in a disposable cup in an estimated weight of 4 oz. Contractor may provide a variety of flavors, packed in real fruit juice or light syrup.

o Delivery: The Contractor shall deliver order(s) within 48 hours from the time an order for meal packages is placed by the Contracting Officer Representative (COR) or other designated Ordering Official as directed by the Contracting Officer through the contract terms and agreement. The Contractor shall provide a confirmation by email such that all parties have knowledge of the order being received by the Contractor, and placed for delivery.

o Will call: Orders below the $1500 threshold must be available within 48 hours for pick up at a location within the Tucson metropolitan area.

o Designated Ordering Officials: In addition to the COR, other Designated Ordering Officials will be identified at contract award.

o Shelf life of all product items delivered under this SOW must be at least 90 days.

4.1 Program Management.

The contractor shall exercise technical direction and control of the manufacturing and test efforts required to provide the products. This requirement includes the necessary management support tasks related to production, testing, quality assurance, and data management required to carry out that task and comply with this SOW.

4.2 Testing.

The contractor shall test and certify all products prior to delivery.

4.3 Delivery.

The contractor shall deliver the products outlined in Section 5.

4.4 Documentation.

The contractor shall be responsible for issuing documents as requested by this SOW and any supporting requirements.

5. DELIVERABLES AND DELIVERY SCHEDULE:

5.1 Products.

The Contractor shall provide a bill of lading for each location which includes the description of items delivered. The Contractor must receive a signature from a Border Patrol representative upon delivery. The Government representative at each location shall inspect and sign for the items delivered. Any discrepancies identified by the station’s representative shall be reported to the COR for resolution with the vendor.

Delivery can be coordinated by the COR or other designated Ordering Officials as set forth in the BPA. The Contractor shall make all deliveries between the hours of 8:00 a.m. through 4:00 p.m., Arizona Time. Deliveries will not occur on Saturdays, Sundays or Holidays unless coordinated and approved in writing by the COR or designated Ordering Officials. Verbal approval may be granted but shall be documented and followed up with written notification.

The following monthly deliverables are estimates. Each station’s requirements will change with usage and the available storage space. Quantities shall change at the discretion of the Government. When a delivery is requested, the Contractor shall make deliveries to the addresses shown in paragraph 5.2.

Quantities shown are for individual packages/servings. “Cases” or “boxes” that satisfy the needed serving quantity shall be delivered by the supplier and accepted by the Government.

TCC-TCA

Est.

Quantity/Mo

Crackers

Juice

Low Fat Milk

Burritos

Rice Cups

Breakfast Burritos

Oatmeal Cups

Raisins

Apple Sauce Pouch

Fruit Cups

See Pricing Matrix See Pricing Matrix

See Pricing Matrix

See Pricing Matrix

See Pricing Matrix

See Pricing Matrix

See Pricing Matrix

See Pricing Matrix

See Pricing Matrix

See Pricing Matrix

5.2 Shipping Addresses and Designated Ordering Officials

Tucson Coordination Center – Tucson (TCC-TCA):

Designated Ordering Official: Operations Officer Address: 2430 South Swan Road; Tucson Arizona 85711

AJO Border Patrol Station Designated Ordering Official:

Address: 850 North Highway 85; Ajo, Arizona 85321

Casa Grande Border Patrol Station Designated Ordering Official:

Address: 396 Camino Mercado; Casa Grande, Arizona 85222

Douglas Border Patrol Station Designated Ordering Official:

Address: 1608 South Kings Highway; Douglas Arizona 85607

Brian A. Terry Border Patrol Station Designated Ordering Official:

Address: 2136 South Naco Highway; Bisbee Arizona 85603

Nogales Border Patrol Station Designated Ordering Official:

Address: 1500 West La Quinta Road, Nogales 85621

Sonoita Border Patrol Station Designated Ordering Official:

Address: 3225 Highway 82; Sonoita Arizona 85637

Three Points Border Patrol Station Designated Ordering Official:

Address: 16435 W Ajo Way Tucson, AZ 85736

Willcox Border Patrol Station Designated Ordering Official:

Address: 200 South Rex Allen Jr. Road; Willcox 85644

NOTE: Changes to the Designated Ordering Officials for each location may be required during the course of this requirement. If that occurs, a contract modification will be issued by the Contracting Officer. No changes to Designated Ordering Officials shall be made without express written consent of the Contracting Officer via modification. No other Government Representatives, other than the COR, are authorized to place orders within this SOW.

5.3 Data.

As referenced in Section 4.4 above the contractor shall provide copies of the documents listed below. One copy of the data shall be delivered in paper form and one copy in electronic form. The electronic form shall be in MS Word format or Adobe Acrobat. The documents are deliverables under the contract and shall be provided to the COR no later than thirty days after

a. Vendor assigned account numbers per location.

b. A list of Meal items, to include; item numbers, description, case/box/quantity per pallet.

6. GOVERNMENT-FURNISHED PRODUCTS AND INFORMATION:

The Government does not anticipate providing any GFE or GFI.

7. PLACE OF PERFORMANCE:

The place of manufacture shall be at the contractor’s facility.

8. PERIOD OF PERFORMANCE:

The period of performance shall be one year periods.

9. SECURITY:

There are no specific security classification level requirements associated with this procurement action. Information is deemed unclassified.

10. SPECIAL CONSIDERATIONS:

10.1 Changes to the SOW

No changes to this SOW or other terms and conditions shall be incurred without prior written approval of the Contracting Officer.

10.2 Travel

Travel is not required to support the tasks identified in this SOW.

11. POINTS OF CONTACT:

Program: TCC-Tucson Name:

Division/Department: Tucson Coordination Center – Tucson (TCC-TCA):

Title: Operations Officer

Program: AJO Station

Division/Department: AJO Border Patrol Station Title: Mission Support Specialist

Program: Casa Grande (CAG) Station

Division/Department: Casa Grande Border Patrol Station

Program: Douglas (DGL) Station

Division/Department: Douglas Border Patrol Station

Program: Brian A. Terry (NCO) Station

Division/Department: Naco Border Patrol Station

Program: Nogales (NGL) Station

Division/Department: Nogales Border Patrol Station

Program: Sonoita (SON) Station

Division/Department: Sonoita Border Patrol Station

Program: Willcox (WCX) Station

Division/Department: Willcox Border Patrol Station

Contracting Officer Representative (COR):

Division/Department: Financial Management Branch

Contracting Specialist:

Name: Kirk Hunt Pacific Operations Enforcement Branch, Border Enforcement Contracting Division Title: Contract Specialist Phone: 520-407-2811 Email: kirk.hunt@cbp.dhs.gov