PORFP_E00P5600428_IBM_z16_Model_Mainframe.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Section 1 –General Information

PORFP Number:

(eMMA BPM Number)

E00P5600428

BPM050375

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals) FA II (Printers / Associated Peripherals) FA III (Network Communication Equipment) FA IV (Installation / Training) + FA I FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer’s Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

IBM

Designated Small Business Reserve?(SBR):

No

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Hardware Master Contract MBE Participation Worksheet”):

0%

PORFP Issue Date:

mm/dd/yyyy

04/17/2025 PROPOSAL DUE

DATE and TIME:

04/28/2025 10:00

AM

Place of Performance: RECOVERY POINT 20441 Century Blvd Germantown, MD 20874

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Hardware and Associated Equipment and Services 2012, 060B2490022, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named Contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will be accepted through e-mail to the Agency Point of Contact listed in Section 2.

1. All bids must be password protected by the bidder prior to submission.

2. Bidders must e-mail the password-protected bid to the Agency Point of Contact listed in Section 2.

3. DO NOT SEND PASSWORDS WITH BID E-MAIL.

4. The password must be e-mailed separately from the bid after the bid due date.

Questions Due (Closing) Date and Time:

4/21/2025 at 12:00 PM EDT Questions must be submitted in writing with the subject line, "Question for PORFP # E00P5600428," and be submitted in writing via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.5.

5. Please allow pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the

Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screen shot of the

Manufacturer’s Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury

Affidavit: https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K- MercuryAffidavit.pdf

10. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Send invoice via e-mail to Itinvoices@marylandtaxes.gov.

https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

• Contractor name and address;

• Remittance address;

• Federal taxpayer identification (FEIN) number, social security number, as appropriate;

• Invoice period (i.e., the time period during which services covered by invoice were performed);

• Invoice date;

• Invoice number;

• State-assigned Contract number;

• State-assigned Purchase Order number;

• Goods or services provided;

• Amount due; and

• Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Comptroller of Maryland, Office of Administration and Finance

Agency POC Name: Susan Phillips Agency POC

Phone Number:

410-260-6043

Agency POC Email Address:

sphillips@marylandtaxes.gov Agency POC Fax:

Agency POC Mailing Address:

80 Calvert Street, Room 215, Annapolis, MD 21401

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

John Hiter Agency On-site Phone Number:

Agency On-site Email Address:

jhiter@marylandtaxes.gov Agency On-site Fax:

Agency On-site Address: RECOVERY POINT 20441 Century Blvd Germantown, MD 20874

Section 4 – Scope of Work mailto:sphillips@marylandtaxes.gov mailto:jhiter@marylandtaxes.gov

FA I – Microcomputers, PCs, Servers, and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Purchase and installation of IBM z16 Model Mainframe Server.

See Exhibits A and B.

Product Name Product Description Model # Qty Due Date

1. IBM z16 See Exhibit A Spec Sheet 3932-A02 See Exhibit A Spec Sheet

1 6/30/25

FA II - Printers and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Product Name Product Description Model # Qty

Due Date mm/dd/yyyy

1. N/A

FA III - Network Communication Equipment (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need /

1. N/A

FA IV – Installation and Training Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date

End Date

1 See Exhibit B Services Required See Exhibit B

Services Required

Upon Delivery 5 years from date of acceptance

FA V - Manufacturer’s Extended Warranty (Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

1. Five years of IBM premium hardware maintenance coverage for the z16 CBU server (12-month initial warranty period plus 48 months of extended warranty for a total of 60 months of coverage).

Five years of IBM premium hardware maintenance coverage for the z16 CBU server.

First workday after final acceptance.

Five Years from first workday after final acceptance.

2. Vendor will provide ongoing technical non-defect support for IBM hardware and software.

Ongoing technical non-defect support for IBM hardware and software.

First workday after final acceptance.

Five Years from first workday after final acceptance.

FA VI – Security, Cameras and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need /

1. N/A

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Bid Price.

2. Conformance with technical specifications.

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. PORFPs will be awarded in accordance with the competitive Sealed Proposals process under COMAR 21.05.03. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.