Plain Weave Market Research Survey.xlsx

XLSX spreadsheet 21 KB Posted Feb 28, 2025

Attached to: Plain Weave Cloth Federal contract opportunity
Solicitation number: SPE1C125RPLAINWEAVE
Issued by: Defense Logistics Agency Troop Support Clothing and Textiles

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Written by GovTribe AI · Feb 28, 2025

This is a Market Research Survey from DLA Troop Support seeking information about Plain Weave Cloth (NSN: 8305-00-148-7364) procurement. The agency is exploring a potential 4-year Indefinite Quantity Contract with tiered pricing, requiring delivery to Arizona Industries for the Blind in Phoenix.

The contract structure includes a guaranteed minimum quantity of 8,985 units, an annual estimated quantity of 35,940 units per year (total 143,760 units over 4 years), and a maximum quantity of 44,925 units. The cloth must comply with MIL-C-20079H specifications. Production requirements include a 159-day lead time for first delivery and 90 days for subsequent orders. The survey requests information about manufacturers' production capabilities, pricing estimates, material cost ratios, domestic availability, and interest in Economic Price Adjustment provisions. Respondents must indicate if 30 days is sufficient for proposal submission and provide details about their business size, type (Small Business/HUBZone/SDVOSB), and manufacturing experience.

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Cloth Plain Weave PGC 17568.docx	DOCX document	Feb 28, 2025

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Market Survey This is a MARKET RESEARCH SURVEY, NOT A REQUEST FOR A BID/PROPOSAL.

Item: Cloth, Plain Weave, PGC 17568, NSN: 8305-00-148-7364
The quantities are for a four (4) year ordering period. Within the 4 years ordering period, there are four 12-month (one-year) tier periods:
The Cloth, Plain Weave are procured in accordance with MIL-C-20079H dated10 July 1987 and Amendment 1 dated 13 January 1988.
Deliveries will be made to VSGX Arizona Industries for the Blind (515 N 51st Ave Ste 130 Phoenix, Arizona 85043-2711)
Tier Period	Contract Guaranteed Minimum Quantity	Annual Estimated Quantity	Contract Maximum Quantity	Please provide the Estimated Unit Price
Tier 1 - Year 1	8,985	35,940	44,925
Tier 2 - Year 2		35,940
Tier 3 - Year 3		35,940
Tier 4 - Year 4		35,940
Total	8,985	143,760	44,925
						Please provide information or answer here:
					Company Name:
					Point of Contract (POC):
					POC's email address and phone number:
					Business Size:
					Business Type (Small Business/Larege/Hubzone/SDVOSB etc...):
					Number of Employees:
					Are you manufacturer or dealer?
					Place of Peformance/Offering product of manufacturer or dealer:
					Business Type of manufacturer (Small Business/Larege/Hubzone/SDVOSB etc...)
					Is the item(s) commercial or modified commercial in accordance with Federal Acquisition Regulation (FAR) 2.101?
					Are you aware of a commercial item available in the market place that you could manufacture with minor modification to meet government requirements and Berry Compliance?
					Do you have experience with long term contract?
					Do you have experience with Government Contracting?
					The Government reserves the right to order any combination of the above stated items for Maximum Quantity of 44,925 units during the 4 year ordering period.

If you are a manufacturer, what is the monthly production rate for these item(s)?

What is the minimum monthly production quantity required to be economically producible

What is the maximum monthly production quantity without incurring additional costs

The Government may award in multiple lots. Please advise what you recommend as size of each lot based on economic quantities, capacity and other considerations. Please provide your monthly production rate/quantity.

Proposed Production Lead Time is 159 days for the first delivery order & 90 days, but may vary for subsequent delivery order. Will you be able to meet the proposed production lead-time?

What is your preferred contract length; (number of one-year Tier terms)? 1, 2, 3, or 4 Tiers?

The Government anticipates an annual demand quantity . Can you provide a “ballpark” price

What is the material/labor ratio (as it is related to costs) for manufacturing this item

Is there any major Cost Drivers

Is material pricing stable? If no, provide material and evidence of volatility.

Are there issues with material availability? Are there issues with domestic availability?

Would you like the Material Cost Economic Price Adjustment -Department of Labor Index 2023 (Please see attached Local Procurement Note DTS01).

If yes, indicate the index/indices to be considered for the EPA clause and the percentage of the item cost that is material-related that the PPI will apply to:	Index % of item cost
		Please provide estimated price for each Tier.
		Product Demonstration Model (PDM) with proposal submission. With the Time to Award initiative, Request for Proposals MUST NOT be solicited for more than 30 days. Is 30 days a sufficient amount of time for you to submit a proposal? If not, how many days would be required for you to prepare your submission?

NOTE: This is a MARKET RESEARCH SURVEY, NOT A REQUEST FOR A BID/PROPOSAL.

The DLA Troop Support is conducting market research on the above item(s) to determine an acquisition strategy that will enhance our support of military customers worldwide as well as to determine what your industry will be capable of providing with respect to the required item. For this reason, DLA Troop Support would appreciate your firm sharing your expertise and insight into how these items can be most efficiently procured.

DLA Troop Support anticipates issuing a solicitation for the referenced item(s) under an Indefinite Quantity Contract with more than one-year Tier pricing.

It should be noted that this inquiry, in no way, should be interpreted as a solicitation for offers. No information provided in response to this inquiry will be considered binding between the vendor and the Government. With these facts in mind, it is requested that you review the item(s) listed above and answer the questions on the attached pages. The answers you provide will remain confidential. Please return this survey to Jonathan C Smith via email: jonathan.c.smith@dla.mil

DTS01

DTS01 Material Costs Economic Price Adjustment – Department of Labor Index (FEB 2023)

(a) Warranties. The contractor warrants that—

(1) The base unit prices set forth in the Schedule do not include allowances for any portion of the contingency covered by this procurement note; and

(2) Prices invoiced shall be computed in accordance with the terms of this procurement note.

(b) Definitions. As used throughout this procurement note—

(1) "Index", for the purpose of price adjustment under this procurement note, means the Producer Price Index(es) reported in the monthly publication entitled, “Producer Price Indexes”, published by the United States (U.S.) Department of Labor (DOL), Bureau of Labor Statistics (BLS) for the following code number(s) and title(s): _________________[contracting officer fill-in]_________________________. Note: Up to two indexes can be used under this procurement note. If two indexes are used, a unit allowance for each index must be identified in paragraph (5).

(2) "Base index" means the arithmetic average of the final version of the index published for the 3 months preceding the closing date for receipt of proposals or the date required for receipt of final proposal revisions if discussions were held.

(3) “Adjusting index" means the arithmetic average of the first published and/or the final version of the index for the 3 months prior to the month in which the adjusting contract modification is effective.

(4) "Base unit price" means the unit price applicable to a quantity of a contract line item established at contract award, exclusive of any price adjustment pursuant to this procurement note. Thus, when applicable, the term “base unit price” shall mean the tier or option term unit price established at contract award that corresponds to the tier or option term for which a price adjustment is being made.

(5) “Unit allowance” means the portion of the base unit price’s material-related cost(s) that is/are subject to the adjustment under this procurement note. For this solicitation, the unit allowance is: ________[contacting officer fill-in percentage] _________. If two indexes are being used, indicate the unit allowance per index cited in paragraph (1): ______________________________________________________________________________

(6) “Adjustment period” means the period during which a particular adjustment to the unit price under this procurement note (calculated at the beginning of the adjustment period) will apply.

(c) Adjustments. The price adjustment shall be made to the base unit price that was established at contract award for the tier or option period that corresponds to the adjustment period for which the adjustment is being made. Prior to the end of each adjustment period, the contracting officer will calculate the adjusting index and any adjusted contract unit price(s) for the new adjustment period and modify the contract accordingly. The contracting officer will make price adjustments in accordance with this procurement note by issuing a contract modification showing the base index, the adjusting index, the base unit price, the mathematical calculations, and the changed unit price(s). The price adjustment shall apply to orders issued after the effective date of the contract modification establishing the adjusted unit price for the adjustment period. The contracting officer will base the price adjustment(s) for each adjustment period on the percentage change between the base index and the adjusting index for the adjustment period, as applied to the unit allowance of the applicable base unit price(s). The unit allowance agreed to at time of award will remain fixed throughout the life of the contract unless the Government authorizes a change.

1) The contractor shall decrease its price in any particular adjustment period if the adjusting index is less than the base index. This contract allows one (1) price adjustment per year.

(2) Example of adjustment calculation if one index is used:

Calculating the base index: Average the final version of the index published for the 3 months preceding the date required for receipt of final proposal revisions (21 January 2021).

(Final version of index for October 2020: 185.8; November 2020: 187.9; December 2020: 187.6) = 187.1*

Calculating the adjusting index: Average the first published or final version (as applicable) of the index for the 3 months prior to the month in which the adjusting contract modification is effective (March 2022).

(Index for December 2021: 246.591; January 2022: 246.745; February 2022: 248.606) = 247.3*

Calculating the change to index: Adjusting index (247.3) minus base index (187.1) = 60.2

Calculating the economic price adjustment:

1. Divide the change to index (60.2) by the base index (187.1) to obtain the economic price adjustment factor = 60.2 /187.1 = .32182790 or 32.1828%**

2. Multiply the base unit price ($35.50) by the unit allowance (30%) to obtain the cost covered for this adjustment = $35.50 x 30% = $10.65***

3. Multiply the cost covered ($10.65) by the economic price adjustment factor (32.1828%) to calculate the economic price adjustment amount = $10.65 x 32.1828% = $3.43***

4. Add the economic price adjustment amount ($3.43) to the base unit price ($35.50) to calculate the adjusted Tier Term 2 unit price = $35.50 + $3.43 = $38.93

(3) Example of adjustment calculation if two indexes are used:

A contract containing three (3), one-year tier terms was awarded on 24 March 2021. The date for receipt of final proposal revisions was 21 January 2021. The Tier Term 2 unit price (i.e., the base unit price in this example) is being adjusted under the terms of this procurement note. Tier Term 2 contains a unit price of $55.00 and begins on 24 March 2022. The item is a 50/50 blend of nylon and cotton, therefore two indexes are being used: (1) Index WPU 034203 – PPI Commodity data for Textile products and apparel-Finished manmade, silk, and other natural fiber (excluding cotton and wool) broadwoven fabrics, not seasonally adjusted and (2) Index WPU 034201 - PPI Commodity data for Textile products and apparel-Finished cotton broadwoven fabrics, not seasonally adjusted. The corresponding unit allowance for index WPU 034203 is 20%. The corresponding unit allowance for index WPU 034201 is also 20%.

Calculating the base index: Average the final version of the index published for the 3 months preceding the date required for receipt of final proposal revisions (21 January 2021).

(1) (Final version of index WPU 034203 for October 2020: 185.8; November 2020: 187.9; December 2020: 187.6) = 187.1*

(2) (Final version of index WPU 034201 for October 2020: 158.3; November 2020: 158.3; December 2020: 158.3) = 158.3*

(1) (Index WPU 034203 for December 2021: 246.591; January 2022: 246.745; February 2022: 248.606) = 247.3*

(2) (Index WPU 034201 for December 2021: 178.728; January 2022: 178.88; February 2022: 185.634) = 181.1*

Calculating the change to index:

(1) Adjusting index (247.3) minus base index (187.1) = 60.2 (index WPU 034203)

(2) Adjusting index (181.1) minus base index (158.3) = 22.8 (index WPU 034201)

Calculating the economic price adjustment:

1. Divide the change to index by the base index to obtain the economic price adjustment factor.

a. 60.2 /187.1 = .32182790 or 32.1828%**

b. 22.8/158.3 = .14390819 or 14.3908%**

2. Multiply the base unit price by the unit allowance to obtain the cost covered for this adjustment.

a. $55.00 x 20% = $11.00***

b. $55.00 x 20% = $11.00***

3. Multiply the cost covered by the economic price adjustment factor to calculate the economic price adjustment amount.

a. $11.00 x 32.1828% = $3.54***

b. $11.00 x 14.3908% = $1.58***

4. Add the total economic price adjustment amount ($3.54 + $1.58 = $5.12) to the base unit price ($55.00) to calculate the adjusted Tier Term 2 unit price = $55.00 + $5.12 = $60.12

*In computing the base and adjusting indexes, the contracting officer will round the resulting figure to the first decimal place.

**The contracting officer will round this number to the fourth decimal place.

***The contracting officer will round all dollar figures to the nearest cent.

(d) Upward ceiling and downward floor on economic price adjustment. An upward ceiling and downward floor of no more than 10% of the applicable base unit price shall apply. The contractor agrees that the aggregate of the increases in any contract unit price under the terms of this procurement note shall not exceed 10% of the applicable base unit price, except as provided hereafter.

(1) If at any time the contractor has reason to believe that within the near future a price adjustment under the terms of this procurement note will be required that will exceed the adjustment ceiling or floor for any item, the contractor shall promptly notify the contracting officer in writing of the expected increase or decrease. The notification shall include a revised ceiling or floor the contractor believes is sufficient to permit completion of remaining contract performance, along with appropriate explanation and documentation as required by the contracting officer.

(2) If an increase in the index would raise a contract unit price for an item above the current ceiling, the contracting officer may issue a contract modification to raise the ceiling. If the contracting officer does not raise the contract ceiling, the contracting officer will promptly notify the contractor in writing. If a decrease in the index would lower a contract unit price for an item below the current floor, the contacting officer may issue a contract modification to lower the floor. If the contracting officer does not lower the contract floor, the contracting officer will promptly notify the contractor in writing.

(e) Invoices. The basis for prices payable under this contract is the latest adjusted unit price incorporated into the contract as of the date of order.

(f) Retroactive adjustment. This paragraph applies only if the contracting officer selected “first published index” in paragraph (b)(3). If the Government has already paid for orders delivered during an adjustment period, the contractor may request a retroactive adjustment. The contracting officer will base the retroactive adjustment on the difference between a higher final revised index applicable to an adjustment period and the index values used in calculating the unit price for that adjustment period, subject to the adjustment ceiling in paragraph (d) and under the following conditions:

(1) The request for equitable adjustment clearly establishes that the unit price adjustment for the adjustment period would have been higher if the final revised index had been used and identifies all invoices and payments to which it applies cites the specific index differences relating to the requested adjustment and provides a calculation of the total net price adjustment for items delivered during that adjustment period.

(2) The total dollar change for items delivered is $____[contracting officer fill-in]____ ($500.00 unless otherwise stated) or more for the applicable adjustment period(s).

(3) The contracting officer received the contractor’s written request within 45 days following publication of the final revised index.

The contractor shall adjust its prices downward based on the difference between a lower final revised index applicable to an adjustment period and the index values used in calculating the unit price for that adjustment period, subject to the limitation in paragraph (f)(2).

(g) Revision of index. If the applicable index is discontinued or its method of derivation is altered substantially, or if the contracting officer determines that the index consistently and substantially fails to reflect market conditions, the parties shall mutually agree upon an appropriate and comparable substitute. The contracting officer will modify the contract to reflect such substitute effective on the date the index was discontinued, altered, or began to consistently and substantially fail to reflect market conditions.

(h) Final invoice. The contractor shall include a statement on the final invoice confirming it has applied all decreases required by this procurement note to the amounts invoiced.

(i) Disputes. The “Disputes” clause of the contract applies to any dispute arising under this procurement note.

File details come from the government source that posted it. Updated Feb 28, 2025.