PI One-Time PWS 040422 Updated QL.docx

Notes to Offerors

This is a commercial solicitation for an award of a Firm-Fixed-Price (FFP) contract requiring disposal of a known inventory of wastes, consisting of primarily recyclable items, located at Camp Navarro and Camp Aguinaldo in the Philippine Islands. The resultant contract will provide removal, transportation, disposal and/or recycling services. All items listed on the inventory must be removed and disposed for work to be considered complete. The attached Price Schedule is comprised of the known inventory of waste.

0.0 PERFORMANCE WORK STATEMENT

1.0 TRANSPORTATION

Contractor-provided transportation will comply with Section 28 of Department of Environment and Natural Resources (DENR) Administrative Order No. 29-21, and other HN transportation requirements, as applicable, for the transportation of hazardous/non-hazardous materials and designated waste under this contract and U.S. Military Base Safety requirements, DOD Safety and Security policies while on DOD Installations.

1.1 ACCESS TO U.S DEPARTMENT OF DEFENSE INSTALLATIONS

The Contractor must provide the following documents at the Installation Security office to gain access to the U.S. DOD installations:

1.2 SPILL RESPONSIBILITY

The Contractor is solely responsible for containment, cleanup and disposal of all spills, leaks, spill residue, and/or debris, and includes appropriate container packaging, labeling, and documentation for shipment during the performance of this contract that occurs as a result of, or is contributed to by the actions, of its agents, employees, or representatives. The Contractor agrees to clean up such spills as outlined in the following, the site-specific Spill Response Plan(s), and in accordance with applicable local laws and regulations at no cost to the U.S. Government.

1.3 LOADING

The Contractor is responsible for loading, including furnishing all the equipment necessary for loading. The U.S. Government (USG) will not load at any location on any day in which the facility is closed unless otherwise specified. Unless otherwise provided in this contract, the USG will not block, chock, brace, lash, band, or in any other manner, secure the cargo on such conveyance(s) furnished by the Contractor.

1.4 SHIPPING/DISPOSAL DOCUMENTATION

Philippine manifests will be provided and prepared by the Contractor and will be signed by the Generator in accordance with applicable DENR environmental laws and regulations. The Contractor shall comply with all applicable DENR environmental laws and regulations. The Contractor shall provide to the DLA Disposition Services Contracting Officer Representative (COR) coordinating the waste disposal a copy of both the completed shipping papers and valid transportation permit approved DENR for review at least fifteen (15) business days prior to removal.

1.5 THE QUALIFIED FACILITIES AND TRANSPORTERS LISTS

The Contractor will use only the facilities and transporters from the DLA Qualified Facilities List (QFL) and Qualified Transporters List (QTL). The QFL and QTL is located on the DLA Disposition Services Website at: http://www.dla.mil/DispositionServices/Offers/Disposal/HazardousWaste/HazWasteDisposal.aspx Should the Contractor desire to use a facility or transporter that is not currently on the DLA QFL/QTL, the contractor may send a request to TSDFandTransporterInquiries@dla.mil and provide the following information:

· Evidence that the facility is permitted by the Host Nation for the type of waste it will be disposing of

· Evidence that the transporter is permitted to haul the waste

· Evidence that the facility or transporter is in good standing with the regulatory authority in the Host Nation

This request may be submitted prior to contract award to request a ‘pre-award review’ of the facility and/or transporter. The facility and/or the transporter will not be approved for use until contract award.

1.6 STANDARD TIME FOR WASTE REMOVAL

The standard time for removal of waste under this contract is fifty (50) calendar days from issuance of a written Task Order. All waste removals shall be completed by close of business on the last day of the required removal time. The clock for waste removal begins on the first full business day following issuance of the written Task Order.

1.7 DOCUMENTATION REQUIREMENTS, DLA DISPOSITION SERVICES ACCEPTANCE, INVOICING AND TRACKING

1.7.1 SUBMISSION OF DOCUMENTATION TO FACILITATE ACCEPTANCE FOR PAYMENT PHASE I TRACKING

a. The Contractor shall submit one invoicing packet, via email, for all line items listed on the Task Order (TO) after waste has been received at the initial Treatment, Storage, Disposal, and Recycling Facility (TSRDF) and/or services have been completed.

b. PRIOR to submission of invoicing packet, the Contractor shall coordinate with the COR to ensure:

1. Return copies of all shipping papers have been received by the COR.

2. All modifications, changes, and/or updates have been completed.

c. An invoicing packet shall consist of:

1. Manifest Tracking Log (DLA Form 2505)

(i) Must use the most up-to-date official form, which can be located at http://www2.dla.mil/officialforms/pages/DLAformsinventory.html.

2. Pick-up Report (DD Form 1155)

3. All return shipping documents, which include but are not limited to, Philippine Waste Manifests, must be complete, legible, and include:

(i) Correct EPA ID number(s) for the Generator, Transporter and the TSRDF (or a Mock EPA ID number when no EPA ID number exists).

(ii) The contract and task order number.

(iii) Signatures and dates from the Generator, the transporter and the accepting facility.

d. The invoicing packet shall be submitted to DLADispSvcsManifesttracking@dla.mil using the following guidance:

1. Subject line shall be formatted Contract Number-Task Order Number, Company Name (e.g., SP450017D1234-5678, Waste Pickup Co.).

2. Attachments shall be named Contract Number-Task Order Number (e.g., SP450017D1234-5678).

3. ONLY packets that exceed 15MB in size are authorized to be split into separate emails using the following guidance:

(i) Emails shall be numbered at the end of the subject line to identify a multiple email submission (e.g., SP450017D1234-5678, Waste Pickup Co. 1/3).

(ii) Attachment names shall receive a lowercase letter as a suffix to identify a multiple attachment packet (e.g., SP450017D1234-5678a).

4. Each email submitted shall contain only one file.

e. Packets received by the tracking department that do not meet these requirements will be rejected.

1. Rejected packets must be resubmitted in their entirety.

2. Reviews will not be continued after the first discrepancy is identified.

1.7.2 ACCEPTENCE AND INVOICING

a. For purposes of payment only, all disposal/recycling HINs are considered accomplished on the date the items are accepted by the initial, properly permitted, qualified TSRDF. The Contractor will not provide the Paying Office an invoice for services or products provided. Payment to the Contractor will be made through Electronic Funds Transfer (EFT) in accordance with the Prompt Payment Act.

b. For any discrepancies in payment, contact j8bvendorpayments@dla.mil

1.7.3 CONTRACT MINIMUM/MAXIMUM

This is a firm-fixed price indefinite quantity contract. The contract minimum shall be $2,500.00. The maximum shall be 100% of the estimated value of the contract.